Information

  • Property Address

  • Property Name

  • Account Number

  • Conducted By

  • Conducted on

  • Location

Picture of property (main building)

  • Take Picture of Property (main building) Required!

Parking Lot

Parking Lot - All questions in this section pertain to the parking lot and its components.

  • Required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Concrete Bumpers - bumpers are used for preventing vehicles from certain areas.

  • If other - than please explain what needs attention.

  • Surface Condition - asphalt / concrete

  • If other - than please explain what needs attention

  • Striping - painted lines separating parking spaces, handicap space, fire lanes and etc...

  • If other - please explain what needs attention.

  • Cleanliness - is the parking lot area clean of debris and litter.

  • If other - please explain what needs attention

  • Painted Curbs / Surface Area

  • If other - please explain what needs attention.

  • Islands -

  • If other - please explain what needs attention.

  • Service Areas / Loading Docks - used for deliveries

  • If other - please explain what needs attention.

  • ADA - anything having to do with handicap access, signage, and parking

  • If other - please explain what needs attention.

  • Bollards - generally large vertical members protecting items from vehicles.

  • If other - please explain what needs attention.

  • Railings - generally hand rails prevent people from slipping or falling.

  • If other - please explain what needs attention.

  • Other - anything having to do with the Parking Lot or any of its components not listed above.

Parking Lot Lighting (preferably at night)

Parking Lot - Section 2 Lighting

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. after you take your picture select the use button to enter the picture.

  • Lamps - light bulbs and cover.

  • If other - please explain what needs attention.

  • Poles - the verticals member that holds up the lamp.

  • If other - please explain what needs attention.

  • Bases - the foundation that holds up the pole and lamp.

  • If other - please explain what needs attention.

  • Other - anything having to do with the parking lot lighting and any of its components not listed above

Sidewalks

Sidewalks

  • If required

  • To take pictures - please hit the media button, the plus sign, and the camera option. After you take your picture select the use button to enter the picture.

  • Surface Condition of sidewalks.

  • If other - please explain what needs attention

  • Cleanliness

  • If other - please explain what needs attention.

Landscaping

Landscaping

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Trees - condition of the trees on property.

  • If other - please explain what needs to attention.

  • Shrubs - condition of the bush's on property

  • If other - please explain what needs attention.

  • Flowers - condition of flowers on property

  • If other - please explain what needs attention.

  • Irrigation System

  • If other - please explain what needs attention.

  • Cleanliness - are the areas clean pertaining to the landscaping sections.

  • If other - please explain what needs attention.

  • Other - anything having to do with the landscaping or any of its components not listed above.

Building Exterior

Building Exterior - having to do with the outside perimeter of a building.

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Glass (not store fronts)

  • If other - please explain what needs attention.

  • Canopy - an ornamental cloth covering hung or held up over something.

  • If other - please explain what needs attention.

  • Awnings - a roofline structure that serves as a shelter over a storefront, window, or a door.

  • If other - please explain what needs attention.

  • Walls

  • If other - please explain what needs attention.

  • Painted Surfaces - any part of the outside of a building that has been painted.

  • If other - please explain what needs attention.

  • Entrance Doors - condition of doors and frames around a building.

  • If other - please explain what needs attention.

  • Fences - condition of fences around the property.

  • If other - please explain what needs attention.

  • Electrical and Gas Meters / Sub-meters

  • If other - please explain what needs attention.

  • Exterior Stairwells - condition of the stairwells on the outside of a building.

  • If other - please explain what needs attention.

  • Other - anything that pertains to the Building Exterior or any of its components not listed above.

Parking Garage

Parking Garage / Covered Parking

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Cleanliness - how clean is the Parking Garage / Covered Parking Areas?

  • If other - please explain what needs attention.

  • Lighting

  • If other - please explain what needs attention.

  • Stairwells

  • If other - please explain what needs attention.

  • Stripping - parking lines and lines marking handicap access

  • If other - please explain what needs attention.

  • Handicap Spaces

  • If other - please explain what needs attention.

  • Railings - usually hand rails that prevents people from slipping or falling.

  • If other - please explain what needs attention.

  • Signage - condition of signs in this area.

  • If other - please explain what needs attention.

  • Other - anything having to do with a parking garage or covered parking and its components not mentioned above.

Fire Protection

Fire Protection - condition of the fire protection system or any of its components.

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Fire Security System - are the components of this system in good working order. (Sprinkler heads, fire hydrants, fire alarms, etc..)

  • If other - please explain what needs attention.

  • Other - anything having to do with the Fire Protection System or any of its components that are not listed above.

Building Common Corridors

Building Common Corridors - generally referring to the enterior of a building.

  • If required

  • To take pictures - hit the media button, the plus sign, and than the camera options. After you take your pictures select the use button to enter the pictures.

  • Floor / Slab - general condition of the flooring in this area.

  • If other - please explain what needs to attention.

  • Doors / Locks - do they close and secure properly.

  • If other - please explain what needs attention.

  • Walls / Door Frames

  • If other - please explain what needs attention.

  • Ceiling - condition of the ceiling.

  • If other - please explain what needs attention.

  • Lighting - is the lighting in this are suffient.

  • If other - please explain what needs attention.

  • Signage - are the signs in this are in good condition and visable to the public.

  • If other - please explain what needs attention.

  • Railings - condition of hand rails in this area.

  • If other please explain what needs attention.

  • Stairwells - condition of the interior stairs in this building.

  • If other please explain what needs attention.

  • Other - anything having to do with Building Common Corridors or any of its components not mentioned above.

Electrical Service Areas (common areas)

Electrical Service Areas (common areas)

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the picture.

  • Panel Door Secured

  • Transformer Clear

  • Meters Turned Off

  • Other - anything having to do with the electrical service areas and or it's components not listed above.

Elevators / Escalators

Elevators / Escalators

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the photo.

  • Call Buttons / Lights

  • If other - please explain what needs attention.

  • Permit or Location Information Visable

  • If posted please note the date of the service or when the next service is due by.

  • If other - please explain what needs attention.

  • Operation - how is the operation of the equipment.

  • If other - please explain what needs attention.

  • Last Service Date Posted on Permitt.

  • Emergency Systems

  • If other - please explain what needs attention.

  • ADA Accessories - Handicap access, etc..

  • If other - please explain what needs service.

  • Other - anything having to do with the Elevators / Escalators or their components not listed above.

Common Restrooms

Common Restrooms - bathrooms in common areas (not individual suites).

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the photo.

  • Toilets / Urinals

  • If other - please explain what needs attention.

  • Sinks

  • If other - please explain what needs attention.

  • Water Pressure

  • If other - please explain what needs attention.

  • Floors - condition of floors or coverings.

  • If other - please explain what needs attention.

  • Doors / Locks - condition of - doors / locks on the partitions and main doors in bathroom.

  • If other - please explain what needs attention.

  • Soap Dispensers

  • If other - please explain what needs attention.

  • Paper Dispensers - toilet paper and paper hand towels.

  • If other - please explain what needs attention.

  • Lighting - condition of the lighting in the bathrooms.

  • If other - please explain what needs attention.

  • Mirrors - condition of mirrors in the bathrooms.

  • If other - please explain what needs attention.

  • Other - anything having to do with the bathrooms or their components not mentioned above.

Trash / Dumpster Areas

Trash / Dumpster Areas

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the photo.

  • Compactor Conditions

  • If other - please explain what needs attention.

  • Container Conditions

  • If other - please explain what needs attention.

  • Cleanliness of Area

  • If other - please explain what needs attention.

  • Enclosure Fence or Walls

  • If other - please explain what needs attention.

  • Enclosure, Doors - please explain the condition of the doors.

  • If other - please explain what needs attention.

  • Other - anything having to do with the Trash / Dumpster enclosure area or their components not listed above.

If there is a Missed-Pick-Up, Broken Equipment or Outside Dumping please create separate Incident Report On-Site and Email to your Managers. Thank You!

Signs

Signs - conditions of any signage on property.

  • If required

  • To take pictures - please hit the media button, the plus sign, and the camera option. After you take your picture please select the use button to enter the picture.

  • Entrance Signage

  • If other - please explain what needs attention.

  • Tenant Signage (facia) - the tenant signage of the upper front part of exterior wall of building.

  • If other - please explain what needs attention.

  • Management Signage - condition of any Management Signage on property.

  • Leasing Signage - generally in vacant suite windows or near the street.

  • If other - please explain what needs attention.

  • Main Directory - generally is a sign indicating what business's are located where on property.

  • If other - please explain what needs attention.

  • Other - anything having to do with any of the Signage or any of its components on property.

Vacant Spaces

Vacant Spaces - units / suites that currently do not have tenants.

  • If required

  • To take pictures - please hit the media button, the plus sign, and than the camera option. After you take your picture select the use button to enter the phot.

  • Suite Number or Address Posted in or on Vacant Suites. If not what suite numbers.

  • Window Conditions - in vacant suites.

  • If other - please explain what needs attention.

  • Clear of Debris - are the vacant s clear of debris. If not what suite numbers have to be cleared of debris.

  • Doors / Locks - are there any issues with the Doors /Locks on property. If so what suite numbers so this issue can be resolved.

  • Leasing Signs Posted - if not what suite numbers.

  • Electricity Off / On - if on what suite numbers.

  • Water on - if on what suite numbers.

  • Other - anything having to do with the Vacant Suites and or any of their components not listed above.

Other

Other

  • If required

  • To take pictures - please hit the media button, the plus sign, and the camera option. After you take your picture select the use button to enter the photo.

  • Unauthorized Contractors on Site.

  • Unauthorized Cars / Trucks on Property - if so - where on property and vehicle description.

Incidents

If there are any Emergencies or anything that needs to be reported to the Property Manager immediately, please fill out a separate Incident Report and Email to your Managers. Thank You!

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.