Information
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Audit title to reflect Month / Year the Inspection was conducted (i.e. JANUARY 2014)
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Additional Staff:
Inspection Categories
1 - Previous inspection
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1.1 - Has the last inspection been reviewed?
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1.2 - Have all tasks / hazards identified previously been actioned?
2 - Fire & Emergency Prevention
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2.1 - Is there an evacuation plan displayed and understood by all employees?
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2.2 - Are evacuation procedures discussed regularly? (3 to 4 times a year)
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2.3 - Extinguishers in place, clearly marked for type of fire?
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2.4 - Extinguishers recently serviced? (Check 6 monthly punch mark on yellow tabs.)
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2.5 - Extinguishers clear of obstructions?
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2.6 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?
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2.7 - Fire extinguisher Indicator signs positioned 2.1 m above floor level? (Red signs depicting a fire extinguisher)
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2.8 - Adequate direction notices for fire exits?
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2.9 - Exit doors easily opened from inside?
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2.10 - Exits clear of obstructions?
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2.11 - Has the fire alarm system been tested in the past six (6) months?
3 - Lighting & Thermal Comfort
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3.1 - Is there adequate natural lighting?
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3.2 - No reflected light from walls, floors or ceilings causing glare to workers or customers?
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3.3 - Light fittings clean and in good condition?
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3.4 - Emergency exit lighting operable?
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3.5 - Air Conditioning (AC) systems functioning normally? (Any complaints from staff?)
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3.6 - No personal heaters / fans used by staff?
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3.7 - If no AC system, natural ventilation is considered adequate?
4 - Building Safety
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4.1 - Floor surfaces even and uncluttered?
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4.2 - Entry and walkways kept clear?
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4.3 - Walkways adequate and clearly marked?
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4.4 - Intersections kept clear of boxes etc?
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4.5 - Intersections allow sufficient warning of other staff approaching from other directions.
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4.6 - Are tactile markers used to indicate stairwells?
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4.7 - Are railings in good condition?
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4.8 - Access ladders are in good condition?
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4.9 - Ladders can only be accessed by authorised staff?
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4.10 - Walkways & work procedures free from head hazards? (Working below others using tools / materials that could fall, overhangs or protruding corners etc)
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4.11 - Safe Work Procedures / Safe Operating Procedures displayed for relevant tasks / equipment?
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4.12 - Fixed Plant & Equipment regularly serviced and in good condition?
5 - Customer Service Areas & Workstation Hazards
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5.1 - Are filing cabinets / shelving in good condition? (Secure, stable, not over loaded etc)
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5.2 - Are office chairs in good condition? (Five star base on wheeled chairs, foot rails functional on drafting chairs, auto-lifts & backrest adjusters working properly)
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5.3 - Are desks / work areas in good condition? (No damage, secure etc)
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5.4 - Work areas are fit for function? (Sufficient space to conducted assigned role, area designed to limit unnecessary bending / twisting etc)
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5.5 - Stable non-slip floor coverings in good condition?
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Assessment of workstation configuration based upon observations of a 'sample' of staff work areas.
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5.6 - Monitors (Screen Based Equipment) positioned to reduce glare from windows etc?
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5.7 - Monitors (Screen Based Equipment) positioned so that the top of the screen is level with, or slightly lower than, individual eye level?
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5.8 - Monitors (Screen Based Equipment) positioned approx. arm length from seated position?
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5.9 - Mouse and keyboards positioned at same height?
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5.10 - Under desk area not cluttered with files or personal effects?
6 - Rubbish Removal
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6.1 - Bins located at suitable points around work stations?
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6.2 - Bins emptied regularly?
7 - Storage Design and Layout
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7.1 - Files and office materials stored in shelves / cupboards wherever possible?
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7.2 - Storage areas designed to minimise lifting problems?
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7.3 - Heavy and/or awkward items have not been stored above shoulder height?
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7.4 - Floors around shelving clear of rubbish?
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7.5 - Shelving and store rooms tidy and in good condition?
8 - Electrical Safety
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8.1 - Safety switches installed?
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8.2 - Safety switches tested every 6 months and tests recorded?
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8.3 - No double adapters in use?
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8.4 - Portable equipment tested and tagged?
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8.5 - No broken plugs, sockets or switches?
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8.6 - No power leads / data cables across walkways?
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8.7 - No frayed or damaged leads?
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8.8 - Power leads are not placed under load / stretched taut?
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8.9 - No exposed wiring (i.e. All cables are either contained within conduit or behind walls)?
9 - First Aid Facilities
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9.1 - Are first aid cabinets clearly labelled?
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9.2 - Are first aid kits clean and orderly?
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9.3 - Are contents checked every 6 months?
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9.4 - No contents past their expiry date?
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9.5 - Is there easy access to first aid cabinets?
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9.6 - Employees aware of location of first aid cabinet?
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9.7 - Are first aid officers accessible?
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9.8 - Are emergency numbers displayed? (Emergency numbers may be included on evacuation plans)
10 - Chemical Safety
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10.1 - Hazardous Substance Register complete and available?
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10.2 - Material Safety Data Sheets available for all chemicals?
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10.3 - Risk assessments completed for hazardous substances?
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10.4 - All containers labelled correctly?
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10.5 - Unused substances disposed of?
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10.6 - Workers trained in the use of hazardous substances?
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10.7 - If required is PPE available?
11 - Toilets
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11.1 - Is there Adequate lighting within toilet facilities?
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11.2 - Are the toilets and bathrooms maintained in a clean and hygienic condition?
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11.3 - Are there sufficient consumables (paper towel, soap etc)?
12 - Kitchen / Communal Staff Areas
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12.1 - Are kitchen benches clear of soiled dishes / utensils?
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12.2 - Are kitchen benches free of mould and/or dirt.
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12.3 - Fridge contents appear hygienic and within expiry dates?
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12.4 - Communal areas free of rubbish and personal items.
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12.5 - Electrical appliances clean and functional?
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12.6 - Safe Work Procedures available for kitchen appliances?
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12.7 - Public areas are maintained in a good condition? (i.e furniture is safe & fit for purpose, not used as additional storage space etc)
13 - Customer Engagement
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13.1 - Cash handling procedures understood and applied by staff.
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13.2 - Procedures / mechanisms in place to prevent public access to service / cash handling areas?
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13.3 - Duress alarms installed?
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13.4 - Fixed duress alarm system tested in the past twelve (12) months?
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13.5 - Batteries for personal duress system changed/replaced within the past twelve (12) months?
14 - Library shelving & public areas
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14.1 - All stock items stored safely so that they are not at risk of falling off shelves or causing injury?
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14.2 - Shelving in good condition?
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14.3 - Library areas are free of clutter?
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14.4 - Children's play equipment is serviceable and in good condition?
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14.5 - Children's area is kept clean and free from hazards (No sharp objectives or edges, no potential for children to climb objectives / furniture, no trip or slip hazards)?
Observations / Comments:
Sign Off
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On site representative
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Auditor's signature
