Vending Key Movement Form - Temporary key request

Information

Temporary use of keys is based on a key not being required for longer then a month. Team members eligible for temporary key assignment are Retail Services Vending Contractors, EQS Service Technicians, EQS Workshop and Managers performing technical and/or operational audits

Key Holder Details

Key Holder details are to be completed by the key authoriser this should generally be a member of the state functions management team
CCA Function
Key Holders Name
Position
Company
Contact Phone No
Email
State
- NSW
- VIC/TAS
- WA
- SA/NT
- QLD
Route No
Driver No
Existing CCA Key Ring
Existing CCA Key Ring ID No
Details of Existing Keys (List the current keys held, key type, description and serial No)
All Key holders must adhere to the CCA Vending equipment conditions of access. Keys should only be issued for the purpose of restocking and cash collection, clearing coin jams, securing a vandalised machine, technical / operational audits and major or minor repairs
Reason for Temporary Key Request
- Keystoning
- Cash Variance Investigation
- Service Request
- Market Visit
- Filling
- Point of Sales Activiation
- Vandalism
Date Temporary Keys are to be returned
Description / Type of Temporary Key/s Required
Key Holder has signed the CCA Key Control Policy Acknowledgement Form
Date CCA Key Control Policy Acknowledgement Signed
Key Holder has signed the CCA Key Security Policy
Date CCA Key Security Policy Signed
The conditions of access to CCA Vending Equipment have been explained
Date CCA Vending Equipment access conditions were discussed

Key Authorisers Name
Key Authorisers Position
Key Authorisers Contact Phone No
Key Authorisers Email
Key Approval (Key Authorisers Signature)
Approval Date
Once approved the Key Authoriser is to complete the details of there local state key custodian below and email the new key request form to them for processing

The key custodian is responsible for ensuring that keys are not issued, lent or given to any person who has not submitted a acknowledgement to having read and understood and accepted the policy and responsibilities associated with holding vending keys or dose not have the required paperwork and authorisation
Key Custodians Name
Key Custodians Email
Key Custodians Contact Phone No

Key Custodian Audit
- N/A Initial Key Issue
- Existing Key Ring ID Verified
- Existing Key/s Issued Verified
- Existing Key Serial Nos Verified
Details of Temporary Key Types / Serial No issued
New CCA Key Ring ID No
Temporary CCA Key Ring ID No
Date Keys Audited and Temporary Key Issued
Key Custodians Signature

I confirm that the key transactions listed are true and accurate.
I the Key Holder have checked
- New CCA Key Ring ID is recorded correctly
- Key Descriptions are recorded correctly
- Key Serial No's are recorded correctly
I understand the temporary key must be returned on or before
As the key holder signing acceptance I understand the requirements to comply with the CCA Vending Key Security and conditions of access to CCA Vending Equipment and the CCA Vending Key Management Policy. In addition, I will ensure that keys issued are kept secure and safe at all times. Any loss of the listed issued keys will be reported immediately to either the customer service manager or equipment services manager.
Key Holders Signature
Date Key Holder Signed and Accepted Temporary Keys

The Key custodian is responsible for tracking temporary key returns, if a key is not returned by the required date it must be escalated to the relevant state manager/s
Key custodian has entered a calendar entry or reminder in outlook to follow up temporary key return on the due date
Follow up date entered for temporary key return
The key custodian is responsible for ensuring that the state key register is updated with details to show keys moved out of the key safe and full details of keys issued.
Date State Key Register Updated
The key custodian needs to ensure the completed forms are scanned and added to the key holders contractor records ie Sharepoint key administration database
Date Sharepoint Database Records Updated

The key custodian is responsible for ensuring that temporary key is returned by the due date. If the keys are not returned by the due date the matter needs to be escalated to the relevant state manager/s. If the temporary key is still not returned within 2 working days the matter should be referred to CCA security and fraud
Actual Date Temporary Key Returned
The key custodian is responsible for ensuring that the state key register is updated with details to show keys moved out of the key safe and full details of keys issued.
Date State Key Register Updated