Audit

Form Completion Procedure and Action

A. For all identified issues (those marked with "no" in this document).
i. Document the action taken and review the Risk Assessment to ensure that the control measure enacted is adequate for the item identified.
ii. If controls are deemed inadequate then complete a NEW Risk Assessment

B. Branch Manager to include in each Minutes Package every month.

ALL IDENTIFIED ACTIONS FROM THIS INSPECTION MUST BE ALLOCATED TO A PERSON AND GIVEN A TIMELINE FOR COMPLETION WITHIN 14 DAYS.
You will not be able to finish this audit without making these notes.

General

Is the general condition of walls, floors, floor coverings free of cracks, splinters, projecting nails mould and are ceilings in good conditions?

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Are all external areas, pedestrian access and precincts free from clutter, paper or rubbish, redundant materials or other obstacles which may constitute a slip, trip or fall hazard?

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Fire Safety & Emergency Procedures

Are fire exits clear of obstructions ?

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Are fire extinguishers in place and in test date (less than 6 months since last inspection)?

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Are exit lights free of damage & operational?

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Do exit doors open easily from inside with one hand?

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Are exit doors clear of obstructions by 2 meters?

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Are Fire Evacuation maps prominently displayed, and up to date?

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Has a Chief Warden and Fire Wardens been appointed and names/contact details displayed?

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Is there a clear one metre pathway from any area to a fire door?

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Are Fire Alarms functional?

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Last Fire Evacuation drill conducted on
Must sight documents and take photo.
Next Fire Evacuation drill due by

Is the service emergency phone in working order (check phone)?

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Is the Emergency Contact sheet clearly displayed near the service phone?

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Are all electrical outlets capped (check all outlets)?

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Has the "One Person model Emergency Contact" been tested?

Date Tested

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First Aid Supplies and Staff

Are all first aid kits and contents complete?

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Ice stocks sufficient and readily available?

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Are the names and contact details of first-aiders signposted in all areas? (Form 7.3.3)

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Are all first aid kits checked at least quarterly?

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Record last documented inspection date

Are all first aid kits checked at least quarterly?

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Record last documented inspection date

Is the children's medication in a locked cabinet and key kept separately?

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Toilets and Showers

Are the toilets and/or urinals free from a strong odour?

Report detail to supervisor for action

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Toilets and urinals functioning correctly?

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Waste bins emptied at regular intervals?

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Is there any obvious mould or mildew present?

Report detail to supervisor for action

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Is there any damage to tiles, sinks, walls and floors etc. ?

Report detail to supervisor for action

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Are toilets and washing facilities kept clean and hygienic - including doors, walls and bench tops?

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Is the floor free from water?

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Is there adequate provision of soap, hand drying facilities and toilet paper?

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Windows & Doors

Protected against damage in activity areas?

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No broken glass panes/panels or mirrors within the branch/service?

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Windows and doors open/close freely?

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Locks/catches working correctly?

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Storage of Hazardous Substances

Chemicals locked in storeroom or cupboard?

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Are there Safety Data Sheets (SDS) less than 5 years old, for all materials used? And are all chemicals in use by date?

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Are all BBQ Gas Cylinders stored in well-ventilated areas and are they properly secured by chain?

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Has a Hazardous Chemicals Register been established, and has it been updated within the last year?

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Is Personal Protective Equipment (PPE) available for all chemicals used? (Gloves, safety glasses etc)

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Is the club free of any chemicals stored in food or drink containers?

Remove and dispose of immediately.

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Is there a process/method for cleaning up spilled substances?

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Are there warning notices/signs for hazardous chemicals posted on doors or cupboards?

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Staff Spaces/Office Spaces/Front Counter Area

Power points, power boards, electrical leads and plugs free of damage, such as cuts in cables, kinks in leads, frayed or exposed internal conductors (internal cables could be red, black, blue, brown, green/yellow)

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Fire exits clear of obstructions?

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Adequate lighting, fittings and bulbs free of damage (no obvious lights out)?

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Doors open/close freely, door locks/catches working correctly?

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Floors clean and dry, floor coverings in safe condition, not frayed or worn

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Materials stored in a safe manner - no clutter

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Is the filing cabinet lockable and locked?

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Kitchen

Power points, power boards, electrical leads and plugs free of damage, such as cuts in cables, kinks in leads, frayed or exposed internal conductors (internal cables could be red, black, blue, brown, green/yellow

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All fire exits clear of obstructions

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Adequate lighting, fittings and bulbs free of damage (no obvious lights out)

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Doors open/close freely, door locks/catches working correctly

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Floors clean and dry, floor coverings in safe condition, not frayed or worn?

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Free of insects and vermin? Must site and take photo of documents.

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Last treated - date

Cleaning materials stored safely an separately away from kitchenware and utensils?

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Appliances safely located - toasters, kettles, etc away from child access?

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Are all knives in a locked cupboard or draw?

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Is there adequate provision of soap, dish cloths and tea towels?

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Are storage cupboards, fridges, , microwave ovens, dishwashers and other appliances kept clean, tidy and free from mould/mildew?

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Equipment stored safely and general kitchen areas kept clean? Eg, removal of rubbish, cleaning of floors and surfaces.

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All food (staff and service food) needs to be labelled in cupboards, fridge and freezer

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Open food items are kept in air sealed containers

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No food containers stored on floor

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Use by date of food products - check dates, disgard food that has expired

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Has the cleaning list been completed for the last four weeks?

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Machinery/Plant

Is there a register of plant (equipment such as, backpack vacuum cleaner, lawn mower, floor polisher etc), and has it been updated within the last year?

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Is there a timetable for plant and equipment maintenance?

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Have staff received training in the safe use of plant and equipment?

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Occupational Violence

Has a work-related Violence Assessment been completed for this School Age Care service in the last 12 months (see document 8.7.4 n intranet)?

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Security

Is access controlled and restricted to staff only areas and are there signs or notices specifying/access requirements?

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WHS Procedures

Do you have a local Health & Safety Representatives (HSR) record the name and contact details of HSR?

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Is there a register of staff inductions for the Branch?

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Is there a sign in sheet and induction checklist for visitors, contractors etc?

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Do staff know the Accident/Incident procedures, and where to report accidents, incidents or safety problems to? (Ask 3 (names) staff members)

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Activity Spaces
Playgrounds and Playground Equipment

Does the club/service have a playground or play equipment?

Is the soft fall material under play equipment a minimum depth of 30cm?

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Is the soft fall material under heavy traffic areas (eg. Base of slides) a minimum depth of 36cm?

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Are compacted areas of soft fall loosened/raked routinely?

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Is the loose fill material clean, drained, and evenly distributed?

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Are Guardrails and barriers in place on elevated platforms or landings that are higher than 50cm?

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Is all playground equipment appropriate for the age groups of users?

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Are different age groups separated when playing and actively supervised?

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Is the playground equipment free of sharp edges or trip hazards?

Take a photo, barricade off and inform Supervisor for action

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Is timber equipment free of splits or splinters?

Barricade off and inform supervisor for action.

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Is the playground free from very uneven surfaces, tree roots, stumps, rocks etc.

Barricade off and inform supervisor for action.

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Are concrete footings on playground equipment below ground level and are covered with a soft fall?

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Is the playground free of any bolts, nails, screws or other sharp elements that could cut or entangle children's clothing?

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Is there adequate shade at the times children play on the equipment?

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Are ropes properly secured top and bottom?

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Is the loose fill material clean, drained, and evenly distributed?

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Outside Grass/Multipurpose Playing Fields (Soccer, Rugby, Netball, Basketball etc)

Are there outside grass/multipurpose playing fields at this club/service?

Are the fields or play spaces free of sharps, rubbish, litter or debris?

Report detail to manager for action

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Are the fields or play spaces free of potholes and uneven surfaces?

Report detail to manager for action

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Are the fields or play spaces free of excessive water or very wet areas?

Report detail to manager for action

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Are storage sheds safe, posing no threat to unsupervised children?

Report detail to manager for action

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Has the grass been mown in the last month?

Report detail to manager for action

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Are goal posts, fences etc free of jagged or sharp points?

Report detail to manager for action

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Are storage sheds safe? (They do not pose any danger to unsupervised children)

Report detail to manager for action

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Squash Courts & Hallway

Are there squash courts at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

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Fire exits clear of obstructions?

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Adequate lighting, fittings and bulbs free of damage?

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Doors open/close freely, Door locks/catches working correctly?

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Floors clean and dry, floor coverings in safe condition?

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Squash court glass panels secure and undamaged?

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Martial Arts Room

Are there martial arts rooms at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

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Fire exits clear of obstructions?

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Adequate lighting, fittings and bulbs free of damage?

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Doors open/close freely, Door locks/catches working correctly?

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Floors clean and dry, floor coverings in safe condition?

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Activity area free of slip/trip hazards?

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Safety clearance maintained around activity mat?

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Wall mirrors are not cracked or broken?

Report detail to manager for action

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Activity mat secure and padding in place?

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Boxing Room

Are there boxing rooms at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

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Fire exits clear of obstructions?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Adequate lighting, fittings and bulbs free of damage?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Doors open/close freely, Door locks/catches working correctly?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Floors clean and dry, floor coverings in safe condition?

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Activity area free of slip/trip hazards?

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Safety clearance maintained around activity mat?

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Wall mirrors are not cracked or broken?

Report detail to manager for action

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Activity mat secure and padding in place?

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Activity equipment stored safely and in serviceable condition?

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Padding/ropes on Boxing Ring adequate and in place?

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Weights Gym/Aerobics Room

Are there weights gym/ aerobics rooms at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

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Fire exits clear of obstructions?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Adequate lighting, fittings and bulbs free of damage?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Doors open/close freely, Door locks/catches working correctly?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Floors clean and dry, floor coverings in safe condition?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Activity area free of slip/trip hazards?

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Wall mirrors are not cracked or broken?

Report detail to manager for action

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System of weights and gym equipment safety checks in place and performed?

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Hygiene materials present and available for users?

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Gymnastics

Are there gymnastics rooms at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

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Fire exits clear of obstructions?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Adequate lighting, fittings and bulbs free of damage?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Doors open/close freely, Door locks/catches working correctly?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Floors clean and dry, floor coverings in safe condition?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Activity area free of slip/trip hazards?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Wall mirrors are not cracked or broken?

Report detail to manager for action

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Safety clearance maintained around activity mat?

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Activity mat secure and padding in place

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System for equipment safety checks in place and being performed?

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Basketball Hall

Are there basketball halls at the club/service?

Power points, power boards, electrical leads and plugs free of damage?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Fire exits clear of obstructions?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Adequate lighting, fittings and bulbs free of damage?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Doors open/close freely, Door locks/catches working correctly?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Floors clean and dry?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Activity area free of slip/trip hazards?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

System for equipment safety checks in place and being performed?

Tap photo icon above to add picture of album. Describe below the action to be taken, allocate a person to this task and allocate a timeframe within 14 days.

Other

Any other rooms, spaces or locations not named above within the branch/service?

Monthly Summary

Form 7.2.1. (Incident, accident, injury or illness)

Form 3 (7.2.2)

Branch Manager Comments

Is further action required on ANY item above?

Immediate action required and management plan completed, work / maintenance expected completion date.

Branch manager informed? Name and date.

Select date
Work / Maintenance actual completion date
When is next Workplace Inspection due?
Acknowledgement/sign off
Date inspection completed
Date acknowledged
Name and signature of Branch Manager
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.