Yocum Oil Holiday Cash & Safety Audit

• Site number

• Conducted on

  Date

• Conducted by

• Manager on duty

Change Fund & Safe

• 
  Safes should be free of tape on dials, should have at least one functioning drop slot, and should be locked at all times. The interior should be organized. The amount of the change fund should not be posted on the outside of the safe.
  
  Help - these option buttons will allow you to fill out only the questions that are specific to the equipment in your location. Selecting the same item a second "deselects" it and closes the questions below.
  
  

• What type of safe does this store have?

  Bill Validating

  Manual Drop

• 
  You should have at least one safe in the store!

• What is the change fund amount listed on safe tracking worksheet? This includes Drawers and Car Wash code boxes.

• Is the change fund in balance?

  Yes

  No

  N/A

• Is the entire change fund contained within the top and bottom of the safe (excluding opening drawer amounts)?

  Yes

  No

  N/A

• Is the safe door closed and are the keys removed?

  Yes

  No

  N/A

• Is the safe bolted to the floor?

  Yes

  No

  N/A

• Is the safe door closed and are the keys removed?

  Yes

  No

  N/A

• Is the safe bolted to the floor?

  Yes

  No

  N/A

Drops

• 
  Run the cash drop report by terminal (register) as it will help you verify the drop times much more easily. Do not filter the report by amounts. Money order sales should be run to compare large drops in money order locations. Verified money order drops should be ignored in the reporting below.
  
  

• How many drops are over $300 ?

  0 to 5

  6 to 10

  11 to 15

  16 to 20

  21+

• How many drops are over $300? (Slide the button to the right)

• How many drops are exactly $300 ?

  0 to 5

  6 to 10

  11 to 15

  16 to 20

  21+

• How many drops are exactly $300? (Slide the button to the right)

• Are drops being structured into smaller concurrent drops to avoid exceeding $300?

  Yes

  No

  N/A

Register Audit

• 
  All registers should have a counterfeit pen and no large bills in the drawer. The trays should be in working order. Gross sales can be found at the top of the shift tape as "system gross (+ tax)". The gross sales are located in Radiant /cash / cashier report.
  
  Help - the "add register" function on the right side below allows you to add as many registers as applicable for the location, rather than forcing you to fill out extra registers that a store may not have.
  
  

• Please add as many registers as needed >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Register

• Cashier Name

• What are the gross sales for the shift?

  under $500

  $500 to $1k

  $1k to $3k

  $3k & over

• What is the register cash over/short?

  $0 to +/-$5

  +/-$5 to +/-$10

  +/-$10 or more

• Slide the button over to the cash over/short amount (round to the nearest dollar)

• Cash in the drawer less than $300.00?

  Yes

  No

  N/A

• Does this register have a functioning counterfeit pen?

  Yes

  No

  N/A

• The cash drawers should no bills larger than a $20. And should not contain more than 4 -$20. At any time.

  Yes

  No

Lottery & Lotto

• Does this store sell lottery?

  Yes

  No

• Lottery ticket pack amounts can be found in the paper work under "TI Physical". On hand is a combination of active and inactive tickets plus today's sales. Sales are found in RSM > Merchandise > Item Level Sales.

• Lottery Book value from PDI

• What is the Lottery over / short?

  $0 to +/-$5

  +/-$5 to +/-$10

  +/-$10 or more

• Enter the amount over/short

• Are lottery numbers being recorded at the end of each shift?

  Yes

  No

  N/A

• Are lottery winners defaced?

  Yes

  No

  N/A

• Are the lottery trays locked and keys removed?<br>

  Yes

  No

  N/A

• Does this store sell lotto?

  Yes

  No

• Sales are found in RSM > Merchandise > Item Level Sales.

• Today's Sales

• What is the Lotto over/ short?

  $0 to +/-$5

  +/-$5 to +/-$10

  +/-$10 or more

• Enter the amount over/short

3rd Party Terminals

• Does this store sell phone cards?

  Yes

  No

• 
  The phone card terminal sales can be found in RSM under merchandise > item level sales and on the terminal by pressing "5" and then "2". The terminal should have a sticker explaining the prepaid policies.
  
  

• Does the terminal have the proper control stickers?

  Yes

  No

• Do all cashiers have their own PIN for the terminal?

  Yes

  No

• What are the amount of sales on the phone card terminal?

• Is the terminal in balance?

  Yes

  No

• Enter the amount of the over/short

• Does this store sell sporting licenses?

  Yes

  No

• 
  The sporting license terminal sales can be found in RSM under merchandise > item level sales and the license terminal sales report varies by state.
  
  

• What are the amount of sales on the license terminal?

• Is the terminal in balance?

  Yes

  No

• Enter the amount of the over/short

• Does this store sell money orders?

  Yes

  No

• 
  The money order terminal sales can be found in RSM under merchandise > item level sales and on the terminal > report > accting > report > MGR PIN > total > daily > store > more > print. The terminal should have a yellow sticker at the top of the terminal stating no sales over $2000
  
  

• Does the terminal have the proper control stickers?

  Yes

  No

  N/A

• Do all cashiers have their own PIN for the terminal?

  Yes

  No

• What are the amount of sales on the money order terminal?

• Is the terminal in balance?

  Yes

  No

• Enter the amount of the over/short

• Does this store have a car wash bill acceptor?

  Yes

  No

• 
  These devices vary by carwash. Please contact the carwash department for additional help.
  
  

• Has the bill acceptor been emptied weekly?

  Yes

  No

• What is the amount collected from the bill acceptor today?

• What was the amount removed from the acceptor? The frequency of retrieval needs to be increased.

• Does this store have a vacuum?

  Yes

  No

• 
  There isn't a sales report for this device but some have been installed with coin counters to help balance the amount of sales.
  

• Has the vacuum(s) been emptied weekly?

  Yes

  No

• What is the amount collected from the vacuum(s) today? (Round to the nearest dollar)

• What was the amount removed from the vacuum(s)? The frequency of retrieval needs to be increased.

• Does the vacuum have a coin counter installed?

  Yes

  No

Safety

• 
  The section below contains basic safety items for all stores. First aid and pathogen kits can be ordered from North Country. Fire extinguishers are handled by the engineering department and the remainder of the items are controlled by loss prevention.
  
  

• Does the store have a first aid kit?

  Yes

  No

• Is it properly stocked and located in the sink room?

  Yes

  No

• Does the store have a bloodborne pathogen kit?

  Yes

  No

• Is it properly stocked and located in the sink room?

  Yes

  No

• Does the store have a Eye wash station?

  Yes

  No

• Is it sealed and not out dated?

  Yes

  No

• Does the store have a fire extinguisher?

  Yes

  No

• Are they mounted off the floor?

  Yes

  No

• How many fire extinguishers does this location have?

Near entrance door, near exit door, in checkout area, near restrooms, near emergency exit. Located near pumps. Back room, cig room, electrical room,

• Is the fire exit free of obstructions?

  Yes

  No

• Are the Detex doors armed and working properly?

  Yes

  No

  N/A

• Are any of the backroom or office doors propped open?

  Yes

  No

  N/A

• Does the store have height strips mounted on all entrances and exits?

  Yes

  No

• Does the store have an incident report line posted?

  Yes

  No

• Does the store have an emergency flip chart accessible to all employees?

  Yes

  No

• Are wet floors properly marked with caution signs that are visible on camera?

  Yes

  No

  N/A

• Are all electrical panels clear of obstructions?

  Yes

  No

Outdoor

• 
  Outdoor areas should be clean, and free of obstructions and tripping/falling hazards. There should be sufficient lighting and signs of recurring loitering should be addressed with local law enforcement as needed.
  
  

• Is the sidewalk free of obstructions, ice, tripping hazards, cracks, etc.

  Yes

  No

• Are the parking and pump areas free of obstructions, ice, tripping hazards, cracks, etc.

  Yes

  No

• Is there sufficient perimeter lighting?

  Yes

  No

• Are there signs of loitering?

  Yes

  No

• 
  Pump Island Control
  
  

• Is the store using a drive off log?

  Yes

  No

  N/A

• Is the store using the intercom while activating pumps?

  Yes

  No

  N/A

• Can the store produce both of their unique pump keys?

  Yes

  No

• Does this store pump unattended overnight?

  Yes

  No

• Is the outdoor fire extinguisher charged and ready?

  Yes

  No

• Is the outdoor phone functional?

  Yes

  No

• Are all appropriate signs and instructions posted?

  Yes

  No

• 
  Pump Review and Inspection
  
  

• (Hint - hit the "add pump" for all pumps before starting inspection. Then you won't scroll up and down to add pumps as you progress) >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Pump

• Pump checklist:
  Signs: Pump #, Pay Inside Arrow, Credit Card List, Promo Sign, CCTV, PAP Limit, Shock Warning, Alliance/Loyalty, Carwash
  Hoses: Length, Breakaway, Cracking
  Locks: Locked, Tampering

• Does the pump have the appropriate signs?

  Yes

  No

• Which signs are missing? (Check all that apply on right)

  Select Pump Number Pay Inside Arrows Credit Card List Promotional Signage CCTV PAP Limit $125 Shock Warning Alliance/Loyalty Carwash Options

  • Pump Number
  • Pay Inside Arrows
  • Credit Card List
  • Promotional Signage
  • CCTV
  • PAP Limit $125
  • Shock Warning
  • Alliance/Loyalty
  • Carwash Options

• Are all hoses the correct length to avoid contact with the ground and all hoses show no signs of cracking?

  Yes

  No

• Is the pump secured without signs of tampering?

  Yes

  No

DVR / NVR

• 
  The Image Vault should be in good working order, located in a safe place in a back room or office where it is not exposed to potential hazards. The vents should be clean and all connections should be solid. Cameras should be in good condition, the unit should have sufficient history, and passwords should not be posted.
  
  

• Is the Image Vault set on screen saver or car wash camera?

  Yes

  No

• How many days of history are present on the Image Vault? (Slide the button to the right)

• 
  Contact LP to re-configure recording quality to attain a minimum of 30 days history.
  
  

• 
  Consider having LP improve the recording quality of the cameras rather than having history exceeding 45 days.
  
  

• How many cameras are in the store? (Slide the button to the right)

• 
  Consider improving the stores camera coverage to at least 8 cameras.
  
  

• Please indicate camera locations/coverage: (select as many as needed)

  Select Each Register Checkout Overview (safe) Each Entry/Exit Cigarette Backstock Sales Floor ATM Backroom Drive Carwash

  • Each Register
  • Checkout Overview (safe)
  • Each Entry/Exit
  • Cigarette Backstock
  • Sales Floor
  • ATM
  • Backroom
  • Drive
  • Carwash

• Are all cameras functional?

  Yes

  No

• Enter the camera number(s) that are not functioning

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32

Hold Up Alarms

• Hold Up Alarm should be tested once a quarter.

• Do staff know how they work?

  Yes

  No

  N/A

• Does Manager on duty have current alarm card from GSSC?

  Yes

  No

  N/A

Scoring Summary

• 
  Enter the percentages from each of the sections. You can find the percentages by pressing the "sections" button at the bottom of the audit. Round the percentages to the nearest full point.
  
  

• Safe & Drop Boxes Percent

• Register Audit Percent

• Electronic Sales Terminals Percent

• Safety Percent

• Outdoor Percent

• Image Vaults & Alarm Percent