Policy

Policy & Objectives
Are there adequate arrangements for communicating policies to:
Does the organisation create annual objectives for

Are objectives linked to management policy?

Are objectives SMART

How frequently are objectives reviewed by senior management?

Can this review be evidenced?

Does the organisation hold management HSEQ meetings

How frequently are they held?

Are the minutes of these meeting made available to all employees?

How?

Legislative Compliance

Does the organisation maintain a legislation register of all applicable legislation to its activities?

How does the organisation ensure is legislative compliance?

Does this register include an overview of the legislation?

Does the register include a statement on how conformance is achieved?

Does it highlight the applicable procedures in relation to legislation requirements?

Is it subject to review?

How does the organisation ensure the register continues to reflect current legislative requirements?

Safety Management

Safe systems of work

Have all tasks/operations that involve significant risk to HSSEQ been identified and assessed?

Are employees involved in this assessment process?

Does the organisation have written procedures/safe systems of work for all the tasks/operations identified?

How are these systems/procedures communicated to employees?

When are these safe systems/procedures reviewed?

Is employee feedback sought from those using the procedures/systems on issues stemming from them and/or improvement suggestions?

Do these procedures reflect industry best practice?

How can this be evidenced?

Are the requirements of the permit to work system understood?

Are employees asked to carry out lone working?

Has lone working been subject to a risk assessment?

Does the organisation have a lone worker policy or procedure?

How is both periodic and emergency contact to/from employees maintained during periods of lone working?

Are employees required to carry out manual handling activities?

Are these activities subject to a manual handling risk assessment?

Does the organisation have a manual handling policy or procedure?

Are employees engaged in manual handling activities subject to periodic assessment?

Are employees engaged in manual handling activities subject to training?

Is this training refreshed?

Employee Engagement and Participation

Does the organisation hold employee safety meetings?

Is there another process for informing employees about safety issues relevant to them?

Describe this process

How often are these held?

Does the organisation elect employee safety representatives?

Does the organisation operate a safety observation program?

Does it include:

Accidents & Near Miss Events

Does the organisation have adequate procedures for reporting accidents and near miss events to the HSE?

Are all accidents and near miss events recorded?

Does senior management review these records to look for trends and to identify issues?

Are all accident and near miss events investigated?

Are investigations subject to senior management oversight?

Does the organisation understand its duty to report to SEPA where applicable?

Competence Management

Policy

Does the organisation have a training and competency policy?

Does it include a statement regarding the assessment of what people do at work?

Does the policy include all employees who perform safety critical activities?

Does it include contractor who perform safety critical activities on behalf of the organisation?

Do the standards of competency used to assess individuals include
Assessment
How is competency assessed?

Other?

Are the organisations assessors:

Contractor Management

Contractor Management

Will the organisation use the service of third party contractors or suppliers in delivering the scope of work to NorSea Group?

Who are these third parties?

Are they subject to an approval process prior to use by the organisation?

Is there performance subject to regular monitoring?

How would NorSea Group specific requirements be communicated to them?

Customer Focus

Customer Requirements

Are their sufficient controls to ensure customer requirements are accurately captured and met?

Do these controls include a clear process for documenting changes in customer requirements?

Can the organisation provide clear evidence trails to support all invoiced charges?

Non Conformance and Complaint Handling

Does the organisation operate a formal non conformance system to control service and product issues?

Are historical records available to view?

Are non conformance records regularly reviewed by senior management with a view to identifying trends?

How are these issues addressed?

Does the organisation keep records of them?

Are historical records reviewed by senior management to identify trends?

Customer Feedback
What process to collect feedback on the organisations products or services is in place?

Vehicles & Equipment

General

Does the organisation maintain a log/database of all safety critical vehicles and equipment

Can the organisation demonstrate that it is in compliance with any statutory requirements for inspection and/or certification of vehicles and equipment?

Equipment

Is the organisations storage of equipment sufficient to protect it from both damage and unauthorised use?

Can the organisation demonstrate control of non conforming/damaged equipment (e.g. Use of quarantine area)

Are there clear methods to prevent employees using out of cert equipment (such as use of colour coding)?

Does the organisation require pre use inspection of equipment?

Is this documented?

Vehicles

Does the organisation require employees to complete pre use inspection of vehicles?

Is this documented?

Can a link between documented faults and actioning of repairs be evidenced?

Can the organisation demonstrate control of access to vehicles to prevent use by untrained or unauthorised individuals?

Does the organisation maintain a log/database of all vehicle operators required licenses?

Does the organisation perform periodic assessment of its vehicle operators?

How often are vehicle operators subject to medical assessment?

Environmental Management

Management

Does the organisation have an aspects and impacts register which identify its significant environmental impacts?

Is the register reviewed by senior management?

Is the register subject to review at least annually or upon significant changes to working practices or equipment?

Effluent Discharge

Does the organisations worksite discharge effluent?

Have the legal requirements for discharge been identified e.g. is a discharge consent in place?

Does the organisation ensure discharges are in line with any consent e.g. by monitoring activities?

Waste Management

Does the organisation have effective plans to minimise and segregate its waste streams?

Has the company's waste contractor been assess to ensure they have the appropriate licenses to transport and process the waste?

Energy Efficency

Does the organisation monitor its energy consumption?

Does the organisation have plans/measures in place to minimise its use of energy?

Emissions to the Atmosphere

Are there significant emissions to the atmosphere from the organisations activities?

Has the organisation identified it legal obligations with regards to these emissions?
?

Are these emissions subject to a regular form of monitoring or analysis?

Are there plans to minimise these emissions?

Land Management

Does the organisation have a risk of land contamination from its activities?

Has this risk been adequately assessed?

Does the organisation conduct an impact assessment before modification of existing facilities or creation of new facilities?

Hazardous Substances

Does the organisations activities include hazardous substances:

Are all drivers ADR trained?

Do vehicles carry the required personnel and general protection equipment?

Have drivers received spill response training?

Are storage facilities and practices suitably sufficient for the chemicals in storage e.g. do they ensure safe separation?

Are copies of the SDS for chemicals in storage readily available to those handling them?

Have employees handling substances received spill response training?

Are employees provided with suitable PPE for handling substances?

Does the organisation maintain a log of all chemicals in use?

Have all chemicals in use been subject to a COSHH assessment by a suitably competent assessor?

Has the content of these assessments been explained to employees?

Can't this be evidenced?

Are storage facilities and practices suitably sufficient for the chemicals in use e.g. do they ensure safe separation?

Have employees handling substances received spill response training?

Are employees provided with suitable PPE for handling substances?

Emergency Response

Emergency Response Management

Does the organisation have a documented emergency response plan?

Are emergency response plans tested?

Does the organisation have nominated emergency response personnel?

Are they subject to suitably sufficient training in their duties?

Does personnel include:
Emergency Response Equipment Available

First Aid Equipment

Defibrillator

Fire Extinguishers or Water Deluge System

Emergency Lighting

Spill Response Materials

Haz Chemical Kits

Radiation Protection & Monitoring

Is all emergency response equipment subject to suitably sufficient inspections by qualified specialists

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.