Workplace Inspection

• Audit Title

• Client / Site

• Responsible person on site.

• Contact information.

• Conducted on

  Date

• Prepared on Behalf of Health & Safety Services by

• Location
  Address

• Give a brief description of the workplace and it's primary function

• Report summary

• Risk rating of the site

• This is a LOW risk site

• This is a MEDIUM risk site

• This a HIGH risk site

• Work should cease on this site until the following has been corrected

1.0 - Previous inspection

• Has the last inspection been signed off?

  Yes

  No

  NA

  In Hand

• Issue

Outstanding issue

2.0 Health & Safety management and documentation

• Is there a signing in policy for all visitors?

  Yes

  No

  NA

  In Hand

• Is there a health and safety policy?

  Yes

  No

  NA

  In Hand

• Is the health and safety policy fit for purpose?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Failing identified.

Identified failing.

• Are all employees inducted?

  Yes

  No

  NA

  In Hand

• Are there suitable risk assessments provided?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are statutory notices posted?

  Yes

  No

  NA

  In Hand

• Is there an employee liability insurance certificate displayed?

  Yes

  No

  NA

  In Hand

• Are there suitable documented safe systems of work provided?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Is there provision for managing 3rd party(sub-contractors) workers on site?

  Yes

  No

  NA

  In Hand

• Is 3rd party safety documentation vetted and approved?

  Yes

  No

  NA

  In Hand

• Are 3rd party activities audited?

  Yes

  No

  NA

  In Hand

• Is the health and safety provision adequately resourced?

  Yes

  No

  NA

  In Hand

• Explain the issue

• is there competent safety management in place?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Is there adequate safety supervision on site?

  Yes

  No

  N/A

3.0 - Fire Prevention

• Evacuation plan displayed and understood by all employees?

  Yes

  No

  NA

  In Hand

• Evacuation drills carried out annually as a minimum

  Yes

  No

  NA

  In Hand

• Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  NA

  In Hand

• Extinguishers service within date?

  Yes

  No

  NA

  In Hand

• Extinguishers clear of obstructions?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

  Yes

  No

  NA

  In Hand

• Adequate direction notices for fire exits?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Exit doors easily opened from inside?

  Yes

  No

  NA

  In Hand

• Exits clear of obstructions?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Fire alarm system functioning correctly?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are all statutory checks and inspections being carried out?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are there sufficiently trained fire marshals on site?

  Yes

  No

  NA

  In Hand

• Is there a current and valid fire risk assessment available for viewing?

  Yes

  No

  NA

  In Hand

• Are there statutory fire action notices displayed?

  Yes

  No

  NA

  In Hand

• is there functioning emergency lighting ?

  Yes

  No

  NA

  In Hand

• Is the emergency lighting subject to statutory testing and checks?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are there any other fire safety issues?

  No

  Yes

  NA
Issue

4.0 - General Lighting

• Good natural lighting?

  Yes

  No

  NA

  In Hand

• Sufficient artificial lighting available

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Light fittings clean and in good condition?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Emergency exit lighting operable?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

5.0 - Building Safety

• Floor surfaces even and uncluttered?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Entry and walkways kept clear?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Walkways adequately and clearly marked?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Stair and risers kept clear?

  Yes

  No

  NA

  In Hand

• Are liquid spills prevented from polluting the environment?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are railings in good condition?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are fall preventive measures in place and used where gaps occur in railings?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are footpaths in good condition?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Furniture in sound condition?

  Yes

  No

  NA

  In Hand

• Loading area clean and tidy?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

6.0 - Work Stations

• Clear of rubbish?

  Yes

  No

  NA

  In Hand

• Tools not in use kept in place?

  Yes

  No

  NA

  In Hand

• Damaged power tools in taken out of service?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Work at height controls correct for the type of work being carried out?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Explain the failings identified

7.0 -Housekeeping

• Are there any housekeeping issues?

  No

  Yes

  NA
Issue

8.0-Welfare

• Are the welfare facilities compliant with current legislative requirements?

  Yes

  No

  NA

  In Hand

• Issue identified

Issue

• Has provision been made for employees who smoke?

  Yes

  No

  NA

  In Hand

9.0-Waste Storage and Removal

• Bins located at suitable points around site?

  Yes

  No

  NA

  In Hand

• Bins emptied regularly?

  Yes

  No

  NA

  In Hand

• Oily rags and combustible refuse in covered metal containers?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Is waste material stored away from buildings so as to minimise the impact of arson?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Have all waste streams been identified?

  Yes

  No

  NA

  In Hand

• Where possible is waste generated being recycled?

  Yes

  No

  NA

  In Hand

10.0-Storage Design and Use

• Materials safely stored in racks and bins wherever possible?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Explain the failings identified

• Storage designed to minimise lifting problems?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Explain the failings identified

• Floors around racking clear of rubbish?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• General condition of racks and pallets?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Explain the failings identified

11.0- Work equipment

• Is equipment kept clean?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are the floors clean?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are Guards in place and in good condition?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Starting and stopping devices within easy reach of operator?

  Yes

  No

  NA

  In Hand

• Waste/off cuts removed and stored safely?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Adequate work space for the process/activity?

  Yes

  No

  NA

  In Hand

• Is lighting adequate?

  Yes

  No

  N/A

• Explain the failings identified

• Is all equipment subject to planned and recorded maintenance

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are Noise levels controlled?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Do processes generate excessive bending or stooping?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are Duck-boards in good repair?

  Yes

  No

  NA

  In Hand

• Are Operators trained/inducted into the operation of the equipment?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Is the training recorded?

  Yes

  No

  NA

  In Hand

• Do operators comply with the training?

  Yes

  No

  NA

  In Hand

• During maintenance are lock off procedures implemented and followed?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

12.0-Electrical Safety

• Safety switches installed?

  Yes

  No

  NA

  In Hand

• Are double adapters avoided in favour of multi gang sockets?

  Yes

  No

  NA

  In Hand

• Portable equipment tested and tagged?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are there any broken plugs, sockets or switches?

  Yes

  No

  NA

  In Hand

• Are there any frayed or damaged leads?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Portable power tools in good condition?

  Yes

  No

  NA

  In Hand

• Where required are emergency shut-down procedures in place?

  Yes

  No

  NA

  In Hand

13.0-Chemical Safety

• Hazardous Substance Register complete and available?

  Yes

  No

  NA

  In Hand

• Material Safety Data Sheets available for all chemicals?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• COSHH assessments completed for hazardous substances?

  Yes

  No

  NA

  In Hand

• All containers labelled correctly?

  Yes

  No

  NA

  In Hand

• Unused or waste substances disposed of in an environmentally friendly manner?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Do special storage conditions apply?

  Yes

  No

  NA

  In Hand

• If applicable are special storage conditions followed?

  Yes

  No

  NA

  In Hand

• Workers trained in the use of hazardous substances?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• If required is PPE available?

  Yes

  No

  NA

  In Hand

• Is adequate ventilation provided?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are eye washes and showers easily accessed?

  Yes

  No

  NA

  In Hand

• Are spill kits available?

  Yes

  No

  NA

  In Hand

14.0-Work at Height

• Is Work at Height Required?

  No

  Yes

  NA

• What access equipment is being used?

  Select Mobile elevated working platform (MEWP) Scaffold Mobile Tower Bespoke staging Ladders/Stepladders Hop-ups Rope Access

  • Mobile elevated working platform (MEWP)
  • Scaffold
  • Mobile Tower
  • Bespoke staging
  • Ladders/Stepladders
  • Hop-ups
  • Rope Access

• Are operatives trained to use the access equipment?

  Yes

  No

  NA

  In Hand

• What qualification is required for safe use of the equipment?

  Select IPAF PASMA SCSRC CPCS SW@H Safe use of ladders IRATA Safe use of harnesses

  • IPAF
  • PASMA
  • SCSRC
  • CPCS
  • SW@H
  • Safe use of ladders
  • IRATA
  • Safe use of harnesses

• Is all equipmentIndustrial strength? (Non Household rated, check label.)

  Yes

  No

  NA

  In Hand

• Is all equipment in good condition?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• If used for electrical work are they non conductive? (Wood or fibre glass.)

  Yes

  No

  NA

  In Hand

• Used according to instructions?

  Yes

  No

  NA

  In Hand

• Select the appropriate required inspection certificate/tag

  Select LOLER Certificate of thorough inspection Scaff tag Ladder tag pre-use check list

  • LOLER Certificate of thorough inspection
  • Scaff tag
  • Ladder tag
  • pre-use check list

• Is the appropriate cert/tag/inspection paper work in place?

  Yes

  No

  NA

  In Hand

• Is all access equipment being used in harmony with the manufacturers instructions?

  Yes

  No

  NA

  In Hand

• Is all access equipment being used in harmony with the SSOW?

  Yes

  No

  NA

  In Hand

• Is there appropriate pedestrian segregation in place?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Is the work at height activity managed in harmony with the 2005 work at height regulations?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Work at height breach

Breach

15.0: Manual handling

• Is manual handling required on site?

  Yes

  No

  NA

  In Hand

• Can mechanical handling be employed for all tasks?

  Yes

  No

  N/A

• Have manual handling assessments been carried out?

  Yes

  No

  N/A

16.0: PPE

• What PPE is required on site?

  Select STCB Footwear Hi Vis Gloves Hearing protection Eye protection Respiratory protection Head protection Other

  • STCB Footwear
  • Hi Vis
  • Gloves
  • Hearing protection
  • Eye protection
  • Respiratory protection
  • Head protection
  • Other

• Is there. PPE register on site?

  Yes

  No

  NA

  In Hand

• Are there any other PPE requirements?

  Yes

  No

  NA

  In Hand

• State the requirements

• Is the required PPE being worn where required?

  Yes

  No

  NA

  In Hand

17.0: First Aid Facilities

• Are cabinets and contents clean and orderly?

  Yes

  No

  NA

  In Hand

• Are contents regularly checked?

  Yes

  No

  NA

  In Hand

• Are contents within their expiry date?

  Yes

  No

  NA

  In Hand

• Cabinets clearly labelled?

  Yes

  No

  NA

  In Hand

• Is there easy access to cabinets?

  Yes

  No

  NA

  In Hand

• Employees aware of location of first aid cabinet?

  Yes

  No

  NA

  In Hand

• Are first aid officers accessible?

  Yes

  No

  NA

  In Hand

• Are emergency numbers displayed?

  Yes

  No

  NA

  In Hand

18.0: HAVs

• Are tools that generate vibration used?

  Yes

  No

  NA

  In Hand
What vibrating equipment is used?

• Select Angle Grinders Drills Sanders Polishers lineshers Other

  • Angle Grinders
  • Drills
  • Sanders
  • Polishers
  • lineshers
  • Other

• If "other" selected State the type of equipment.

• Is a vibration assessment required?

  Yes

  No

  NA

  In Hand

• Explain Why not.

19.0; Confined Spaces

• Are there any confined space issues or activities on site?

  Yes

  No

  NA

  In Hand

• What is the Confined space issue

Issue/activity

20.0: Office Hazards

• Condition of chairs? (Five star bases.)

  Safe

  At Risk

  N/A

• Desks in good condition? (No damage.)

  Yes

  No

  NA

  In Hand

• Screen Based Equipment positioned to reduce glare from windows etc?

  Yes

  No

  NA

  In Hand

• Photocopiers positioned to avoid fumes?

  Yes

  No

  NA

  In Hand

• Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  Yes

  No

  NA

  In Hand

• Air conditioning systems regularly maintained?

  Yes

  No

  NA

  In Hand

• Stable non-slip floor coverings in good condition?

  Yes

  No

  NA

  In Hand

21.0: Vehicle Condition

• Schedule maintenance performed?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Are Pre-use checks carried out and recorded?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

• Condition of drivers seat?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• Condition of other seats?

  Best Practice

  Compliant

  In Hand

  None- Compliant

  NA

• First aid kit supplied and adequate?

  Yes

  No

  NA

  In Hand

• Is there suitable vehicular/pedestrian segregation?

  Yes

  No

  NA

  In Hand

• Are fork lift trucks used on site?

  Yes

  No

  NA

  In Hand

• Are they subject to statutory inspections?

  Yes

  No

  NA

  In Hand

• Are operatives trained to operate them?

  Yes

  No

  NA

  In Hand

• Are they being operated safely?

  Yes

  No

  NA

  In Hand

22.0: Safety signage

• Are there sufficient safety signs on site?

  Yes

  No

  NA

  In Hand

• Explain the failings identified

23.0: Accidents & incidents

• Is there a provision for accident reporting?

  Yes

  No

  NA

  In Hand

• Is there a provision for reporting near misses and incidents?

  Yes

  No

  NA

  In Hand

• Is there an accident book on site?

  Yes

  No

  NA

  In Hand

• Is there a provision for accident investigation?

  Yes

  No

  NA

  In Hand

24.0: : Additional issues

• Are there any other safety issues on site?

  Yes

  No

  NA

  In Hand

• Additional issue identified

Issue

• Have all parties co-operated with the audit process?

  Yes

  No

  NA

  In Hand

Required actions

• Immediate corrective actions

• Time weighted corrective actions

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign

• Regulatory Breaches

Breach