V4S Visy Site Safety System Score VHSE 05-V4 2014

Information

AUDIT DETAILS
Audit Title/ Site
Conducted on
Audit conducted by:
COMMENTS?

Safety Basics - 500/1000 points PDCA Focus PLAN

Safety communications program implemented. A compliant site has a maintained communications board and site has achieved BSO and at least 50 % of 18 mandatory tool box talks over the past 6 months ( Vault Record) as well as active promotion of Stop and Think , PARTIAL : At least two of these four actions achieved.
Site or Divisional safety meeting held monthly . Compliant if a monthly HSE Exec meeting , Representatives meeting or management meetings address HSE issues. Meeting structure and scale should be proportionate to the complexity of the site. Partial where this is less than monthly or irregular . Not compliant where it is infrequent or records are not robust.
Site has developed a site specific or Divisional HSE Plan. COMPLIANT: Signed off, displayed and plan contains specific site or Divisional Targets and Actions. Actions clearly linked to HSE hazards and identified gaps. The plan is unique to the site . PARTIAL: Plan may be pending or only contains generic actions or lack specific plans.
Site has documented roles and responsibilities for HSE. A compliant score requires role specific objectives to be set in staff development plans, site HSE plans or equivalent. Eg: Define roles similar to fire wardens and first aid officers for safety reps, safety committee members , safety management representative as a minimum.
Task based JSEA system is actively used at the site or risk assessments completed and SOPs / SWPs developed for ongoing tasks . Evidence of documented risk assessments and controls. Look for evidence of recent use and quality of the assessments. Compliance requires sign off by the relevant site supervisor.
Site HSE training plan. Compliant = plan detailed , compliant and reviewed. Training needs assessed and training matrix developed for the site Partial = contains gaps or has not been reviewed for more than two years
Delivering HSE training. Compliant = delivery of the training plan is on target and records are managed and available. Including copies of relevant certifications. Partial where the above is not achieved but this would not have a material impact on site safety.
Contractor induction: All site contractors have completed the contractor induction in the past 12 months , Select contractors at random and check on LMS. Partial : At least 90 % of contractors compliant
Contractor management: Compliant = Evidence of management control and contractor awareness through contractor specific JSEA records. Contractor Certifications held and maintained current. Contractor incidents are recorded in Vault. Best practice compliance is the completion of an annual contractor audit . Refer to HSE forms Partial : Three of these four sets of data completed.
Site Hazard Register developed. In addition to any generic hazard register on the HSE system. Compliant : Hazards Identified through site based audit program covering equipment, major tasks, manual handling , chemical safety etc . Refer to HSE audits. Partial : Good use of Vault register

Safety Basics Deductions

1. Any breach of legal compliance of a material nature including any PIN notices in the past 12 months , any fines in the past 12 months, Including site HSE Reps who have not received approved training.
2. Any additional breach of legal compliance as defined in 1 above.
Any gap identified in mandatory testing and tagging of lifting equipment, fire equipment , electrical equipment .
First Aid equipment/ boxes not maintained and stocked.
Required WHS signage not provided or maintained . Includes Dangerous Goods, Exits, Fire, confined space and entry by permit.

Safety Best Practice - 300/1000 Points PDCA Focus DO and CHECK

COP Fork Lift Audit Compliant = Audit completed and actions either in Vault , HSE Plan or work plan for the HSE Committee Partial would be a completed and current audit without adequate follow up. If the audit is not done but practices are materially compliant this can be recorded as Partial
COP Isolation Audit. Compliant = Audit completed and actions either in Vault, HSE Plan or the work plan for the HSE Committee. Partial would be a completed audit without adequate follow up of actions. If the audit is not completed but the practices are materially compliant this can be recorded as Partial
Guarding Risk Audit Compliant = Audit completed and actions either in Vault , HSE Plan or the work plan for the HSE Committee Partial would be a completed audit without adequate follow up of audit actions. If the audit is not completed but the practices are materially compliant this can be recorded as a partial
COP PME Audit Compliant = Audit completed and actions either in Vault , the HSE Plan or the work plan for the HSE Committee Partial would be a completed audit without adequate followup of audit actions. If the audit is not completed but practices are materially compliant this can be recorded as Partial
Completed Dangerous Good / Chemical Safety Audit . Refer HSE Forms Compliant = Completed audit with actions entered into Vault, HSE plan or the work program of the HSE comittee Partial would be audits completed without adequate followup of audit actions If the audit is not completed but practices are materially compliant this can be recored as Partial
Asbestos Audit Annual Asbestos Audit conducted and External Audit up to date or site cleared as Asbestos Free in accordance with HSE procedures. No Partial
Has a site emergency drill and evacuation been conducted for all shifts in the past 12 months? Partial if this was not done but is planned in the next 3 months
Does the site utilise Vault effectively. Compliant = Safety /HSE committee reviews Vault records and 90 % up to date on actions . Use meeting records as evidence. Partial more than 70 % up to date .
Housekeeping audits are developed and delivered . Compliant= House keeping check sheets covering key risks are completed weekly or to a monthly plan across the site where given in the site HSE plan for at least the previous 3 months. Partial = minor gaps in the Compliant conditions above.
TRIFR is contributing to a reduced corporate injury rate. Compliant = TRIFR Site Rating of 1 or 2 Partiai: TRIFR site rating of 3

Safety Best Practice Deductions

Are there examples of designated PPE not being used by any staff members ?
Are there any examples of guarding that has been installed or provided with equipment being removed for maintenance or other reasons and not being reinstalled?
Is house keeping or the placement of materials blocking exits or walks ways or increasing trip, traffic or PME risks.?

Safety Leadership : 200/1000 Points PDCA Focus ACT

Does the site plan and conduct a comprehensive health surveillance program in accordance with HSE PROC 602 Compliant = plan developed , executed and any corrective actions are planned Examples : Noise, audiometry , dust or chemical exposure identified from the site hazard register.
Site is exceeding Behavioural Safety Observation corporate target and has developed site specific observation sheets based on site based hazards. COMPLIANT = exceeding by more than 50 % PARTIAL = 10 % - 50 %
Incident investigation quality. Examine last closed Vault record. This has a strong root cause and appropriate counter measures which have been implemented.
Incident Investigation Quality : Repeat the above process for the second last Vault incident to be closed out .
Incident Investigation Record ( Vault Record ) includes near miss incidents Compliant = a history of more than one near miss being entered Partial = any example
Site conducts an annual HSE Management Review in accordance with HSE Procedures . Compliant = last 12 months Partial has conducted this review in the past 2 years .
Site has implemented new capital investment or maintenance programs to deliver safety improvement or this is budgeted in the coming year. Compliant = two of more projects Partial = one project or capital applications submitted and pending .
Site has an employee HSE suggestion program . Compliant = program is well promoted , there is employee engagement and employee initiatives have been implemented .
Site has implemented an employee well being / or injury prevention program for example health checks , skin cancer screening , sun smart or EAP well publicised , engagement of physios or OT support. Morning or pre shift warm up activities.
X Factor or site has external certification to ISO 19001 OR AS 4801 Site has implemented a leading or local idea to improve safety and worker health which has not been adequately recognised previously in this audit . Partial would include initiatives well advanced in their development or the first 3 months of implementation
Comment or recommendation
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