GAPS

Whole Store Gap Scan

Whole store gap scan is completed for the week

Upload a photo of the Gap Check Spreadsheet for the week onto Whatsapp

What is the number of in stock gaps for this week?

What is the number of in stock Sigma gaps?

What is the number of in stock WN gaps?

What is the number of in stock WH gaps?

Which section(s) require attention to get the number of gaps down?

Operational

Catalogue Execution

For the 3 catalogue checks that needs to be done, please specify which staff member(s) conducted the check

Catalogue Check

What number is this Cat Check?

Who conducted the catalogue check?

Catalogue Execution Guide utilised for catalogue checks

VPN Promotional Signage Check from the Execution Guide Completed

Header Check from the Execution Guide Completed

Cosmetic Stands Check from the Execution Guide Completed

WOITW & Perfume Podum Preparation and Execution

WOITW Podium is up to date

Perfume Podium is up to date

The next WOITW & perfume podiums have been ordered for

Section Review & One on Ones

Section Reviews have been completed for the week

What is the score that each staff member got?

Staff Member's Name:

Score:

One on One meetings have been conducted with staff members to discuss section review

For each staff please specify whether the meeting has occurred this week

Staff Member's Name:

Did meeting occur?

Direct Ordering Schedule

All direct orders have been sighted and placed for the week

Were there any direct orders that got missed this week?

Which orders were missed?

Night Time Checklist & Communication
How many night time checklists were used this week?
How many night time communications were completed by the Night Time Coordinator this week?

Remind the Night Time Coordinators the importance to leave detailed communication at the end of the night

Security Tagging

Top 15 stolen products security tagged excluding fragrances

Do a spot check for security tagging in the aisle for those 15 products, out of 5 how many of them are tagged?

Please follow up and ensure that tagging is being completed for the Top 15 products

Stationery Order

There are sufficient plastic bags

There are sufficient till rolls

Tick the type of paper you have sufficient levels of:

Place stationery order

Induction Meetings

Did any induction meetings need to occur this week?

Please let me know who the staff member is, did the meeting occur, the day that it happened, and very brief discussion points

Staff Member's name:

Tap if meeting occurred

Meeting has been rescheduled to the earliest convenient date

What day did meeting occur?

What are some of the brief discussion points of the meeting?

Compliance Calendar & Floor Plan

Latest Compliance Calendar stuck up

Please post photo of current floor plan of the store onto Whatsapp

All compliance off locations have had stock ordered for

Photo Compliance

Check that all compliance planogram updates have had photo taken and uploaded onto MRM Photo Viewer

Check that all HB/BB updates have had photo taken and uploaded onto MRM Photo Viewer

X Lines & Weekly Price Updates

X Lines clearance signs are printed and displayed for the week

Do a spot check for this week's clearance signs in the aisles, out of 5 how many of them are up?

Please follow up and ensure that all clearance signs have been put up

Weekly Price Update shelf labels are printed and displayed for the week

Do a spot check for this week's updated shelf labels in the aisles, out of 5 how many of them are up?

Please follow up and ensure that all updated shelf labels have been put up

Out of Stock For More Than 5 Days

Use the Reports function in MRM to produce an order of all oos for more than 5 days and send it off

How many lines are there in the 'cleaned up' OOS order?

How many of those lines are genuinely oos from the supplier?

Staff Compliance

Sigma Ordering Checklists/Staff Taskplans/Staff Walkthroughs

For each staff member, please specify the number of sigma ordering checklists used, how many walkthroughs they have written for themselves, and how many task plans they have written for themselves for the week

Staff

Name

No. of Sigma Ordering Checklists Filed

No. of Task Plans Completed

No. of Walkthroughs Written

No. of Walkthroughs Completed

OH&S

Boxes on Floor

All boxes are only stacked neatly to one side of an aisle

Where possible boxes of stock are stored on stock trollies

Stock Trollies

All trollies are packed away when not in use off the shop floor

All trollies are located in their designated areas only in the store

Rubbish

No plastic or Sigma lids on the floor at all times

Designated rubbish emptying times off the floor daily

Back Dock

Back dock neat, tidy and organised

Post photo of back dock onto Whatsapp

Back Rooms & Offices

All back rooms and offices near, tidy and organised

Post photo of back rooms and offices onto Whatsapp

Invoicing & Credits

MyInvoices
How many Red Alerts are there for invoices not approved?

What is the plan for reducing the number of Red Alerts to a max of 2

Credits

How many Sigma credits still need to be applied for?

How many Warehouse credits still need to be applied for?

How many direct credits still need to be applied for?

Has a Rep come to collect any Direct Credits this week?

Who was it?

Name of Supplier:

Merchandising

Front of Shop

Sunglasses Stands all full and with full POS

Gondolas facing outside full with no gaps

External Gonadols having no missing POS

Opening Checklist is utilised everyday

Walkthroughs

Walkthrough provided by Will is completed

How many walkthroughs have been fully completed this week?
Rolling EDLP Replacement
Please specify how many bays per Aisle have had their EDLPs replaced and refreshed this week

Aisle Number:

No. Of Bays Completed:

Fragrances

Top 150 fragrance levels checked and ordered for

Dec Catalogue fragrance lines checked and ordered for

Post photos of all fragrance cabinets and all fragrance off locations onto Whatsapp for review

Daily 4-5pm fragrance displays maintenance Mon-Sun enforced

Shoes

Post photos of all shoes displays onto Whatsapp for review

Daily 3.30-4pm shoe displays maintenance Mon-Sun enforced

KPIs

Sales & Budgets

Enter last week's weekly sales

Enter MTD Budget variance

Enter last week's GP%

Enter last week's average sale amount

Turn switch on if you are not above budget

What is the plan to increase sales to get back into the black?

Days Stock on Hand
How many days SOH is your store currently holding?

What is the plan to decrease stock holding to reach target of 35 days of stock?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.