Title Page

  • Document No.

  • Event Name

  • Client / Site

  • Conducted on

  • Prepared by

  • Add signature

  • Location
  • Personnel

Event Detals

  • What is the location of the event
  • Event Description

  • Venue or location description

  • Estimated attendance

  • Who is the event organiser

  • What is their address

  • Who is the main contact person

  • Contact phone number

  • Email address

Access and Egress

  • Entry/ Exit areas are clear and accessible for staff and expected attendees

  • Entry/ Exit areas are adequate for emergency exit and emergency services

  • Thoroughfares are well defined and clearly marked

  • Are all staff and volunteers familiar with the layout of the venue before the event starts

  • Other comments

Traffic Management

  • Are there clearly defined areas for traffic- separate from pedestrians

  • Is there provision for safe passage of emergency/other vehicles through pedestrian traffic

  • Is traffic flow controlled and adequate signage erected

  • Are traffic management staff required to be trained

  • Traffic management staff/ marshalls wear appropriate PPE and Cary communication devices

  • Is there adequate parking areas to cater for expected vehicle numbers attending

  • Have appropriate permits, certification or licensing requirements for traffic management been addressed

  • Other comments


  • The following information is a guide only. Your local government should be consulted during planning.

    Total attendance. Male facilities. Female facilities. Hand basins
    Wc. Urinal M Urinal hung. Wc. Male. Female

    1000. 2. 1.5 3. 5. 1. 1
    1000-2000. 3. 3. 6. 10. 2. 2
    2000-3000. 4. 4.5. 9. 15. 3. 3
    3000-4000. 5. 6. 12. 20. 4. 4
    4000-5000. 6. 7.5. 15. 25. 5. 5

  • Are there adequate amenities for the event

  • Is there drinking water available for staff and attendees

  • Are there adequate facilities for catering, food preparation and clean up

  • Is there suitable protection from the environment available, e.g. Shade, enclosed protection from the rain

  • Other comments


  • Is there adequate signage for entries, exits and amenities etc.

  • Are hazardous areas appropriately signposted

  • Is emergency items signed appropriately, e.g. Fire extinguishers and first aid locations

  • Add media

  • Comments


  • Do qualified and competent personnel undertake maintenance and repairs

  • Maintenance personnel have event coordinator contact details and means of communication (I.e. Two way radio or mobile phone)

  • Records are kept of any maintenance carried out

  • Comments

Emergency Procedures

  • Emergency response plan appropriate to event documented and in place

  • Emergency response team trained and in place

  • Are current site plans in place, available to staff, emergency services and relevant other parties

  • Comments

Fire Prevention and Response

  • Suitable Fire equipment in appropriate areas, tested and in date

  • Personnel are trained in fire extinguisher identification and use

  • All staff and volunteers are aware of the fire and evacuation procedures

First Aid

  • First aid Stations suitably located , clearly signed and accessible

  • First aid facilities are suitable for type of event and numbers expected

  • Suitable means of communication between event organiser, first aid staff and first aid locations

Electrical /generators

  • Residual current devices (RCD) are used where required

  • All portable Electrical Equipment including leads are tagged and tested ( within 6 or 12 months in accordance with AS3000 and AS 3533)

  • Is there adequate protection for public from electrical shock and trip hazards

  • Joints and connections are not accessible to the public and are not expose to damp conditions

  • All installations must comply with AS3002

  • All generators are placed in a safe place and sectioned off from the public

  • Comments

Permits, Licensing, Registration and Approvals

  • Fireworks are only provided by licences technicians

  • High risk licences are held by and checked for staff as required by current legislation

  • LPG and Dangerous goods storage is appropriate

  • If liquor licences are required has a liquor management plan been implemented

  • Food permits- has a food safety plan been implemented

  • Police permit- has a traffic management plan been implemented for public roads

  • Fire Permit- is the event held on a day of total fire ban, are fireworks being used

  • Public buildings- has a public building registration been issued?

  • Have contractors supplied job safety analysis or risk assessment for their work

  • Comments

Utilities and Site services

  • Location of all site underground services(power, gas, mains etc) and overhead powerlines are identified.

  • Relevant personnel have maps identifying utilities

  • Any unsafe areas are identified to the event coordinator

  • Any stakes, star pickets or other in ground anchors are clearly identified and capped for safety

Staging and Platforms

  • All stages are "signed off" by certified rigger/ scaffolder and are erected by personnel with appropriate training and certifications if required

  • Add media

  • Platforms are monitored continuously especially in adverse weather conditions

  • Adequate access and egress around all staging and platforms for the entire event

  • Comments

Work at heights

  • Is a permit system in place do contractors require approval to work at height

  • Right equipment is used for the job, (I.e. Cherry picker, industrial ladder)

  • Staff required to work at height trained and appropriately qualified

Manual handling

  • Are all staff and volunteers trained to assess each task and use safe lifting techniques when required to lift and carry

  • Are loads delivered as close as possible to the workplace required?

  • Are loads kept as light as possible, or mechanical lifting aids provided where required

  • Comments

Amusement structures

  • Amusement structures are not used unless supplier can prove they conform to Australian standards and a current certificate of registration/ electrical safety can be provided

  • All structures have current certificate of inspection issued by the appropriate and competent authority

  • All structures are located on suitable ground surface, providing room for access and egress for patrons

  • There is appropriate fencing are one rides

  • There is appropriate soft fall area surrounding rides

  • For inflatable structure- a thorough check of the inflatable structure, accessories, anchor points, ropes and stakes or ballast Is carried out to confirm installation is fit for use

  • A procedure is in place for operators to monitor prevailing wind conditions

  • Comments

  • Add media

LPG and Heaters

  • Small gas cylinders are used where possible to minimise risk

  • LPG cylinders are secured to increase stability

  • LPG cylinders are clear of ignition sources and are in well ventilated areas

  • LPG cylinders are not in excess of their 10 year stamp date

  • Compliance with AS1596 is being adhered to

  • Comments

Weather conditions

  • Does the event organiser use current Australian bureau of meteorology information to ascertain weather conditions

  • Weather conditions are planned for and monitored, e.g. Using non stick matts, shade, sunscreen and drinking water available.

  • Wind speeds are monitored and amusement structure operation ceased in accordance with manufacturer's specifications (inflatable structures must cease operation at wind speeds of 40km/h

  • Comments

Personal Protective Equipment

  • All tasks undertaken by staff and volunteers are checked for the PPE required and PPE is provided if needed (eg gloves, aprons, earplugs)

  • Personnel are provided with care instructions for PPE


  • Appropriate security has been engaged for the event

  • Appropriate cash handling procedures are in place

  • Comments


  • The event is easily accessible for for mobility impaired patrons (e.g. Wheelchairs, prams, walking aids)

  • Entry and exit area is easily accessible for mobility impaired patrons

  • Parking is close to event for mobility impaired patrons

  • Ramp entry to buildings is available for mobility impaired patrons

  • Comments

  • Add media

Waste management

  • Drinks and food is provided in recyclable containers

  • Appropriate waste receptacles have been provided

  • Are staff members on hand to clean up any spills, broken glass etc. as soon as they happen


  • Is there loud music or other items at the event, has a noise survey been done

  • Do staff need to wear hearing protection


  • Have staff and volunteers been inducted for the event

  • Have staff required to work with children obtained a WWC card

  • Can staff/Volunteers be easily identified by clothing or other means

  • Have appropriate rosters been issued to allow for sufficient rest breaks and fatigue management

  • Is there risk of missing persons, if so have appropriate staff been identified to act as missing children's coordinators

  • Comments

Other considerations

Audit acceptance

  • Event Coordinator or their delegate

  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.