• Document no.

  • Conducted on

  • Vessel

  • Call sign

  • IMO number

  • Class and number

  • Flag

  • Prepared by

  • Company

  • Location
  • Form no. 1200

Charter 1. General Information

General Data

  • The vetting inspection is carried out according Feederlines internal vetting form 1200. Only the items not in order and reported with "no" are printed out in the final report and the finding is mentioned.This items have to be reported in the GLSM for correct follow up by the Captain with finding, cause and action as described in the GLSM guides/procedures.
    In addition to the above-mentioned. The Captain in cooperation with the responsible officer of the department has to take timely action on all findings.

    A complete template vetting report with all vetting questions can be found in GLSM documentation Module -Forms - Quality.

  • Name and Signature of Auditor after completing the audit/inspection:

  • Name and Signature of Master after completing the audit/inspection:

Chapter 2. Certification and Documentation

2.1 Certificates

  • 2.1.1 Are the statutory certificates and survey records available on board and kept up to date (ISM Code no. / 10.1)

  • 2.1.2 Is the validity of the statutory certificates informed to the Company as per procedures?<br>(ISM code no. / 11.1)

2.2 Class Docs and Surveys

  • 2.2.1 N.A.

  • 2.2.2 N.A.

  • 2.2.3 Date of expiry of the class Certificate:

  • 2.2.4 Date of last special survey:

  • 2.2.5 Date of departure from last credited drydock:

  • 2.2.6 Was the last scheduled repair period conducted in dry dock?

  • 2.2.7 Date of last class intermediate survey was completed:

  • 2.2.8 Date of last class annual survey was completed

  • 2.2.8 Date of last class annual survey was completed:

  • 2.2.9 Date of last class survey Status report

  • 2.2.9 Date of last class survey Status report

  • 2.2.10 Are class survey reports adequately filed?

  • 2.2.10 Is the vessel free of conditions of class or significant recommendations, memoranda or notations? If not: data to be mentioned here:

  • 2.2.11 Date and Port of the last Port State Control Inspection:

  • 2.2.12 Last Port State Control inspection outcome; Deficiencies and detentions to be mentioned here:

  • 2.2.13 Are procedures in place to carry out regular inspections of cargo and ballast tanks, void spaces, trunks and cofferdams by the vessel’s personnel and are records maintained?

2.3 Enhanced Survey Program

  • 2.3.1 If the vessel is subject to the Enhanced Survey Programme, is the report file adequately maintained?

  • 2.3.2 Are the last thickness measurement report available on board?

  • 2.3.3 Are Main structural plans for cargo and ballast tanks on board?

  • 2.3.4 Is the cargo and ballast history available on board?

2.4 Safety Management and the Operator’s Procedures Manuals

  • 2.4.1Do the operator’s procedures manuals comply with ISM Code requirements?

  • 2.4.2 Does the Operator’s representative visit the vessel at least bi-annually?

  • 2.4.3 Is a recent operator’s audit report available and is a close-out system in place for dealing with non-conformities?

  • 2.4.4 Does the Master review the safety management system and report to the operator on any deficiencies?<br>

  • 2.4.5 Was during the last Vetting inspection of the vetting Company an owners representative present on board during the inspection?

2.5 Publications

  • 2.5 Are the publications listed in the table below, as applicable to the vessel, available? ( publications, as appropriate to the vessel, are provided)<br>

General and Management Publications:

  • 2.5.1 SOLAS Consolidated edition IMO 5th 2009

  • 2.5.2 International Life Saving Appliance Code (LSA Code) Code includes ’Testing and Evaluation of Lifesaving Equipment’. IMO 3rd 2010

  • 2.5.3 International Code for Fire Safety Systems (FSS Code) IMO 2nd 2007

  • 2.5.4 International Ship and Port Facility Security Code (ISPS Code) IMO 1st 2003

  • 2.5.5 International Safety Management Code (ISM Code) and the guidelines of the implementation of the ISM Code. IMO 3rd 2010

  • 2.5.6 International Standards on Training, Certification and Watchkeeping for Seafarers (STCW)<br>These are to include amendments 2 and 3. IMO - 2001

  • 2.5.7 Guidance Manual for Bulker Structures

  • 2.5.8 Guidelines for the Control of Drugs and Alcohol on Board Ships OCIMF - 1995

  • 2.5.9 Guidelines on Fatigue

  • 2.5.10 MARPOL 73/78 Consolidated edition IMO - 2006

Navigational Publications:

  • 2.5.11 Bridge Procedures Guide ICS 4th 2007

  • 2.5.12 Collision Regulations, Consolidated edition IMO 4th 2003

  • 2.5.13 Bridge Team Management NI 2nd 2004

  • 2.5.14Ship’s Routeing IMO 9th 2008

  • 2.5.15 International Code of Signals IMO 4th 2005

  • 2.5.16 International Aeronautical and Maritime Search<br>and Rescue Manual, IAMSAR Manual (Volume III) IMO 8th 2010

  • 2.5.17 Peril at Sea and Salvage OCIMF/ICS 5th 1998

  • 2.5.18 Guide to Helicopter/Ship Operations ICS 4th 2008

Mooring Publications:

  • 2.5.19 Mooring Equipment Guidelines OCIMF 3rd 2008

  • 2.5.20 Effective Mooring OCIMF 3rd 2010

  • 2.5.21 Recommendations for Equipment employed in the Bow Mooring of Ships at Single Point Moorings OCIMF 4th 2007

  • 2.5.22 Anchoring Systems and Procedures<br>Published October 2010, owners should be given until January 2012 to obtain a copy. OCIMF 1st 2010

  • 2.5.23 Recommendations for Ship's Fittings for use with Tugs 2002

  • 2.5.24 IMO 240E International Code for the Safe Carriage of Grain in Bulk ( International Grain Code)

  • 2.5.25 IMO 260E BC Code Safe Practise for Solid Bulk Cargoes 2001 Ed.

  • 2.5.26 IMO 266E BLU Code of Safe Practise for the Safe Loading and unloading of Bulk Carriers 1998

Chapter 3. Crew Management

3.1 Crew Management

  • 3.1.1 Does the manning level meet or exceed that required by the Minimum Safe Manning Document?

  • 3.1.2 Is the operator's policy that controls hours of work to minimize fatigue being followed?

  • 3.1.3 Do all personnel maintain hours of rest records and are the hours of rest in compliance with ILO 180 requirements?

  • 3.1.4 Are all personnel able to communicate effectively in a common language? Record the common working language.

  • 3.1.5 Does the operator provide a training policy exceeding statutory requirements? Record the type of training the operator provides.

  • 3.1.6 Have senior deck officers attended bridge team management courses? Where/When?

  • 3.1.7 Has the master attended a ship handling course? <br>

  • 3.1.8 If the vessel is equipped with an ECDIS, electronic chart display system or an integrated navigation system, have all the deck officers attended appropriate training courses for operating the equipment?<br>

  • 3.1.9 Are the officers and crew suitably qualified and is their training and experience adequate?

3.2 Drug and Alcohol Policy

  • 3.2.1 Does the operator’s Drug and Alcohol policy meet OCIMF guidelines?<br>

  • 3.2.2 What was the Operator’s defined maximum level of blood alcohol content?

  • 3.2.3 What was the recorded frequency of unannounced drug testing?<br>

  • 3.2.4 What was the recorded frequency of unannounced alcohol testing?

  • 3.2.5 What was the date of the last unannounced on-board alcohol test?<br>

  • 3.2.6 What was the date of the last unannounced drug and alcohol test undertaken by an external agency?

3.3 Crew Qualifications

  • 3.3.1 Does the officers’ matrix posted for the vessel on the SIRE website accurately reflect the information relating to the officers on board at the time of the inspection?

  • 3.3.2 Are those officers who have immediate responsibility for cargo transfer, in possession of the Certificates of Specialised Training as applicable to the type of cargo being carried?

Chapter 4. Navigation

4.1 Navigation Policies, Procedures and Documentation

  • 4.1.1 Is the vessel provided with adequate operators navigation instructions and procedures?

  • 4.1.2 Does the operator provide guidance on minimum under keel clearance and squat?<br>

  • 4.1.3 Are deck log books and engine movement (bell) books correctly maintained and is an adequate record being kept of all the navigational activities, both at sea and under pilotage?

  • 4.1.4 Are procedures in place for the testing of bridge equipment before arrival and departure?

  • 4.1.5 Are checklists for pre-arrival, pre-departure, watch handover, pilot-Master exchange and pilot card effectively completed?

  • 4.1.6 Are records maintained of fire and safety rounds being completed after each watch?

  • 4.1.7 Are the vessel’s manoeuvring characteristics displayed on the bridge?

  • 4.1.8 Are auto to manual steering changeover procedures clearly identified?

  • 4.1.9 Has the Master written his own Standing Orders and are Bridge Orders being completed?

  • 4.1.10 Have the deck officers countersigned the Master’s Standing Orders and Bridge Orders as being read and understood?<br>

  • 4.1.11 Are regular gyro and magnetic compass errors being taken and are they being recorded?

  • 4.1.12 Do the magnetic compass errors recorded in the compass error book broadly agree with the deviation card?

  • 4.1.13 Are there provisions for stowaway search prior to departure?

  • 4.1.14 Has the bridge been adequately manned at all stages of the voyage?

  • 4.1.15 Are the bridge lookout arrangements adequate? <br>

  • 4.1.16 Are auto to manual steering changeover procedures clearly identified?

4.2 Charts and Publications

  • 4.2.1 Has a system been established to ensure that nautical publications and charts are on board and current?

  • 4.2.2 If the vessel is provided solely with paper charts are all charts required for the trading areas of the vessel on board and are these fully corrected?

  • 4.2.3 Were the charts used for the previous voyage appropriate?

  • 4.2.4 If the vessel is equipped with an Electronic Chart Display and Information Systems (ECDIS), are the Master and deck watchkeeping officers able to produce appropriate documentation that generic and type-specific ECDIS familiarisation has been undertaken? <br><br>

  • 4.2.5 If the vessel is provided solely with an Electronic Chart Display and Information System (EDCIS) does it meet the requirements of SOLAS?

  • 4.2.6 Are Lists of Lights, Tide Tables, Sailing Directions, the Nautical Almanac, the Annual Summary of Notices to Mariners and the Chart Catalogue the current editions and have they been maintained up to date where required?<br>

4.3 Navigation

  • 4.3.1 Has the vessel been safely navigated and in compliance with international regulations?

  • 4.3.2 Is the echo sounder recorder marked with a reference date and time on each occasion it is switched on?

  • 4.3.3 Is a look out maintained at all times when the vessel is at sea?

  • 4.3.4 Was a comprehensive passage plan available for the previous voyage and did it cover the full voyage from berth to berth?

  • 4.3.5 Was position fixing satisfactory throughout the previous voyage and the frequency of plotted fixes in accordance with the passage plan?

  • 4.3.6 Was radar parallel indexing used to monitor the position of the vessel?

  • 4.3.7 During pilotage, was the position of the vessel adequately monitored?

  • 4.3.8 Has the GPS been adjusted to the correct datum?

  • 4.3.9 Is there an adequate system for dealing with navigation warnings and are they being charted?

  • 4.3.10 Are the "no-go-areas" marked on the charts?

4.4 Navigation Equipment

  • 4.4.1 Is navigation equipment appropriate for the size of the vessel and in good order? Copy of the record E has to be made and details of the Navigational systems have to be fully operational and serviced as required. If equipment mentioned on the Record E is not in order an exemption certificate from Class or Flagstate have to be obtained via the QA dept.

  • 4.4.2 Is an exemption certificate issued for equipment mentioned in record E which was not operational during the inspection?

  • 4.4.3 Are navigation lights in good order? Is alarm system working (if applicable)

Chapter 5. Safety Management

5.1 Safety Management

  • 5.1.1 Has a Safety Officer been designated and trained to undertake this role?

  • 5.1.2 Are the ship’s officers familiar with the operation of fire fighting, life saving and other emergency equipment?

  • 5.1.3 Is personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses and chemical protective equipment etc. provided and as required, being worn?

  • 5.1.4 Are regular safety meetings held, are the minutes recorded and does the operator provide shore management responses?

  • 5.1.5 Is there a procedure for the reporting, investigation and close-out of accidents, incidents, non-conformities and near misses?

  • 5.1.6 Are external doors, ports and windows kept closed in port?

  • 5.1.7 Is all loose gear on deck, in stores and in internal spaces properly secured?

5.2 Drills, Training and Familiarisation

  • 5.2.1 Is there a procedure for familiarisation for new personnel?

  • 5.2.2 Are drills for emergency procedures being carried out?

  • 5.2.3 Are lifeboat and fire drills regularly held?<br>

  • 5.2.4 Is regular training in the use of life-saving equipment being undertaken?

  • 5.2.5 Are pollution clean-up drills regularly held to determine that the shipboard pollution plan is up-to-date and efficient and are there records?

  • 5.2.6 Are there specific written owners instructions and guidelines to the Master on account of salvage, major emergency, emergency ship/shore communication in case of major or severe incident?

5.3 Ship Security

  • 5.3.1 Are ship security records related to port calls being maintained?

  • 5.3.2 Are ship security records related to the ship security plan being maintained?

  • 5.3.3 Has the operator furnished the Master with the information required by the ISPS Code?

  • 5.3.4 Has a ship Security Officer been designated?

  • 5.3.5 Has the ship security officer received adequate training?

  • 5.3.6 Is an adequate deck watch being maintained to prevent unauthorised access?<br>

  • 5.3.7 Has a gangway notice been posted, at the shore end of the gangway where possible?

  • 5.3.8 are sensitive areas / spaces such as bridge, electrical room, etc. properly marked and kept closed while in port and/or in navigation?

5.4 Monitoring Cargo Spaces

  • 5.4.1 Are cargo holds, incl. pipe ducts, regularly monitored for accumulations of gas?

  • 5.4.2 N.A.

  • 5.4.3 Monitor for water accumulation on cargo holds - void spaces is fitted and kept in order

5.5 Material Safety Data Sheets (MSDS)

  • 5.5.1 Are Material Safety Data Sheets (MSDS) on board for all the cargo products being handled and are all officers familiar with their use?

  • 5.5.2 Have Material Data Safety Sheets been provided for the bunkers currently on board?

  • 5.5.3 Are chemicals properly stowed and are Material Safety Data Sheets available?

  • 5.5.4 Are Material Safety Data Sheets provided for paints, protective coatings and all other corrosive or toxic materials that are carried on board?

5.6 Gas Analysing Equipment

  • 5.6.1 Are portable gas and oxygen analysers appropriate to the cargoes being carried and are they in good order?

  • 5.6.2 Are officers familiar with use and calibration of portable oxygen and hydrocarbon analysers?

  • 5.6.3 Is there a record of regular testing and calibration of portable analysers?

  • 5.6.4 Is sufficient span calibration gas available for the types of fixed and portable analysers on board?<br>

  • 5.6.5 Where toxic gases may be encountered, are appropriate toxic gas detection analysers available and in good order?

5.7 Life Saving Equipment

  • 5.7.1 Are ship-specific Life-Saving Equipment Training Manuals available?

  • 5.7.2 Are ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out?

  • 5.7.3 Are muster lists and lifejacket donning instructions displayed?

  • 5.7.4 Is there a maintenance and test schedule for lifeboat on-load release gear?

  • 5.7.5 When was the quick release mechanism was operated/tested? If enclosed lifeboat -What is the condition of eventual sprinklers / air bottles?

  • 5.7.6 Are lifeboats, including their equipment and launching mechanisms, in good order?

  • 5.7.7 Is a limit switch fitted on both davits of each lifeboat?

  • 5.7.8 When are the lifeboats made waterborne

  • 5.7.9 Are lifeboat and liferaft operating instructions displayed?

  • 5.7.10 Is the rescue boat, including its equipment and launching arrangement, in good order? <br>

  • 5.7.11 Are liferafts in good order?

  • 5.7.12 Are hydrostatic releases, where fitted, correctly attached and in good order?

  • 5.7.13 Are survival craft portable VHF radios and Search and Rescue Locating Devices in good order and charged?<br>

  • 5.7.14 Are lifebuoys, lights, buoyant lines, quick release mechanisms and self-activating smoke floats in good order?

  • 5.7.15 Are lifejackets in good order?

  • 5.7.16 Are immersion suits in a good order?

  • 5.7.17 Are pyrotechnics, including line throwing apparatus, in date and in good order?

  • 5.7.18 Are the locations of life saving appliances marked with IMO symbols?

5.8 Fire Fighting Equipment

  • 5.8.1 Are ship-specific Fire Training Manuals available?

  • 5.8.2 Are ship-specific Fire Safety Operational Booklets available?

  • 5.8.3 Are ship-specific fire fighting equipment maintenance instructions available and are weekly and monthly inspections being carried out?

  • 5.8.4 Are records available to show that samples of foam compound have been tested at regular intervals?

  • 5.8.5 Is a fire control plan exhibited within the accommodation, is a copy also available externally, and is equipment correctly marked on it?

  • 5.8.6 Are fire mains, pumps, hoses and nozzles in good order and available for immediate use?

  • 5.8.7 Are isolating valves in fire (and foam system)lines clearly marked and in good order?<br>

  • 5.8.8 Is the International shore fire connection readily available externally and is the location clearly marked?

  • 5.8.9 Are fixed fire detection and alarm systems in good order and tested regularly?

  • 5.8.10 Are the fixed fire extinguishing systems, on cargo holds, ER -steering gear room etc. where fitted, in good order and are clear operating instructions posted?<br>

  • 5.8.11 Is the emergency fire pump in full operational condition and are starting instructions clearly displayed?

  • 5.8.12 Are portable fire extinguishers in good order with operating instructions clearly marked?

  • 5.8.13 Are firemen's outfits and breathing apparatus in good order and ready for immediate use?

  • 5.8.14 Are self-breathing apparatus sets fitted with fully pressurised air cylinders?

  • 5.8.15 Are emergency escape breathing devices (EEBD’s) in the accommodation, engineroom and other locations in good order and ready for immediate use?

  • 5.8.16 Are accommodation and ventilation fan emergency stops in good order and clearly marked to indicate the spaces they serve?<br>

  • 5.8.17 Are fire flaps in good order and clearly marked to indicate the spaces they serve?<br><br>

  • 5.8.18 Is the duct of the exh. Fan of the kitchen reported being cleaned and free of grease? Is the crew aware with the potential fire risk linked to the cleanliness of such a duct?

  • 5.8.19 Are the emergency stops and shut-off valves (main engine, auxiliaries, generators etc) clearly marked and tests logged?

5.9 Access

  • 5.9.1 Is a gangway provided?

  • 5.9.2 Are accommodation ladders, gangways, pilot ladders and pilot hoists, where fitted, in good order?

  • 5.9.3 Are all means of access satisfactory, including the provision of a safety net, lifebuoy and line?

  • 5.9.4 Are pilot boarding and access arrangements satisfactory?

  • 5.9.5 Are safe access to the bow arrangements satisfactory?<br>

  • 5.9.6 If a helicopter landing or winching area is provided, does it meet ICS guidelines?

Chapter 6. Pollution Prevention

6.1 Oil Record Books

  • 6.1.1 Are the Engine Room oil record books correctly completed?

  • 6.1.2 Are the Oil Record Books free of any pollution incidents or violations?<br>

  • 6.1.3 Is the disposal of ballast been adequately recorded and is it in accordance with MARPOL? Dewatering system for bow space etc.?<br>

  • 6.1.4 Class and Marpol approved method of disposal of the engine room bilge : transfer to a dedicated tank oil/water separator?<br>

  • 6.1.5 Are eventual hydraulic motors on the main deck ( winches,cranes, holds, etc) provided with sufficient coamings to prevent slippery hazards in case of no leakages.

6.2 Ballast Water Management and SOPEP plans

  • 6.2.1 Does the operator have a Class approved Ballast Water and Sediments Management Plan and are records being maintained of all ballast water exchanges?

  • 6.2.2 Is the crew maintaining a record of all ballast movements?

  • 6.2.3 Is an approved MARPOL Shipboard Oil Pollution Emergency Plan (SOPEP) provided?

  • 6.2.4 Does the plan include a description of equipment, its location, a plan for deployment and specific crewmember duties for handling small spills?<br>

  • 6.2.5 Is the IMO Coastal Contact List up to date, is the Master aware of port contact procedures and has a contact list been made for this port?

  • 6.2.6 Is there a USCG approved Vessel Response Plan (VRP)?

  • 6.2.7 Name of the OPA-90 Qualified Individual (QI):

6.3 Engine and Steering Compartments

  • 6.3.1 Are the engine room bilge oily water pumping and disposal arrangements in good order?

  • 6.3.2 Are emergency bilge pumping arrangements ready for immediate use; is the emergency bilge suction clearly identified and, where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?

  • 6.3.3 Are dedicated sludge pumps free from any connection to a direct overboard discharge?

  • 6.3.4 Is the oily water separator in good order?

  • 6.3.5 Are specific warning notices posted to safeguard against the accidental opening of the overboard discharge valve from the oily water separator?

  • 6.3.6 Has the engineroom Oil Water Separator been fitted with an automatic stopping device? Can the CE show the correct working?

  • 6.3.7 Are the arrangements for the disposal of steering compartment oily bilge water adequate?

  • 6.3.8 Are the emergency escape routes from E/R and steering gear room clearly identified, free of obstructions and sufficiently lit?

6.4 Garbage Management

  • 6.4.1Does the vessel have a Garbage Management Plan and has garbage been handled and disposed of in accordance with MARPOL?

  • 6.4.2 Has the Garbage Record Book been correctly completed?

6.5 Air Pollution Management

  • 6.5.1 Is there an owner policy on account of air pollution?

Chapter 7 Cargo and Ballast

7.1 Cargo and Ballast System

  • 7.1.1 Are the conditions of the bulwarks, masts, derricks, guard rails, freeing ports walking platforms, ladders, handrails, vents, etc in satisfactory condition?

  • 7.1.2 Are the conditions of the covers of all openings on weather decks (in particular under deck accesses) in satisfactory condition?

  • 7.1.3 Are the condition of the watertight bulkheads, watertight doors and watertight penetrations in satisfactory condition?

  • 7.1.4 Are the main deck and walking path free of slippery materials?

  • 7.1.5 Are the forecastle space, lockers and void spaces free of water?

  • 7.1.6 Is the condition of the ships cranes satisfactory?

  • 7.1.7 Are all derricks, cranes and other lifting equipment properly marked, and has periodical testing and inspection carried out?

  • 7.1.8 Are the derricks, cranes and other lifting appliances designed t unload the vessels's cargo?

  • 7.1.9 Number of the ballast tanks that have been inspected?

  • 7.1.10 Are ballast tanks coated? are the coating conditions as reported?

  • 7.1.11 Is the condition of the internal structure/stairs/coating of ballast tanks satisfactory?

  • 7.1.12 Were double bottom and/or tunnel inspected? Is the internal condition of internal structure and coating satisfactory?

  • 7.1.13 Are anodes in the ballast tanks fitted?

  • 7.1.14 Is the condition of the anodes satisfactory?

  • 7.1.15 Is the condition of piping of topside ballast tanks satisfactory?

  • 7.1.16 Does extensive and localized pitting exist on horizontal girders, platforms and bottom plating in cargo holds? if yes specify location and depth.

  • 7.1.17 Are the ballast tanks provided with a remote gauging system? Is it reliable and operative?

  • 7.1.18 N.A.

  • 7.1.19 N.A.

  • 7.1.20 Is the dewatering system for the forepeak and fore spaces in good condition? Are officers familiar with its lay-out? Are warnings in place to prevent unauthorized overboard discharge?

7.1.a Cargo Holds -structure

  • Cargo Holds - coating extention

  • Cargo Holds - Condition of the coating applied.

  • Cargo Holds - Are there any large fractures in any part of the structure? If yes where?

  • Cargo Holds - Is there any obvious wastage through corrosion? If yes where?

  • Cargo Holds - Structural condition of the vertical/ Spiral stairs / Australian ladders/platforms etc.

7.1.b Hatch Covers - structure

  • Hatch Covers - Condition of hatch cover plating (upper and lower): coating, presence of pitting etc.

  • Hatch Covers - Condition of hatch coamings.

  • Hatch Covers - Condition of fillet welding connecting stiffeners to deck plating.

  • Hatch Covers - conditions and thickness of coaming stiffeners and stays.

  • Hatch Covers - is there any wastage or crack in round corner of hatchway in way of main deck plating?

  • Hatch Covers - Condition of compression bars.

  • Hatch Covers - COndition of hatch cover packings.

  • Hatch Covers - Condition of clamping devices, retaining bars, cleats.

7.2 Hatch Covers

  • 7.2.1 Hatch Covers - Is the condition of the hydraulic system for the operation of the hatch covers satisfactory? (or hatch cover crane)

  • 7.2.2 Hatch Covers - Is the condition of the mechanical closing equipment such as pulleys, guide rails, track wheels, etc. in good condition?

  • 7.2.3 Hatch Covers - Is the condition of the drainage channels satisfactory?

  • 7.2.4 Hatch Covers - Are cleats sailor friendly? (i.e. are they allow a quick and comfortable operation?

  • 7.2.5 Hatch Covers - Do the covers show evidence of temporary and emergency sealing works such as: expansion foam, cement, over painted canvas etc.

  • 7.2.6 Hatch Covers - Date of last water tightness test.

  • 7.2.7 Hatch Covers -Were the results of latest water tightness tests satisfactory ?

  • 7.2.8 Hatch Covers - Are there sufficient spares onboard to carry out maintenance to hatch covers and closing devices in accordance to manufacturer's<br>specifications?

  • 7.2.9 Hatch Covers - Are deck maintenance operations included in the PMS onboard (if applicable)?

  • 7.2.10 Hatch Covers - Is a hatch cover maintenance and operating manual onboard and in use?

  • 7.2.11 Hatch Covers - Sealing type/material:

  • 7.2.12 Hatch Covers - Is the condition of the sealing of the hatch covers satisfactory ?

  • 7.2.13 Hatch Covers - When was latest sealing replacement carried out?

7.3 Cargo Office

  • 7.3.1. Vessel provided with ops policy statem., instruct. + emer.proced. for gen.cargo operation + specific on handling precautions on account of the<br>cargo being handled(humidity methane emission or to self-heat)?

  • 7.3.2 Has a detailed cargo handling plan been prepared and are operations being carried out and logged in accordance with the agreed plan?

  • 7.3.3 Is the vessel free of any inherent intact stability problems?

  • 7.3.4 If a stress finder/loading computer or program is in use, is it class approved?

  • 7.3.5 Have stress, stability, draft and trim calculations been performed for the current cargo operations?

  • 7.3.6 In the event of collision, grounding, fire, explosion, gas, or toxic vapor release, are adequate written emergency procedures, as applicable in place?

Chapter 8. Mooring

8.1 Mooring Equipment Documentation

  • 8.1.1 Are certificates available for all mooring ropes and wires?

  • 8.1.2 If one or more bow stoppers are fitted is a certificate attesting to the safe working load provided?

  • 8.1.3 Are there records of the inspection and maintenance of mooring ropes, wires and other mooring equipment?

  • 8.1.4 Is there a policy in place for the testing of winch brakes and are the results recorded?

8.2 Mooring Procedures

  • 8.2.1 Are moorings satisfactorily deployed and tended?

  • 8.2.2 Are mooring lines properly secured?

  • 8.2.3 Are all winch-mounted mooring lines correctly reeled on drums?

  • 8.2.4 Are all winch-mounted mooring lines secured on brakes and are the winches out of gear?

  • 8.2.5 On split drum winches are all the lines made fast with no more than one layer on each tension side of the drum?<br>

  • 8.2.6 If mooring tails are fitted to wires, do they have proper connecting links and are they adequate as breaking strength?

  • 8.2.7 Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?

  • 8.2.8 Is the mooring lay-out being planned and agreed with pilot/terminal on arrival?

8.3 Mooring Equipment

  • 8.3.1 Are mooring winches in good order?

  • 8.3.2 Do mooring winch foundations appear to be in good order?

  • 8.3.3 Do brake linings, drums and pins appear to be in good order?

  • 8.3.4 If mooring winches are electrically powered, are insulation tests carried out and the results recorded?

  • 8.3.5 N.A.

  • 8.3.6 Are mooring wires, ropes and synthetic tails in good order?

  • 8.3.7 Are pedestal fairleads, roller fairleads and other rollers well greased and free to turn and are bitts and chocks free of grooving?

  • 8.3.8 Is mooring equipment marked with its SWL?

  • 8.3.9 Are the mooring winches fitted with self-tensioning-brake system? If yes such a system is not allowed on ENEL voyages.

8.4 Anchoring Equipment

  • 8.4.1 Are windlasses, anchors, locking bars and cables in good order and operating effectively?

  • 8.4.2 Except whilst alongside, when locking bars should be in place, were the anchors cleared and ready for immediate use during port entry?

  • 8.4.3 Are the chain locker doors securely battened down?

Chapter 9 Communication

9.1 Communication Equipment

  • 9.1.1 Is the communication equipment in good order?

  • 9.1.2 Is there at least two independent communication systems between bridge and E/R to ensure communication also in case of black out?

  • 9.1.3 Is the satellite EPIRB fitted, armed and labeled correctly and inspected in accordance with the manufacturer's requirements?

  • 9.1.4 Are radio emergency batteries in a satisfactory condition and fully charged?<br>

  • 9.1.5 Are Lists of Radio Signals the latest edition and corrected up to date?<br>

  • 9.1.6 Is the vessel equipped with sufficient walkie talkie hand sets

  • 9.1.7 N.A.

9.2 Communication Procedures

  • 9.2.1 Are minimum safe manning or radio certificate requirements to radio qualifications met?

  • 9.2.2 Are instructions for operating the digital selective calling (DSC) and satellite communications equipment in an emergency clearly displayed?

  • 9.2.3 Are the vessel's call sign and Inmarsat ship station identity clearly marked on the radio installation?

  • 9.2.4 Can officers demonstrate a satisfactory understanding of how to operate the equipment in an emergency?

  • 9.2.5 Are officers aware of the function of the ship security alert system and how it operates?

  • 9.2.6 Has a qualified person been designated to handle distress communications?

  • 9.2.7 Are the periodical tests of communications equipment being carried out as required?

  • 9.2.8 Is the Radio Log being maintained correctly?

  • 9.2.9 Are the emergency radio batteries well kept and maintenance log up to date?

  • 9.2.10 Is there a shore-based maintenance program in place to ensure availability of the radio equipment?

Chapter 10 Machinery

10.1 ER Policies, Procedures and Documentation

  • 10.1.1 Is the vessel provided with adequate operator's instructions and procedures?

  • 10.1.2 Are the duties of the watch-standing officers and ratings clearly defined?

  • 10.1.3 If the ER space is certified for unmanned operation is it being operated in that mode? If the ER space is certified for unmanned operation but is not being operated in that mode, record the reason why.

  • 10.1.4 If the machinery space is being operated manned, are there sufficient engineers on board?

  • 10.1.5 Has the chief engineer written his own standing orders and are night orders being completed?

  • 10.1.6 Have the watch engineers countersigned the chief engineer's standing and night orders as read and understood?

  • 10.1.7 Are there adequate procedures to prevent uncontrolled entry into the E/R?

  • 10.1.8 Is the dead man alarm system, where fitted, in good order and used as required? If not fitted specify alternative procedures.

  • 10.1.9 Is the engine room log book adequately maintained?

  • 10.1.10 Is there a procedure to restart critical equipment?

  • 10.1.11 Does the operator subscribe to a fuel, lubricating and hydraulic oil testing program ?

  • 10.1.12 Are detailed bunker transfer instructions available?

10.2 ER Planned Maintenance

  • 10.2.1 Is a planned maintenance system being followed and is it up to date?

  • 10.2.2 Is a comprehensive and up to date inventory of spare parts being maintained?

10.3 ER Safety Management

  • 10.3.1 Is an engineer's call alarm fitted and is it in good order and tested regularly and the results recorded?

  • 10.3.2 Is the level of lighting in all areas of the engine room satisfactory?

  • 10.3.3 Do records indicate the regular testing of emergency equipment?

  • 10.3.4 Are engine room emergency stops and shut offs clearly marked and do records indicate that they have been regularly tested?

  • 10.3.5 Are diesel engine high and low pressure fuel delivery pipes adequately jacketed or screened?

  • 10.3.6 Are diesel engine exhausts and other hot surfaces in the vicinity of fuel, diesel, lubricating and hydraulic oil pipes protected against spray?

  • 10.3.7 Is the emerg. bilge suction clearly marked and identified?

  • 10.3.8 Are hot surfaces, particularly diesel engines, free of any evidence of fuel, diesel and lubricating oil?

  • 10.3.9 Are purifier space and fuel and lubricating oil handling areas ventilated and clean?

  • 10.3.10 Are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?

  • 10.3.11 Are oil mist detectors fitted in hydraulic aggregate pump compartments?

  • 10.3.12 Are the main switchboard, alternators and other electrical equipment satisfactorily protected from water spray?

  • 10.3.13 Is deck insulation provided to the front and rear of medium power (i.e. 220V and above) electrical switchboards and is it in a satisfactory condition?

  • 10.3.14 Are the closing devices of glass levels of FO/DO tanks of a self-closing/ fail-safe design and not inhibited?

  • 10.3.15 Are self-closing sounding devices to double bottom tanks in good order and closed?

  • 10.3.16 Is all moving machinery provided with effective guards where this presents a hazard?

  • 10.3.17 Do engine room machine tools have adequate eye and ear protection available?

  • 10.3.18 Are records maintained for the regular inspection and testing of lifting devices?

  • 10.3.19 Is an inspection and maintenance program in place for other lifting equipment such as wire slings?

  • 10.3.20 Is all loose gears in the machinery spaces, storing spaces and steering compartments properly secured ?

  • 10.3.21 Are chemicals properly stowed and are Material Safety Data Sheets available?

  • 10.3.22 Are machinery spaces and steering compartments clean and free from leaks and is the overall housekeeping satisfactory?

  • 10.3.23 Are walking areas and stairs free of slippery substances?

  • 10.3.24 Are bilges free of oil, rags and sediment?

  • 10.3.25 Is the bilge high level alarm system regularly tested and are records maintained?

  • 10.3.26 Is there a comprehensible cleaning program for the scavenging and turbo charger of the main propulsion motor ?

  • 10.3.27 Are seawater pumps, sea chests and associated pipings in a satisfactory condition and free of hard rust and temporary repairs, particularly outboard of the sea-chests/hull valves?

  • 10.3.28 Are personal protective equipment available for welding equipments?

  • 10.3.29 Are oxygen and acetylene bottles stored in separate spaces, kept disconnected when not in use?

10.4 Machinery Status

  • 10.4.1 The main engine, auxiliary engines and generators, including a shaft and emergency generators all in good order and do they appear to be well maintained? <br>

  • 10.4.2 Is the engine side maneuvering station in good order and are engineers familiar?

  • 10.4.3 Are concise starting instructions for the emergency generator clearly displayed?

  • 10.4.4 Is the emergency generator reserve fuel tank provided with sufficient fuel?

  • 10.4.5 Where an emergency generator is not fitted, are engine room emergency batteries in good order and fully charged?

  • 10.4.6 Is all electrical equipment including junction boxes and cable runs in good order?

  • 10.4.7 Are switchboards free of significant earth faults?

10.5 Steering Gear Compartment

  • 10.5.1 Has the emergency steering gear been tested within the past three months and are the results recorded?<br>

  • 10.5.2 Are emergency steering gear changeover procedures clearly displayed in the steering compartment and in the wheelhouse?

  • 10.5.3 Are officers familiar with operation of the steering gear in the emergency mode?

  • 10.5.4 Is the steering gear emergency reserve tank fully charged?

  • 10.5.5 Are the arrangements for the provision of heading information adequate?

  • 10.5.6 Is there a direct and reliable communication system between bridge and st. gear?

  • 10.5.7 Is the rudder angle indicator clearly visible at the emergency steering position?

  • 10.5.8 Is access to steering gear unobstructed?

  • 10.5.9 Is the steering compartment fitted with suitable handrails, gratings or other non-slip surfaces?

  • 10.5.10 Can one of the main steering gear motor be operated with the emergency diesel generator?

Chapter 11 Hull, Superstructure and Accommodation.

11.1 Hull structures and external weather decks

  • 11.1.1 Is the general condition, visual appearance and cleanliness of the hull satisfactory?

  • 11.1.2 Is the hull free of oil staining, extensive coating breakdown or excessive marine growth?

  • 11.1.3 Are hull markings clearly indicated and correctly placed?

  • 11.1.4 Is the general condition, visual appearance and cleanliness of the weather decks satisfactory?

  • 11.1.5 Are the deck and Engine walking areas/stairs clearly identified and provided with precautions to prevent slippage hazards ?

  • 11.1.6 Are the general condition of deck/engine pipings satisfactory and are they free from significant corrosion, deep pitting, patches orother temporary repairs ?<br>

  • 11.1.7 Are pipe stands, clamps, supports and expansion joints satisfactory?

  • 11.1.8 Are all deck openings, including watertight doors and portholes, in a satisfactory condition and capable of being properly secured?

  • 11.1.9 Are fuel, ballast and other space vents and air pipes in a satisfactory condition and does visual evidence indicate regular maintenance?

  • 11.1.10 Are the vents of fuel/ballast tanks and other compartments clearly marked to indicate the spaces they serve?

  • 11.1.11 Is the general condition, visual appearance and cleanliness of the superstructure satisfactory?

  • 11.1.12 Are restricted areas identified with proper signals?

  • 11.1.13 Are the access to restricted area closed and periodically checked?

11.2 Electrical Equipment

  • 11.2.1 Is deck lighting adequate?

  • 11.2.2 Is the general condition of electrical equipment on main and external decks, inside accommodations including electrical ducts/pipes and junction boxes satisfactory?<br>

11.3 Internal Spaces

  • 11.3.1 Are the deck storerooms clean, free from debris and tidy ?

  • 11.3.2 Is the housekeeping into the forecastle space/deck lockers satisfactory?

11.4 Accomodation Area

  • 11.4.1 Are the accommodation/hallways clean and tidy ?

  • 11.4.2 Are public spaces, including, mess rooms, sanitary areas, food store rooms, food handling spaces, refrigerated spaces, galleys and pantries clean, tidy and in a hygienically satisfactory condition ?

  • 11.4.3 Are laundries free of accumulations of clothing that could constitute a fire hazard?

  • 11.4.4 Is the level of accommodation lighting satisfactory ?

  • 11.4.5 Is the condition of electrical equipment in the accommodation satisfactory?

  • 11.4.6 Are personnel alarms in refrigerated spaces in good order ?

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