General Information

Basic Information


Model Number

Serial Number

Year of Manufacture

Odometer / Hour meter reading

Owner of Plant

Weed Declaration Form or equivalent Government Dept. form completed and attached, if required

Inspection Items


1. Answer "Yes", "No", "N/A" for the questions below
2. Add photos and notes for further details
3. Add corrective actions by clicking "Add Action". Provide an action description, assign it to a member, set a priority and due date
4. Complete the audit by providing digital signature
5. Share your report by exporting as PDF, Word, Excel or Web Link

NOTE: Any inspection criteria resulting in a response of “NO” indicates a condition or defect that prevents the item of plant being safely used. In this case, the operator (person completing the inspection checklist) shall immediately place an “Out of Service” tag at the controls of the plant and advise their immediate Supervisor / Project Manager of the identified issue and await instruction on how to proceed.

1. Prestart Checks - Documents must be available

1.1 - Is the manufacturer's operation handbook / manual(s) available for this item of plant

1.2 - Are the service and maintenance records available for this item of plant

1.3 - Is there a Plant Risk Assessment (PRA) available for this specific item of plant

1.4 - Has the PRA been reviewed and any risks identified within the PRA included within the SWMS

1.5 - Has a SWMS or SWP been developed for the use of this item of plant

1.6 -Are specific guidelines / SWMS / SWP available for loading and unloading this item of plant to & from the load deck of a truck or trailer

1.7 - Pre-operational safety checklist available for this item of plant (may be CCF inspection or equivalent)

1.8 - Does item need to have current Conditional Registration

1.9 - Does item have plate/s displayed and mounted

1.10 - Has this item of mobile plant gone through any required client “Introduction to Site” process

Registration Number

Expiry Date
2. Cabin/Access/Egress

2.1 - Is cabin free of rubbish & debris so that all controls & safety devices are easily reached

2.2 - Are all controls including all levers, buttons, horns, pedals, switches etc. clearly labelled, non-slip (foot), clean and free from damage

2.3 - Ergonomic seat and seat belt fitted, free from damage and tears, permanently and securely fitted to the operator work area

2.4 - Is “Mobile phones must not be used whilst operating machine” label fitted

2.5 - Are operator’s rear view mirrors clean, free of damage and appropriately adjusted

2.6 - Access / egress to operator cabin fitted with slip resistant steps free from damage and provides access without causing body strain/stress.

2.7 - Windows and screens present, clean, have wipers fitted, constructed from safety glass and free from damage (N.B. Perspex is not acceptable)

2.8 - Is a fire extinguisher mounted adjacent to the operators’ area, tagged and inspected periodically as prescribed by AS1841

2.9 - If fitted with a fully enclosed cabin, (answer N/A if open or no cabin), is there a working air conditioner fitted

2.10 - "Overhead electrical hazards and a minimum approach distances table" and "Dial 1100 Before You Dig" label fitted at operator work area and adjacent to any access point to the high point of the item of plant?

3. Warning Devices/Labels - External

3.1 - Audible alarm which is automatically activated when travel in reverse direction occurs

3.2 - Fitted with a fully functional amber rotating or strobe safety beacon

3.3 - Boom and Loader have a clear and legible rated capacity (SWL) label fitted

3.4 - Fuel, water and hydraulic fluid tanks have clear, legible label identifying their contents fitted

3.5 - Are "Wearing of hearing protection" labels attached if machine is louder than 85dB

3.6 - Are "Keep Clear/Emergency Stop" warning label/s attached

3.7 - Serviceable head lights, front & rear lighting to the work area, operator controls and work area lighting fitted

3.8 - "Pinch point/crush zone/keep clear" warning label fitted either side of boom, buckets, stabilisers

3.9 - Reflector tape fitted to sides and/or rear of the machine

4. Mobile Plant Specific Requirements (Load Shifting Equipment / Earth Handling)

4.1 - Controlled lowering device fitted (Burst/Crane Valves) if machine is to be utilised for lifting

4.2 - Lifting point fitted is closed eye type with SWL clearly detailed (maybe different from machine SWL)

4.3 - Is there a clear, legible load/distance table adjacent the operator work area

4.4 - Boom and Loader have a clear and legible rated capacity (SWL) label fitted

4.5 - Attachment locking devices functional (inclusive of correct locking pins, colour coded)

4.6 - For pad foot type & drum roller – are drums free of any visible damage (cracks, missing pads, excessive wear)

4.7 - For pad foot type & drum roller – are nuts / bolts present & appropriately torqued (vibration may cause in loose fixtures

4.8 - For articulated plant – are potential crush zones appropriately labelled with “Danger – Crush Zone”

4.9 - For articulated plant – Steering lock pins fitted

4.10 - For Graders | Are blades free of any visible damage (cracks, excessive wear)

4.11 - For Graders | Are hydraulic rams & rotating table free of any visible damage

4.12 - Any machinery weighing more than 1500kgs, not including attachments and designed to have a seated operator fitted has appropriate operator protective structure fitted. This can be either roll-over protective structures (ROPs) or falling object structures (FOPs) or both, depending on the application.

5. Engine Bay/Hydraulics/Tracks/External Components

5.1 - If engine cowls (access to service points) are above 1.8 metres from ground, is an approved handrail is fitted

5.2 - Access / egress to enter/exit engine bay fitted with slip resistant steps free from damage and allows access without causing body strain/stress.

5.3 - All tracks and track components or tyres (as applicable) fully functional

5.4 - All hoses damage free, protected from pinch points, guarded appropriately and at least 500mm separation where operator is exposed to leaks.

5.5 - Free from leaks including engine, transmission, grease nipples, coolant, air, fuel, drive lines (hydraulic)

5.6 - Permanent guards fitted to fan, alternator belts, gears, batteries, exhaust system and clearly labelled

5.7 - Plant in original condition. (If answer NO, i.e. there is some modification, then document location, type of modification and date if known in the comments section

5.8 - Is this item of plant free from any structural damage? E.g. cracks in frames/chassis (current or repaired), bent or damaged structural components, etc. (If you answer NO, i.e. there is some structural damage, past or present, please document location and type)

6. Crane Specific Checks

6.1 - The crane has a current annual safety inspection certificate

6.2 - The crane has a current 10-year major inspection certificate (if the crane is more than 10 years old)

6.3 - Does the Crane have external load indicator lights and are they functioning correctly?

6.4 - Are all the safety devices and/or overload limiters working?

6.5 - Crane is fitted with a free-fall lock-out device?

7. Operational Checks – Competent operator to perform

7.1 - The person who is responsible for carrying out the initial functional inspection of this item of plant – shall be appropriately qualified, trained and experienced to do so, and where necessary do they hold the relevant certification/license?

7.2 - Do all controls function as per intended by the original manufacturer

7.3 - Does plant move according to operator inputs and as per intended by the original manufacturer

7.4 - Do all gauges and dash warning lights function as per intended by the original manufacturer

7.5 - Do all visual warning devices function as per intended by the original manufacturer

7.6 - Do all audible warning devices function as per intended by the original manufacturer

7.7 - Bucket – Operates as intended

7.8 - Attachments – Operate as intended

7.9 - Emergency Stops (if any) – Operate as intended

7.10 - Plant is fit for purpose with no visible damage or defects

Inspection Completed by (Name and Signature)