YMCA Victoria - Safety Assessment

• Document No.

• YMCA Branch:

• Conducted on:

  Date

• Person completing safety assessment:

• Manager:

• Health And Safety Officer/Employee

• Has a master risk control plan been implemented? -<br><br>Is there a ‘live’ master risk control plan? Is it regularly updated?

  Yes

  No

  N/A

• How many hours were spent on OHS improvement? - Refer to rosters, time sheets for evidence on OHS improvement (Minimum 2 hours per week)

• ‘If you are injured’ poster displayed in the work area - Poster displayed on OHS noticeboard or in prominent staff area

  Yes

  No

  N/A

• Is the OHS noticeboard up to date and in a suitable location? - <br><br>OHS notice must include: OHS Policy<br>o Names of Committee Members<br>o Names of OHS Personnel<br>o Access to OHS Info Sign<br>o WorkCover If you are Injured poster<br>o Health and Safety guidelines<br>o Consultative Arrangements<br>o Issue Resolution Procedure<br>o OHS Committee Meeting Minutes<br>o Upcoming meeting and training dates<br>o List of qualified First Aiders<br>o Emergency Phone Numbers<br>o Bullying and Occupational Violence MOP<br>

  Yes

  No

  N/A

• When was the last OHS committee meeting? Is OHS included as an agenda item of each team meeting - OHS meetings must be run at least quarterly. Minutes must be displayed on the OHS noticeboard.

  Yes

  No

  N/A

• Have committee meetings been scheduled for this year? - OHS committee meeting dates must be displayed on the OHS noticeboard?

  Yes

  No

  N/A

• Is a monthly hazard inspection checklist completed? - Refer to 11.1 YNET risk management manual – health and safety inspections.

  Yes

  No

  N/A

• Are staff files up to date?

  Yes

  No

  N/A

• Source 3 files for employees that are currently working. File must include the following documents:
  o Position Description
  o Letter of offer for each PD
  o Relevant qualifications documented in PD
  o Signed New staff induction
  o Signed Area specific induction
  

• Do employees receive ongoing training to conduct their jobs safely? - Is there an OHS/training calendar available?

  Yes

  No

  N/A

• Is training records available on the last training session conducted? - Has training been recorded on a YMCA training records template?

  Yes

  No

  N/A

• Exit doors, stairs and pathways clear of obstruction both inside and outside of doors - Visual inspection of all areas

  Yes

  No

  N/A

• Emergency exit doors clearly marked & visible; signage present and illuminated - Exit lights at emergency exit points & illuminated

  Yes

  No

  N/A

• When was the emergency management plan last updated? - It is recommended that the EMP is updated annually

  Yes

  No

  N/A

• Have mock evacuation been conducted in the last 12 months? - Mock evacuation must be appropriately recorded, reviewed and improvements implemented

  Yes

  No

  N/A

• Has emergency management training been provided in the last 12 months? - Training records for emergency management training. If staff could not attend, how is it followed up?

  Yes

  No

  N/A

• Is a contractor induction process implemented? - Ensure the YMCA contractor induction booklet is implemented and is relevant to the site.

  Yes

  No

  N/A

• Is there a contractor sign in/sign in process implemented - Ensure a sign in/sign out system is implemented and all fields are completed.

  Yes

  No

  N/A

• Are there completed contractor inductions? - Ensure all contractors have completed an annual induction & all relevant paperwork is completed.

  Yes

  No

  N/A

• Is there completed JSA/Authority to work forms? - Are JSA’s completed for works completed? Are hazards identified relevant to the task and control measures appropriate?

  Yes

  No

  N/A

• Have relevant licences and certificates of currency been collected? - All contractors must provide a certificate of currency/insurance. Contractors must provide licences appropriate to works being completed.

  Yes

  No

  N/A

• Has a high risk permit system been implemented for high risk work? Are they completed when appropriate? - Confined space, hot work and working at heights permits implemented and staff trained

  Yes

  No

  N/A

• Identify the last 2 contractors that has signed in. have all necessary paperwork been collected? - Contractor induction, JSA, high risk permits, licences and certificates of currency

  Yes

  No

  N/A

• Is first aid, O2 and defib regularly checked? - Ensure the checklists have been completed on a regular basis.

  Yes

  No

  N/A

• Stock meets requirements of local hazards relevant guidelines? - Ensure the stock meets local hazards and relevant guidelines. GSPO FA3

  Yes

  No

  N/A

• Are incident reports logged electronically? - Are incident reports logged on the YMCA first aid reporting spreadsheet

  Yes

  No

  N/A

• Are logged incident reports up to date? - Ensure all investigations are completed within 14 days on incident

  Yes

  No

  N/A

• Has the YMCA chemical storage protocol been implemented? -<br><br>Refer to YMCA chemical storage protocol <br>o Walk ways and paths to fire equipment clear <br>o Chemicals must have labelled designated storage areas <br>o Sufficient lighting <br>o Open bags stored in labelled containers <br>o MSDS’s available <br>o Appropriate placarding <br>o Colour coded mixing equipment <br>

  Yes

  No

  N/A

• Is the hazardous substances/dangerous goods register up to date

  Yes

  No

  N/A

• Is there a spill kit located in the area? Is it regularly checked? - Spill kit needs to be suitable to the chemicals and quantity

  Yes

  No

  N/A

• Is there a system in place for managing contractors delivering chemicals? - YMCA Chemical delivery protocol implemented

  Yes

  No

  N/A

• Chemical storage area general house keeping? - Ensure the general house keeping in the chemical storage area is good and there is no slip, trip or fall hazards

  Yes

  No

  N/A

• All chemicals in the facility listed on the master risk control plan and all risk assessments on master risk control plan up to date? - All chemicals must be listed on master risk control plan and have a updated risk assessment and safe work procedure.

  Yes

  No

  N/A

• Is PPE maintained and regularly checked? - PPE must be checked on a maintenance checklist

  Yes

  No

  N/A

• Have staff received PPE training - Ensure staff have received training in fit, test, cleaning and maintenance of PPE

  Yes

  No

  N/A

• Are all pipes, valves and pumps controlling water and chemical feeds clearly labelled? - <br><br>Water – green<br>Hypo – Violet <br>Co2 – Yellow Ochre <br>

  Yes

  No

  N/A

• Is the bullying MOP displayed on the noticeboard and there procedures available to staff on how to report? - MOP displayed on noticeboard <br>Reporting procedure implemented <br>

  Yes

  No

  N/A

• Has all hazardous manual handling been identified on the master risk control plan?

  Yes

  No

  N/A

• Are all risk assessments and safe work procedures up to date and regularly reviewed? - Reviewed as required or at least every 12 months

  Yes

  No

  N/A

• Has manual handling training been provided in the last 12 months? - Manual handling train the trainer

  Yes

  No

  N/A

• Are manual handling safe work procedures available to staff? - Safe work procedures must be accessible for staff

  Yes

  No

  N/A

• Are there sufficient waste disposal containers

  Yes

  No

  N/A

• Contents of recycling and wastes to landfill are appropriate to reduce cross contamination and maximise recycling

  Yes

  No

  N/A

• Waste are disposed of regularly and volumes are kept to a minimum

  Yes

  No

  N/A

• Is there an up to date asbestos register? - Within 5 years?

  Yes

  No

  N/A

• Is asbestos included in the contractor induction? - Ensure it is covered in contractor induction

  Yes

  No

  N/A

• Are employees aware of the location of asbestos? - Covered in induction and communicated on OHS noticeboard if appropriate

  Yes

  No

  N/A

• Is there a risk assessment and safe work procedure for asbestos? - MRCP

  Yes

  No

  N/A

• All working at heights tasks listed on the master risk control plan - Ensure all working at heights tasks are added to the master risk control plan.

  Yes

  No

  N/A

• Is the working at heights permit implemented? - Ensure there is a permit system available. If permits have been completed, have they been filled out appropriately?

  Yes

  No

  N/A

• Controls implemented, staff training and procedures been provided to staff - Look at working at heights tasks control plan; ensure staff has had training on the controls.

  Yes

  No

  N/A

• All plant and equipment listed on the master risk control plan

  Yes

  No

  N/A

• Has a preventative maintenance schedule been implemented to maintain plant and equipment - All plant, equipment has a documented maintenance and service schedule

  Yes

  No

  N/A

• Is all electrical equipment tested and tagged in accordance with Australian standard? - Provide evidence of tags on electrical equipment and copies of report

  Yes

  No

  N/A

• Is there an operations manual available? - Ensure the operations manual is specific to the centre and includes: <br>• Physical layout <br>• Staff structure<br>• Personnel <br>• Staff procedures <br>• Training <br>• OHS<br>• Emergency action plan<br>• Reporting <br>• Maintenance<br>• Water quality <br>• Programs <br>• Lifeguard Induction <br>• Operations manual<br>

  Yes

  No

  N/A

• Has lifeguards undertaken in service training covering all areas of lifeguard skills? - <br><br>• Emergency Procedures <br>• Lifesaving skills<br>• Resuscitation <br>• O2 equipment <br>• First aid<br>• Deep water recovery <br>• Training must be documented <br>

  Yes

  No

  N/A

• Is there an agreement/contract for all hirers of all parts of the facility? - Ensure there is a booking form filled out with terms and conditions of hire when external user groups use the facility

  Yes

  No

  N/A

• Is all pool water monitored and maintained within regulations? - Ensure the pool is tested <br>• Before opening<br>• Every 4 hours <br>• Pool is retested when tests are out of regulations <br>

  Yes

  No

  N/A

• Are emergency procedures practiced with group lessons? - Ensure the class attendance sheet includes students being trained in emergency procedures

  Yes

  No

  N/A

• Is information about Aquatic Education participants medical history sought and made available to teachers? - Provide evidence of medical history from enrolment form is communicated to staff

  Yes

  No

  N/A

• Is staff trained in the emergency management plan? - Provide evidence of training for emergency management

  Yes

  No

  N/A

• Has all confined spaces been identified on the master risk control plan? - Conduct an inspection of the centre and ensure all potential confined spaces have been identified on the master risk control plan

  Yes

  No

  N/A

• Has all confined spaces been assessed using the YMCA confined spaces Hazard ID, Assessment and control template? - Read over assessments and ensure it is relevant to the to the space

  Yes

  No

  N/A

• Are confined space controls implemented? - Read the risk control plan and ensure all risk controls are implemented

  Yes

  No

  N/A

• Are the confined spaces appropriately locked and signed? - Ensure appropriate signage is posted on the confined space and the confined spaces are isolated.

  Yes

  No

  N/A

• When contractors are entering confined spaces, are appropriate permits been completed? - Ensure permits have been completed and filled out appropriately when contractors are entering confined spaces

  Yes

  No

  N/A

• Is staff issuing confined space permits have appropriate qualifications or competencies? - Ensure there is a process in place for competent people are only issuing permits

  Yes

  No

  N/A

• Has appropriate licences been collected when contractors are entering a confined space? - Ensure appropriate licences are collected when contractors are entering a confined space.

  Yes

  No

  N/A

Thank you for completing the North West Region Safety Assessment, please sign below

• Name of assessor:

• Signed:

  Sign

• Date:

  Date

• Centre Manager:

• HSO Signed:

  Sign

• Date:

  Date