1 ABM Security Site Management Audit - Revised 15/11/18

Information

1. Security

1.1 Do all staff hold the appropriate valid SIA licence and is the register up to date
1.2 Are the officers displaying their SIA licence where if can be seen at all times when engaging in designated licensable activity in order to comply with their licence conditions
1.3 Do all security team have a valid ABM identity card
1.4 Is the control room tidy and free from personal belongings, rubbish etc
1.5 Is the control room controlled and compliant as per the CCTV code of practice and the DPA
1.6 Is there an up to date set of Assignment Instructions that are in date, signed off by the ABM team, client and ABM management
1.7 Are incident and incident report logs been completed correctly with all relevant information included within the report
1.8 Are the appropriate cash handling procedures understood and followed
1.9 Are officers on the mall and visible to the public and tenants
1.10 Are patrols completed to the required standard with appropriate records in place for completing patrols
1.11 Is there a shift handover been completed at each changeover
1.12 If yes is there any documented evidence relating to the shift handover? (DOB entry or shift handover form etc)
1.13 Is the training matrix in place and up to date
1.14 Is there a copy of the telephone bomb threat checklist present and visible (preferably laminated and with a non permanent marker pen )

2.1 Has the security team been issued with ABM officers notebooks using notebooks using the ABM notebook issue log
2.2 Do the officers on duty have their ABM officer notebooks in their possession
2.3 Is there any entries in the respective officers notebook evidencing that ABM security management conducts regular checks on the content

3.1 Are all the keys held in a suitable secure safe place under the control of the security team
3.2 Is there evidence that there is a key register in operation to control the issue of keys, together with issuing instructions and details of persons authorised to withdraw keys
3.3 Are the keys split into duplicate sets in separate safe place, Colour tagged, numbered and cross referenced to a key register
3.4 Is there evidence that the key registers and key presses are been audited to account for all keys held on site

4.1 Do all CCTV operators have a valid SIA CCTV PSS licence
4.2 Are all the licensed officers able to operate the system ? Physically check
4.3 Are all the cameras working correctly
4.4 Is the CCTV code of practice and conduct present
4.5 Does the CCTV operators log have entries confirming that the system clock has been checked by the operator and that the system is displaying the correct time
4.6 Is there a CCTV operators log been maintained
4.7 Is there evidence that the CCTV data Subject Access Requests are completed
4.8 Is the CCTV manual ABM or Client present and signed by ALL CCTV operators

5.1 Does the site operate BWCCTV
5.2 If yes is the relevant documentation and controls in place relating to the policy, procedures and operation of BWCCTV I've management/ issues of BWCCTV units etc.

8.1 Is the sickness and absence process understood and followed
8.2 Is the level of sickness and absence of an acceptable level (record the number of reported sick days since your last inspection)
8.3 Are holidays being managed effectively
8.4 Is the payroll correct with zero mistakes made on the last pay run
8.5 Are all employee issues resolved

9.1 Are all issues raised by centre management resolved (select 'NO' to add a new issue)
9.2 Are all outstanding actions from Head Office or the Regional team resolved (select 'NO' to add a new issue)
9.3 Are the weekly contracted hours adhered to
Completed by
On site representative