2020 Internal Audit

• Conducted on

  Date

• Prepared by

• Location

Ship's Certificate Folder

• All certificates endorsed and in date?

  Yes

  No

  N/A

• MLC, DMLC Part I & II and any exemptions correct?

  Yes

  No

  N/A

• Old or expired certificates removed or marked as "Archived"

  Yes

  No

  N/A

Crew Certification

• Sample of crew carry original certification?

  Yes

  No

  N/A

• Fully signed SEAs carried

  Yes

  No

  N/A

Official Logbook

• Inspections Logged

  Yes

  No

  N/A

• Statutory Drills Logged

  Yes

  No

  N/A

• Was Abandon Ship and Fire Drill carried out within 24 hours of sailing after crew change?

  Yes

  No

  N/A

• Narrative Section completed correctly? (Handover signed, working language entry, countersignatures etc.)

  Yes

  No

  N/A

• List what is incorrect.

Master's ISM & ISPS Reviews

• Both reviewed within the last 12 months

  Yes

  No

  N/A

• Copy of last 3 years available

  Yes

  No

  N/A

• Copy of last 3 years Management Reviews available

  Yes

  No

  N/A

SOPEP / SMPEP

• Does the vessel have a SMPEP?

  Yes

  No

  N/A

• Is the Piping and Arrangements Manual available?

  Yes

  No

  N/A

• Is the Coastal States Contact details ANNEXE the latest version?

  Yes

  No

  N/A

• Is the list of Oil Spill Equipment up to date?

  Yes

  No

  N/A

Hours of Rest

• Correct versions of Forms in use?

  Yes

  No

  N/A

• Are entries made in comments section when working outside normal hours i.e Drills, Cargo Runs, Fire-rounds etc?

  Yes

  No

  N/A

• Hours of Rest sheets signed by Master or Representative?

  Yes

  No

  N/A

Garbage Record book

• Correct sections filled in

  Yes

  No

  N/A

• Food waste distance from land >10nm?

  Yes

  No

  N/A

Deck Logbook

• 500m Pre-Entry checks logged

  Yes

  No

  N/A

• Pages signed off by Master?

  Yes

  No

  N/A

• 6 hourly weather being fully recorded?

  Yes

  No

  N/A

500m Pre-Entry and 500m Cargo checklists

• Are both forms filled in correctly

  Yes

  No

  N/A

• Signed by both parties?

  Yes

  No

  N/A

• Cross referenced with Deck Logbook

  Yes

  No

  N/A

Stability Book

• Are Stability calculations available at the frequency required by the SMS

  Yes

  No

  N/A

• Are calculators checked against a known condition at beginning of each voyage as required?

  Yes

  No

  N/A

• What known condition was last checked and when?

• Yes

  No

  N/A

• When was last recorded check?

Platform installation Cards

• Are up to date cards available for vessels location?

  Yes

  No

  N/A

OVID/CMID

• Was the vessel audited against the above within the last 12 months

  Yes

  No

  N/A

• Have any deficiencies raised been closed out?

  Yes

  No

  N/A

Master's Standing Orders

• Have Master's Standing orders been reviewed within last 12 months?

  Yes

  No

  N/A

• Are they clear and precise?

  Yes

  No

  N/A

• Signed by all Bridge watchkeepers?

  Yes

  No

  N/A

• Contain references to complying with Company procedures and Environmental Policy?

  Yes

  No

  N/A

Master's Handover

• Information entered in form as required?

  Yes

  No

  N/A

• Signed and Dated

  Yes

  No

  N/A

ISPS

• Drills being carried out 3 monthly?

  Yes

  No

  N/A

• ISPS Drills Matrix used to ensure various scenarios from SSP are practiced?

  Yes

  No

  N/A

• Ship Security Alert System tests being recorded at the required frequency (MCA - 6 monthly, Cayman - 3 monthly)

  Yes

  No

  N/A

Internal Audits

• Non Conformities closed out by Master and Office

  Yes

  No

  N/A

• Corrective actions are still effective?

  Yes

  No

  N/A

Controlled Drugs

• Controlled Drugs handover carried out including forms signed?

  Yes

  No

  N/A

Document Control

• Old revisions removed from ship's PCs

  Yes

  No

  N/A

• Old revisions removed from Bulkheads?

  Yes

  No

  N/A

Emergency Plans

• Up to Date versions posted around vessel

  Yes

  No

  N/A

• Fire Plan in good condition

  Yes

  No

  N/A

• Updated Emergency Response Manual available?

  Yes

  No

  N/A

Permit to Work

• All relevant sections completed correctly

  Yes

  No

  N/A

• Handover completed if required

  Yes

  No

  N/A

• Filled in by ships crew

  Yes

  No

  N/A

• Contractor copy signed after crew change

  Yes

  No

  N/A

• Mitigations in place before PtW signed off

  Yes

  No

  N/A

Deck Planned Maintenance

• All D-Sheets completed and signed

  Yes

  No

  N/A

• Defects raised on Voyage repair sheets

  Yes

  No

  N/A

• Management verification carried out at required frequency

  Yes

  No

  N/A

Compass Deviation Records

• Card on bulkhead readable

  Yes

  No

  N/A

• Records of deviation in Bridge Management book

  Yes

  No

  N/A

• Compass Swung within last 2 years

  Yes

  No

  N/A

• Date last swung

• Time since last swung

Fresh Water Tank Maintenance Record book

• Regular Tank sampling carried out

  Yes

  No

  N/A

• Test results recieved

  Yes

  No

  N/A

• Shower heads de-scaled and Chlorinated

  Yes

  No

  N/A

• Dry-Dock inspections logged for each tank

  Yes

  No

  N/A

Wire Certificate folder

• Deck Equipment listed

  Yes

  No

  N/A

• Engineroom Equipment Listed

  Yes

  No

  N/A

• Initial certification available

  Yes

  No

  N/A

• Annual inspections recorded

  Yes

  No

  N/A

Towing Manual

• Equipment Locations completed

  Yes

  No

  N/A

• Three separate copies available

  Yes

  No

  N/A

Cargo Securing Manual

• Approved copy available

  Yes

  No

  N/A

Routine Lifting Plans

• Completed for all routine lifts carried out on board?

  Yes

  No

  N/A

• Evidence of use during Toolbox Talks (Ask deck crew this question)

  Yes

  No

  N/A

Working at Height Rescue plans

• Completed for any Working at Height by crew, Contractors or Shoreside Staff

  Yes

  No

  N/A

Oil Spill sampling Kits

• Are Briggs Marine oil Sampling kits on board and properly stocked?

  Yes

  No

  N/A

Cargo Paperwork

• Cargo Logs and Manifests maintained

  Yes

  No

  N/A

• Completed Wet Bulk Transfer Checklists

  Yes

  No

  N/A

Passage Plans

• Company versions in use

  Yes

  No

  N/A

• 12 months avaiilable

  Yes

  No

  N/A

• All sections completed

  Yes

  No

  N/A

• Pilot Card completed unless exemption

  Yes

  No

  N/A

Aldis Lamp

• Batteries charged and records maintained

  Yes

  No

  N/A

• Latest test date recorded

  Yes

  No

  N/A

• 1 minute charge test o.k

  Yes

  No

  N/A

Emergency Steering

• Instructions for change-over posted

  Yes

  No

  N/A

• Drills being carried out and recorded at required frequency

  Yes

  No

  N/A

• Official Logbook entries correct

  Yes

  No

  N/A

• O.O.Ws familiar with changeover

  Yes

  No

  N/A

Bridge Management book

• All carried charts have correction page

  Yes

  No

  N/A

• Random Sample of corrections

  Yes

  No

  N/A

• Master's Signature

  Yes

  No

  N/A

• Ts & Ps correctly applied front and back

  Yes

  No

  N/A

• Sailing directions (NP54 & NP55) corrected in Red

  Yes

  No

  N/A

• Radar Performance Log completed

  Yes

  No

  N/A

• Azimuths/Transits/Amplitudes carried out at least weekly.

  Yes

  No

  N/A

Daughter Craft Nav-Pack

• DC Charts corrected

  Yes

  No

  N/A

• Records of those corrections maintained

  Yes

  No

  N/A

• Nav Pack tools and Equipment available

  Yes

  No

  N/A

Safety Officers Record book

• Handover signed by off-going and joining S.O

  Yes

  No

  N/A

• All sections maintained and up to date

  Yes

  No

  N/A

• Yes

  No

  N/A

• Safety Meeting Reports with feedback

  Yes

  No

  N/A

• Safety Inspections carried out

  Yes

  No

  N/A

• Inspection Defects rectified or reported

  Yes

  No

  N/A

• Schedule of Drills matches Official Logbook

  Yes

  No

  N/A

• Drill Frequency being adhered to

  Yes

  No

  N/A

Crew Inductions

• All crew have valid Induction Forms

  Yes

  No

  N/A

• Bridge and Engine room Familiarisations carried out

  Yes

  No

  N/A

• DP Familiarisation carried out if required

  Yes

  No

  N/A

• Client specific Induction if required (Shell)

  Yes

  No

  N/A

Risk Assessments

• Generics in program updated

  Yes

  No

  N/A

• Suitable number of TSRA for vessel type

  Yes

  No

  N/A

• Printed TSRAs are within review date

  Yes

  No

  N/A

• Maximum review 12 months

  Yes

  No

  N/A

• Risk Assessment database backed up recently

  Yes

  No

  N/A

Toolbox Talks

• Being recorded for Risk Assessed tasks

  Yes

  No

  N/A

• Evidence being used correctly by both crews

  Yes

  No

  N/A

Hazardous Chemical Logbook

• Entries being made by both crews

  Yes

  No

  N/A

• Cross Reference with Toolbox Talks

  Yes

  No

  N/A

Drill Debriefs

• Electronically signed forms renamed correctly

  Yes

  No

  N/A

• Both crews forms available

  Yes

  No

  N/A

• Filled in correctly with 'Actions Required'

  Yes

  No

  N/A

Unsafe Act / Unsafe Condition Reports

• Frequent and regular reports submitted

  Yes

  No

  N/A

• Both crews submitting regularly

  Yes

  No

  N/A

COSHH Manual

• COSHH Assessments at point of storage

  Yes

  No

  N/A

• COSHH Folders available (Hard Copy and PC)

  Yes

  No

  N/A

• Radio Licence in date?

  Yes

  No

  N/A

• Vessel Callsign clearly displayed

  Yes

  No

  N/A

• Annual Radio Survey Report in date and showing correct equipment

  Yes

  No

  N/A

• LRIT Conformance Test Certificate for equipment

  Yes

  No

  N/A

GMDSS Logbook

• EPIRB & SART checks carried out and recorded at required frequency

  Yes

  No

  N/A

• Competent Person details completed

  Yes

  No

  N/A

• Emergency Designated Person identified

  Yes

  No

  N/A

• Entries initialled/signed by Master

  Yes

  No

  N/A

GMDSS 'Operating Instructions for Master's of Ships in Distress'

• posted within sight of equipment

  Yes

  No

  N/A

• In good condition, not faded/torn

  Yes

  No

  N/A

DSC Guidance Posters

• On display near to equipment

  Yes

  No

  N/A

• Covers the types of equipment fitted

  Yes

  No

  N/A

Shore based Maintenance Agreement

• In Date

  Yes

  No

  N/A

• Details entered in GMDSS Logbook (Cayman Islands)

  Yes

  No

  N/A

Radio Equipment

• All equipment functional

  Yes

  No

  N/A

• Instruction Manuals available

  Yes

  No

  N/A

Engine room Log Book

• All pages signed by Chief engineer

  Yes

  No

  N/A

• All Maintenance carried out and recorded

  Yes

  No

  N/A

Critical Equipment

• All Critical Equipment detailed on the correct Company form

  Yes

  No

  N/A

• All Maintenance recorded in Critical Equipment Maintenance Record Book

  Yes

  No

  N/A

• Individual Sections in CEMRB match Company form

  Yes

  No

  N/A

List of Essential Spares

• Comprehensive list available

  Yes

  No

  N/A

• Means of Controlling stock

  Yes

  No

  N/A

Pre Arrival/Pre Departure Checklists

• Relevant to the vessel and equipment

  Yes

  No

  N/A

• Reviewed within last 12 months

  Yes

  No

  N/A

• Records retained for 6 months

  Yes

  No

  N/A

Chief Engineer's Standing Orders

• Clear and precise instructions for watchkeepers

  Yes

  No

  N/A

• Signed by all watchkeepers

  Yes

  No

  N/A

• Reviewed within last 12 months

  Yes

  No

  N/A

Bunkering & Discharge

• Bunker Plan completed fully

  Yes

  No

  N/A

• Latest version in use (Rev 8)

  Yes

  No

  N/A

• Signed by Master & Chief Engineer

  Yes

  No

  N/A

• Waste Oil Discharge Checklist in use

  Yes

  No

  N/A

• Retained for 12 months

  Yes

  No

  N/A

Oil Record Book

• No Blank lines between entries

  Yes

  No

  N/A

• Codes are being used correctly (MEPC 736-2)

  Yes

  No

  N/A

• Weekly inventory of Oil residues (Sludge)

  Yes

  No

  N/A

• Completed pages signed off by Master

  Yes

  No

  N/A

Oil Sample Records

• Reports filed

  Yes

  No

  N/A

• Sampling frequency followed and tracked

  Yes

  No

  N/A

• Any issues raised in analysis are actioned

  Yes

  No

  N/A

Unmanned Machinery Spaces (UMS)

• Does the vessel operate in UMS mode

  Yes

  No

  N/A

• Testing of UMS alarms recorded?

  Yes

  No

  N/A

• UMS Alarms investigated after activation?

  Yes

  No

  N/A

Lock Out Tag Out (LOTTO)

• Does the vessel have a LOTO Kit

  Yes

  No

  N/A

• Do any active Permits to Work require LOTO

  Yes

  No

  N/A

• Are Tag Out Lock Out devices fitted as required by PtW

  Yes

  No

  N/A

Voyage Defect Reports

• Filled in fully, including and DPM items

  Yes

  No

  N/A

• Reports closed out and signed by all parties.

  Yes

  No

  N/A

Night Order Book

• Is the Night Order Book in use as required?

  Yes

  No

  N/A

• Signed by waatchkeepers

  Yes

  No

  N/A

Oxyacetylene/Welding/Burning Equipment

• Does the vessel have the above equipment

  Yes

  No

  N/A

• Oxyacetylene Procedures Exhibit posted

  Yes

  No

  N/A

• Welding Burning Checklists is use?

  Yes

  No

  N/A

• Auto Mask & Respiratory Protective Equipment available and in good condition

  Yes

  No

  N/A

Catering Log Book

• Clean and Organised

  Yes

  No

  N/A

• 12 Months of records available

  Yes

  No

  N/A

• Obsolete paperwork removed

  Yes

  No

  N/A

• Equipment Tempratures recorded

  Yes

  No

  N/A

• Food Temperatures recorded

  Yes

  No

  N/A

• Cleaning Schedule completed

  Yes

  No

  N/A

• Food Temperature Probe calibrated and record of this maintained

  Yes

  No

  N/A

Fridges and Freezers

• Raw food at bottom of fridge or below cooked/fresh food

  Yes

  No

  N/A

• Thermometer in each Fridge and Freezer

  Yes

  No

  N/A

• Seals are clean, mould free and in good condition

  Yes

  No

  N/A

• Clean & Tidy

  Yes

  No

  N/A

• Food is covered

  Yes

  No

  N/A

Galley Areas

• Clean and Tidy

  Yes

  No

  N/A

• Underneath units is clean

  Yes

  No

  N/A

• Deep Fat Fryers have been recently cleaned

  Yes

  No

  N/A

• Food Waste Bin covered

  Yes

  No

  N/A

• Macerator working properly

  Yes

  No

  N/A

• Food out on counters is covered.

  Yes

  No

  N/A

Colour Coded Chopping Boards

• Colour Coded Boards are available

  Yes

  No

  N/A

• Colour Code poster displayed

  Yes

  No

  N/A

Hygiene Facilities

• Saop available for cook to wash hands

  Yes

  No

  N/A

• Sink available for cook to wash hands is in or in vicinity of Galley

  Yes

  No

  N/A

Dry Stores

• Stock rotation in evidence by spot checking several items. All ok?

  Yes

  No

  N/A

• Clean & Tidy?

  Yes

  No

  N/A

• Bulk Stores in tubs are marked with UB/BBD date

  Yes

  No

  N/A

• Lids fitted correctly

  Yes

  No

  N/A

Walk-In Chillers & Cold Rooms

• Old fruit and veg removed

  Yes

  No

  N/A

• Is there a build up of ice around compressor

  Yes

  No

  N/A

• Clean & Tidy?

  Yes

  No

  N/A

Access to Vessel

• Are visitors being stopped and checked at gangway

  Yes

  No

  N/A

• Are Gangway signs displayed

  Yes

  No

  N/A

• Is an I.D check carried out

  Yes

  No

  N/A

• Correct % of searches carried out

  Yes

  No

  N/A

• Are visitors escorted to Bridge

  Yes

  No

  N/A

• Safety Brief carried out

  Yes

  No

  N/A

Restricted Areas

• Are all restricted areas marked

  Yes

  No

  N/A

• Are locking arrangements in good condition

  Yes

  No

  N/A

• Is the CO2 room secured

  Yes

  No

  N/A

• Are restricted areas marked on the GA Plan in SSP

  Yes

  No

  N/A

• Padlocks available to fit locking arrangements

  Yes

  No

  N/A

Training

• Have all crew received Security training

  Yes

  No

  N/A

• Do all crew hold qualifications commensurate with their Rank

  Yes

  No

  N/A

• How are new crew trained

• How often are Security Drills held

• Are they being recorded in SSP and Official Logbook

  Yes

  No

  N/A

• Is the ISPS Drill Matrix in use

  Yes

  No

  N/A

Ship Security Alert System

• Ship Security Alert system tested and reply received from CSO/Deputy CSO

  Yes

  No

  N/A

ISPS Documentation

• Does the vessel have a current ISPS Certificate

  Yes

  No

  N/A

• All Continuous Synopsis reports available from 1 - x

  Yes

  No

  N/A

• Plan approval letter from Flag State available

  Yes

  No

  N/A
Sample Questions for Crew (Ask 4 or 5 per crewmember)

• Crew Member Asked

• Who is the Company Security Officer

• How do you Contact him

• Who is the Ship Security Officer

• Who has Security Duties on board

• Where is this documented

• Who can access the Ship Security Plan

• Who sets the Security level On Board

• How would a change in this level be passed on the the crew

• How is the sensitive information identified in the Ship Security Plan identified

Life Saving Equipment

Portside equipment

• SART Exp date

• Smoke and Light Float Exp date

• Is the above Perrybuoy marked as ≥4kg

  Yes

  No

  N/A

• Perrybuoy with Light Exp date

Life Rafts

• Next Service Date

• Hydrostatic Release next replacement due

• Is Hydrostatic Release device fitted correctly

• Is Boarding sign posted

  Yes

  No

  N/A

• Is it legible

  Yes

  No

  N/A

Starboard Side Equipment

• SART Exp date

• Smoke and Light Float Exp date

• Is the above Perrybuoy marked as ≥4kg

  Yes

  No

  N/A

• Perrybuoy with Light Exp date

Life Rafts

• Next Service Date

• Hydrostatic Release next replacement due

• Is Hydrostatic Release device fitted correctly

• Is Boarding Signage posted

  Yes

  No

  N/A

• Is it legible

  Yes

  No

  N/A

EPIRB

• EPIRB Exp date

• EPIRB Hydrostatic release Exp Date

Bridge

• ALDIS Lamp battery charged

  Yes

  No

  N/A

• ALDIS Lamp lenses available

  Yes

  No

  N/A

• Storm Shutter bolts protected from corrosion

  Yes

  No

  N/A

• Sign at Monkey Island steps regarding permission to climb

  Yes

  No

  N/A

Deck

• Is there evidence an anchor was cleared away for entering port

  Yes

  No

  N/A

• Mooring ropes transferred to Bitts after vessel secure alongside (Unless Rope drums fitted)

  Yes

  No

  N/A

• Stoppers fitted to forward Bitts

  Yes

  No

  N/A

• Perrybuoys in good condition

  Yes

  No

  N/A

• Perrybuoy ropes in good condition (check inside core for dust)

  Yes

  No

  N/A

• Decks and steps adequately gritted

  Yes

  No

  N/A

• Steps highlighted correctly

  Yes

  No

  N/A

• Trip hazards clearly marked

  Yes

  No

  N/A

• Two Fire boxes checked, contents in good condition

  Yes

  No

  N/A

• Two fire Hydrants checked (Seals in good condition, hand tightened, caps fitted)

  Yes

  No

  N/A

• Weathertight doors in good condition

  Yes

  No

  N/A

• Weathertight door seals and lips in good condition

  Yes

  No

  N/A

• Weathertight Doors greased and excess cleaned off

  Yes

  No

  N/A

Engine Room

• Clean & Tidy

  Yes

  No

  N/A

• Metal Bin available for oily waste

  Yes

  No

  N/A

Pillar Drill and Bench Grinder

• Hand Clamp available for Pillar Drill

  Yes

  No

  N/A

• Guards fitted

  Yes

  No

  N/A

• PPE Available in vicinity

  Yes

  No

  N/A

• Do grinder wheels show evidence of use with soft metal (build up of metal on face or sides)

  Yes

  No

  N/A
Emergency Escape Breathing Devices

• Needle is in green on indicator

  Yes

  No

  N/A

• Instructions posted match the type

  Yes

  No

  N/A

• 1st Aid kit spot check, complete and in date

  Yes

  No

  N/A

• Eyewash bottles sealed and in date

  Yes

  No

  N/A

• Drip Trays used for leaks on Main Engines

  Yes

  No

  N/A

• Rags covering leaks on Engines

  Yes

  No

  N/A

• Deck Plates fixed down

  Yes

  No

  N/A

• Ear-plugs available at entrance points

  Yes

  No

  N/A

• Fire Extinguishers serviced within last 12 months

  Yes

  No

  N/A

• Latest revision of SMSS notices on display

  Yes

  No

  N/A

• Rubber mats under main switchboards

  Yes

  No

  N/A

• Oily Water Separator overboard locked and signage posted

  Yes

  No

  N/A

Accommodation

• Clean & Tidy

  Yes

  No

  N/A

• Eyewash bottles in date and unopened

  Yes

  No

  N/A

• Latest versions of Policies around vessel

  Yes

  No

  N/A

• Bunk Cards completed in all cabins

  Yes

  No

  N/A

• PPE signage at exit points

  Yes

  No

  N/A

• COSHH Assessments at point of storage

  Yes

  No

  N/A

• Yes

  No

  N/A

Treatment Area

• Treatment room doors locked

  Yes

  No

  N/A

• All areas Clean & Tidy

  Yes

  No

  N/A

• Suction charged and ready to use

  Yes

  No

  N/A

• Triage flowcharts posted

  Yes

  No

  N/A

• Bedward ready for survivors

  Yes

  No

  N/A

• Hooks available for fluid giving sets

  Yes

  No

  N/A

• VHF/MF sets tested and working

  Yes

  No

  N/A

Galley/Messdeck

• 1st Aid kit stocked and in date

  Yes

  No

  N/A

• MLC Report on noticeboard

  Yes

  No

  N/A

• Microwave clean inside

  Yes

  No

  N/A

• Muster Lists posted

  Yes

  No

  N/A

• HACCP poster on display

  Yes

  No

  N/A

• Wet-Chemical extinguisher if fitted over deep-fat fryer is in date and service records available

  Yes

  No

  N/A