Weekly Manager

• Conducted on

  Date

• Prepared by

• Location
  Address

Weekly Reporting Compliance

• Complete this weekly list and send it to me EVERY FRIDAY!

• By not getting it done and not sending it to me weekly you are contributing to the premature graying of my hair

• Thank you you have made my day

Inventory

• Negative SOH report to stocktake, make sure all invoices are entered before starting

• All credits to be processed and cleared

Recruitment

• Do you need to recruit new staff?

  Off

  On

• Create new recruitment request on MyTeam

• Review and EMPTY all resumes from the Unsorted Folder and schedule interviews

• Have interviews been conducted?

• Have reference checks completed

• Offer position to successful candidate(s)

• Are there candidates currently undergoing onboarding?

  Off

  On

• Check on onboarding progress and make sure candidate is not stuck on any paperwork. (Aim is 7 days onboarding max)

Staff Management

• Make sure Weekly Meeting Agenda is prepared prior to meeting day, Go through catalogue execution guide on catalogue setup week

• Weekly Section Reviews Conducted

• One on One Meetings Conducted

• Please note the staff members you had One on One Meetings with this week

Name of Staff Member

Fragrances

• Top 150 fragrances levels checked and ordered for

• Make sure all fragrance merchandising is ok

Front of Shop

• Remerchandise if necessary front promo low levels and till area

• Drinks Fridge, Confectionary, and all front ends full

Planogram Updates

• Plan out any planogram updates that need to occur for the week

• Plan out any planogram stocktake that need to occur for the week

• Take and upload photos for any completed compliance planogram updates

Walkthroughs

• How many walkthroughs have been completed so far this week? Can one be done today?

• Not enough walkthroughs are getting done. The merchandising in the store will slip fast if another one is not done urgently

• An adequate number of walkthroughs are getting done this week

• Great work with getting quite a few walkthroughs done this week! This will make sure that the store is well merchandised for the week.

Catalogue

• Is it Catalogue Setup week?

  Yes

  No

• Look through current catalogue execution/preparation guide and double check catalogue has been completely executed

• Look through the next catalogue execution/preparation guide and plan out how the upcoming catalogue promotion will be executed

Ordering & Inventory

• MyInvoices up to date

• All invoices entered from the weekend and up to date

• Whole Store gap scan completed

• Do not forget to scan drinks fridge, confectionary, probiotics and any planogrammed meshes

• Attach photo of spreadsheet

  Media

• OOS gaps list to give to the staff to close on shelf with 'Try this instead'

• Gaps with SOH value make sure the stock is found or SOH adjusted

• In Stock Gaps with SOH zero look through order history and see if it has been ordered according to ordering schedule and sent to the right supplier

• In Stock Gaps with SOH zero with no ordering issues look through sales history and adjust Min/Max to avoid sell through before next delivery

• Check Direct Ordering Schedule has been marked off and all orders sent

Promotions and Merchandising

• Familiarise yourself with the compliance calendar

• Is it Catalogue Setup Week?

  Yes

  No

  N/A

Catalogue Check

• Header Check completed

• Additional lines executed

• VPN check completed

• Cosmetic units executed

• Whole store catalogue check completed

• Next weeks preparation guide has been reviewed

• Check that all Catalogue POS has arrived

Stationery & Supplies

• Stationery order done

Rosters

• Roster 100% up to date and all shifts confirmed for this week

Operational

• Opening checklist done

• All interstore transfers requests fulfilled, packed and charged ready for collection tomorrow

• MyComms tasks to be handed out and checked that they have been completed

• Staff-only areas cleaned

• Urgent Price Review price changes executed

Ordering & Inventory

• Daily orders for SI//WN/WH/Directs done

• All invoices entered and up to date

• MyInvoices up to date

Promotions & Merchandising

• Is it a Catalogue Setup week?

  Yes

  No

• Compliance off location topup orders placed

• Floor plan for the next week's upcoming catalogue done

• All Catalogue POS changed over including counter mats/posters/bw/side mesh pos

• Send SI & WN order for upcoming compliance off locations to be changed over tomorrow

Operational

• Opening checklist done

• MyComms tasks to be handed out and checked that they have been completed

• Staff-only areas cleaned

• Urgent Price Review price changes as well as weekly price changes executed

Ordering & Inventory

• Daily orders for SI/WN/WH/Directs done

• Don't forget to make sure Coca-cola & confectionary orders are sent

• All invoices entered and up to date

• MyInvoices up to date

Promotions & Merchandising

• Is it a Catalogue Setup week?

  Yes

  No

• All compliance ends and meshes changed over

• Off-location catalogue signage preprinted/cut/sorted

• Check that all GWP have arrived and chase up outstanding ones if necessary

• GWP & HB/BB cheatsheet displayed at tills

Operational

• Opening checklist done

• Security tag audit completed

• Out of 10 items how many were tagged?

• Urgent Price Review price change labels executed

• MyComms tasks to be handed out and checked that they have been completed

• Staff-only areas cleaned

Staff Management

• Compliance component of Weekly Section Review completed

Ordering & Inventory

• Daily orders for SI/WN/WH/Directs done

• All invoices entered and up to date

• MyInvoices up to date

Promotions & Merchandising

• WOITW podium, fragrance podium & radio scripts in/out executed

• Don't forget HB A4 signage displayed on dispensary ledge and double check pricing for GSK disp ledge unit

• Order for next week's Radio & Podiums' promotions

• Is it a Catalogue Setup Week?

  Yes

  No

• Compliance off location topup order for CURRENT catalogue placed

• Send WH & Direct order for upcoming compliance off locations for next catalogue to be changed over next week

• Compliance off location topup order placed

• Double check all Catalogue POS and off locations are now changed over

• Catalogue Takedown at 3pm

• Is your store trialing morning fill?

  Yes

  No

• Commence new catalogue setup for clip strips/meshes/ends once takedown has been completed

• Change over window stickers

Operational

• Opening checklist completed

• MyComms tasks to be handed out and checked that they have been completed

• Staff-only areas cleaned

• Xed lines executed

• Urgent Price review price change labels executed

Ordering & Inventory

• Daily orders for SI/WN/WH/Directs done

• All Invoices entered and up to date

• MyInvoices up to date

Promotions & Merchandising

• Is it a Catalogue Setup Week?

  Yes

  No

• Finish setting up catalogue completely including all off locations

Staff Management

• Weekend communication left for weekend staff

• Planograms and location of compliance ends and meshes that will have stock arriving for them on Saturday highlighted for weekend staff

• Induction meetings for new staff completed

Operational

• Opening checklist completed

• MyComms tasks to be handed out and checked that they have been completed

• Staff-only areas cleaned

• Urgent Price Review price change labels executed