VPP Tumut Fire Prevention Inspection

• Fire Prevention Inspection - VPP Tumut

• Conducted on

  Date

• Site inspected

• Inspection team

• Supervisor/ Manager on shift at the time of inspection

Instructions / Comments

• 1. Completed audits are to be emailed to Nicole Lofts 2. This inspection is to be carried out weekly from 1 November to 1 March, monthly from 1 March to 1 November 3. Type observations and necessary actions in the text box below each question 4. Use the action plan text boxes at the end of this audit tool to record significant items requiring prompt action and bring these to the attention of relevant supervisors 5. Insert specific comment regarding plant conditions during the inspection in the text box below.

Building Compliance

• Emergency Exits are clearly signposted

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• There is clear access to Emergency Exits (they are not blocked)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Emergency Response

• Emergency Evacuation procedures are in place

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Emergency Response Cabinets security seal is in tact (if seal is broken or missing then action item to report is to ensure that the items in the Emergency Response Cabinet are as stated on the Inventory List and new security seal is put in place)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Chief Warden is able to demonstrate that they know where the Emergency Response Plan is and can locate the Fire Role Cards

  Yes

  No

  N/A

• Deputy Warden is able to demonstrate that they know where the Emergency Response Plan is and can locate the Fire Role Cards

  Yes

  No

  N/A

• Evidence that an emergency evacuation drill has been undertaken in the period from 1st October to 1st March

  Yes

  No

  N/A

• Evidence that the emergency evacuation drills have included fire fighting response

  Yes

  No

  N/A

• Evidence that all shifts have been involved in the emergency evacuation drills

  Yes

  No

  N/A

• A Shift

• B Shift

• C Shift

• D Shift

• Evidence of Visy site performing two external drills every year with local emergency services to further test and assess Emergency Response Plan

  Yes

  No

  N/A

• Evidence that improvement opportunities from emergency evacuation drills have been identified and action plans in place

  Yes

  No

  N/A

• Evidence that critical items identified from the drill/s have been corrected immediately to manage the risk (Critical is defined as having a Risk Rating of EXTREME)

  Yes

  No

  N/A

Fire Detecting, Alarming & Systems

• Sprinkler alarm valves and fire pumps tested weekly by relevant fire services contractor

  Yes

  No

  N/A

• Fire Alarm system is tested weekly and is clearly audible for all workers in the area (testing time is 1pm Friday's)

  Yes

  No

  N/A

Fire Fighting

• 85% of permanent workers on site have completed the Fire Extinguisher and Fire Hose training within the last 2 years

  Yes

  No

  N/A

• Emergency Response Team is established

  Yes

  No

  N/A

• Members of the Emergency Response Team is communicated to the workers on site

  Yes

  No

  N/A

• All site communication

• Reel Store

• Wasteyard

• Woodyard

• Members of the Emergency Response Team have completed external training (national units of competence are achieved)

  Yes

  No

  N/A

• Emergency Response Team members have participated in practical drills at the Visy site on a yearly basis (state when the last drill was held)

  Yes

  No

  N/A

Fire Fighting Equipment

Access to Fire Fighting Equipment

• There is clear access to ALL fire fighting equipment in the area of the Mill being inspected

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Fire Monitors (Cannons) - currently 7 on site

• Evidence that ALL fire monitors are tested weekly from 1 November to 1 March

  Yes

  No

  N/A

• Evidence that ALL fire monitors are tested monthly from 1 March to 1 November

  Yes

  No

  N/A

• All fire cannons have 5.5metre clearance (as a minimum)

  Yes

  No

  N/A

• All physical fire fighting equipment, including fire cannons, are checked fortnightly by the relevant fire services contractor

  Yes

  No

  N/A

Fire Extinguishers

• Evidence of a map that states the location of the fire extinguishers

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• The map stating the location of the fire extinguishes is current

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• There are records that state when the fire extinguishes have been serviced (must sight records)

  Yes

  No

  N/A

• Physical inspection of the fire extinguishes show that they are all in place and serviced as per the service reports (in the area of the Mill that is currently being inspected)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Fire Hoses

• Physical inspection of fire hoses shows that they are stored correctly

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Physical inspection of fire hoses shows that all attachments are in place

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Physical inspection of fire hoses shows that the hoses are in good working condition

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Fire hoses in the area are only being used for the purpose of fire fighting

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Fire Pump

• ALL items are in working condition

  Yes

  No

  N/A

• Each shift has a minimum of 2 people who are competent to operate the Fire Pump (evidence of training is provided)

  Yes

  No

  N/A

Fire Hose Reels (those that are red in colour as the blue are used for operational requirements)

• Physical inspection of Fire Hose Reels shows that they are stored correctly

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Physical inspection of Fire Hose Reels shows that all attachments are in place

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Physical inspection of Fire Hose Reels shows that the hoses are in good working condition

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Fire Hose Reels in area are only being used for the purpose of fire fighting

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Fire Shed

• Inventory List of what items are stored in the Fire Shed is displayed at the entrance

  Yes

  No

  N/A

• ALL items are accounted for

  Yes

  No

  N/A

• ALL items are in working condition

  Yes

  No

  N/A

• Fire Shed is clearly signposted for external emergency services to locate

  Yes

  No

  N/A

Fire Suppression System

• Fire suppression system is operational

  Yes

  No

  N/A

• Fire suppression system is audited by external contractor

  Yes

  No

  N/A

Fire Truck

• Inventory List of what items are located on the Fire Truck is in the glove box

  Yes

  No

  N/A

• ALL items are accounted for

  Yes

  No

  N/A

• ALL items are in working condition

  Yes

  No

  N/A

• The Fire Truck has a fully charged battery

  Yes

  No

  N/A

• The Fire Truck's petrol tank is above 3/4 full

  Yes

  No

  N/A

• Each shift has a minimum of 2 people who are licensed to operate/drive the Fire Truck (must sight evidence that they are licensed)

  Yes

  No

  N/A

Hot Work Procedures

• All Hot Work carried out strictly in accordance with Hot Work procedures, which includes Post Work Watch (perform a random inspection of workshops and works being performed around the Mill)

  Yes

  No

  N/A

• Hot work procedures for welding and / or grinding are adhered to (including post watch inspection of 60minutes after completion of the hot work)

  Yes

  No

  N/A

• Implementation of a 11 metre exclusion zone (no combustible material) for hot work. Where this was not possible, a risk assessment was completed, documented and approved by Area Manager prior to commencement of activity. Risk Assessment to include that shields and fire blankets are used.

  Yes

  No

  N/A

• Hot work has been restricted in extreme weather (minimum is when temperature exceeds 28 degrees)

  Yes

  No

  N/A

• Hot Work Permits are in place and being adhered to (perform random inspection of work being performed)

  Yes

  No

  N/A

• Evidence of a continuous fire watch during hot works (where work is being performed outside of a designated maintenance workshop)

  Yes

  No

  N/A

• Evidence of a continuous fire watch for 60 minutes AFTER the hot work procedure has been completed (where work is being performed outside of a designated maintenance workshop)

  Yes

  No

  N/A

• Evidence of a further 3 hours of monitoring the area (after the constant 60 minute fire watch). This monitoring is to be a walkthrough of the area every 20 minutes, or workers performing work in the area being made aware, or if automatic smoke detection is active in the area it can be utilised, or a security video camera system. If 3 hours is not maintained then an 'Additional Fire Monitoring Risk Assessment' is completed and sighted.

  Yes

  No

  N/A

• Hot Work procedures have been reviewed and approved by insurers

  Yes

  No

  N/A

Hot Work being performed when Total Fire Ban

• Visy has communicated changes to Hot Work requirements to the Mill

  Yes

  No

  N/A

• Evidence of applying to NSW Fire Commission for an exemption for Hot Work on Total Fire Ban days based on assessment of fire prevention / control capability at the Mill

  Yes

  No

  N/A

Housekeeping

General

• Housekeeping procedures / inspections / checklists are in place for the area

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Evidence of housekeeping inspections being completed as per the procedure (sight a copy of a competed inspection from the past 4 weeks)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Evidence that Housekeeping is conducted, which means that possible ignition sources are removed or there are controls in place to manage the risks (recommend that DAILY inspections are completed during summer months to ensure visual checks in all high risk areas are performed)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Workers are able to state what their high risk areas are and what controls are in place to manage risks (minimum of 2 workers to be asked)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Cable Trays

• Cable trays are clean (no accumulation of pulp)

  Yes

  No

  N/A

Paper Machine

• Housekeeping Plan for Paper Machine hood is current

  Yes

  No

  N/A

• Housekeeping is performed on Paper Machine hood

  Yes

  No

  N/A

• Housekeeping is performed on Drive Side of PM9

  Yes

  No

  N/A

• Housekeeping is performed under Press Pit conveyor PM9

  Yes

  No

  N/A

• Housekeeping is performed under Dry End conveyor PM9

  Yes

  No

  N/A

• Accumulation of paper is removed from the Broke Pits, Conveyors, Basement areas

  Yes

  No

  N/A

Wasteyard

• Waste Conveyors are cleaned DAILY

  Yes

  No

  N/A

• Clippings conveyor is clean

  Yes

  No

  N/A

Woodyard

• Chip, saw dust and hog fuel conveyors are cleaned DAILY during night shift with a complete cleaning regime completed on weekends

  Yes

  No

  N/A

Material Storage & Stack

General

• Evidence that there is a current procedure that states the stacking and storage requirements of the area

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Evidence that the workers in this area clearly understand and adhere to the stacking and storage requirements (evidence is to sigh the signed attendance Attendance Records of their training as well as visual evidence of procedures being adhered to in the workplace)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

Specific stacking and storage requiremen

• Baled recycled paper storage is less than 1,000 tonnes stack limit

  Yes

  No

  N/A

• Kraft material is less than the 750 tonnes stack limit

  Yes

  No

  N/A

• Stacking and storage of waste bales external to buildings are a distance of at least 30 metres from outside walls, except where external wall sprinklers have been installed

  Yes

  No

  N/A

• All Chip and Hog Fuel material are stored at least 50 metres from the closest building

  Yes

  No

  N/A

• Aisle clearance between stacks is at least 6.5 metres

  Yes

  No

  N/A

Powered Mobile Equipment

• Daily / Shift mobile plant inspection checklists are completed (sight evidence)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• 5 minute post-sweep visual inspections are performed (ask a worker when they last completed this)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Mobile equipment blow down 4 times a shift to remove litter build up from fans, manifolds, exhaust systems (ask a worker when they last performed this, inspect the equipment to check that there is not a build up of litter)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Woodyard

• Forklifts adhere to speed limits and movements are limited in storage areas where there is excessive waste material stored (excessive is defined as exceeding the storage limits)

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Exhaust muffler shields are installed on forklifts that are operating in the Wasteyard and are in working condition to ensure full functionality

  Yes

  No

  N/A

• Reel Store

• Wasteyard

• Forklifts are fitted with fire blankets

  Yes

  No

  N/A

• Reel Store

• Wasteyard

Motor Control Centre (MCC)

• MCC's are accessible and have emergency response controls in place

  Yes

  No

  N/A

No Smoking Policy Compliance

• Workers at the Mill clearly understand where the designated smoking area is (ask a sample of workers on the day of inspection to determine the level of understanding)

  Yes

  No

  N/A

• Workers at the Mill clearly understand what the consequences are if they are found smoking on site (I.e. outside the designated area). Ask a sample of workers on day of inspection to determine level of understanding.

  Yes

  No

  N/A

• Is there evidence of smoking within the operational area of the Mill (I.e. through the turnstiles and Gatehouse boom gates)

  Yes

  No

  N/A

• Designated smoking area has an extinguisher and / or bucket of water

  Yes

  No

  N/A

• Designated smoking area has adequate cigarette butt receptacles and are routinely cleaned

  Yes

  No

  N/A

Plant

• List plant and/or equipment specific to the area that has special requirements associated with fire prevention. Evidence provided that these requirements are being met

  Yes

  No

  N/A

Risk Management

• Hazard Register in Vault lists the plant / equipment that are rated as Major and Extreme in regards to Fire Hazard

  Yes

  No

  N/A

• Controls to manage risk are reviewed yearly to work towards reducing the risk rating

  Yes

  No

  N/A

• Workers know what hazards in their area are related to Fire (ask a sample of workers on day of inspection to determine level of understanding)

  Yes

  No

  N/A

• Workers know what controls are in place to manage these hazards (ask a sample of workers on day of inspection to determine level of understanding)

  Yes

  No

  N/A

ACTION PLAN( Action , Responsibility , Due Date and VAULT ID when available)

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