Title Page
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Conducted on
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Holiday programme name
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Prepared by
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Trip Location
Group information
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Number of children attending
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Name of staff members on the trip
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Name of 1st aid qualified staff member
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Name of trip leader (this person is overall in charge of making sure children are safe and accounted for at all points in the trip)
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Mode of transport being used
Attendance when on trip
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Below are the times when roll calls should be done. It should be the trip leaders responsibility to complete all roll calls at the following points in the trip. Once complete please tick the checkbox. DO NOT TICK ALL AT ONCE OR AFTER THE TRIP THIS SHOULD BE USED AS A WORKING DOCUMENT. Remember - this is the bare minimum, additional roll calls and head-counts may be needed depending on the activity. It is up to the trip leader to decide when extra checks are needed. Roll calls are to be taken in the Enrolmy app AND this form to be completed
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Due to the nature of this trip -Are there additional attendance checks aside from the ones mentioned below needed?
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Please outline trip specific extra attendance checks needed, when they will be carried out.
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Has this been communicated with all staff on the trip?
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When on the trip were the above mentioned attendance checks completed?
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Roll call complete - before leaving site
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Headcount onto the transport
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Headcount when you arrive at the venus
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Roll Call at the end of the activity
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Headcount onto the transport
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Headcount off the transport
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Roll call once back at site
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Were there any points in the trip that a child was missing at roll call or head count, please provide any additional information if so
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Please provide more detail
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Follow up action required
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Staff member to complete the follow up
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Check this box once the above mentioned action is complete
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Any further comments
Preparation for trip
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Trip leader to complete - Before leaving for the trip, please collect the following and complete this section to confirm all items needed are taken along on trips.
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1st aid kit
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Ipad(s)
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Any medication needed for children while on the trip
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At least 2 modes of communication - 1x site phone and another phone or communication device
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If not available offline on the iPads, emergency contact and health information for children
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Sunblock
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Food and water for children (this could be supplied by us, or the children's bags)
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Trip instructions including location and booking infomation
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Eftpos card for payment if required
Transporting children
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Please complete this section BEFORE the trip to ensure transport is safe and appropriate
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Mode of transport
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If transporting via vehicles, do all vehicles have current WOF's
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If transporting via vehicles, do all drivers carry the appropriate licences (full class 1)
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If transporting via vehicles, are the enough carseats (Anyone children 7years and under will need to be in a booster)
Trip Hazards identified once at the venue
