WHS-FM-003.02 - Annual Hazard Inspection Checklist

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Yes

  No

  N/A

• Centre:

• Position Title

• Date of Inspection:

  Date

• For each N response, explanatory commentary and corrective action must be recorded in Section B of this checklist

Car Parks & Traffic Management

• Circle response

  Yes

  No

  N/A

• Conditions of entry signage in place and clearly visible (e.g. Park at Owners Risk, Closing times)

  Yes

  No

  N/A

• Car park surface free from pot holes (if no, take photos of all potholes or surfaces that require repair)

  Yes

  No

  N/A

• Speed reduction measures in place and effective (speed limit signs in place & consistent, speed humps located in high traffic areas)

  Yes

  No

  N/A

Speed limit signs and traffic flow signs displayed

• Line markings clear and painted with anti-slip paint

  Yes

  No

  N/A

• Line marking – pedestrian crossings in place within centre entry/exits and placed within high pedestrian / traffic areas

  Yes

  No

  N/A

• Pedestrian walkways signposted, clearly defined and unobstructed

  Yes

  No

  N/A

• Protective bollards and guards in place where required (e.g. in pedestrian areas where a vehicle could enter) and in good condition

  Yes

  No

  N/A

Boom gates and roller shutters in good working order, and all safety beams and devices operating

• Wheel stops present in car spaces opposite wall structures

  Yes

  No

  N/A

All curbs edges highlighted to avoid slip/trip hazards

• Yes

  No

  N/A

All exclusion/ exemption signs and disclaimers clear and visible

• All lights within car park operational and all areas adequately lit

  Yes

  No

  N/A

• Large trees, if present in car park (or in other areas), inspected by a qualified arborist (record date of last inspection)

  Yes

  No

  N/A

• Maximum height measures and signage in place at undercover parking entrances

  Yes

  No

  N/A

Loading Dock Management

• Loading dock signage in place and visible with dock rules clearly defined

  Yes

  No

  N/A

• Loading dock line markings in place and clearly visible delineating vehicle/pedestrian access and exclusion zones

  Yes

  No

  N/A

• Loading dock area clean and free from rubbish or other obstructions

  Yes

  No

  N/A

• Elevated platform docks (if present) have high visibility (e.g. bright yellow, 15cm wide) and slip resistant application

  Yes

  No

  N/A

• Elevated platform docks (if present) have fall prevention barriers installed (e.g. if forklift used on platform and at pedestrian walkways and stairs)

  Yes

  No

  N/A

• Adequate lighting in place and operational

  Yes

  No

  N/A

Building Exterior

• Visual inspection completed to identify any loose or damaged bricks, tile, cladding etc. that may present a safety risk

  Yes

  No

  N/A

• External windows and glazing in good condition

  Yes

  No

  N/A

• Exterior lighting functioning and signage in good condition and clearly legible

  Yes

  No

  N/A

• Perimeter boundary inspection completed and any potential risks identified

  Yes

  No

  N/A

• Gutters, drains and grates are clear of debris and rubbish

  Yes

  No

  N/A

Garden & Lawns

• Plants and trees maintained to allow visibility at carpark entrances and corners

  Yes

  No

  N/A

• Gardens are clear of litter and any airborne debris hazards

  Yes

  No

  N/A

• Walkways clear of overhanging branches that present a potential safety hazard (e.g. lower than 2m)

  Yes

  No

  N/A

• Feature and general garden lighting in safe working order

  Yes

  No

  N/A

• Kerbing and garden bed borders in good conditions and clearly visible

  Yes

  No

  N/A

• Ponds, water features signposted e.g. NO SWIMMING

  Yes

  No

  N/A

Footpaths & Walkways

• Stairs and walkways in good condition

  Yes

  No

  N/A

• Non-slip treads on stairs provided and in good repair

  Yes

  No

  N/A

• Rooftop walkways – joining plates and walkway securely fixed, no missing sections

  Yes

  No

  N/A

• Roads and pavement – free from significant slip/trip/fall hazards

  Yes

  No

  N/A

• Painted surfaces that can be stepped on have been treated with anti-slip paint/material

  Yes

  No

  N/A

External Access / Egress Public Liability

• Pedestrian traffic areas (e.g. paths, walkway, stairs) outside of the centre in sound condition and absent from potential slip, trip or fall hazards

  Yes

  No

  N/A

• External steps and stairways have appropriate safety measures in place including hand rails, slip resistant edges in contrasting colour, warning signs for weather exposed areas

  Yes

  No

  N/A

Internal Access / Egress Public Liability

• Internal floor surfaces in sound condition and do not present a potential slip, trip or fall hazard (e.g. no uneven surfaces >5mm)

  Yes

  No

  N/A

• Wet weather management plan in place including wet weather matting and signage

  Yes

  No

  N/A

• Wet weather matting provides appropriate coverage

  Yes

  No

  N/A

• Slip resistant surfaces in place in required areas

  Yes

  No

  N/A

• Glass entrances suitably visible and marked for easy identification (i.e. decals)

  Yes

  No

  N/A

• Smoking prohibited in the centre and NO SMOKING signs at entrances

  Yes

  No

  N/A

Automatic Doors

• All automatic doors operational with no visible damage and annual service completed

  Yes

  No

  N/A

• Internal exit button functional when doors are locked

  Yes

  No

  N/A

Building Interior – Common Areas

• Floor surfaces even and maintained free from water and other liquids

  Yes

  No

  N/A

• Floor mats secured with non slip backing and edges in good condition

  Yes

  No

  N/A

• Carpeted areas in good order with no excessive wear or damaged seams

  Yes

  No

  N/A

• Hard floor surfaces in good condition with no gaps or loose tiles

  Yes

  No

  N/A

• Trip hazards identified and clearly marked (where present)

  Yes

  No

  N/A

• Hand rails installed for pedestrian ramps and stairs and in good repair

  Yes

  No

  N/A

• Directional signage and centre directories in prominent locations

  Yes

  No

  N/A

• All signage in good condition

  Yes

  No

  N/A

Lighting levels adequate

• Is lighting at safe a standard level through the centre?

  Yes

  No

  N/A

Security cameras in place and reviewed for effectiveness

• Are all cameras in operation?

  Yes

  No

  N/A

Child rides all “sit in “ rides

• Are all child rides free from damage and are currently in date for test and tag?

  Yes

  No

  N/A

Are displays safely installed and maintained

• Are they free from damage?

  Yes

  No

  N/A

Vending machines, planters, ATMs, chairs/tables installed away from balustrades

• Are they free from damage?

  Yes

  No

  N/A

Vertical Transportation - Lifts

• Lift motor room locked with appropriate signage in place (e.g. DANGER- Keep out, authorised personnel only)

  Yes

  No

  N/A

• Lift motor room clean and free from any items not specific to intended use

  Yes

  No

  N/A

• Lift motor room well ventilated with good lighting

  Yes

  No

  N/A

• Lift control cabinets locked and signed DANGER- Keep out, authorised personnel only

  Yes

  No

  N/A

• Emergency phones in Lifts tested and operational

  Yes

  No

  N/A

Amenities (Toilets & Parents Rooms)

• All access areas free from slip, trip and fall hazards

  Yes

  No

  N/A

• All amenities hygienic and well stocked with supplies

  Yes

  No

  N/A

• Lighting and ventilation suitable and operational

  Yes

  No

  N/A

• Parent room inspected with all change tables and equipment and signage in good condition

  Yes

  No

  N/A

• Amenities free from graffiti and offensive material

  Yes

  No

  N/A

• Suitable waste facilities and sanitary disposal units in place and frequently serviced

  Yes

  No

  N/A

• Sharps disposal units in place and serviced

  Yes

  No

  N/A

Waste Management & Equipment (e.g. Compactors, Cardboard Balers etc.)

• is the area and equipment free from damage, machines are working?

  Yes

  No

  N/A

Rubbish bins cleared at regular intervals

• Waste areas locked and signposted DANGER- Keep out, authorised personnel only & No smoking

  Yes

  No

  N/A

• Clear Safe Operational Procedures displayed and clearance zones identified on equipment

  Yes

  No

  N/A

• Access restricted to controls (e.g. locked with key) to ensure only trained operators can use equipment

  Yes

  No

  N/A

• Waste compactor fitted with Emergency Stop button and locking safety switch (isolation point)

  Yes

  No

  N/A

• All switches and control buttons clearly labelled and operating correctly

  Yes

  No

  N/A

• Waste collection areas clear and free from debris, rubbish and odours

  Yes

  No

  N/A

First Aid

• First Aid Kit available in CMO and Security Office

  Yes

  No

  N/A

• First aid kit in a prominent and accessible place and clearly identifiable

  Yes

  No

  N/A

• First Aid kit of sufficient size to hold the contents & appropriately sealed (e.g. closed but not locked)

  Yes

  No

  N/A

• First Aid kit and its contents kept clean and protected from damp and rust

  Yes

  No

  N/A

• First Aid kit fully stocked with no items out of date (refer to list in kit)?

  Yes

  No

  N/A

• List of emergency contacts and First Aiders present with the kit

  Yes

  No

  N/A

Emergency Response & Fire Protection

• All fire protection extinguishers and hose reels free from obstruction and easily accessible

  Yes

  No

  N/A

Fire hose reels – clean, hoses correctly rolled

• Fire extinguishers, hose reels, hydrants inspected on a six monthly basis with current inspection tags

  Yes

  No

  N/A

• Fire/smoke doors clearly signed, operational (open from the inside) and with internal/external access areas free from obstruction

  Yes

  No

  N/A

• Emergency evacuation plans clearly displayed in each area, include exit routes and correctly oriented

  Yes

  No

  N/A

• Illuminated exit signs in place at all locations of egress with emergency exist clearly marked

  Yes

  No

  N/A

• At least one exit sign visible from all locations

  Yes

  No

  N/A

• Paths of egress clear from obstruction

  Yes

  No

  N/A

• Emergency lighting in place and tested

  Yes

  No

  N/A

• Fire indicator panel free from faults

  Yes

  No

  N/A

• Isolation Register displayed

  Yes

  No

  N/A

• ASE / EWIS / Occupant Warning System in “Auto Mode”

  Yes

  No

  N/A

• Smoking prohibited in the centre and NO SMOKING signs at entrances

  Yes

  No

  N/A

Contractor Management

• ‘Sign In’ register including site rules available for Contractor sign in and out

  Sign

• Contractor key lock box system in place, secure and in good condition with a key register

  Yes

  No

  N/A

• Emergency contact details of key centre personnel displayed and current

  Yes

  No

  N/A

• Centre Risk Register in place and available at designated sign in location

• Copy of Hazardous Materials & Asbestos Register available at sign in location

Confined Spaces

• Confined spaces identified with suitable signage in place (e.g. DANGER – confined space, entry by permit only)

  Yes

  No

  N/A

• Confined space entry permit system in place

  Yes

  No

  N/A

• Confined space register and Risk Assessment completed for all applicable areas

  Yes

  No

  N/A

Electrical Safety

• Electrical switch room/switch board locked, signage in place (eg DANGER-electrical hazard, keep out)

  Yes

  No

  N/A

• Electrical switch room clean and free from any items not specific to intended use

  Yes

  No

  N/A

• Electrical switch room well ventilated with good lighting

  Yes

  No

  N/A

Smoke detectors installed in electrical switch room

• Fixed and portable electrical equipment in good condition and tested periodically

  Yes

  No

  N/A

• Residual current devices (safety switches) tested regularly

  Yes

  No

  N/A

• Electrical switchboard cupboards have clear access and signage (DANGER- electrical hazard, authorised personnel only)

  Yes

  No

  N/A

Cooling Towers

• Cooling Tower Registration Certificates current and prominently displayed in the Plant Room

  Yes

  No

  N/A

• Cooling Tower Plant Room locked with signage place (e.g. DANGER- Keep out, authorised personnel only)

  Yes

  No

  N/A

• Cooling Tower basin and surrounds clean and free from any items not specific to intended use

  Yes

  No

  N/A

• Cooling Tower testing regime in place and monitored

  Yes

  No

  N/A

• Contractors’ chemicals are stored off site

Plant Rooms

• Plant rooms looked with signage in place (e.g. DANGER- Keep out, authorised personnel only)

  Yes

  No

  N/A

• Hearing protection signage if plant room is noisy

  Yes

  No

  N/A

• Plant room clean and free from rubbish or debris

  Yes

  No

  N/A

• Trip hazards identified and highlighted (e.g. bunds)

  Yes

  No

  N/A

Workshop/Plant safety guards are in place and in good condition

• All dangerous machine parts guarded with solid guards (e.g. cannot be removed without tool)

  Yes

  No

  N/A

• Hot parts are guarded or have warning signage

  Yes

  No

  N/A

• Machine isolation (LOTO) points lockable and signposted

  Yes

  No

  N/A

• Plant room well ventilated with good lighting

  Yes

  No

  N/A

• Low overhead hazards highlighted and cushioned, with warning signage in place

  Yes

  No

  N/A

Only non-conducting ladders available for use

• Gas cylinders appropriately secured, protected from physical damage and located away from potential ignition sources. Spare cylinders stored outdoors, in cage

  Yes

  No

  N/A

• Pressure vessels are operating within safe working limits and service schedule

  Yes

  No

  N/A

Electricals – earth leakage protection/RCD’s installed

• Are RCD's installed and working

  Yes

  No

  N/A

Working from Heights

• Access to roof areas locked with signage in place (e.g. DANGER – No entry without permit)

  Yes

  No

  N/A

• Roof access controls in place and in good condition (e.g. ladders securely fixed, anchor points, fall prevention and arrest devices inspections within date),)

  Date

• Roof areas free from any potential slip. trip or fall hazards

  Yes

  No

  N/A

• Skylights or brittle surfaces have barriers around or safety mesh and brittle roof warning signs

  Yes

  No

  N/A

• ‘Working from Heights’ permit system in place

  Yes

  No

  N/A

Cleaning

• Cleaners’ room locked when unattended with clear identification and signage in place (e.g. Cleaners’ Room, and NO ENTRY, authorised personnel only)

  Yes

  No

  N/A

• Cleaner’s room well organised, clean and tidy

  Yes

  No

  N/A

• Cleaners’ room well ventilated with good lighting

  Yes

  No

  N/A

• All cleaning chemicals stored in designated, bunded areas. Flammables cabinet if more than 100L of flammable liquids

  Yes

  No

  N/A

• Chemical storage rooms locked with clear warning and restricted access signage

  Yes

  No

  N/A

• Cleaning chemicals clearly labelled within fit for purpose dispensers

  Yes

  No

  N/A

• Current Safety Data Sheets (dated within 5 years) and located in cleaners’ room

  Yes

  No

  N/A

• Register of cleaning chemicals available and up to date

  Date

• Spill kits and eye wash facilities available, signposted and in easily accessible location

• First Aid Kits available and well stocked

  Yes

  No

  N/A

Tenant Issues

• Tenant fixtures – check for protruding stability, overhead strike risks

  Yes

  No

  N/A

• Tenant potato chip and grapes are contained within spill proof containers

  Yes

  No

  N/A

• Florist has wet floor controls in place

  Yes

  No

  N/A

• Tenant HAZCHEM signage displayed and Centre Manager aware of the storage of any flammable materials on site

• Tenant call alert systems are in place for duress and common areas cleaning

  Yes

  No

  N/A

• Tenant signs, stands and displays confined within tenant designated lease areas, Tenant materials are unlikely to spill/overspill into common areas (50 cm maximum)

  Yes

  No

  N/A

• Tenant fat fryers free of build up of grease and fat and maintenance records up to date

  Date

Other

• Pest control - Baits located in safe locations

  Yes

  No

  N/A

• Clear access to meters (gas, water etc)

  Yes

  No

  N/A

• Rules and prohibited items displayed at entrances (e.g. no skateboards, bikes, animals, alcohol etc)

  Yes

  No

  N/A

• Scheduled maintenance plan in place including: essential services, lifts, travellators, automatic doors, first aid kits, fire equipment, cooling towers,

  Yes

  No

  N/A

• WorkSafe “If you are injured at work” poster displayed e.g. on staff noticeboard

  Yes

  No

  N/A

Sign off

• Yes

  No

  N/A

• Completed By:

• Position Title

• Signature:

  Sign

• Date:

  Date

• Approved By:

• Position Title

• Signature:

  Sign

• Date:

  Date

Corrective Actions

• Have corrective actions been actioned upon.

  Yes

  No

  N/A

• Have all items that need actioning been completed

  Yes

  No

  N/A

• Completed by

• Position

• Date

  Date

• Signature

  Sign