WA Safety and Training Public Event Checklist

• Document No.

• Event Name

• Client / Site

• Conducted on

  Date

• Prepared by

• Add signature

  Sign
• Location
  Address

• Personnel

Event Detals

• What is the location of the event
  Address

• Event Description

• Venue or location description

• Estimated attendance

• Who is the event organiser

• What is their address

• Who is the main contact person

• Contact phone number

• Email address

Access and Egress

• Entry/ Exit areas are clear and accessible for staff and expected attendees

  Safe

  At Risk

  N/A

• Entry/ Exit areas are adequate for emergency exit and emergency services

  Safe

  At Risk

  N/A

• Thoroughfares are well defined and clearly marked

  Safe

  At Risk

  N/A

• Are all staff and volunteers familiar with the layout of the venue before the event starts

  Yes

  No

  N/A

• Other comments

Traffic Management

• Are there clearly defined areas for traffic- separate from pedestrians

  Yes

  No

  N/A

• Is there provision for safe passage of emergency/other vehicles through pedestrian traffic

  Safe

  At Risk

  N/A

• Is traffic flow controlled and adequate signage erected

  Safe

  At Risk

  N/A

• Are traffic management staff required to be trained

  Yes

  No

  N/A

• Traffic management staff/ marshalls wear appropriate PPE and Cary communication devices

  Safe

  At Risk

  N/A

• Is there adequate parking areas to cater for expected vehicle numbers attending

  Yes

  No

  N/A

• Have appropriate permits, certification or licensing requirements for traffic management been addressed

  Yes

  No

  N/A

• Other comments

Amenities

• The following information is a guide only. Your local government should be consulted during planning.
  
  Total attendance. Male facilities. Female facilities. Hand basins
  Wc. Urinal M Urinal hung. Wc. Male. Female
  
  1000. 2. 1.5 3. 5. 1. 1
  1000-2000. 3. 3. 6. 10. 2. 2
  2000-3000. 4. 4.5. 9. 15. 3. 3
  3000-4000. 5. 6. 12. 20. 4. 4
  4000-5000. 6. 7.5. 15. 25. 5. 5

• Are there adequate amenities for the event

  Yes

  No

  N/A

• Is there drinking water available for staff and attendees

  Safe

  At Risk

  N/A

• Are there adequate facilities for catering, food preparation and clean up

  Safe

  At Risk

  N/A

• Is there suitable protection from the environment available, e.g. Shade, enclosed protection from the rain

  Safe

  At Risk

  N/A

• Other comments

Signage

• Is there adequate signage for entries, exits and amenities etc.

  Yes

  No

  N/A

• Are hazardous areas appropriately signposted

  Safe

  At Risk

  N/A

• Is emergency items signed appropriately, e.g. Fire extinguishers and first aid locations

  Safe

  At Risk

  N/A

• Add media

  Media

• Comments

Maintainence

• Do qualified and competent personnel undertake maintenance and repairs

  Safe

  At Risk

  N/A

• Maintenance personnel have event coordinator contact details and means of communication (I.e. Two way radio or mobile phone)

  Yes

  No

  N/A

• Records are kept of any maintenance carried out

  Yes

  No

  N/A

• Comments

Emergency Procedures

• Emergency response plan appropriate to event documented and in place

  Safe

  At Risk

  N/A

• Emergency response team trained and in place

  Safe

  At Risk

  N/A

• Are current site plans in place, available to staff, emergency services and relevant other parties

  Safe

  At Risk

  N/A

• Comments

Fire Prevention and Response

• Suitable Fire equipment in appropriate areas, tested and in date

  Safe

  At Risk

  N/A

• Personnel are trained in fire extinguisher identification and use

  Safe

  At Risk

  N/A

• All staff and volunteers are aware of the fire and evacuation procedures

  Safe

  At Risk

  N/A

First Aid

• First aid Stations suitably located , clearly signed and accessible

  Safe

  At Risk

  N/A

• First aid facilities are suitable for type of event and numbers expected

  Safe

  At Risk

  N/A

• Suitable means of communication between event organiser, first aid staff and first aid locations

  Safe

  At Risk

  N/A

Electrical /generators

• Residual current devices (RCD) are used where required

  Safe

  At Risk

  N/A

• All portable Electrical Equipment including leads are tagged and tested ( within 6 or 12 months in accordance with AS3000 and AS 3533)

  Safe

  At Risk

  N/A

• Is there adequate protection for public from electrical shock and trip hazards

  Safe

  At Risk

  N/A

• Joints and connections are not accessible to the public and are not expose to damp conditions

  Safe

  At Risk

  N/A

• All installations must comply with AS3002

  Safe

  At Risk

  N/A

• All generators are placed in a safe place and sectioned off from the public

  Safe

  At Risk

  N/A

• Comments

Permits, Licensing, Registration and Approvals

• Fireworks are only provided by licences technicians

  Yes

  No

  N/A

• High risk licences are held by and checked for staff as required by current legislation

  Safe

  At Risk

  N/A

• LPG and Dangerous goods storage is appropriate

  Safe

  At Risk

  N/A

• If liquor licences are required has a liquor management plan been implemented

  Safe

  At Risk

  N/A

• Food permits- has a food safety plan been implemented

  Safe

  At Risk

  N/A

• Police permit- has a traffic management plan been implemented for public roads

  Safe

  At Risk

  N/A

• Fire Permit- is the event held on a day of total fire ban, are fireworks being used

  Safe

  At Risk

  N/A

• Public buildings- has a public building registration been issued?

  Safe

  At Risk

  N/A

• Have contractors supplied job safety analysis or risk assessment for their work

  Safe

  At Risk

  N/A

• Comments

Utilities and Site services

• Location of all site underground services(power, gas, mains etc) and overhead powerlines are identified.

  Safe

  At Risk

  N/A

• Relevant personnel have maps identifying utilities

  Yes

  No

  N/A

• Any unsafe areas are identified to the event coordinator

  Yes

  No

  N/A

• Any stakes, star pickets or other in ground anchors are clearly identified and capped for safety

  Safe

  At Risk

  N/A

Staging and Platforms

• All stages are "signed off" by certified rigger/ scaffolder and are erected by personnel with appropriate training and certifications if required

  Safe

  At Risk

  N/A

• Add media

  Media

• Platforms are monitored continuously especially in adverse weather conditions

  Yes

  No

  N/A

• Adequate access and egress around all staging and platforms for the entire event

  Safe

  At Risk

  N/A

• Comments

Work at heights

• Is a permit system in place do contractors require approval to work at height

  Yes

  No

  N/A

• Right equipment is used for the job, (I.e. Cherry picker, industrial ladder)

  Safe

  At Risk

  N/A

• Staff required to work at height trained and appropriately qualified

  Safe

  At Risk

  N/A

Manual handling

• Are all staff and volunteers trained to assess each task and use safe lifting techniques when required to lift and carry

  Yes

  No

  N/A

• Are loads delivered as close as possible to the workplace required?

  Safe

  At Risk

  N/A

• Are loads kept as light as possible, or mechanical lifting aids provided where required

  Safe

  At Risk

  N/A

• Comments

Amusement structures

• Amusement structures are not used unless supplier can prove they conform to Australian standards and a current certificate of registration/ electrical safety can be provided

  Safe

  At Risk

  N/A

• All structures have current certificate of inspection issued by the appropriate and competent authority

  Safe

  At Risk

  N/A

• All structures are located on suitable ground surface, providing room for access and egress for patrons

  Safe

  At Risk

  N/A

• There is appropriate fencing are one rides

  Safe

  At Risk

  N/A

• There is appropriate soft fall area surrounding rides

  Safe

  At Risk

  N/A

• For inflatable structure- a thorough check of the inflatable structure, accessories, anchor points, ropes and stakes or ballast Is carried out to confirm installation is fit for use

  Safe

  At Risk

  N/A

• A procedure is in place for operators to monitor prevailing wind conditions

  Safe

  At Risk

  N/A

• Comments

• Add media

  Media

LPG and Heaters

• Small gas cylinders are used where possible to minimise risk

  Safe

  At Risk

  N/A

• LPG cylinders are secured to increase stability

  Safe

  At Risk

  N/A

• LPG cylinders are clear of ignition sources and are in well ventilated areas

  Safe

  At Risk

  N/A

• LPG cylinders are not in excess of their 10 year stamp date

  Safe

  At Risk

  N/A

• Compliance with AS1596 is being adhered to

  Safe

  At Risk

  N/A

• Comments

Weather conditions

• Does the event organiser use current Australian bureau of meteorology information to ascertain weather conditions

  Yes

  No

  N/A

• Weather conditions are planned for and monitored, e.g. Using non stick matts, shade, sunscreen and drinking water available.

  Safe

  At Risk

  N/A

• Wind speeds are monitored and amusement structure operation ceased in accordance with manufacturer's specifications (inflatable structures must cease operation at wind speeds of 40km/h

  Safe

  At Risk

  N/A

• Comments

Personal Protective Equipment

• All tasks undertaken by staff and volunteers are checked for the PPE required and PPE is provided if needed (eg gloves, aprons, earplugs)

  Safe

  At Risk

  N/A

• Personnel are provided with care instructions for PPE

  Safe

  At Risk

  N/A

Security

• Appropriate security has been engaged for the event

  Safe

  At Risk

  N/A

• Appropriate cash handling procedures are in place

  Safe

  At Risk

  N/A

• Comments

Accessibility

• The event is easily accessible for for mobility impaired patrons (e.g. Wheelchairs, prams, walking aids)

  Yes

  No

  N/A

• Entry and exit area is easily accessible for mobility impaired patrons

  Safe

  At Risk

  N/A

• Parking is close to event for mobility impaired patrons

  Yes

  No

  N/A

• Ramp entry to buildings is available for mobility impaired patrons

  Safe

  At Risk

  N/A

• Comments

• Add media

  Media

Waste management

• Drinks and food is provided in recyclable containers

  Yes

  No

  N/A

• Appropriate waste receptacles have been provided

  Safe

  At Risk

  N/A

• Are staff members on hand to clean up any spills, broken glass etc. as soon as they happen

  Safe

  At Risk

  N/A

Noise

• Is there loud music or other items at the event, has a noise survey been done

  Safe

  At Risk

  N/A

• Do staff need to wear hearing protection

  Safe

  At Risk

  N/A

Staff

• Have staff and volunteers been inducted for the event

  Safe

  At Risk

  N/A

• Have staff required to work with children obtained a WWC card

  Safe

  At Risk

  N/A

• Can staff/Volunteers be easily identified by clothing or other means

  Safe

  At Risk

  N/A

• Have appropriate rosters been issued to allow for sufficient rest breaks and fatigue management

  Safe

  At Risk

  N/A

• Is there risk of missing persons, if so have appropriate staff been identified to act as missing children's coordinators

  Safe

  At Risk

  N/A

• Comments

Other considerations

Audit acceptance

• Event Coordinator or their delegate

• Add signature

  Sign