Unmanned Site Monitoring Checklist

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Documentation

• Is the log for weekly call point testing in date

  Yes

  No

  N/A

• Is the log for weekly sprinkler testing in date

  Yes

  No

  N/A

• Is the log for monthly emergency lighting test in date

  Yes

  No

  N/A

• Is there a water management log book / management plan on site

  Yes

  No

  N/A

• Is the PPM folder on site and up to date

  Yes

  No

  N/A

• Is the PPM Planner on these plant room wall

  Yes

  No

  N/A

• Have all external metal escape staircases, hooped ladders and similar been visually inspected and are free of any damage or signs of corrosion

  Yes

  No

  N/A

Fire

• Is the fire log book on site and up to date

  Yes

  No

  N/A

• Are all external fire exit routes free from obstructions

  Yes

  No

  N/A

• Are all doors operating correctly (including entrance and fire door operation)

  Yes

  No

  N/A

• Is the fire alarm panel showing a normal healthy status and is showing no active alarms or faults

  Yes

  No

  N/A

• Are all riser cupboards in common areas kept locked shut and free from rubbish

  Yes

  No

  N/A

• Storage - Are all flammables away form building and there is no evidence of Tenants utilising Landlords areas for inappropriate use

  Yes

  No

  N/A

• Are all internal fire exit routes and staircases free from obstructions free from obstructions and flammable items

  Yes

  No

  N/A

• Are all fire extinguishers in place, undamaged, and not discharged

  Yes

  No

  N/A

• Are all hose reels free from obstruction, have no leaks and no signs of damage

  Yes

  No

  N/A

• Are any dry / wet risers in a serviceable condition

  Yes

  No

  N/A

• Is site waste bring correctly manage, locked waste units, bins in correct area & no waste build up

  Yes

  No

  N/A

General Housekeeping

• Is the CW Card reader in place and working

  Yes

  No

  N/A

• Has the CW Select signing In register been checked for errors

  Yes

  No

  N/A

• At the time of visit are all landlords contractors working with Permits and Permissions to work

  Yes

  No

  N/A

• Are all internal fire exit routes and staircases free from obstructions and flammable items

  Yes

  No

  N/A

• Are all fire extinguishers in place, undamaged, and not discharged

  Yes

  No

  N/A

• Are all hose reels free from obstruction, have no leaks and no signs of damage

  Yes

  No

  N/A

• Are any dry / wet risers in a serviceable condition

  Yes

  No

  N/A

• Are all landings and stairways and other landlord common parts free from damage

  Yes

  No

  N/A

• Is the reception desk clear of all clutter and all folders in an orderly manner

  Yes

  No

  N/A

• Is the area under the reception desk clear

  Yes

  No

  N/A

• Is the site key press locked and the key register being used

  Yes

  No

  N/A

• Are all riser door locked and all controlled access doors locked

  Yes

  No

  N/A

• Does the site restrict unauthorised access, eg ladders locked off, doors locked shut (to all common areas) and barriers beings utilised effectively

  Yes

  No

  N/A

• Are all floral arrangements in good condition

  Yes

  No

  N/A

• Internally are all areas from waste and storage including all communal areas and plant rooms

  Yes

  No

  N/A

• Are all promotions and exhibitions approved, following the receipt of adequate safety information, and operating safely

  Yes

  No

  N/A

• Are lift emergency phones in place and working (test)

  Yes

  No

  N/A

• Are lifts levelling correctly at each landing

  Yes

  No

  N/A

• Is all internal site lighting working correctly and free from damage

  Yes

  No

  N/A

• Are CCTV and access control systems operating correctly and free from damage

  Yes

  No

  N/A

• Is the document cabinet secure

  Yes

  No

  N/A

• Storage - Are all flammables away from building and there is no evidence of Tenants utilising Landlords areas for inappropriate use

  Yes

  No

  N/A

Cleaning and Waste Management

• Is the Cleaning File on site and up to date with all documentation

  Yes

  No

  N/A

• Are rats/rodents/pigeons being controlled

  Yes

  No

  N/A

• Are all landings and stairways and other landlord common parts in a clean and tidy condition

  Yes

  No

  N/A

• Are all landlord toilets in a clean condition and free from disrepair

  Yes

  No

  N/A

• Is the reception clean and tidy

  Yes

  No

  N/A

• Is the reception glazing clean

  Yes

  No

  N/A

• Is the bin store clean and tidy

  Yes

  No

  N/A

• Is the loading bay clear and clean and tidy

  Yes

  No

  N/A

• Is the external glazing clean (please bear in mind last clean date)

  Yes

  No

  N/A

• Is the site waste being correctly managed, locked waste units, bins in correct area & no waste build up

  Yes

  No

  N/A

External

• Is smoking outside carried out in designated areas

  Yes

  No

  N/A

• Is site waste being correctly managed, locked waste units, bins in correct area & no waste build up

  Yes

  No

  N/A

• Are external site lights working adequately

  Yes

  No

  N/A

• Are all external windows and doors secure

  Yes

  No

  N/A

• Does the site restrict unauthorised access, eg ladders locked off, doors locked shut (to all common areas) and barriers being utilised effectively

  Yes

  No

  N/A

• Are all external site lights working adequately

  Yes

  No

  N/A

• Are lamps / poles free from visible damage

  Yes

  No

  N/A

• Are all buildings / units including canopies free from evidence of impact damage

  Yes

  No

  N/A

• Are all site fences / gates / boundary fences secure, intact and free from damage

  Yes

  No

  N/A

• Are gullies / manholes / gratings in place and clear level

  Yes

  No

  N/A

• Are all roads, pavement and yard areas free from slippage (snow, ice, moss, mud, drainage problems, leaves)

  Yes

  No

  N/A

• Are all paving slabs / kerbstones / block parings in place, secure and without tripping hazards or obstructions

  Yes

  No

  N/A

• Are vacant units secure and free from damage / vandalism

  Yes

  No

  N/A

• Are signs and directory boards clean and undamaged

  Yes

  No

  N/A

Traffic Management

• Is the car park clear of any oil or other flammables

  Yes

  No

  N/A

• Is the car park inceptor maintenance up to date

  Yes

  No

  N/A

• Are cars / lorries parked without causing obstruction

  Yes

  No

  N/A

• Are all road markings and parking bays clearly visible

  Yes

  No

  N/A

• Is traffic furniture including speed ramps and signage free from damage and obstruction

  Yes

  No

  N/A

• Are road surfaces free from potholes

  Yes

  No

  N/A

• Are roadways and external areas free from evidence of unauthorised use (such as boy racers / travellers / illegal traders etc)

  Yes

  No

  N/A

Landscaping

• Is the external landscaping kept tidy and free from waste and weeds

  Yes

  No

  N/A

• Are any planters or pot plants kept tidy, free from waste and weeds and undamaged

  Yes

  No

  N/A

• Is there any evidence of graffiti

  Yes

  No

  N/A

Tenant Liaison

• Confirm which tenants were engaged during the visit

  Yes

  No

  N/A

• Are there any additional comments

Waste

• Are all bins and skips appropriately labelled

  Yes

  No

  N/A

• Are all waste types in the correct bin / container / skip

  Yes

  No

  N/A

• Is hazardous waste stored in the correct containers

  Yes

  No

  N/A

• Is any waste evident outside of its designated container

  Yes

  No

  N/A

• Are containers sealed and secure to prevent rain water entry or unauthorised access

  Yes

  No

  N/A

Drainage

• Are all drains colour coded (blue for rain water red for foul)

  Yes

  No

  N/A

• Is there any sign of contaminated water / effluent discharging into a drain

  Yes

  No

  N/A

• Are any interceptors present? If so, have they been checked

  Yes

  No

  N/A

Environmentally Hazardous Materials (inc oil / fuel)

• Are all environmentally hazardous materials appropriately stored I.e tanks / 205 litre drums bunded / held in secure areas

  Yes

  No

  N/A

• Are all bunds intact and in good condition (See Environmentally Hazardous material storage procedures)

  Yes

  No

  N/A

• Are all environmentally hazardous chemicals labeled correctly

  Yes

  No

  N/A

• Are all gas bottles stored correctly and chained

  Yes

  No

  N/A

• Are all necessary COSHH / MSDS sheets available for hazardous materials used

  Yes

  No

  N/A

Emergencies

• Are spillage kits available for the eventuality of a spill

  Yes

  No

  N/A

• Is there an inventory for the spillage kit

  Yes

  No

  N/A

• Do the spillage kits have all the necessary contents? Does this include the procedure and PPE

  Yes

  No

  N/A

• Are trained members of staff available to deal with spillage

  Yes

  No

  N/A

Meter Readings

• Electricity

  Yes

  No

  N/A

• Gas

  Yes

  No

  N/A

• Water

  Yes

  No

  N/A

Authorisation Data

• Additional comments

• Select date

  Date

• Add signature

  Sign