Title Page

  • Conducted on

  • Prepared by

  • Location


Ship's Certificate Folder

  • All certificates endorsed and in date?

  • MLC, DMLC Part I & II and any exemptions correct?

  • Old or expired certificates removed or marked as "Archived"

Crew Certification

  • Sample of crew carry original certification?

  • Fully signed SEAs carried

Official Logbook

  • Inspections Logged

  • Statutory Drills Logged

  • Was Abandon Ship and Fire Drill carried out within 24 hours of sailing after crew change?

  • Narrative Section completed correctly? (Handover signed, working language entry, countersignatures etc.)

  • List what is incorrect.

Master's ISM & ISPS Reviews

  • Both reviewed within the last 12 months

  • Copy of last 3 years available

  • Copy of last 3 years Management Reviews available


  • Does the vessel have a SMPEP?

  • Is the Piping and Arrangements Manual available?

  • Is the Coastal States Contact details ANNEXE the latest version?

  • Is the list of Oil Spill Equipment up to date?

Hours of Rest

  • Correct versions of Forms in use?

  • Are entries made in comments section when working outside normal hours i.e Drills, Cargo Runs, Fire-rounds etc?

  • Hours of Rest sheets signed by Master or Representative?

Garbage Record book

  • Correct sections filled in

  • Food waste distance from land >10nm?

Deck Logbook

  • 500m Pre-Entry checks logged

  • Pages signed off by Master?

  • 6 hourly weather being fully recorded?

500m Pre-Entry and 500m Cargo checklists

  • Are both forms filled in correctly

  • Signed by both parties?

  • Cross referenced with Deck Logbook

Stability Book

  • Are Stability calculations available at the frequency required by the SMS

  • Are calculators checked against a known condition at beginning of each voyage as required?

  • What known condition was last checked and when?

  • When was last recorded check?

Platform installation Cards

  • Are up to date cards available for vessels location?


  • Was the vessel audited against the above within the last 12 months

  • Have any deficiencies raised been closed out?

Master's Standing Orders

  • Have Master's Standing orders been reviewed within last 12 months?

  • Are they clear and precise?

  • Signed by all Bridge watchkeepers?

  • Contain references to complying with Company procedures and Environmental Policy?

Master's Handover

  • Information entered in form as required?

  • Signed and Dated


  • Drills being carried out 3 monthly?

  • ISPS Drills Matrix used to ensure various scenarios from SSP are practiced?

  • Ship Security Alert System tests being recorded at the required frequency (MCA - 6 monthly, Cayman - 3 monthly)

Internal Audits

  • Non Conformities closed out by Master and Office

  • Corrective actions are still effective?

Controlled Drugs

  • Controlled Drugs handover carried out including forms signed?

Document Control

  • Old revisions removed from ship's PCs

  • Old revisions removed from Bulkheads?

Emergency Plans

  • Up to Date versions posted around vessel

  • Fire Plan in good condition

  • Updated Emergency Response Manual available?

Chief Officer

Permit to Work

  • All relevant sections completed correctly

  • Handover completed if required

  • Filled in by ships crew

  • Contractor copy signed after crew change

  • Mitigations in place before PtW signed off

Deck Planned Maintenance

  • All D-Sheets completed and signed

  • Defects raised on Voyage repair sheets

  • Management verification carried out at required frequency

Compass Deviation Records

  • Card on bulkhead readable

  • Records of deviation in Bridge Management book

  • Compass Swung within last 2 years

  • Date last swung

  • Time since last swung

Fresh Water Tank Maintenance Record book

  • Regular Tank sampling carried out

  • Test results recieved

  • Shower heads de-scaled and Chlorinated

  • Dry-Dock inspections logged for each tank

Wire Certificate folder

  • Deck Equipment listed

  • Engineroom Equipment Listed

  • Initial certification available

  • Annual inspections recorded

Towing Manual

  • Equipment Locations completed

  • Three separate copies available

Cargo Securing Manual

  • Approved copy available

Routine Lifting Plans

  • Completed for all routine lifts carried out on board?

  • Evidence of use during Toolbox Talks (Ask deck crew this question)

Working at Height Rescue plans

  • Completed for any Working at Height by crew, Contractors or Shoreside Staff

Oil Spill sampling Kits

  • Are Briggs Marine oil Sampling kits on board and properly stocked?

Cargo Paperwork

  • Cargo Logs and Manifests maintained

  • Completed Wet Bulk Transfer Checklists

2nd Mate

Passage Plans

  • Company versions in use

  • 12 months avaiilable

  • All sections completed

  • Pilot Card completed unless exemption

Aldis Lamp

  • Batteries charged and records maintained

  • Latest test date recorded

  • 1 minute charge test o.k

Emergency Steering

  • Instructions for change-over posted

  • Drills being carried out and recorded at required frequency

  • Official Logbook entries correct

  • O.O.Ws familiar with changeover

Bridge Management book

  • All carried charts have correction page

  • Random Sample of corrections

  • Master's Signature

  • Ts & Ps correctly applied front and back

  • Sailing directions (NP54 & NP55) corrected in Red

  • Radar Performance Log completed

  • Azimuths/Transits/Amplitudes carried out at least weekly.

Daughter Craft Nav-Pack

  • DC Charts corrected

  • Records of those corrections maintained

  • Nav Pack tools and Equipment available

Safety Officer

Safety Officers Record book

  • Handover signed by off-going and joining S.O

  • All sections maintained and up to date

  • Safety Meeting Reports with feedback

  • Safety Inspections carried out

  • Inspection Defects rectified or reported

  • Schedule of Drills matches Official Logbook

  • Drill Frequency being adhered to

Crew Inductions

  • All crew have valid Induction Forms

  • Bridge and Engine room Familiarisations carried out

  • DP Familiarisation carried out if required

  • Client specific Induction if required (Shell)

Risk Assessments

  • Generics in program updated

  • Suitable number of TSRA for vessel type

  • Printed TSRAs are within review date

  • Maximum review 12 months

  • Risk Assessment database backed up recently

Toolbox Talks

  • Being recorded for Risk Assessed tasks

  • Evidence being used correctly by both crews

Hazardous Chemical Logbook

  • Entries being made by both crews

  • Cross Reference with Toolbox Talks

Drill Debriefs

  • Electronically signed forms renamed correctly

  • Both crews forms available

  • Filled in correctly with 'Actions Required'

Unsafe Act / Unsafe Condition Reports

  • Frequent and regular reports submitted

  • Both crews submitting regularly

COSHH Manual

  • COSHH Assessments at point of storage

  • COSHH Folders available (Hard Copy and PC)

Radio Station

  • Radio Licence in date?

  • Vessel Callsign clearly displayed

  • Annual Radio Survey Report in date and showing correct equipment

  • LRIT Conformance Test Certificate for equipment

GMDSS Logbook

  • EPIRB & SART checks carried out and recorded at required frequency

  • Competent Person details completed

  • Emergency Designated Person identified

  • Entries initialled/signed by Master

GMDSS 'Operating Instructions for Master's of Ships in Distress'

  • posted within sight of equipment

  • In good condition, not faded/torn

DSC Guidance Posters

  • On display near to equipment

  • Covers the types of equipment fitted

Shore based Maintenance Agreement

  • In Date

  • Details entered in GMDSS Logbook (Cayman Islands)

Radio Equipment

  • All equipment functional

  • Instruction Manuals available

Chief Engineer

Engine room Log Book

  • All pages signed by Chief engineer

  • All Maintenance carried out and recorded

Critical Equipment

  • All Critical Equipment detailed on the correct Company form

  • All Maintenance recorded in Critical Equipment Maintenance Record Book

  • Individual Sections in CEMRB match Company form

List of Essential Spares

  • Comprehensive list available

  • Means of Controlling stock

Pre Arrival/Pre Departure Checklists

  • Relevant to the vessel and equipment

  • Reviewed within last 12 months

  • Records retained for 6 months

Chief Engineer's Standing Orders

  • Clear and precise instructions for watchkeepers

  • Signed by all watchkeepers

  • Reviewed within last 12 months

Bunkering & Discharge

  • Bunker Plan completed fully

  • Latest version in use (Rev 8)

  • Signed by Master & Chief Engineer

  • Waste Oil Discharge Checklist in use

  • Retained for 12 months

Oil Record Book

  • No Blank lines between entries

  • Codes are being used correctly (MEPC 736-2)

  • Weekly inventory of Oil residues (Sludge)

  • Completed pages signed off by Master

Oil Sample Records

  • Reports filed

  • Sampling frequency followed and tracked

  • Any issues raised in analysis are actioned

Unmanned Machinery Spaces (UMS)

  • Does the vessel operate in UMS mode

  • Testing of UMS alarms recorded?

  • UMS Alarms investigated after activation?

Lock Out Tag Out (LOTTO)

  • Does the vessel have a LOTO Kit

  • Do any active Permits to Work require LOTO

  • Are Tag Out Lock Out devices fitted as required by PtW

Voyage Defect Reports

  • Filled in fully, including and DPM items

  • Reports closed out and signed by all parties.

Night Order Book

  • Is the Night Order Book in use as required?

  • Signed by waatchkeepers

Oxyacetylene/Welding/Burning Equipment

  • Does the vessel have the above equipment

  • Oxyacetylene Procedures Exhibit posted

  • Welding Burning Checklists is use?

  • Auto Mask & Respiratory Protective Equipment available and in good condition

Cook / Galley

Catering Log Book

  • Clean and Organised

  • 12 Months of records available

  • Obsolete paperwork removed

  • Equipment Tempratures recorded

  • Food Temperatures recorded

  • Cleaning Schedule completed

  • Food Temperature Probe calibrated and record of this maintained

Fridges and Freezers

  • Raw food at bottom of fridge or below cooked/fresh food

  • Thermometer in each Fridge and Freezer

  • Seals are clean, mould free and in good condition

  • Clean & Tidy

  • Food is covered

Galley Areas

  • Clean and Tidy

  • Underneath units is clean

  • Deep Fat Fryers have been recently cleaned

  • Food Waste Bin covered

  • Macerator working properly

  • Food out on counters is covered.

Colour Coded Chopping Boards

  • Colour Coded Boards are available

  • Colour Code poster displayed

Hygiene Facilities

  • Saop available for cook to wash hands

  • Sink available for cook to wash hands is in or in vicinity of Galley

Dry Stores

  • Stock rotation in evidence by spot checking several items. All ok?

  • Clean & Tidy?

  • Bulk Stores in tubs are marked with UB/BBD date

  • Lids fitted correctly

Walk-In Chillers & Cold Rooms

  • Old fruit and veg removed

  • Is there a build up of ice around compressor

  • Clean & Tidy?

ISPS Checklist

Access to Vessel

  • Are visitors being stopped and checked at gangway

  • Are Gangway signs displayed

  • Is an I.D check carried out

  • Correct % of searches carried out

  • Are visitors escorted to Bridge

  • Safety Brief carried out

Restricted Areas

  • Are all restricted areas marked

  • Are locking arrangements in good condition

  • Is the CO2 room secured

  • Are restricted areas marked on the GA Plan in SSP

  • Padlocks available to fit locking arrangements


  • Have all crew received Security training

  • Do all crew hold qualifications commensurate with their Rank

  • How are new crew trained

  • How often are Security Drills held

  • Are they being recorded in SSP and Official Logbook

  • Is the ISPS Drill Matrix in use

Ship Security Alert System

  • Ship Security Alert system tested and reply received from CSO/Deputy CSO

ISPS Documentation

  • Does the vessel have a current ISPS Certificate

  • All Continuous Synopsis reports available from 1 - x

  • Plan approval letter from Flag State available

  • Sample Questions for Crew (Ask 4 or 5 per crewmember)
  • Crew Member Asked

  • Who is the Company Security Officer

  • How do you Contact him

  • Who is the Ship Security Officer

  • Who has Security Duties on board

  • Where is this documented

  • Who can access the Ship Security Plan

  • Who sets the Security level On Board

  • How would a change in this level be passed on the the crew

  • How is the sensitive information identified in the Ship Security Plan identified

Vessel Walkround

Life Saving Equipment

Portside equipment

  • SART Exp date

  • Smoke and Light Float Exp date

  • Is the above Perrybuoy marked as ≥4kg

  • Perrybuoy with Light Exp date

  • Life Rafts
  • Next Service Date

  • Hydrostatic Release next replacement due

  • Is Hydrostatic Release device fitted correctly

  • Is Boarding sign posted

  • Is it legible

Starboard Side Equipment

  • SART Exp date

  • Smoke and Light Float Exp date

  • Is the above Perrybuoy marked as ≥4kg

  • Perrybuoy with Light Exp date

  • Life Rafts
  • Next Service Date

  • Hydrostatic Release next replacement due

  • Is Hydrostatic Release device fitted correctly

  • Is Boarding Signage posted

  • Is it legible


  • EPIRB Exp date

  • EPIRB Hydrostatic release Exp Date


  • ALDIS Lamp battery charged

  • ALDIS Lamp lenses available

  • Storm Shutter bolts protected from corrosion

  • Sign at Monkey Island steps regarding permission to climb


  • Is there evidence an anchor was cleared away for entering port

  • Mooring ropes transferred to Bitts after vessel secure alongside (Unless Rope drums fitted)

  • Stoppers fitted to forward Bitts

  • Perrybuoys in good condition

  • Perrybuoy ropes in good condition (check inside core for dust)

  • Decks and steps adequately gritted

  • Steps highlighted correctly

  • Trip hazards clearly marked

  • Two Fire boxes checked, contents in good condition

  • Two fire Hydrants checked (Seals in good condition, hand tightened, caps fitted)

  • Weathertight doors in good condition

  • Weathertight door seals and lips in good condition

  • Weathertight Doors greased and excess cleaned off

Engine Room

  • Clean & Tidy

  • Metal Bin available for oily waste

Pillar Drill and Bench Grinder

  • Hand Clamp available for Pillar Drill

  • Guards fitted

  • PPE Available in vicinity

  • Do grinder wheels show evidence of use with soft metal (build up of metal on face or sides)

  • Emergency Escape Breathing Devices
  • Needle is in green on indicator

  • Instructions posted match the type

  • 1st Aid kit spot check, complete and in date

  • Eyewash bottles sealed and in date

  • Drip Trays used for leaks on Main Engines

  • Rags covering leaks on Engines

  • Deck Plates fixed down

  • Ear-plugs available at entrance points

  • Fire Extinguishers serviced within last 12 months

  • Latest revision of SMSS notices on display

  • Rubber mats under main switchboards

  • Oily Water Separator overboard locked and signage posted


  • Clean & Tidy

  • Eyewash bottles in date and unopened

  • Latest versions of Policies around vessel

  • Bunk Cards completed in all cabins

  • PPE signage at exit points

  • COSHH Assessments at point of storage

Treatment Area

  • Treatment room doors locked

  • All areas Clean & Tidy

  • Suction charged and ready to use

  • Triage flowcharts posted

  • Bedward ready for survivors

  • Hooks available for fluid giving sets

  • VHF/MF sets tested and working


  • 1st Aid kit stocked and in date

  • MLC Report on noticeboard

  • Microwave clean inside

  • Muster Lists posted

  • HACCP poster on display

  • Wet-Chemical extinguisher if fitted over deep-fat fryer is in date and service records available

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.