Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

4 OHSMS Requirements

4.1 General Requirements

  • Has an OHSMS been documented?

4.2 OHS Policy

  • 4.2 (a) Is the policy appropriate to the nature & scale of the Organisation's risks?

  • Does the policy clearly state the overall OHS objectives?

  • Does the policy demonstrate a commitment to improving OHS performance?

  • Does the policy encourage the Organisation to continually improve its OHS performance?

  • 4.2(b) include commitment to establish measurable objectives/targets?

  • Aimed to ensure continued improvement and elimination of work-related injury?

  • Is the policy authorized by top management?

  • 4.2(c) includes commitment to comply with legislation or other legal obligations?

  • 4.2(d) is documented, implemented, maintained?

  • And communicated to all employees?

  • 4.2(e) available to interested parties? Can be understood by interested parties?

  • 4.2(f) is reviewed periodically to ensure it remains relevant and appropriate?

4.3 Planning

4.3.1 Planning identification of hazards, hazard/risk assessment and control of hazards/risks

  • Have procedures been established, implemented and maintained to identify hazards?

  • Is the method to identify hazards appropriate?

  • Have procedures been established, implemented and maintained for hazard/risk assessment?

  • Has criteria been established to assess risk?

  • Are assessments performed by suitably qualified persons?

  • Are others consulted in the risk assessment process?

  • Is the frequency of assessment appropriate?

  • Have procedures been established, implemented and maintained for control of hazards/risks?

  • Can it be demonstrated that the methodology for hazard identification, assessment and control is based on operational experience?

  • Can it be demonstrated that the methodology for hazard identification, assessment and control is based on legislative requirement?

  • Can it be demonstrated that the methodology for hazard identification, assessment and control is based on a commitment to reduce illness and injury?

  • Do these procedures cover all activities, services and products over which the Organisation has control or influence (including activities, services and products of contractors and suppliers)?

4.3.2 Legal and other requirements

  • Have procedures been established, implemented and maintained to identify and access all legal and other requirements applicable to the activity, services or products of the Organisation?

  • Does this include relevant relationships with contractors and suppliers?

  • Are relevant matters involving legal and other requirements communicated to all employees?

4.3.3 Objectives and targets

  • Have procedures been established, implemented and maintained to identify OHS objectives and targets at each relevant function and level within the Organisation?

  • Are the objectives based on legal and other requirements?

  • Are the objectives based on identified hazards and risks?

  • Are objectives using technological options?

  • Do objectives fit with operational and business requirements?

  • Do objectives consider interested parties?

  • Are objectives consistent with the policy (including a commitment to measure and improve OHS performance)?

4.3.4 OHS Management plans

  • Are plans established and maintained to achieve objectives and targets?

  • Do they clearly designate responsibility for achievement at relevant functions and levels of the Organisation?

  • Do they outline the means and timeframe by which the objectives will be achieved?

  • Are there procedures to review and amend OHS Management plans at regular and planned intervals?

  • Have procedures been established, implemented and maintained to address changes which will impact on the OHS Management plan?

4.4 Implementation

4.4.1 Structure and responsibility

4.4.1.1 Resources

  • Have Human resources been identified and provided to implement, maintain and improve the OHSMS?

  • Have technogical resources been supplied to support the OHSMS?

  • Have sufficient funds been allocated to support the OHSMS?

4.4.1.2 Responsibility and accountability

  • Have all areas of accountability and responsibility been defined, documented and communicated for all personnel involved in the OHSMS operation?

  • Has this been clearly defined for contractors and suppliers?

  • Has top management appointed a representative who has denied roles, responsibilities and authority for<br>(a) ensuring the OHSMS requirements are established, implemented and maintained to AS4801<br>(b) reporting on the performance of the OHSMS to top management for review and improvement?

4.4.2 Training and competency

  • Have training needs been determined in consultation with employees?

  • Is there a procedure to identify OHS competencies (via education, training or experience) to perform assigned tasks?

  • Does the procedure take into consideration the obligations, hazards and risk associated with these activities?

  • Does the training procedure take into consideration the characteristics and composition of the workforce impacting on the OH & S Management?

  • Does the training procedure take into consideration the responsibilities, hazards and risks?

  • Have all employees undertaken training appropriate to their identified needs?

  • Have all contractors undertaken training appropriate to their identified needs?

  • Have all visitors undertaken training appropriate to their identified needs?

  • Have all volunteers undertaken training appropriate to their identified needs?

  • Is training delivered by people with appropriate knowledge, skills or experience in OHS training?

4.4.3 Consultation, communication and reporting

4.4.3.1 Consultation

  • Is there a procedure documenting the consultation process for employees - agreed to by the employees?

  • Are employees involved in the development, implementation and review of policies and procedures for hazard identification, hazard/risk assessment and control of hazards/risks?

  • Are employees consulted where there are any changes which affect workplace OHS?

  • Are employees involved in the selection of who will represent them in OHS matters?

  • Are employees informed as to who is/are their employee OHS representative(s) and specified management representative(s)?

  • Do these representatives receive suitable training to undertake effectively their involvement in the development, implementation and review of these OHS arrangements?

4.4.3.2 Communication

  • Do procedures exist to ensure pertinent OHS information is communicated to employees and other interested parties?

  • Do procedures exist to ensure pertinent OHS information is communicated from employees and other interested parties?

4.4.3.3 Reporting

  • Are procedures established to report the monitoring and performance of the OHSMS?

  • Are these things reported in a timely manner?

  • Does the reporting include (a) OHS performance reporting?

  • Does the reporting include (b) exporting on incidents and system failures?

  • Does the reporting include (c) reporting on hazard identification?

  • Does the reporting include (d) reporting on hazard/risk assessment

  • Does the reporting include (e) reporting on preventative & corrective action?

  • Does the reporting include (f) reporting on statutory requirements?

4.4 Documentation

  • Is there a system in either print or electronic form to describe the core elements of the management system?

  • Is the system established, implemented and maintained?

  • Does the system provide direction to related documentation?

4.4.5 Document and data control

  • Is there a procedure to control all relevant documents and data required?

  • (a) Does this allow documents and data to be readily located?

  • (b) Are documents periodically reviewed, revised and approved?

  • Is review, revision and approval by competent and responsible personnel?

  • (c) Are current versions of relevant documents available at all locations where operations essential to effective functioning of the OHSMS is performed?

  • (d) Are obsolete documents and data promptly removed from all points of issue or otherwise prevented for unintended use?

  • (e) Are archival documents and data retained for legal or knowledge preservation purposes?

  • Are such documents suitably identified?

  • Is documentation and data legible, dated (with date of revision) and readily identifiable?

  • Are documents maintained in an orderly fashion for a specified period?

  • Is there a procedure to create and modify the documents and data required for the OHSMS?

  • Is there a system to ensure obsolete documents SHALL not be used?

4.4.6 Hazard identification, hazard/risk assessment and control of hazards/risks

4.4.6.1 General

  • Has the Organisation established documented procedure to ensure (a) hazard identification is conducted?

  • Has the Organisation established documented procedure to ensure (b) hazard/risk assessment is conducted?

  • Has the Organisation established documented procedure to ensure (c) control of hazards/risks is conducted?

  • Has the Organisation established documented procedure to ensure (d) evaluation of steps (a) to (c) is conducted?

4.4.6.2 Hazard identification

  • Identification of a hazard takes into account (a) the situation or combination of circumstances with the potential, to give rise to injury or illness?

  • Identification of a hazard takes into account (b) the nature of the potential injury or illness in relation to the activity, product or service?

  • Identification of a hazard takes into account (c) past injuries, incidents and illnesses?

  • The identification process includes (i) the way in which work is organised, managed, carried out and any changes involved?

  • The identification process includes (ii) the design of workplaces, work processes, materials, plant and equipment?

  • The identification process includes (iii) fabrication, installation and commissioning and handling and disposal (of materials, workplaces, plant and equipment)?

  • The identification process includes (iv) the purchasing of goods or services?

  • The identification process includes (v) the contracting and subcontracting of plant, equipment, services and labour including contract specification and responsibilities to and by contractors?

  • The identification process includes (vi) inspection, maintenance, testing repair and replacement (of plant and equipment)?

4.4.6.3 Hazard/risk assessment

  • Have all risks been assessed?

  • Have control priorities been assigned to identified risks?

  • Are control priorities assigned based on the established level of risk?

4.4.6.4 Control of hazards/risks

  • Is the hierarchy of control used to control hazards/risks?

4.4.6.5 Evaluation

  • Is there a documented procedure for hazard identification, assessment and control?

  • Is this procedure reviewed for effectiveness and modified as necessary?

4.4.6.7 Emergency preparedness and response

  • Have potential emergency situations been identified?

  • Have processes to deal with these emergency events been documented?

  • Have these procedures been assessed to determine if they mitigate the associated injury or illness?

  • Have theses procedures been reviewed after the occurrence of incidents or emergency situations?

  • Have these procedures been tested periodically?

4.5 Measurement and evaluation

4.5.1 Monitoring and measurement

4.5.1.1 General

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