Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
School Facility Characteristics and Surrounding Environment. PRINCIPALS TO ANSWER
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Directions: Please assess the following areas and answer each question accordingly
Staff and Student Characteristics. PRINCIPALS TO ANSWER
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1. How many staff members are at this facility?
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2. What is the total enrollment of students?
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3. Percentage of students with limited English proficiency?
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4. Percentage if students with free and reduced lunch?
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5. Percentage of students with special education needs?
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6. What is the school's average daily student attendance?
School/Facilities. PRINCIPALS TO ANSWER
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7. Which of the following best describes the school or facility?
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8. Which of the following best describes the environment of the school/facility?
Surrounding Environment. PRINCIPALS TO ANSWER
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9. Adjacent to an interstate highway?
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10. Off a major (4 lane) road?
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11. On a busy residential road (not divided by a median). Near an industrial area?
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12. Near a transportation hub?
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13. Near railroad tracks (within 1000 yards)? Near a gas pipeline?
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14. Near a park?
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15. Adjacent to a business district? (E.g. Grocery, convenience, fast food, etc.)
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16. In or near a flood plain?
INTRUDER ASSESMENT
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Please assess the following areas and answer accordingly.
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1. Team member conducting assesment:
Visitor Policies and Procedures
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2. School:
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3. Date:
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4. Time:
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5. Time gained entry:
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6. Entrance point:
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7. First personal contact:
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8. Were all but entry doors locked?
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9. Was main entry observed by staff?
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10. Were classrooms not easily accessible?
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11. Were you directed to the office?
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12. Were you escorted to the office?
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13. Were you asked to sign-in?
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14. Were you asked to show picture ID?
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15. Were you given a dated visitor pass?
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16. Were visitor passes closely monitored?
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17. Were students monitored by staff?
Neighborhood & School Facility Risk Factors. PRINCIPALS TO ANSWER
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Directions: For each risk factor below, please indicate the extent to which you think the factor is present for your school/facility
Risk Factor. PRINCIPALS TO ANSWER
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1. Vandalism in neighborhood?
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2. High student mobility?
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3. Graffiti in neighborhood?
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4. Gang activity in neighborhood?
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5. Crime in neighborhood?
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6. Poverty in neighborhood?
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7. Trespassing on school grounds?
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8. Parent withdrawal of students due to safety concerns?
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9. Sex offenders in neighborhood?
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10. Students adjudicated for weapons, drugs, alcohol, or assaults?
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11. Bullying, intimidation, harassment in school?
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12. Student support services?
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13. Truancy?
INSTRUCTIONAL FACILITY (PART 1 OF 2) - POLICY & PROCEDURES. PRINCIPALS TO ANSWER
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Directions: please assess the following areas and answer each question by selecting YES, NO, or N/A (not applicable)
(A) Grounds and Building Exterior. PRINCIPALS TO ANSWER
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1. Graffiti is promptly documented/photographed then removed after discovery?
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2. There are central reporting anti-intruder alarms?
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(A-1) Buses and Parking
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3. Staff members are required to obtain parking decals or some other form of identification to authorize parking on school property?
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4. High school students are required to obtain parking decals or some other for of identification to authorize parking on school property?
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5. Someone is assigned to check for unregistered vehicles in parking areas?
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6. The identities of school bus drivers are verified before they enter school grounds?
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7. School buses and other transportation vehicles are secured when not in use?
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8. School buses are visually inspected by transportation personnel prior to use?
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(A-2)Access Control/ Visitor Procedure
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Written permission is needed to remove students of for them to leave the grounds
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Staff members present in the building after school hours are required to sign in and out
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There are written procedures to guide access to the building by staff before and after school hours.
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Staff have been trained on visitor procedures including what to look for in identification and behavior.
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Visitors must present photo ID to obtain a visitors badge.
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Visitor's photo ID is retained until check out is complete.
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Visitor's badges are completed by staff only.
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Visitor's sign-in logs are verified by staff or completed by staff at sign in,
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Visitors are required to wear visible, dated identification.
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Visitor badges list destination and/or person being visited.
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Contractors and vendors are required to sign in and out.
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Contractors and vendors are required to wear visible, dated identification.
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Visitor policies and procedures have provisions that change to coincide with Homeland Security Advisory System threat levels.
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Visitor policy/procedure outlines when a visitor escort is required.
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Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours.
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There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels.
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All deliveries are accepted only at designated receiving areas.
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All deliveries are documented and drivers sign a delivery log.
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A list of approved delivery personnel is kept on file for each vendor and updated regularly, Deliveries are not accepted from a new driver without verification.
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There is a system for inspecting and approving items delivered to a facility.
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Items delivered are checked against manifest for accuracy.
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There is a procedure in place for dealing with suspicious and/or unauthorized deliveries.
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The school is used as a polling place or conducts civic functions on the premises.
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There is a procedure in place to address keeping voters or other participants from accessing the school without proper authority.
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Areas of the school utilized for voting or other functions can be physically separated or secured from school functional areas and students.
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(A-3) Keys and Identification. PRINCIPALS TO ANSWER
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There is a master key control system to monitor keys, entry cards, and duplicates.
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Keys and entry cards are audited annually.
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Employees must sign a key log when a key is issued or re-issued.
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Keys cannot be duplicated without authorization, they are not simply stamped "do not duplicate".
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Key control policy has provisions for when doors must be re-keyed.
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Key control system can match found keys with person to whom keys were issued.
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Staff/teachers have a key that allows re-entry though emergency exits.
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Staff are required to surrender keys upon termination of employment.
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The school has a Knox box or other secure key storage system to provide quick access to keys by law enforcement.
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The Knox box or other secure key storage system is wired into alarm system.
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All staff members are required to wear photo ID badges.
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Staff members are required to turn in photo ID upon separation from employment.
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Students are required to wear photo ID badges.
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Students are required to turn in photo ID at the end of the year or when they leave the school.
(B) Building Interior. PRINCIPALS TO ANSWER
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Lockers are available to students.
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Unassigned lockers are secured/locked.
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There is a policy addressing classroom instruction with doors locked or unlocked.
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There is a policy addressing classroom instruction in portables or other separate buildings, with doors locked or unlocked.
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There is a procedure in place to regularly inspect and restock first aid kits.
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There is a policy addressing displaying of artwork consistent with fire code.
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There is a policy regarding use of extension cords and appliances in classrooms.
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Firearms used for ROTC or band are non-firing and no live ammunition is stored on premises.
Monitoring and Surveillance PRINCIPAL TO ANSWER
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Remote and isolated hallways are monitored by security cameras.
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School buses are equipped with security cameras.
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The facility has an electronic security system.
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The electronic security alarm system is connected to local law enforcement or is central reporting where appropriate agencies will be contacted.
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The fire alarm system is connected to local Fire Departments or is central reporting where appropriate agencies will be contacted.
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The alarm system is un compliance with Americans with Disability Act (ADA) requirements including provisions for hearing and/or visual impairments.
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Staff members monitor hallways during school hours.
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Staff members monitor stairwells during school hours.
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Staff members monitor restrooms during school hours.
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Students are not allowed in the school without direct staff supervision.
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If the building is used after school or on weekends staff/security is present.
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Specific persons are designated to secure buildings after activities.
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There is a written process for pre-employment recruitment and training for security personnel and/or monitors.
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There are written job descriptions for security personnel and/or monitors.
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The school requires background checks and fingerprinting on all school staff.
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The school communicates with parents regarding emergency procedure information.
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The school has clear guidelines for working with the media during an emergency.
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All safety-related parent or media inquiries are directed to a designated spokesperson.
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In the event of an emergency during school hours, procedures are in place to contact parents and the community with instructions.
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A method is in place to communicate security instructions to staff in a rapid and clear manner.
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School staff protects sensitive information from being released to the public.
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School files and records are maintained in locked, vandal proof, fireproof containers or location.
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Backup files are maintained off-site in safe and secure containers and facility.
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The school regularly backs up important computer files.
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The school's computer network provides a secure means to communicate with local, state and federal authorities.
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Filters or other mechanisms are in place to monitor suspicious Internet activity on school computers.
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(C-1) School-Based Law Enforcement
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School based law enforcement officers are located on site.
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School based law enforcement officers regularly make presentations to staff and students.
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School based law enforcement is dedicated to a single campus.
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School security officers (non-law enforcement) are located on site.
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School security/law enforcement provides a visible and regular presence on campus during school hours.
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School based law enforcement officers have an office with a view of the building entrance or main hallways.
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School based law enforcement officers have written position descriptions and they are shared with school administration.
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School personnel/law enforcement officers conduct daily visual inspections of the school for suspicious packages and other items.
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Local law enforcement/security personnel provide after hour patrols of the school site.
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(C-2) After the school day, staff members are assigned to check the following:
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All classrooms are locked
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All bathrooms are unoccupied and/or locked
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All exterior doors are locked.
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All security lights are on.
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Security alarms are set.
(D) The Emergency Operations Plan (EOP)
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Is multi-hazard in nature
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Addresses the four phases of the emergency management cycle.
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A telephone threat checklist is available near all incoming telephones.
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(D-2) The following emergency drills are conducted and documented regularly.
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Lock down (at least two times per year)
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Evacuation of the building (monthly) per fire marshal code
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Reverse evacuation (at least two times per year)
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Bus evacuation (voluntary-once per semester)
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Shelter in place (at least two times per year)
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Severe weather (at least two times per year)
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After action reviews are conducted after drills, exercises and actual emergencies.
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(D-3) Reunification procedures include
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Two confidential reunification sites.
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A list of persons authorized to release student on each campus.
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Designation of persons to notify parents of student injury, death, arrest, etc., including working with community resources such as victims service etc.
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Assigning staff/law enforcement to inspect/clear the reunification area prior to moving students/staff into area.
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Traffic control plan.
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Holding area for students which is out of sight from parents.
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Requiring parent/guardian photo identification prior to release of students.
(E) School Climate and Culture-PRINCIPAL TO ANSWER
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(E-1) Student code of conduct
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The code of conduct is reviewed and updated annually.
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The student code of conduct is posted and prominently displayed or made available for review at the office of the campus principal.
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(E-2) The student code of conduct contains statements regarding
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Anti-bullying, anti-harassment, and anti-violence policies.
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Interviewing policies of student by law enforcement or CPS personnel.
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Locker search policies.
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Dress code.
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(E-3) Disciplinary procedures.
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Disciplinary practices focus on the root causes of problems and problem solving strategies.
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Alternatives to suspensions and expulsions are built into the disciplinary policy.
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Procedures used to make decisions about student behavior are well-known to students and staff.
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(E-4) Parent and student involvement.
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Parents are an integral part if the school's safety planning and policy development
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Students are represented on the school safety planning team
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Students are actively involved in promoting a positive school climate.
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A large percentage (>60%) of students participate in extracurricular activities,
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(E-5) Reporting
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There is some type of anonymous reporting system whereby students and staff can report incidents or suspicious activities (e.g. Crime Stoppers).
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There are standard definitions and procedures to identify school crime included in the student code of conduct or student handbook.
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There is a process in place to collect and review discipline referral data.
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(E-6) General climate
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Respect for all persons is emphasized school-wide.
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Staff members are instructed to be visible in hallways supervising/interacting with students.
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(E-7) Staff and student training
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Key staff are trained in the National Incident Management System (NIMS)
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Key staff are trained in the Incident Command System (ICS).
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Administrators, teachers and other staff members receive annual training in conflict resolution and problem-solving skills.
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Administrators, teachers and other staff members receive annual training in bullying prevention.
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Staff have been trained to recognize and report suspicious packages.
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Staff is trained to be on the lookout and report anything out of the ordinary ( persons, behavior, containers, vehicles, broken air vents, etc.)
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Staff have been trained to respond to threats from students, including threats found in school work, notes, journals, or overheard by other students..
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Office staff (including student workers) have been trained to respond appropriately to a bomb threat or other threatening/suspicious phone call.
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Staff working in areas where hazardous materials are located and stored have received training on the HAZCOM Act.
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(E-8) Staff and student training
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Students receive training on positive social skills, violence prevention, conflict resolution and communication/decision-making skills.
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Students receive training specifically on bullying prevention and cyberbullying.
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Students receive training in sexual harassment/gender respect.
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Students receive training on dating violence.
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Students and staff have received training on Title IX coordination.
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The school has implemented a character education or social skills program school-wide.
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Students and staff using exercise equipment have been trained in weight room and exercise safety.
(F) Health Practices
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Hand washing supplies are available in all restrooms.
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Hand washing signs are posted
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Hand sanitizer is available to staff and students.
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Staff and students have been trained in health practices and flu/pandemic prevention and procedures are reviewed at least annually.
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The school has policies and procedures to prevent the spread of infectious diseases.
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The school has a representative in the School Health Advisory Committee.
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The school keeps a record of all student injury and illness.
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The school has a written automated external defibrillator (AED) policy.
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The school has a procedure to monitor expiration dates of automated external defibrillator (AED) pads and equipment and to renew prescription.
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The school conducts annual training and retains documentation of all staff trained to use the automated external defibrillator (AED).
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There is a current list of staff who are trained in Cardiopulmonary Resuscitation (CPR) and in the use of automated external defibrillators (AEDs).
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The school has a policy for obtaining professional inspection of the automated external defibrillator (AED) annually.
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(F-1) Food service
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The school has a school food safety program.
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Staff have been trained on health practices and flu/pandemic prevention.
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The school food safety program controls both specific and non-specific hazards utilizing standard operating procedures (SOPs) and applying basic hazard analysis and critical control points (HACCP).
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(F-2) Referral resources
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The school has a Student Assistant Program
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The school has a process to identify and serve the needs of students most at-risk for engaging in disruptive and disorderly behavior.
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The school has staff members who are trained to identify and work with potentially dangerous students,
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There is a well developed network of service providers to whom students can be referred.
