Title Page

  • Site conducted

  • Conducted on

  • Prepared by

  • Location

CASH AND CASH EQUIVALENT (5%)

Petty Cash management:

  • Is there any discrepancy on Petty Cash Fund? (Shortage/Overage)

  • Does the use of petty cash comply with the prescribed standards on the audit checklist?

  • Is the liquidation of warehouse petty cash to the head office carried out on time, as per standard?

RPF (Request for Payment Form):

  • Do the warehouse records in the RPF show no discrepancies as per the audit checklist?

  • Are the RPF properly filled out with the appropriate attachments as per the requirements?

  • Were all the requests submitted on time?

  • Were all RPFs liquidated on time?

WAREHOUSE DOCUMENTS STANDARDS (20%)

DR - DELIVERY RECEIPT

  • Is the Physical Delivery Receipt (DR) filed completely?

  • Is the filing of Physical Delivery Receipt (DR) within the established standards?

  • Is the Physical Delivery Receipt (DR) input properly and completely?

  • Are Physical Delivery Receipt (DR) properly and completely encoded in Odoo?

SMF - STOCKS MOVEMENT FORM

  • Is the Physical Stock Movement Form (SMF) filed completely?

  • Is the filing of Physical Stock Movement Forms (SMF) within the established standards?

  • Is the Physical Stock Movement Form (SMF) input properly and completely?

  • Are Physical Stock Movement Forms (SMF) properly and completely encoded in Odoo?

BMF - BAD STOCK MOVEMENT FORM

  • Are all Bad Stock Movement Forms (BMF) listed in the following documents:<br>a. Warehouse BO Logs for product damages and conversions?<br>b. Checkers SMF Logs for transferring of stocks?

  • Are Physical Bad Stock Movement Forms (BMF) properly and completely encoded in Odoo?

RRF - RETURN RECEIVE FORM

  • Is the RRF series filed properly and completely?

  • Is the filing of Physical Return Request Forms (RRF) within the established standards?

  • Does every Return Receiving Assessment Slip (RR-AS) have a corresponding Return Request Form (RRF)?

  • Is the Physical RR-AS (Return Receiving Assessment Slip) or RRF (Return Request Form) properly and completely encoded in Odoo?

DCC DAILY CYCLE COUNT/INVENTORY RECONCILIATION

  • Is the Daily Cycle Count (DCC) fully accomplished?

  • Is the Daily Cycle Count (DCC) submitted on time by 9:00 AM each day?

  • Are all SKUs with discrepancies reconciled by 12:00 PM each day, including checking the history of missed SKUs?

  • Are all records in the Daily Cycle Count (DCC) reconciled and updated with the Odoo records?

WAREHOUSE MAPPING

  • Does the actual mapping align with the actual inventory per pile, including placement and inventory?

  • Is each pile color-coded for easy identification and representation on the mapping?

  • Is the mapping updated daily and sent by 12:00 PM?

OTHER DOCUMENTS (LOGS):

Warehouse BO Logs

  • Is the data input correct and accurately encoded in Odoo?

Rebagging Logs

  • Is the data input correct and accurately encoded in Odoo?

Sweeping Logs

  • Is the data input correct and accurately encoded in Odoo?

Checker DR Logs

  • Are all records on DCC vs IOI records are updated and reconciled?

Checker SMF Logs

  • Is the data input correct and accurately encoded in Odoo?

WAREHOUSE CLEANLINESS AND STANDARDS (20%)

WAREHOUSE STANDARDS

  • One (1) template per brand, per type, vessel code.

  • Each pile must be color coded for easy representation on mapping.

  • All piles must have at least 1 meter distance from walls (Left, Right & Back).

  • Sling bags foundation should have 3 high for foundation before locking. <br>Jumbo bags foundation should have 4 high for foundation before locking<br>Mega bags foundation should have 3 high for foundation before locking.<br>CPC bags foundation should have 2 high for foundation before locking.

  • Sling bags maximum stacking must be 6 high. <br>Jumbo bags maximum stacking must be 9 high.<br>Mega bags maximum stacking must be 6 high.<br>CPC bags maximum stacking must be 3 high.

  • Arrangement at the back part must be 3 high foundation for sling and 4 high for jumbo on first 2 rows

  • Must have horizontal counting and running total written at the side of the pile

  • Other part of the warehouse ( Parking Lot, BO area, Rebag area, Resling Area, Sweeping Area) per door

WAREHOUSE CLEANLINESS

  • Is there a staging area/tagging, for items, bad stocks?

  • Warehouse is organized & clean?

SERVICE TOOLS/ASSETS (15%)

  • Are all tools/assets placed in a secured area?

  • All tools/assets are properly maintained

  • Are all issued tools/asset, properly documented?

  • Are all issued tools/asset, have proper preventive maintenance schedule?

  • Are all records of service tools assets on the warehouse aligned on HO records?

  • Forklit are properly maintained daily (with Preventive maintenance checklist/s accomplished daily)

INVENTORY RESULT (40%)

Wall-to-wall AUDIT INVENTORY vs DCC (Daily Cycle count) (1 day, less all yesterday's transaction) - Cement Product

  • GOOD STOCKS - No variance?

  • BAD STOCKS - No variance?

Wall-to-wall AUDIT INVENTORY vs DCC (Daily Cycle count) (1 day, less all yesterday's transaction) - Plywood Product

  • GOOD STOCKS - No variance?

  • BAD STOCKS - No variance?

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