Title Page

  • Conducted on

  • Prepared by

  • Location

Master

Ship's Certificate Folder

  • All certificates endorsed and in date?

  • MLC, DMLC Part I & II and any exemptions correct?

  • Old or expired certificates removed or marked as "Archived"

Crew Certification

  • Sample of crew carry original certification?

  • Fully signed SEAs carried

Official Logbook

  • Inspections Logged

  • Statutory Drills Logged

  • Was Abandon Ship and Fire Drill carried out within 24 hours of sailing after crew change?

  • Narrative Section completed correctly? (Handover signed, working language entry, countersignatures etc.)

  • List what is incorrect.

Master's ISM & ISPS Reviews

  • Both reviewed within the last 12 months

  • Copy of last 3 years available

  • Copy of last 3 years Management Reviews available

SOPEP / SMPEP

  • Does the vessel have a SMPEP?

  • Is the Piping and Arrangements Manual available?

  • Is the Coastal States Contact details ANNEXE the latest version?

  • Is the list of Oil Spill Equipment up to date?

Hours of Rest

  • Correct versions of Forms in use?

  • Are entries made in comments section when working outside normal hours i.e Drills, Cargo Runs, Fire-rounds etc?

  • Hours of Rest sheets signed by Master or Representative?

Garbage Record book

  • Correct sections filled in

  • Food waste distance from land >10nm?

Deck Logbook

  • 500m Pre-Entry checks logged

  • Pages signed off by Master?

  • 6 hourly weather being fully recorded?

500m Pre-Entry and 500m Cargo checklists

  • Are both forms filled in correctly

  • Signed by both parties?

  • Cross referenced with Deck Logbook

Stability Book

  • Are Stability calculations available at the frequency required by the SMS

  • Are calculators checked against a known condition at beginning of each voyage as required?

  • What known condition was last checked and when?

  • When was last recorded check?

Platform installation Cards

  • Are up to date cards available for vessels location?

OVID/CMID

  • Was the vessel audited against the above within the last 12 months

  • Have any deficiencies raised been closed out?

Master's Standing Orders

  • Have Master's Standing orders been reviewed within last 12 months?

  • Are they clear and precise?

  • Signed by all Bridge watchkeepers?

  • Contain references to complying with Company procedures and Environmental Policy?

Master's Handover

  • Information entered in form as required?

  • Signed and Dated

ISPS

  • Drills being carried out 3 monthly?

  • ISPS Drills Matrix used to ensure various scenarios from SSP are practiced?

  • Ship Security Alert System tests being recorded at the required frequency (MCA - 6 monthly, Cayman - 3 monthly)

Internal Audits

  • Non Conformities closed out by Master and Office

  • Corrective actions are still effective?

Controlled Drugs

  • Controlled Drugs handover carried out including forms signed?

Document Control

  • Old revisions removed from ship's PCs

  • Old revisions removed from Bulkheads?

Emergency Plans

  • Up to Date versions posted around vessel

  • Fire Plan in good condition

  • Updated Emergency Response Manual available?

Chief Officer

Permit to Work

  • All relevant sections completed correctly

  • Handover completed if required

  • Filled in by ships crew

  • Contractor copy signed after crew change

  • Mitigations in place before PtW signed off

Deck Planned Maintenance

  • All D-Sheets completed and signed

  • Defects raised on Voyage repair sheets

  • Management verification carried out at required frequency

Compass Deviation Records

  • Card on bulkhead readable

  • Records of deviation in Bridge Management book

  • Compass Swung within last 2 years

  • Date last swung

  • Time since last swung

Fresh Water Tank Maintenance Record book

  • Regular Tank sampling carried out

  • Test results recieved

  • Shower heads de-scaled and Chlorinated

  • Dry-Dock inspections logged for each tank

Wire Certificate folder

  • Deck Equipment listed

  • Engineroom Equipment Listed

  • Initial certification available

  • Annual inspections recorded

Towing Manual

  • Equipment Locations completed

  • Three separate copies available

Cargo Securing Manual

  • Approved copy available

Routine Lifting Plans

  • Completed for all routine lifts carried out on board?

  • Evidence of use during Toolbox Talks (Ask deck crew this question)

Working at Height Rescue plans

  • Completed for any Working at Height by crew, Contractors or Shoreside Staff

Oil Spill sampling Kits

  • Are Briggs Marine oil Sampling kits on board and properly stocked?

Cargo Paperwork

  • Cargo Logs and Manifests maintained

  • Completed Wet Bulk Transfer Checklists

2nd Mate

Passage Plans

  • Company versions in use

  • 12 months avaiilable

  • All sections completed

  • Pilot Card completed unless exemption

Aldis Lamp

  • Batteries charged and records maintained

  • Latest test date recorded

  • 1 minute charge test o.k

Emergency Steering

  • Instructions for change-over posted

  • Drills being carried out and recorded at required frequency

  • Official Logbook entries correct

  • O.O.Ws familiar with changeover

Bridge Management book

  • All carried charts have correction page

  • Random Sample of corrections

  • Master's Signature

  • Ts & Ps correctly applied front and back

  • Sailing directions (NP54 & NP55) corrected in Red

  • Radar Performance Log completed

  • Azimuths/Transits/Amplitudes carried out at least weekly.

Daughter Craft Nav-Pack

  • DC Charts corrected

  • Records of those corrections maintained

  • Nav Pack tools and Equipment available

Safety Officer

Safety Officers Record book

  • Handover signed by off-going and joining S.O

  • All sections maintained and up to date

  • Safety Meeting Reports with feedback

  • Safety Inspections carried out

  • Inspection Defects rectified or reported

  • Schedule of Drills matches Official Logbook

  • Drill Frequency being adhered to

Crew Inductions

  • All crew have valid Induction Forms

  • Bridge and Engine room Familiarisations carried out

  • DP Familiarisation carried out if required

  • Client specific Induction if required (Shell)

Risk Assessments

  • Generics in program updated

  • Suitable number of TSRA for vessel type

  • Printed TSRAs are within review date

  • Maximum review 12 months

  • Risk Assessment database backed up recently

Toolbox Talks

  • Being recorded for Risk Assessed tasks

  • Evidence being used correctly by both crews

Hazardous Chemical Logbook

  • Entries being made by both crews

  • Cross Reference with Toolbox Talks

Drill Debriefs

  • Electronically signed forms renamed correctly

  • Both crews forms available

  • Filled in correctly with 'Actions Required'

Unsafe Act / Unsafe Condition Reports

  • Frequent and regular reports submitted

  • Both crews submitting regularly

COSHH Manual

  • COSHH Assessments at point of storage

  • COSHH Folders available (Hard Copy and PC)

Radio Station

  • Radio Licence in date?

  • Vessel Callsign clearly displayed

  • Annual Radio Survey Report in date and showing correct equipment

  • LRIT Conformance Test Certificate for equipment

GMDSS Logbook

  • EPIRB & SART checks carried out and recorded at required frequency

  • Competent Person details completed

  • Emergency Designated Person identified

  • Entries initialled/signed by Master

GMDSS 'Operating Instructions for Master's of Ships in Distress'

  • posted within sight of equipment

  • In good condition, not faded/torn

DSC Guidance Posters

  • On display near to equipment

  • Covers the types of equipment fitted

Shore based Maintenance Agreement

  • In Date

  • Details entered in GMDSS Logbook (Cayman Islands)

Radio Equipment

  • All equipment functional

  • Instruction Manuals available

Chief Engineer

Engine room Log Book

  • All pages signed by Chief engineer

  • All Maintenance carried out and recorded

Critical Equipment

  • All Critical Equipment detailed on the correct Company form

  • All Maintenance recorded in Critical Equipment Maintenance Record Book

  • Individual Sections in CEMRB match Company form

List of Essential Spares

  • Comprehensive list available

  • Means of Controlling stock

Pre Arrival/Pre Departure Checklists

  • Relevant to the vessel and equipment

  • Reviewed within last 12 months

  • Records retained for 6 months

Chief Engineer's Standing Orders

  • Clear and precise instructions for watchkeepers

  • Signed by all watchkeepers

  • Reviewed within last 12 months

Bunkering & Discharge

  • Bunker Plan completed fully

  • Latest version in use (Rev 8)

  • Signed by Master & Chief Engineer

  • Waste Oil Discharge Checklist in use

  • Retained for 12 months

Oil Record Book

  • No Blank lines between entries

  • Codes are being used correctly (MEPC 736-2)

  • Weekly inventory of Oil residues (Sludge)

  • Completed pages signed off by Master

Oil Sample Records

  • Reports filed

  • Sampling frequency followed and tracked

  • Any issues raised in analysis are actioned

Unmanned Machinery Spaces (UMS)

  • Does the vessel operate in UMS mode

  • Testing of UMS alarms recorded?

  • UMS Alarms investigated after activation?

Lock Out Tag Out (LOTTO)

  • Does the vessel have a LOTO Kit

  • Do any active Permits to Work require LOTO

  • Are Tag Out Lock Out devices fitted as required by PtW

Voyage Defect Reports

  • Filled in fully, including and DPM items

  • Reports closed out and signed by all parties.

Night Order Book

  • Is the Night Order Book in use as required?

  • Signed by waatchkeepers

Oxyacetylene/Welding/Burning Equipment

  • Does the vessel have the above equipment

  • Oxyacetylene Procedures Exhibit posted

  • Welding Burning Checklists is use?

  • Auto Mask & Respiratory Protective Equipment available and in good condition

Cook / Galley

Catering Log Book

  • Clean and Organised

  • 12 Months of records available

  • Obsolete paperwork removed

  • Equipment Tempratures recorded

  • Food Temperatures recorded

  • Cleaning Schedule completed

  • Food Temperature Probe calibrated and record of this maintained

Fridges and Freezers

  • Raw food at bottom of fridge or below cooked/fresh food

  • Thermometer in each Fridge and Freezer

  • Seals are clean, mould free and in good condition

  • Clean & Tidy

  • Food is covered

Galley Areas

  • Clean and Tidy

  • Underneath units is clean

  • Deep Fat Fryers have been recently cleaned

  • Food Waste Bin covered

  • Macerator working properly

  • Food out on counters is covered.

Colour Coded Chopping Boards

  • Colour Coded Boards are available

  • Colour Code poster displayed

Hygiene Facilities

  • Saop available for cook to wash hands

  • Sink available for cook to wash hands is in or in vicinity of Galley

Dry Stores

  • Stock rotation in evidence by spot checking several items. All ok?

  • Clean & Tidy?

  • Bulk Stores in tubs are marked with UB/BBD date

  • Lids fitted correctly

Walk-In Chillers & Cold Rooms

  • Old fruit and veg removed

  • Is there a build up of ice around compressor

  • Clean & Tidy?

ISPS Checklist

Access to Vessel

  • Are visitors being stopped and checked at gangway

  • Are Gangway signs displayed

  • Is an I.D check carried out

  • Correct % of searches carried out

  • Are visitors escorted to Bridge

  • Safety Brief carried out

Restricted Areas

  • Are all restricted areas marked

  • Are locking arrangements in good condition

  • Is the CO2 room secured

  • Are restricted areas marked on the GA Plan in SSP

  • Padlocks available to fit locking arrangements

Training

  • Have all crew received Security training

  • Do all crew hold qualifications commensurate with their Rank

  • How are new crew trained

  • How often are Security Drills held

  • Are they being recorded in SSP and Official Logbook

  • Is the ISPS Drill Matrix in use

Ship Security Alert System

  • Ship Security Alert system tested and reply received from CSO/Deputy CSO

ISPS Documentation

  • Does the vessel have a current ISPS Certificate

  • All Continuous Synopsis reports available from 1 - x

  • Plan approval letter from Flag State available

  • Sample Questions for Crew (Ask 4 or 5 per crewmember)
  • Crew Member Asked

  • Who is the Company Security Officer

  • How do you Contact him

  • Who is the Ship Security Officer

  • Who has Security Duties on board

  • Where is this documented

  • Who can access the Ship Security Plan

  • Who sets the Security level On Board

  • How would a change in this level be passed on the the crew

  • How is the sensitive information identified in the Ship Security Plan identified

Vessel Walkround

Life Saving Equipment

Portside equipment

  • SART Exp date

  • Smoke and Light Float Exp date

  • Is the above Perrybuoy marked as ≥4kg

  • Perrybuoy with Light Exp date

  • Life Rafts
  • Next Service Date

  • Hydrostatic Release next replacement due

  • Is Hydrostatic Release device fitted correctly

  • Is Boarding sign posted

  • Is it legible

Starboard Side Equipment

  • SART Exp date

  • Smoke and Light Float Exp date

  • Is the above Perrybuoy marked as ≥4kg

  • Perrybuoy with Light Exp date

  • Life Rafts
  • Next Service Date

  • Hydrostatic Release next replacement due

  • Is Hydrostatic Release device fitted correctly

  • Is Boarding Signage posted

  • Is it legible

EPIRB

  • EPIRB Exp date

  • EPIRB Hydrostatic release Exp Date

Bridge

  • ALDIS Lamp battery charged

  • ALDIS Lamp lenses available

  • Storm Shutter bolts protected from corrosion

  • Sign at Monkey Island steps regarding permission to climb

Deck

  • Is there evidence an anchor was cleared away for entering port

  • Mooring ropes transferred to Bitts after vessel secure alongside (Unless Rope drums fitted)

  • Stoppers fitted to forward Bitts

  • Perrybuoys in good condition

  • Perrybuoy ropes in good condition (check inside core for dust)

  • Decks and steps adequately gritted

  • Steps highlighted correctly

  • Trip hazards clearly marked

  • Two Fire boxes checked, contents in good condition

  • Two fire Hydrants checked (Seals in good condition, hand tightened, caps fitted)

  • Weathertight doors in good condition

  • Weathertight door seals and lips in good condition

  • Weathertight Doors greased and excess cleaned off

Engine Room

  • Clean & Tidy

  • Metal Bin available for oily waste

Pillar Drill and Bench Grinder

  • Hand Clamp available for Pillar Drill

  • Guards fitted

  • PPE Available in vicinity

  • Do grinder wheels show evidence of use with soft metal (build up of metal on face or sides)

  • Emergency Escape Breathing Devices
  • Needle is in green on indicator

  • Instructions posted match the type

  • 1st Aid kit spot check, complete and in date

  • Eyewash bottles sealed and in date

  • Drip Trays used for leaks on Main Engines

  • Rags covering leaks on Engines

  • Deck Plates fixed down

  • Ear-plugs available at entrance points

  • Fire Extinguishers serviced within last 12 months

  • Latest revision of SMSS notices on display

  • Rubber mats under main switchboards

  • Oily Water Separator overboard locked and signage posted

Accommodation

  • Clean & Tidy

  • Eyewash bottles in date and unopened

  • Latest versions of Policies around vessel

  • Bunk Cards completed in all cabins

  • PPE signage at exit points

  • COSHH Assessments at point of storage

Treatment Area

  • Treatment room doors locked

  • All areas Clean & Tidy

  • Suction charged and ready to use

  • Triage flowcharts posted

  • Bedward ready for survivors

  • Hooks available for fluid giving sets

  • VHF/MF sets tested and working

Galley/Messdeck

  • 1st Aid kit stocked and in date

  • MLC Report on noticeboard

  • Microwave clean inside

  • Muster Lists posted

  • HACCP poster on display

  • Wet-Chemical extinguisher if fitted over deep-fat fryer is in date and service records available

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