Vodafone Caravan Notes

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Purpose of Document
  
  This document is intended to gather the information required from a particular site to design and install a Vodafone cellular Base station. This document is to be controlled by the Vodafone Delivery Project Manager
  
  These notes will be incorporated into the Site design and aligned to the Vodafone Global design guidelines
  
  All info relating to initial build requirements and reasonable forecasts should be noted
  If anyone is missing they should be asked to populate their info into this form from their own resources ( PM to manage ) so all requirements noted
  
  It is critical that all hazards and site conditions are noted so they can be evaluated, managed and solutions incorporated into the design
  
  Caravan completed and Data collated and approved by PM
  Passed to Civil designers who incorporate into the Site design PM
  Site design checked against Global standards to ensure compliance ( Design Checksheet to be completed ) CE
  Drawings and checksheet submitted for approval CE
  Drawings checked to ensure design meets requirements, hazards eliminated and access conditions suitable for site type PM
  Design passed to consenting and build phase PM
  

Project Members at Caravan

• Project Manager - PM

  Yes

  No

  N/A

• RF Engineer - RF

  Yes

  No

  N/A

• SAQ - SA

  Yes

  No

  N/A

• Transmission Engineer - TE

  Yes

  No

  N/A

• Civil Engineer - CE

  Yes

  No

  N/A

• RMA Planning Consultant - PC

  Yes

  No

  N/A

• Landowners Representative - LP

  Yes

  No

  N/A

RF Type

• RF Type

  Select Cellsite Repeater Small Cell MW Hub

  • Cellsite
  • Repeater
  • Small Cell
  • MW Hub

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Site Type

• Site type

  Select Greenfield Rooftop Roadside Co Locate In-Building

  • Greenfield
  • Rooftop
  • Roadside
  • Co Locate
  • In-Building

Site Category - RF and TE

• RF

  Select 1 2 3 4

  • 1
  • 2
  • 3
  • 4

• Transmission

  Select A B C D

  • A
  • B
  • C
  • D

• Site Objectives and Coverage Area- RF Engineer to fill in prior to Caravan. RF and Tx Engineers to determine Site Category above so access and Power conditions can be factored into design

Antenna Requirements - RF

• Required Height of Antennas (Measured at the top of antenna)

• Antenna Type

• Azimuth

• MHA

• Expected Tilts (Electrical and Mechanical)

• Note if co-located, split sector, unique conditions, colour etc

Equipment Housing -RF

• Indoor or Outdoor

  Indoor

  Outdoor

• Room or Other Description

• Room Size and Condition -

• Cooling and access notes

• Rooftop – Note Area available

• Greenfield- Note approx lease area

• Other- Note area size, colour and conditions

• Note if co-located, requires Air-conditioning, access and any other requirements to make space suitable for Equipment.

Base Station Requirements - RF

• Equipment Type: Initial requirements: Potential Upgrade Path

• Comments and potential future requirements

Feeder Routes -RF and TE

• Feeder Type

• Feeder Route

• Feeder Tray Capacity

• Feeder glands

• Comments, Note if Covers or painting required

DC System - PE

• Indoor Outdoor

  Select Indoor Outdoor

  • Indoor
  • Outdoor

• Battery Backup (Hours)

• Radio

• Transmission

Transmission Requirements - TE

• Will backhaul be fibre

  Yes

  No

  N/A

• Leased Line/Fibre From: Fibre Route details: Supplier (if known)

• Microwave From: To: Dish Size

• Microwave From: To: Dish Size

• Bracing Arms etc for Dishes ( High wind site? )

• Feeder route and cabling requirements

• Outdoor Unit access issues

• For Far end MW please make notes on Far End caravan Template. Each prospective Far End should have a completed Caravan Note

• Comments, Note any potential future requirements

• Any other Transmission issues, LOS, Tree trimming, Obstacles etc

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Access - RF & TE to align with Site category model, Faults etc

Staff Access

• Can access site at all times throughout the year

  Select Yes No

  • Yes
  • No

• Why not?

• Site Access

  Select Business Hours Only 24/7

  • Business Hours Only
  • 24/7

• Monday to Friday what times?

• Access conditions

• Other Restrictions:

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Vehicle Access (RF TE) Note Cherry picker Access if non-climbable pole

• Frequency of Access

  Select Weekly Monthly 6 monthly or greater

  • Weekly
  • Monthly
  • 6 monthly or greater

• Weekly

  Select Asphalt surface Sealed road surface

  • Asphalt surface
  • Sealed road surface

• Monthly

  Select urban: sealed road surface or a frequently maintained unsealed road surface rural: frequently maintained unsealed road surface

  • urban: sealed road surface or a frequently maintained unsealed road surface
  • rural: frequently maintained unsealed road surface

• periodic access - unsealed road surface

• Other Access Conditions

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Landowner Conditions or Requirements -LR and SA

• Comments or conditions

RMA Conditions or Requirements - PC, SA

• Comments or conditions

• Add media

  Media

Rooftop - CE

• Rooftop

  Yes

  No

  N/A

• Rooftop Access

• Conditions of rooftop

• Walkways

• Penetrations Required

  Select Yes No

  • Yes
  • No

• Existing Antennas

  Select Yes No

  • Yes
  • No

• Shrouds, painting, or camouflage required

  Select Yes No

  • Yes
  • No

• Other Comments

Civil Requirements (CE) Note any requirements or issues relating to the below items

• Fencing / Retaining walls

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Panting

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Geotech

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Visual impact of site

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments: Ensure visual impact of site is minimised

• Overhead Cables

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Tree Trimming

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Site Security

• Boundary or neighbour issues, is a survey required?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Lease Plan Area

• Environmental issues, Salt, Sulphur etc

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Noise conditions

• Earthwork Management plan required

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Lighting Risk and Requirements

• Traffic Management Required

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Parking

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments, where is nearest parking?

• Existing Services

  Yes

  No

  N/A

• What are they?

• High Wind Location

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Lease Drawing Requirements

  Select Plan Elevation Photomontages

  • Plan
  • Elevation
  • Photomontages

• Comments

• Other Comments

• Add media

  Media

AC Power Requirements (CE) Note most likely solution

• Nearest Likely AC Source

• Transformer required

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Overhead cable available

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Length of power run (M)

• Existing power availability

  Select Yes No

  • Yes
  • No

• Comments

• Line Company

• Meter

  Select Mains Meter Check Meter RBI

  • Mains Meter
  • Check Meter
  • RBI

• Comments

• Easements required

  Select Yes No

  • Yes
  • No

• Comments

• Other Comments

• Sketch of Electrical design- AC supply route and connection points

  Drawing

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Antenna Support (CE)

• Is the site a

  Greenfield

  Streetpole

  Building

  Other

• Greenfield

• Street pole - note type

• Add media

  Media

• Building

• Add media

  Media

• Other

• Basic Sketch of Site design- Equipment and Antenna Support (CE)

  Drawing

• Add media

  Media

SITE SPECIFIC RISK ASSESSMENT CHECKLIST --- To be controlled in site design This generic form is to be used to identify hazards and measures control the residual risks associated with a Radio Base Station Site. Risks Identified as MEDIUM OR HIGH must have control measures identified

• Airborne pollution:<br>The presence of gas, vapour, or particles in the air, both created by the activity and pre-existing. It may be a hazard through inhalation, by affect on the eyes, etc.

  Low

  Medium

  High

• Control

• Impact

• Animals/birds etc:<br>Hazard created by animals, birds, insects, etc. both directly and from their waste products. Startling, stings, bites, faeces, viruses carried, etc.

  Low

  Medium

  High

• Control

• Impact

• Body Movements:<br>Awkward or repetitive movement of any part of the body which may cause strain, pulled muscles, trapped nerves, etc.

  Low

  Medium

  High

• Control

• Impact

• Confined spaces:<br>Any chamber, tank, vat, pit, flue, or similar, accessed through a confined opening, or from where escape is difficult in an emergency. Dangerous fumes may be present or the amount of oxygen in the air reduced.

  Low

  Medium

  High

• Control

• Impact

• Contractors:<br>Persons employed by outside companies working on VFNZ premises. They may be unfamiliar with our safety requirements and their actions may constitute a hazard.

  Low

  Medium

  High

• Control

• Impact

• Criminal activity:<br>Malevolent damage to plant and equipment, such as tampering with a winch used to carry personnel, or attacks on staff.

  Low

  Medium

  High

• Control

• Impact

• Electricity, high current:<br>Conductors connected to a high energy source but operating at a 'safe' voltage are often uninsulated. Serious burns and fire can be caused by short circuits. Examples: stationary batteries, valve filament supplies.

  Low

  Medium

  High

• Control

• Impact

• Electricity, (HV):<br>An electrical potential above 600Vac or 900Vdc line to earth, or 1000Vac or 1500Vdc line to line.

  Low

  Medium

  High

• Control

• Yes

  No

  N/A

• Impact

• Electricity, (LV) An electrical potential below High Voltage, but exceeding 50Vac or 120V ripple free dc.

  Low

  Medium

  High

• Control

• Impact

• Environmental conditions indoors:<br>Conditions within a building resulting from, for example, temperature variation, or poor lighting or ventilation, or "sick building syndrome".

  Low

  Medium

  High

• Control

• Impact

• Explosion/implosion:<br>The rapid release of energy by chemical reaction, electrical fault, rupture of a pressure/vacuum vessel, etc.

  Low

  Medium

  High

• Control

• Impact

• Failure due to human factors Failure to identify or assess risks during an activity due to forgetfulness, fatigue, stress, incipient illness, pressure to finish the job, etc.

  Low

  Medium

  High

• Control

• Impact

• Failure of protective measures:<br>The consequences of failure of a measure which exists to provide safety, such as interlocks failing, circuit breakers not tripping on a fault, guards not preventing access to rotating machinery, etc.

  Low

  Medium

  High

• Control

• Impact

• Failure, structural:<br>The consequences of failure of a mechanically stressed component of a structure, building, machine, equipment, etc. which may cause collapse, or cause objects to fall or fly apart.

  Low

  Medium

  High

• Control

• Impact

• Fire:<br>Damage to personnel or property from heat, burns, combustion products, asphyxiation, etc.

  Low

  Medium

  High

• Control

• Impact

• Ground/floor openings Open pits, ducts, excavations, etc. into which personnel may fall.

  Low

  Medium

  High

• Control

• Impact

• Hazardous materials:<br>Flammable, toxic, irritant, carcinogenic, etc. substances, whether subject to the COSHH Regulations or not.

  Low

  Medium

  High

• Control

• Impact

• Heights:<br>The hazard of falling from a high place, being hit by an object falling from above, or being hit by something toppling over.

  Low

  Medium

  High

• Control

• Impact

• Lifts, hoists and cranes:<br>The hazards associated with the vertical transportation of personnel or objects not covered by any other Hazard, for example the hazard of being hit by a heavy load swinging from a crane.

  Low

  Medium

  High

• Control

• Impact

• Machinery:<br>The hazard from the moving parts of machinery; belts, gears, rotating shafts, blades, etc.

  Low

  Medium

  High

• Control

• Impact

• Moving vehicles:<br>Road accidents, either as vehicle occupant or other road user or bystander. Includes low speed accidents, for example being hit by a reversing lorry.

  Low

  Medium

  High

• Control

• Impact

• Noise:<br>Excessive level of acoustic noise which may damage the ears, or noise which obscures warning signals.

  Low

  Medium

  High

• Control

• Impact

• Objects, heavy/bulky:<br>Objects for which manual handling is difficult due to weight, bulk, sharp edges, slippery surface, hot or cold components, lack of handles, etc.

  Low

  Medium

  High

• Impact

• Control

• Objects, hot/cold:<br>Objects which may cause damage due to extreme temperature.

  Low

  Medium

  High

• Control

• Impact

• Objects, sharp:<br>Objects which may cause cuts, laceration, puncture, or abrasion from points, sharp edges, or rough surfaces.

  Low

  Medium

  High

• Control

• Impact

• Obstacles/obstructions:<br>Objects such as steps, low doors, abrupt changes of gradient, congested equipment cabinets, protruding pipes, etc. which could cause one to trip, stumble, or bang into something.

  Low

  Medium

  High

• Control

• Impact

• Pathogens & allergens:<br>Agents which may cause infection or disease, or induce or trigger an allergy.

  Low

  Medium

  High

• Contol

• Impact

• Pressurised liquid/gas:<br>The hazard from fluid leakage, both gradual and catastrophic, and the effects of jets on the body.

  Low

  Medium

  High

• Control

• Impact

• Radiation, ionising:<br>Radiation which produces ionised particles, for example X-rays from vacuum tubes, and alpha particles from some types of smoke detector.

  Low

  Medium

  High

• Control

• Impact

• Radiation, light/lasers:<br>Any bright or coherent light which may damage the eyes or burn objects on which it impinges. Also the dazzling or glare effects of poorly installed lighting.

  Low

  Medium

  High

• Control

• Impact

• Radiation, non-ionising (RF):<br>The body heating, burn, and electric shock effects of RF at any frequency. Also secondary effects such as RF sparks igniting flammable substances, or arcs damaging equipment.

  Low

  Medium

  High

• Control

• Impact

• Slippery/uneven surfaces:<br>Any rough, wet, polished, etc. surface on which one might have to walk or work or move objects, which might cause one to slip or trip.

  Low

  Medium

  High

• Control

• Impact

• Static electricity:<br>A build-up of electrical charge, caused, for example, by friction on man made fibres. It may develop a very high voltage which may cause shock when discharged through a person, causing them e.g. to drop something.

  Low

  Medium

  High

• Control

• Impact

• Tools, hand:<br>Non-mechanically powered tools used in the hand. Although such tools may be intrinsically safe, there is the possibility of, for example, hitting one's thumb with a hammer.

  Low

  Medium

  High

• Control

• Impact

• Tools, power:<br>Mechanically powered tools held in the hand, which may be hazardous due to flying swarf, tool "kick back", sudden breakage of work piece, cuts and abrasions from blades or chucks, etc.

  Low

  Medium

  High

• Control

• Impact

• Topographical factors:<br>Adverse characteristics of terrain, for example sleep slopes, deep water, bog, sudden changes of level.

  Low

  Medium

  High

• Control

• Impact

• Vibration:<br>Mechanical vibration which may cause injury such as "vibration white finger", for example from a concrete breaker. Also the detrimental effects of vibration on equipment.

  Low

  Medium

  High

• Control

• Impact

• Weather, lightning:<br>The direct and indirect effects of lightning and electrical storms, particularly at a site with tall structures.

  Low

  Medium

  High

• Control

• Impact

• Weather, other:<br>High winds, snow, rain, strong sunlight, very hot or cold conditions.

  Low

  Medium

  High

• Control

• Impact

• Other:<br>If there is a need to assess the risk caused by hazards which are not listed above, then this should be added to the assessment and the nature of the hazard clearly stated.

  Low

  Medium

  High

• Control

• Impact

• Contamination:<br>Contamination of land, groundwater and/or waterways. That can lead to the destruction of the land leading to loss of vegetation and unable to support wildlife. In turn leading to risk of enforcement action.

  Low

  Medium

  High

• Control

• Impact

• Lone Working:<br>Instances where staff / contractors are required to work alone where help is not immediately available. Working in these circumstances should carry no greater risks than any other form of working.

  Low

  Medium

  High

• Control

• Impact

• Public:<br>Presence of non participants. i.e. factors concerning the risk to others who are not directly involved in the activity, such as members of the public, visitors to site. Assume Non participants are present unless this is clearly not the case.

  Low

  Medium

  High

• Control

• Impact

• Remote Working:<br>Instances where staff / contractors are required to work in remote locations where help is not immediately available. Working in these circumstances should carry no greater risks than any other form of working.

  Low

  Medium

  High

• Control

• Impact

Site Caravan sign off (PM) Date__________

• Site Caravan sign off (PM)

  Sign

• Note Issues or info missing

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  Media