School Facility Characteristics and Surrounding Environment. PRINCIPALS TO ANSWER

  • Directions: Please assess the following areas and answer each question accordingly

Staff and Student Characteristics. PRINCIPALS TO ANSWER

  • 1. How many staff members are at this facility?

  • 2. What is the total enrollment of students?

  • 3. Percentage of students with limited English proficiency?

  • 4. Percentage if students with free and reduced lunch?

  • 5. Percentage of students with special education needs?

  • 6. What is the school's average daily student attendance?

School/Facilities. PRINCIPALS TO ANSWER

  • 7. Which of the following best describes the school or facility?

  • 8. Which of the following best describes the environment of the school/facility?

Surrounding Environment. PRINCIPALS TO ANSWER

  • 9. Adjacent to an interstate highway?

  • 10. Off a major (4 lane) road?

  • 11. On a busy residential road (not divided by a median). Near an industrial area?

  • 12. Near a transportation hub?

  • 13. Near railroad tracks (within 1000 yards)? Near a gas pipeline?

  • 14. Near a park?

  • 15. Adjacent to a business district? (E.g. Grocery, convenience, fast food, etc.)

  • 16. In or near a flood plain?

INTRUDER ASSESMENT

  • Please assess the following areas and answer accordingly.

  • 1. Team member conducting assesment:

Visitor Policies and Procedures

  • 2. School:

  • 3. Date:

  • 4. Time:

  • 5. Time gained entry:

  • 6. Entrance point:

  • 7. First personal contact:

  • 8. Were all but entry doors locked?

  • 9. Was main entry observed by staff?

  • 10. Were classrooms not easily accessible?

  • 11. Were you directed to the office?

  • 12. Were you escorted to the office?

  • 13. Were you asked to sign-in?

  • 14. Were you asked to show picture ID?

  • 15. Were you given a dated visitor pass?

  • 16. Were visitor passes closely monitored?

  • 17. Were students monitored by staff?

Neighborhood & School Facility Risk Factors. PRINCIPALS TO ANSWER

  • Directions: For each risk factor below, please indicate the extent to which you think the factor is present for your school/facility

Risk Factor. PRINCIPALS TO ANSWER

  • 1. Vandalism in neighborhood?

  • 2. High student mobility?

  • 3. Graffiti in neighborhood?

  • 4. Gang activity in neighborhood?

  • 5. Crime in neighborhood?

  • 6. Poverty in neighborhood?

  • 7. Trespassing on school grounds?

  • 8. Parent withdrawal of students due to safety concerns?

  • 9. Sex offenders in neighborhood?

  • 10. Students adjudicated for weapons, drugs, alcohol, or assaults?

  • 11. Bullying, intimidation, harassment in school?

  • 12. Student support services?

  • 13. Truancy?

INSTRUCTIONAL FACILITY (PART 1 OF 2) - POLICY & PROCEDURES. PRINCIPALS TO ANSWER

  • Directions: please assess the following areas and answer each question by selecting YES, NO, or N/A (not applicable)

(A) Grounds and Building Exterior. PRINCIPALS TO ANSWER

  • 1. Graffiti is promptly documented/photographed then removed after discovery?

  • 2. There are central reporting anti-intruder alarms?

  • (A-1) Buses and Parking

  • 3. Staff members are required to obtain parking decals or some other form of identification to authorize parking on school property?

  • 4. High school students are required to obtain parking decals or some other for of identification to authorize parking on school property?

  • 5. Someone is assigned to check for unregistered vehicles in parking areas?

  • 6. The identities of school bus drivers are verified before they enter school grounds?

  • 7. School buses and other transportation vehicles are secured when not in use?

  • 8. School buses are visually inspected by transportation personnel prior to use?

  • (A-2)Access Control/ Visitor Procedure

  • Written permission is needed to remove students of for them to leave the grounds

  • Staff members present in the building after school hours are required to sign in and out

  • There are written procedures to guide access to the building by staff before and after school hours.

  • Staff have been trained on visitor procedures including what to look for in identification and behavior.

  • Visitors must present photo ID to obtain a visitors badge.

  • Visitor's photo ID is retained until check out is complete.

  • Visitor's badges are completed by staff only.

  • Visitor's sign-in logs are verified by staff or completed by staff at sign in,

  • Visitors are required to wear visible, dated identification.

  • Visitor badges list destination and/or person being visited.

  • Contractors and vendors are required to sign in and out.

  • Contractors and vendors are required to wear visible, dated identification.

  • Visitor policies and procedures have provisions that change to coincide with Homeland Security Advisory System threat levels.

  • Visitor policy/procedure outlines when a visitor escort is required.

  • Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours.

  • There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels.

  • All deliveries are accepted only at designated receiving areas.

  • All deliveries are documented and drivers sign a delivery log.

  • A list of approved delivery personnel is kept on file for each vendor and updated regularly, Deliveries are not accepted from a new driver without verification.

  • There is a system for inspecting and approving items delivered to a facility.

  • Items delivered are checked against manifest for accuracy.

  • There is a procedure in place for dealing with suspicious and/or unauthorized deliveries.

  • The school is used as a polling place or conducts civic functions on the premises.

  • There is a procedure in place to address keeping voters or other participants from accessing the school without proper authority.

  • Areas of the school utilized for voting or other functions can be physically separated or secured from school functional areas and students.

  • (A-3) Keys and Identification. PRINCIPALS TO ANSWER

  • There is a master key control system to monitor keys, entry cards, and duplicates.

  • Keys and entry cards are audited annually.

  • Employees must sign a key log when a key is issued or re-issued.

  • Keys cannot be duplicated without authorization, they are not simply stamped "do not duplicate".

  • Key control policy has provisions for when doors must be re-keyed.

  • Key control system can match found keys with person to whom keys were issued.

  • Staff/teachers have a key that allows re-entry though emergency exits.

  • Staff are required to surrender keys upon termination of employment.

  • The school has a Knox box or other secure key storage system to provide quick access to keys by law enforcement.

  • The Knox box or other secure key storage system is wired into alarm system.

  • All staff members are required to wear photo ID badges.

  • Staff members are required to turn in photo ID upon separation from employment.

  • Students are required to wear photo ID badges.

  • Students are required to turn in photo ID at the end of the year or when they leave the school.

(B) Building Interior. PRINCIPALS TO ANSWER

  • Lockers are available to students.

  • Unassigned lockers are secured/locked.

  • There is a policy addressing classroom instruction with doors locked or unlocked.

  • There is a policy addressing classroom instruction in portables or other separate buildings, with doors locked or unlocked.

  • There is a procedure in place to regularly inspect and restock first aid kits.

  • There is a policy addressing displaying of artwork consistent with fire code.

  • There is a policy regarding use of extension cords and appliances in classrooms.

  • Firearms used for ROTC or band are non-firing and no live ammunition is stored on premises.

Monitoring and Surveillance PRINCIPAL TO ANSWER

  • Remote and isolated hallways are monitored by security cameras.

  • School buses are equipped with security cameras.

  • The facility has an electronic security system.

  • The electronic security alarm system is connected to local law enforcement or is central reporting where appropriate agencies will be contacted.

  • The fire alarm system is connected to local Fire Departments or is central reporting where appropriate agencies will be contacted.

  • The alarm system is un compliance with Americans with Disability Act (ADA) requirements including provisions for hearing and/or visual impairments.

  • Staff members monitor hallways during school hours.

  • Staff members monitor stairwells during school hours.

  • Staff members monitor restrooms during school hours.

  • Students are not allowed in the school without direct staff supervision.

  • If the building is used after school or on weekends staff/security is present.

  • Specific persons are designated to secure buildings after activities.

  • There is a written process for pre-employment recruitment and training for security personnel and/or monitors.

  • There are written job descriptions for security personnel and/or monitors.

  • The school requires background checks and fingerprinting on all school staff.

  • The school communicates with parents regarding emergency procedure information.

  • The school has clear guidelines for working with the media during an emergency.

  • All safety-related parent or media inquiries are directed to a designated spokesperson.

  • In the event of an emergency during school hours, procedures are in place to contact parents and the community with instructions.

  • A method is in place to communicate security instructions to staff in a rapid and clear manner.

  • School staff protects sensitive information from being released to the public.

  • School files and records are maintained in locked, vandal proof, fireproof containers or location.

  • Backup files are maintained off-site in safe and secure containers and facility.

  • The school regularly backs up important computer files.

  • The school's computer network provides a secure means to communicate with local, state and federal authorities.

  • Filters or other mechanisms are in place to monitor suspicious Internet activity on school computers.

  • (C-1) School-Based Law Enforcement

  • School based law enforcement officers are located on site.

  • School based law enforcement officers regularly make presentations to staff and students.

  • School based law enforcement is dedicated to a single campus.

  • School security officers (non-law enforcement) are located on site.

  • School security/law enforcement provides a visible and regular presence on campus during school hours.

  • School based law enforcement officers have an office with a view of the building entrance or main hallways.

  • School based law enforcement officers have written position descriptions and they are shared with school administration.

  • School personnel/law enforcement officers conduct daily visual inspections of the school for suspicious packages and other items.

  • Local law enforcement/security personnel provide after hour patrols of the school site.

  • (C-2) After the school day, staff members are assigned to check the following:

  • All classrooms are locked

  • All bathrooms are unoccupied and/or locked

  • All exterior doors are locked.

  • All security lights are on.

  • Security alarms are set.

(D) The Emergency Operations Plan (EOP)

  • Is multi-hazard in nature

  • Addresses the four phases of the emergency management cycle.

  • A telephone threat checklist is available near all incoming telephones.

  • (D-2) The following emergency drills are conducted and documented regularly.

  • Lock down (at least two times per year)

  • Evacuation of the building (monthly) per fire marshal code

  • Reverse evacuation (at least two times per year)

  • Bus evacuation (voluntary-once per semester)

  • Shelter in place (at least two times per year)

  • Severe weather (at least two times per year)

  • After action reviews are conducted after drills, exercises and actual emergencies.

  • (D-3) Reunification procedures include

  • Two confidential reunification sites.

  • A list of persons authorized to release student on each campus.

  • Designation of persons to notify parents of student injury, death, arrest, etc., including working with community resources such as victims service etc.

  • Assigning staff/law enforcement to inspect/clear the reunification area prior to moving students/staff into area.

  • Traffic control plan.

  • Holding area for students which is out of sight from parents.

  • Requiring parent/guardian photo identification prior to release of students.

(E) School Climate and Culture-PRINCIPAL TO ANSWER

  • (E-1) Student code of conduct

  • The code of conduct is reviewed and updated annually.

  • The student code of conduct is posted and prominently displayed or made available for review at the office of the campus principal.

  • (E-2) The student code of conduct contains statements regarding

  • Anti-bullying, anti-harassment, and anti-violence policies.

  • Interviewing policies of student by law enforcement or CPS personnel.

  • Locker search policies.

  • Dress code.

  • (E-3) Disciplinary procedures.

  • Disciplinary practices focus on the root causes of problems and problem solving strategies.

  • Alternatives to suspensions and expulsions are built into the disciplinary policy.

  • Procedures used to make decisions about student behavior are well-known to students and staff.

  • (E-4) Parent and student involvement.

  • Parents are an integral part if the school's safety planning and policy development

  • Students are represented on the school safety planning team

  • Students are actively involved in promoting a positive school climate.

  • A large percentage (>60%) of students participate in extracurricular activities,

  • (E-5) Reporting

  • There is some type of anonymous reporting system whereby students and staff can report incidents or suspicious activities (e.g. Crime Stoppers).

  • There are standard definitions and procedures to identify school crime included in the student code of conduct or student handbook.

  • There is a process in place to collect and review discipline referral data.

  • (E-6) General climate

  • Respect for all persons is emphasized school-wide.

  • Staff members are instructed to be visible in hallways supervising/interacting with students.

  • (E-7) Staff and student training

  • Key staff are trained in the National Incident Management System (NIMS)

  • Key staff are trained in the Incident Command System (ICS).

  • Administrators, teachers and other staff members receive annual training in conflict resolution and problem-solving skills.

  • Administrators, teachers and other staff members receive annual training in bullying prevention.

  • Staff have been trained to recognize and report suspicious packages.

  • Staff is trained to be on the lookout and report anything out of the ordinary ( persons, behavior, containers, vehicles, broken air vents, etc.)

  • Staff have been trained to respond to threats from students, including threats found in school work, notes, journals, or overheard by other students..

  • Office staff (including student workers) have been trained to respond appropriately to a bomb threat or other threatening/suspicious phone call.

  • Staff working in areas where hazardous materials are located and stored have received training on the HAZCOM Act.

  • (E-8) Staff and student training

  • Students receive training on positive social skills, violence prevention, conflict resolution and communication/decision-making skills.

  • Students receive training specifically on bullying prevention and cyberbullying.

  • Students receive training in sexual harassment/gender respect.

  • Students receive training on dating violence.

  • Students and staff have received training on Title IX coordination.

  • The school has implemented a character education or social skills program school-wide.

  • Students and staff using exercise equipment have been trained in weight room and exercise safety.

(F) Health Practices

  • Hand washing supplies are available in all restrooms.

  • Hand washing signs are posted

  • Hand sanitizer is available to staff and students.

  • Staff and students have been trained in health practices and flu/pandemic prevention and procedures are reviewed at least annually.

  • The school has policies and procedures to prevent the spread of infectious diseases.

  • The school has a representative in the School Health Advisory Committee.

  • The school keeps a record of all student injury and illness.

  • The school has a written automated external defibrillator (AED) policy.

  • The school has a procedure to monitor expiration dates of automated external defibrillator (AED) pads and equipment and to renew prescription.

  • The school conducts annual training and retains documentation of all staff trained to use the automated external defibrillator (AED).

  • There is a current list of staff who are trained in Cardiopulmonary Resuscitation (CPR) and in the use of automated external defibrillators (AEDs).

  • The school has a policy for obtaining professional inspection of the automated external defibrillator (AED) annually.

  • (F-1) Food service

  • The school has a school food safety program.

  • Staff have been trained on health practices and flu/pandemic prevention.

  • The school food safety program controls both specific and non-specific hazards utilizing standard operating procedures (SOPs) and applying basic hazard analysis and critical control points (HACCP).

  • (F-2) Referral resources

  • The school has a Student Assistant Program

  • The school has a process to identify and serve the needs of students most at-risk for engaging in disruptive and disorderly behavior.

  • The school has staff members who are trained to identify and work with potentially dangerous students,

  • There is a well developed network of service providers to whom students can be referred.

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