Ability Housing - Estate Inspection (Full - Internal & External Areas)

• Scheme / Estate Name:

• Conducted on:

  Date

• HSO / Inspector Name:

• Office or Staff Facilities?

  Office

  Staff Facilities

  No Applicable

• When / if answering 'No' to any questions below, please add a note/commentary on the onsite action taken, or the action to be taken following the estate visit / audit (such as the raising of a 'Maintenance Request' within Pyramid, freehold engagement, written customer correspondence, etc.).

• Please take photos of all areas and elements outlined within the below questions, displaying condition (photos to be taken and attached for all questions - regardless of answer applied, i.e., 'Yes', 'No', or 'N/A').

• Is all signage secure and visible?

  Yes

  No

  N/A

• Are the footpaths / steps to main entrance(s) free of trip hazards and not slippery due to moss, algae, etc?

  Yes

  No

  N/A

• Are the secondary footpaths free of trip hazards and not slippery due to moss, algae, etc?

  Yes

  No

  N/A

• Are the parking areas free of trip hazards and not slippery due to moss, algae, etc?

  Yes

  No

  N/A

• Are the paved areas free from intrusive shrubs, plants, branches?

  Yes

  No

  N/A

• Are the handrails and bollards secure and in good condition?

  Yes

  No

  N/A

• Are all drain covers and inspection chamber covers in good condition and are not unduly higher or lower than surrounding surface?

  Yes

  No

  N/A

• Are all drainage gratings and gullies clear and unobstructed?

  Yes

  No

  N/A

• Are the paved areas separated from sloping ground by distance or by structures?

  Yes

  No

  N/A

• Is the external lighting operational and in good condition?

  Yes

  No

  N/A

• Are the entrance doors, CCTV and access systems in operational & good condition?

  Yes

  No

  N/A

• Are the garages, sheds, carports and porches in good condition?

  Yes

  No

  N/A

• Are the gutters and downpipes connected and secure?

  Yes

  No

  N/A

• Are all roof tiles and flashings in place? Are all Aerials, external cabling / boxes all securely fixed?

  Yes

  No

  N/A

• Are all windows in good condition / Exterior surfaces (cladding, fascias soffits, etc) not loose or failing?<br>Balconies not defective (when viewed from ground level)?

  Yes

  No

  N/A

• Are the drying areas and washing lines in good condition?

  Yes

  No

  N/A

• Is the bin store and refuse areas regularly cleared?

  Yes

  No

  N/A

• Are the scheme areas free of excessive litter, vandalism, graffiti, fly-tipping, abandoned vehicles, syringes?

  Yes

  No

  N/A

• Are the gates, fences and railings secure and in good condition?

  Yes

  No

  N/A

• Are the boundary walls in good condition?

  Yes

  No

  N/A

• Are the grassed and planted garden areas well maintained?

  Yes

  No

  N/A

• Are the trees and shrubs not at risk of endangering any property or residents, visitors, neighbours or public areas?

  Yes

  No

  N/A

• Are any risks from special features managed accordingly? - e.g. garden ponds, streams, unusual structures, etc.

  Yes

  No

  N/A

• Any other notable items (free text section):

• When / if answering 'No' to any questions below, please add a note/commentary on the onsite action taken, or the action to be taken following the estate visit / audit (such as the raising of a 'Maintenance Request' within Pyramid, freehold engagement, etc.).

• Please take photos of all areas and elements outlined within the below questions, displaying condition (photos to be taken and attached for all questions - regardless of answer applied, i.e., 'Yes', 'No', or 'N/A').

• Are a floor coverings in good condition and without evident trip hazard?

  Yes

  No

  N/A

• Are all handrails secure and without sharp edges?

  Yes

  No

  N/A

• Are all stair treads and stair nosing's secure?

  Yes

  No

  N/A

• Is the guarding of landings and stairs secure?

  Yes

  No

  N/A

• Are any / all windows glazing OK and can the windows open / close freely & securely?

  Yes

  No

  N/A

• Is the lighting and switches operating correctly and in good condition?

  Yes

  No

  N/A

• Are all pipes without visible leaks?<br>And are all surfaces without signs of water penetration?<br>

  Yes

  No

  N/A

• If present, is the lift operating correctly and without apparent damage or defects?

  Yes

  No

  N/A

• If present, is the central plant room free of unsuitable items and equipment? And without apparent damage, leaks, warning lights or defects?

  Yes

  No

  N/A

• Any other notable items (free text section):

• If any of the below questions are answered as 'No' please ensure that photographs are taken & attached.

• For a copy of the latest FRA document / report for the building, please contact the AHA's Property Team Compliance Coordinator where the same can be supplied upon request.

• Please take photos of all areas and elements outlined within the below questions, displaying condition (photos to be taken and attached for all questions - regardless of answer applied, i.e., 'Yes', 'No', or 'N/A').

Fire Alarms / Detectors / Call Points

• Are all detectors appropriately installed and free from damage / visible fault?

  Yes

  No

  N/A

• Is all supply cabling throughout suitably installed and free from any damages or visual concern?

  Yes

  No

  N/A

• Does the building have a 'Fire Alarm Panel'?

  Yes

  No

• If answered 'Yes' to the above, is the panel clear of any faults, with the display advising that all detection is appropriately working?

  Yes

  No

  N/A

• Are all 'call points' of good condition and in working order?

  Yes

  No

  N/A

• Please advise of the last date that the fire alarm test was undertaken

Sprinkler Systems

• Does the building have a sprinkler system?

  Yes

  No

• If answered 'Yes' to the above, are all components (sprinkler heads, main body, etc.) of good condition (free from any obvious signs of damage or fault)?

  Yes

  No

  N/A

• Please advise of last sprinkler service date

Lifts

• If a lift is present within the building, does this return to the ground floor, with the doors in an open position, during a fire test?

  Yes

  No

  N/A

• If a lift is present, are all its components / elements in working order (lift controls and air providing equipment, such as vents, etc.)?

  Yes

  No

  N/A

Staircases / Stairways

• Are all stairways clear and free from obstructions?

  Yes

  No

  N/A

Corridors / Communal Areas

• Are all communal areas clear and free of any obstructions?

  Yes

  No

  N/A

• Are all service cupboards clear and free from possessions &/or other combustible items?

  Yes

  No

  N/A

• Are all floors clear and free from any trip hazards which may occur within an evacuation process?

  Yes

  No

  N/A

• Are all escape routes appropriately marked and signed?

  Yes

  No

  N/A

• Are all exits appropriately marked and signed?

  Yes

  No

  N/A

• Is all fire related signage suitably installed and up to date (i.e. signage in place and in accordance with the risk assessment).

  Yes

  No

  N/A

• If applicable (dependent on the evacuation type allocated to the building), is the muster point suitably marked and signed?

  Yes

  No

  N/A

• Is all emergency lighting operational / working and free from damage?

  Yes

  No

  N/A

Fire Doors

• Are all fire doors within the building (including individual property front doors, communal doors, service cupboard, and any 'other' doors) of sound condition, and free from fault, decay, or damage?

  Yes

  No

  N/A

• Are all gaps around each respective fire door even and consistent, with this cap being somewhere between 2mm - 4mm?

  Yes

  No

  N/A

• Are all door elements (ironmongery, latches, cold smoke seals & intumescent strips where present) suitably installed and free from damage?

  Yes

  No

  N/A

• Does each door have a sign advising that the same is that of a 'Fire Door' as well its operation type (i.e. "Keep Closed" / "Keep Locked")?

  Yes

  No

  N/A

• Are all final exit doors from the building suitably operating / functioning?

  Yes

  No

  N/A

Fire Fighting Equipment

• Are there any 'fire blankets' installed within the building?

  Yes

  No

• Are fire extinguishers present within the building?

  Yes

  No

• If answered as 'Yes' to the above, please advise what extinguisher types are present within the building

• If answered as 'Yes' to the above, please advise of the last extinguisher service date as displayed on each respective detector

• If fire fighting equipment is present and onsite, are the occupying agents staff (either an internal or external party / the body that has the occupation and the usage of the building) suitably trained to use the same?

  Yes

  No

  N/A

• Please skip section if 'not-applicable'

• Note that these will be the Workplace of occupants and subject to Health and Safety checking by the relevant organisation’s responsible persons. Inspection is required to ensure that the physical condition of the area is satisfactory and it is not being used in a way that might cause a risk to the safety of the rest of the property.

• When / if answering 'No' to any questions below, please add a note/commentary on the onsite action taken, or the action to be taken following the estate visit / audit

• Is the general physical condition satisfactory?

• Are all furnishings and equipment supplied by AHA in good condition and being used appropriately?

  Yes

  No

  N/A

• Are the areas tidy and managed to avoid fire risks? Without excessive storage of combustibles; any extension leads, safely positioned, uncoiled and not overloaded?

  Yes

  No

  N/A

• Are there any other concerns associated to the staff space? If so, please detail

• Landlord Electrical Meter Serial Number:

• Landlord Electrical Meter Reading:

• Picture/s of Landlord Electrical Meter & Reading:

  Media

• If the Landlord Electrical Meter cannot be located within your inspections, please advise.

  N/A - Meter Located / Known

  Meter cannot be located

• If the meter cannot be located upon inspection, please advise Ability Housing Association HSM

• Landlord Gas Meter Serial Number:

• Landlord Gas Meter Reading:

• Picture/s of Landlord Gas Meter & Reading:

  Media

• If the Landlord Gas Meter cannot be located within your inspections, please advise.

  N/A - Meter Located / Known

  Meter cannot be located

• If the meter cannot be located upon inspection, please advise Ability Housing Association HSM

• Landlord Water Supply Information:

• Landlord Water Meter Information (Serial number, if present)

• Picture/s of Landlord Water Meter &/or Incoming Supply:

  Media

• If the Landlord Water Meter cannot be located within your inspections, please advise.

  N/A - Meter Located / Known

  Meter cannot be located

• If the meter cannot be located upon inspection, please advise Ability Housing Association HSM

• If building / site is that of a 'Care & Support' setting, please ensure that a copy of this report is provided to the respective onsite representative.

• If able, a copy of this reports findings should be verbally provided at the time of which the same is undertaken to the onsite Care & Support representative.

• Issues raised by C&S rep

• C&S representative name & signature

  Sign

• C&S correspondence address (for report to be sent to)

• Following completion of report and associated actions, please send completed (PDF) to representative referenced

• Due to the nature of our customer centric approach towards our service, customers are welcomed to attend scheme visits / estate inspections. If applicable for this audit, please populate the below

• Issues raised by customer/s (if items are not outlined within 'other' sections) previously populated

• Customer/s contact information (for report/s to be sent to)

• Following completion of report and associated actions, please send completed (PDF) to customer

• Customer representative Name/s

• For any items of work (repair, improvement, or other) please complete a 'Maintenance Request' within the Pyramid Housing application detailing your request. In support of this request, please ensure that a copy of this audit/document is provided to the Ability Housing Association Property Team (FAO: Compliance Coordinator)

• 'Housing Management' actions instruction - Any associated written customer communications / letters to be sent within 5-working days following completion of the Audit / document. A copy of the same should then be retained within the appropriate filepath within the 'G' drive.

• Housing Management declaration

• Written details of Housing Management actions taken

• HSO Signature:

  Sign

• Time / date of audit completion:

  Date

• Please note that all 'Maintenance Requests' will be reviewed weekly by the Ability Housing Association Property Team. Where required, appropriate works will be specified, instructed, and tracked through to completion.

• Compliance Coordinator / Instructions for Compliance Coordinator: Please place audit information within 'Estate Inspection & Associated Works' tracker. A copy of the audit should then be retained within the associated file location.