NorSea Group Vendor Audit Proforma

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Policy & Objectives

• Are there adequate arrangements for communicating policies to:

  Select Staff Contractors Relevant third parties

  • Staff
  • Contractors
  • Relevant third parties

• Does the organisation create annual objectives for

  Select Health & Safety Environment Quality Security

  • Health & Safety
  • Environment
  • Quality
  • Security

• Are objectives linked to management policy?

  Yes

  No

  N/A

• Are objectives SMART

  Yes

  No

  N/A

• How frequently are objectives reviewed by senior management?

  Monthly

  Bi-Monthly

  Six Monthly

  Annually

  Not Reviewed by Senior Management

• Can this review be evidenced?

  Yes

  No

  N/A

• Does the organisation hold management HSEQ meetings

  Yes

  No

  N/A

• How frequently are they held?

  Monthly

  Bi-monthly

  6 Monthly

  Annually

• Are the minutes of these meeting made available to all employees?

  Yes

  No

  N/A

• How?

  Yes

  No

  N/A

Legislative Compliance

• Does the organisation maintain a legislation register of all applicable legislation to its activities?

  Yes

  No

  N/A

• How does the organisation ensure is legislative compliance?

• Does this register include an overview of the legislation?

  Yes

  No

  N/A

• Does the register include a statement on how conformance is achieved?

  Yes

  No

  N/A

• Does it highlight the applicable procedures in relation to legislation requirements?

  Yes

  No

  N/A

• Is it subject to review?

  Yes

  No

  N/A

• How does the organisation ensure the register continues to reflect current legislative requirements?

Safe systems of work

• Have all tasks/operations that involve significant risk to HSSEQ been identified and assessed?

  Yes

  No

  N/A

• Are employees involved in this assessment process?

  Yes

  No

  N/A

• Does the organisation have written procedures/safe systems of work for all the tasks/operations identified?

  Yes

  In Part

  No

  N/A

• How are these systems/procedures communicated to employees?

• When are these safe systems/procedures reviewed?

  Select Bi-Annually Annually Changes in legislation Changes in service, product or facilities Changes in best practice documents

  • Bi-Annually
  • Annually
  • Changes in legislation
  • Changes in service, product or facilities
  • Changes in best practice documents

• Is employee feedback sought from those using the procedures/systems on issues stemming from them and/or improvement suggestions?

  Yes

  No

  N/A

• Do these procedures reflect industry best practice?

  Yes

  No

  N/A

• How can this be evidenced?

• Are the requirements of the permit to work system understood?<br>

  Yes

  No

  N/A

• Are employees asked to carry out lone working?

  Yes

  No

  N/A

• Has lone working been subject to a risk assessment?

• Does the organisation have a lone worker policy or procedure?

  Yes

  No

  N/A

• How is both periodic and emergency contact to/from employees maintained during periods of lone working?

• Are employees required to carry out manual handling activities?

  Yes

  No

  N/A

• Are these activities subject to a manual handling risk assessment?

  Yes

  No

  N/A

• Does the organisation have a manual handling policy or procedure?

  Yes

  No

  N/A

• Are employees engaged in manual handling activities subject to periodic assessment?

  Yes

  No

  N/A

• Are employees engaged in manual handling activities subject to training?

  Yes

  No

  N/A

• Is this training refreshed?

  Yes

  No

  N/A

Employee Engagement and Participation

• Does the organisation hold employee safety meetings?

  Yes

  No

  N/A

• Is there another process for informing employees about safety issues relevant to them?

  Yes

  No

  N/A

• Describe this process

• How often are these held?

  Select Daily Weekly Monthly Six Monthly Annually

  • Daily
  • Weekly
  • Monthly
  • Six Monthly
  • Annually

• Does the organisation elect employee safety representatives?

  Yes

  No

  N/A

• Does the organisation operate a safety observation program?

  Yes

  No

  N/A

• Does it include:

  Select Adverse Events or Conditions Deviations from Procedures Security Issues or Incidents Customer Complaints Good Practice Improvement Suggestions

  • Adverse Events or Conditions
  • Deviations from Procedures
  • Security Issues or Incidents
  • Customer Complaints
  • Good Practice
  • Improvement Suggestions

• Does the organisation have adequate procedures for reporting accidents and near miss events to the HSE?

  Yes

  No

  N/A

• Are all accidents and near miss events recorded?

  Yes

  In Part

  No

  N/A

• Does senior management review these records to look for trends and to identify issues?

  Yes

  No

  N/A

• Are all accident and near miss events investigated?

  Yes

  No

  N/A

• Are investigations subject to senior management oversight?

  Yes

  No

  N/A

• Does the organisation understand its duty to report to SEPA where applicable?

  Yes

  No

  N/A

Policy

• Does the organisation have a training and competency policy?

  Yes

  No

  N/A

• Does it include a statement regarding the assessment of what people do at work?

  Yes

  No

  N/A

• Does the policy include all employees who perform safety critical activities?

  Yes

  No

  N/A

• Does it include contractor who perform safety critical activities on behalf of the organisation?

  Yes

  No

  N/A

• Do the standards of competency used to assess individuals include

  Select Key roles are documented and defined Competence standards for each role are clearly defined The standards used clearly relate to the activities undertaken by the employee The standards used are aligned to national or industry body criteria

  • Key roles are documented and defined
  • Competence standards for each role are clearly defined
  • The standards used clearly relate to the activities undertaken by the employee
  • The standards used are aligned to national or industry body criteria

Assessment

• How is competency assessed?

  Select Completion of required training Ongoing documented assessment of work performance Testing/Simulation where practical Q & A tests Other

  • Completion of required training
  • Ongoing documented assessment of work performance
  • Testing/Simulation where practical
  • Q & A tests
  • Other

• Other?

  Yes

  No

  N/A

• Are the organisations assessors:

  Select Trained in the internal process before use Subject to external assessor training Assessed themselves to ensure consistency in approach

  • Trained in the internal process before use
  • Subject to external assessor training
  • Assessed themselves to ensure consistency in approach

Contractor Management

• Will the organisation use the service of third party contractors or suppliers in delivering the scope of work to NorSea Group?<br>

  Yes

  No

  N/A

• Who are these third parties?

• Are they subject to an approval process prior to use by the organisation?

  Yes

  No

  N/A

• Is there performance subject to regular monitoring?

  Yes

  No

  N/A

• How would NorSea Group specific requirements be communicated to them?

Customer Requirements

• Are their sufficient controls to ensure customer requirements are accurately captured and met?

  Yes

  No

  N/A

• Do these controls include a clear process for documenting changes in customer requirements?

  Yes

  No

  N/A

• Can the organisation provide clear evidence trails to support all invoiced charges?

  Yes

  No

  N/A

Non Conformance and Complaint Handling

• Does the organisation operate a formal non conformance system to control service and product issues?

  Yes

  No

  N/A

• Are historical records available to view?

  Yes

  No

  N/A

• Are non conformance records regularly reviewed by senior management with a view to identifying trends?

  Yes

  No

  N/A

• How are these issues addressed?

• Does the organisation keep records of them?

  Yes

  No

  N/A

• Are historical records reviewed by senior management to identify trends?

  Yes

  No

  N/A

Customer Feedback

• What process to collect feedback on the organisations products or services is in place?

  Select Fpal Supplier Performance Reports Client feedback meetings Client feedback surveys No process currently in place

  • Fpal Supplier Performance Reports
  • Client feedback meetings
  • Client feedback surveys
  • No process currently in place

General

• Does the organisation maintain a log/database of all safety critical vehicles and equipment<br>

  Yes

  No

  N/A

• Can the organisation demonstrate that it is in compliance with any statutory requirements for inspection and/or certification of vehicles and equipment?

  Yes

  In Part

  No

  N/A

Equipment

• Is the organisations storage of equipment sufficient to protect it from both damage and unauthorised use?

  Yes

  No

  N/A

• Can the organisation demonstrate control of non conforming/damaged equipment (e.g. Use of quarantine area)

  Yes

  No

  N/A

• Are there clear methods to prevent employees using out of cert equipment (such as use of colour coding)?

  Yes

  No

  N/A

• Does the organisation require pre use inspection of equipment?

  Yes

  No

  N/A

• Is this documented?

  Yes

  No

  N/A

Vehicles

• Does the organisation require employees to complete pre use inspection of vehicles?

  Yes

  No

  N/A

• Is this documented?

  Yes

  No

  N/A

• Can a link between documented faults and actioning of repairs be evidenced?

  Yes

  No

  N/A

• Can the organisation demonstrate control of access to vehicles to prevent use by untrained or unauthorised individuals?

  Yes

  No

  N/A

• Does the organisation maintain a log/database of all vehicle operators required licenses?

  Yes

  No

  N/A

• Does the organisation perform periodic assessment of its vehicle operators?

  Yes

  No

  N/A

• How often are vehicle operators subject to medical assessment?

  Select When first employed Bi-Annually Annually Six Monthly Vehicle Operators are not subject to medicals

  • When first employed
  • Bi-Annually
  • Annually
  • Six Monthly
  • Vehicle Operators are not subject to medicals

Management

• Does the organisation have an aspects and impacts register which identify its significant environmental impacts?

  Yes

  No

  N/A

• Is the register reviewed by senior management?

  Yes

  No

  N/A

• Is the register subject to review at least annually or upon significant changes to working practices or equipment?

  Yes

  No

  N/A

Effluent Discharge

• Does the organisations worksite discharge effluent?

  Yes

  No

  N/A

• Have the legal requirements for discharge been identified e.g. is a discharge consent in place?

  Yes

  No

  N/A

• Does the organisation ensure discharges are in line with any consent e.g. by monitoring activities?

  Yes

  No

  N/A

Waste Management

• Does the organisation have effective plans to minimise and segregate its waste streams?

  Yes

  No

  N/A

• Has the company's waste contractor been assess to ensure they have the appropriate licenses to transport and process the waste?

  Yes

  No

  N/A

Energy Efficency

• Does the organisation monitor its energy consumption?

  Yes

  No

  N/A

• Does the organisation have plans/measures in place to minimise its use of energy?

  Yes

  No

  N/A

Emissions to the Atmosphere

• Are there significant emissions to the atmosphere from the organisations activities?<br>

  Yes

  No

  N/A

• Has the organisation identified it legal obligations with regards to these emissions?<br>?

  Yes

  No

  N/A

• Are these emissions subject to a regular form of monitoring or analysis?

  Yes

  No

  N/A

• Are there plans to minimise these emissions?

  Yes

  No

  N/A

Land Management

• Does the organisation have a risk of land contamination from its activities?

  Yes

  No

  N/A

• Has this risk been adequately assessed?

  Yes

  No

  N/A

• Does the organisation conduct an impact assessment before modification of existing facilities or creation of new facilities?

  Yes

  No

  N/A

• Does the organisations activities include hazardous substances:

  Select Use Storage Transport

  • Use
  • Storage
  • Transport

• Are all drivers ADR trained?

  Yes

  No

  N/A

• Do vehicles carry the required personnel and general protection equipment?

  Yes

  No

  N/A

• Have drivers received spill response training?

  Yes

  No

  N/A

• Are storage facilities and practices suitably sufficient for the chemicals in storage e.g. do they ensure safe separation?

  Yes

  No

  N/A

• Are copies of the SDS for chemicals in storage readily available to those handling them?

  Yes

  No

  N/A

• Have employees handling substances received spill response training?

  Yes

  No

  N/A

• Are employees provided with suitable PPE for handling substances?

  Yes

  No

  N/A

• Does the organisation maintain a log of all chemicals in use?

  Yes

  No

  N/A

• Have all chemicals in use been subject to a COSHH assessment by a suitably competent assessor?

  Yes

  No

  N/A

• Has the content of these assessments been explained to employees?

  Yes

  No

  N/A

• Can't this be evidenced?

  Yes

  No

  N/A

• Are storage facilities and practices suitably sufficient for the chemicals in use e.g. do they ensure safe separation?

  Yes

  No

  N/A

• Have employees handling substances received spill response training?

  Yes

  No

  N/A

• Are employees provided with suitable PPE for handling substances?

  Yes

  No

  N/A

Emergency Response Management

• Does the organisation have a documented emergency response plan?

  Yes

  No

  N/A

• Are emergency response plans tested?

  Yes

  No

  N/A

• Does the organisation have nominated emergency response personnel?

  Yes

  No

  N/A

• Are they subject to suitably sufficient training in their duties?

  Yes

  No

  N/A

• Does personnel include:

  Select Fire Wardens First Aiders Emergency Response Leader Family Liaison Media Liaison

  • Fire Wardens
  • First Aiders
  • Emergency Response Leader
  • Family Liaison
  • Media Liaison

Emergency Response Equipment Available

• First Aid Equipment

  Yes

  No

  N/A

• Defibrillator

  Yes

  No

  N/A

• Fire Extinguishers or Water Deluge System

  Yes

  No

  N/A

• Emergency Lighting

  Yes

  No

  N/A

• Spill Response Materials

  Yes

  No

  N/A

• Haz Chemical Kits

  Yes

  No

  N/A

• Radiation Protection & Monitoring

  Yes

  No

  N/A

• Is all emergency response equipment subject to suitably sufficient inspections by qualified specialists<br>

  Yes

  No

  N/A