Safety Basics - 500/1000 points PDCA Focus PLAN

  • Safety communications program implemented.
    A compliant site has a maintained communications board and site has achieved its tool box target for 6 months . Talks are signed off, records kept and these cover the majority of staff. Site managers substantially meet safety conversation targets .
    Awareness program such as Stop and Think would meeting the requirements for an xfactor score ( Leadership section)

  • Site or Divisional safety meeting held monthly .
    Compliant if a monthly HSE Exec meeting , Representatives meeting or management meetings address HSE issues. Meeting structure and scale should be proportionate to the complexity of the site.
    Partial where this is less than monthly or irregular . Not compliant where it is infrequent or records are not robust.

  • Site has developed a site specific or Divisional HSE plan. Complies where this is signed off , displayed and contains specific site of Divisional targets and actions to achieve these targets.
    Partial may be a pending plan or a lack of specific targets.

  • Site has documented roles and responsibilities for HSE.
    A compliant score requires role specific objectives to be set in staff development plans, site HSE plans or equivalent.
    Eg: Define roles similar to fire wardens and first aid officers for safety reps, safety committee members , safety management representative as a minimum.

  • Task based JSEA system is actively used at the site or risk assessments completed and SOPs / SWPs developed for ongoing tasks .
    Evidence of documented risk assessments and controls.
    Look for evidence of recent use and quality of the assessments. Compliance requires sign off by the relevant site supervisor.

  • Site HSE training plan.
    Compliant = plan detailed , compliant and reviewed. Training needs assessed and training matrix developed for the site
    Partial = contains gaps or has not been reviewed for more than two years

  • Delivering HSE training.
    Compliant = delivery of the training plan is on target and records are managed and available. Including copies of relevant certifications.
    Partial where the above is not achieved but this would not have a material impact on site safety.

  • Contractor induction:
    Compliant where the contractor induction has been reviewed in the past two years and is up to date and all contractor inductions are within a two year period or 12 months for on-line inductions.

  • Contractor management:
    Compliant = Evidence of management control and contractor awareness through contractor specific JSEA records. Contractor Certifications held and maintained current. Contractor incidents are recorded in Vault.
    Best practice compliance is the completion of an annual contractor audit . Refer to HSE forms

  • Site Hazard Register developed. Compliant = hazards identified through site based hazard audit program covering equipment, major tasks , manual handling , chemical safety. Refer to HSE audit tools,
    Partial = incomplete or the register is based on lag date from Vault system.

Safety Basics Deductions

  • 1. Any breach of legal compliance of a material nature including any PIN notices in the past 12 months , any fines in the past 12 months, Including site HSE Reps who have not received approved training.

  • 2. Any additional breach of legal compliance as defined in 1 above.

  • Any gap identified in mandatory testing and tagging of lifting equipment, fire equipment , electrical equipment .

  • First Aid equipment/ boxes not maintained and stocked.

  • HSE signage not provided or maintained .
    Includes Dangerous Goods, Exits, Fire, confined space and entry by permit.

Safety Best Practice - 300/1000 Points PDCA Focus DO and CHECK

  • COP Fork Lift Audit
    Compliant = Audit completed and actions either in Vault , HSE Plan or work plan for the HSE Committee
    Partial would be a completed and current audit without adequate follow up.
    If the audit is not done but practices are materially compliant this can be recorded as Partial

  • COP Isolation Audit.
    Compliant = Audit completed and actions either in Vault, HSE Plan or the work plan for the HSE Committee.
    Partial would be a completed audit without adequate follow up of actions.
    If the audit is not completed but the practices are materially compliant this can be recorded as Partial

  • Guarding Risk Audit
    Compliant = Audit completed and actions either in Vault , HSE Plan or the work plan for the HSE Committee
    Partial would be a completed audit without adequate follow up of audit actions.
    If the audit is not completed but the practices are materially compliant this can be recorded as a partial

  • COP PME Audit
    Compliant = Audit completed and actions either in Vault , the HSE Plan or the work plan for the HSE Committee
    Partial would be a completed audit without adequate followup of audit actions.
    If the audit is not completed but practices are materially compliant this can be recorded as Partial

  • Completed Dangerous Good / Chemical Safety Audit . Refer HSE Forms
    Compliant = Completed audit with actions entered into Vault, HSE plan or the work program of the HSE comittee
    Partial would be audits completed without adequate followup of audit actions
    If the audit is not completed but practices are materially compliant this can be recored as Partial

  • Major hazard control , Compliant means the average score for the 4 above audits is > 90% or Partial > 80%
    Average all audits completed if at least two of the above

  • Has a site emergency drill and evacuation been conducted for all shifts in the past 12 months?
    Partial if this was not done but is planned in the next 3 months

  • Does the site utilise Vault effectively.
    Compliant = Safety /HSE committee reviews Vault records and 90 % up to date on actions . Use meeting records as evidence.
    Partial more than 70 % up to date .

  • Housekeeping audits are developed and delivered .
    Compliant= House keeping check sheets covering key risks are completed weekly or to a monthly plan across the site where given in the site HSE plan for at least the previous 3 months.
    Partial = minor gaps in the Compliant conditions above.

  • TRIFR is contributing to a reduced corporate injury rate.
    Compliant = TRIFR is at or below site target or is better than 50 % of the overall Visy corporate target.
    Partial where the above is not achieved but TRIFR has shown a declining trend for the past 6 months

Safety Best Practice Deductions

  • Are there examples of designated PPE not being used by any staff members ?

  • Are there any examples of guarding that has been installed or provided with equipment being removed for maintenance or other reasons and not being reinstalled?

  • Is house keeping or the placement of materials blocking exits or walks ways or increasing trip, traffic or PME risks.?

Safety Leadership : 200/1000 Points PDCA Focus ACT

  • Does the site plan and conduct a comprehensive health surveillance program in accordance with HSE PROC 602
    Compliant = plan developed , executed and any corrective actions are planned
    Examples : Noise, audiometry , dust or chemical exposure identified from the site hazard register.

  • Site has external certification to ISO 19001, AS 4801.
    Partial if the site is working towards these certifications and has a documented program

  • Incident investigation quality.
    Examine last closed Vault record. This has a strong root cause and appropriate counter measures which have been implemented.

  • Incident Investigation Quality : Repeat the above process for the second last Vault incident to be closed out .

  • Incident Investigation Record ( Vault Record ) includes near miss incidents
    Compliant = a history of more than one near miss being entered
    Partial = any example

  • Site conducts an annual HSE Management Review in accordance with HSE Procedures .
    Compliant = last 12 months
    Partial has conducted this review in the past 2 years .

  • Site has implemented new capital investment or maintenance programs to deliver safety improvement or this is budgeted in the coming year.
    Compliant = two of more projects
    Partial = one project or capital applications submitted and pending .

  • Site has an employee HSE suggestion program .
    Compliant = program is well promoted , there is employee engagement and employee initiatives have been implemented .

  • Site has implemented an employee well being program for example health checks , skin cancer screening , sun smart or EAP well publicised .

  • X Factor : Site has implemented a leading or local idea to improve safety and worker health which has not been adequately recognised previously in this audit

  • Comment or recommendation

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