ATG QP.08 Biannual Safety Management Plan Audit 2018

• The purpose of the Safety Management Plan Audit is to ensure a safe working environment the KPI is twice a year.

• Depot:

• Location:
  Address

• Operations Manager:

• Auditor:

Management Commitment

1.1 There is a documented Work Health and Safety (WH&S), Fatigue Management and Alcohol and Other Drugs (AOD) policies that is reviewed on a regular basis.

• Are all three Policies on display?

  Yes

  No

  N/A

• Are the displayed Policies current?

  Yes

  No

  N/A

1.2 The WH&S policy is available to workers, suppliers, contractors, customers and visitors to the workplace.

• Is the WH&S Policy displayed within the depot so they are visible to workers, suppliers, contractors, customers and visitors?

  Yes

  No

  N/A

1.3 The organisation identifies and monitors WH&S legislation, codes of practice, guidance materials, agreements and guidelines relevant to its operations.

• Are current revisions of Safe Work Procedures (SWP), Manuals etc. being used?

  Yes

  No

  N/A

• Are improvements, actions and Non-comformances from previous Audits documented in the Depot Bible?

  Yes

  No

  N/A

1.4 There is a process that makes all parties aware of and accountable for their WH&S responsibilities.

• As part of the induction have all employees been provided with their job descriptions?

  Yes

  No

  N/A

• Is there documented evidence that all staff have been inducted in Safe Work Procedures (SWP)?

  Yes

  No

  N/A

• Are Safety Bulletins communicated to all staff?

  Yes

  No

  N/A

• Is there documented evidence of Workplace Safety Inspections?

  Yes

  No

  N/A

• When was the last Workplace Safety Inspection conducted?

  Date

1.5 The organisation co-ordinates safety management activities.

• Are Emergency Evacuation Procedure (EEP) drills performed?

  Yes

  No

  N/A

• Is there any documented evidence of the last EEP drill being conducted?

  Yes

  No

  N/A

• When was the last EEP drill?

  Date

1.6 Financial and physical resources are provided for all aspects of safety management.

• Have requests for resources been adequately considered?

  Yes

  No

  N/A

• Is the WH&S Representatives trained?

  Yes

  No

  N/A

• Do you have adequate WH&S equipment and Personal Protective Equipment (PPE) available for safety?

  Yes

  No

  N/A

1.7 All workers have sufficient time to complete WH&S related tasks.

• Are driver's conducting pre-starts as required on all buses?

  Yes

  No

  N/A

• Is there evidence that staff attend toolbox meetings as required?

  Yes

  No

  N/A

• Is First Aid training provided to Drivers and Aides at this depot?

  Yes

  No

  N/A

• Are Safety Representatives allocated time for WH&S matters?

  Yes

  No

  N/A

1.8 Recommendations to improve WH&S management are acted upon.

• Are Non Conformance Reports (NCR) registered in the Depot Bible, reviewed and actioned?

  Yes

  No

  N/A

• Have all NCR's been closed off?

  Yes

  No

  N/A

• List total number of NCR's that are outstanding

2. Planning

2.1 The organisations approach to Safety and Health Management is planned and reviewed.

• This audit is planned and completed?

  Yes

  No

  N/A

2.2 Specific WH&S objectives and measurable targets have been established for relevant functions and levels within the organisation.

• Is the Depot Bible being completed weekly?

  Yes

  No

  N/A

• Does the Senior Operations Manager provide feedback to the Operations Manager regarding KPI and Depot performance?

  Yes

  No

  N/A

2.3 Arrangements are in place for people with special needs.

• Is there facilities for people with special needs/disabilities i.e. disable car parking, railing in toilets, signage in words and diagrams?

  Yes

  No

  N/A

2.4 Arrangements for visitors to the workplace are in place.

• Is there a visitors register in place?

  Yes

  No

  N/A

• Are visitors inducted to the Depot?

  Yes

  No

  N/A

• Are visitors escorted through the Depot whilst visiting?

  Yes

  No

  N/A

2.5 Policies and procedures of engaging and managing contractors are in place.

• Contractors are required to provide information to ensure they operate a legitimate business as per Policy for Employing Contractors (refer to Polices on the ATG Intranet)?

  Yes

  No

  N/A

2.6 Potential emergency situations have been identified and relevant emergency procedures are in place.

• Is there an EEP in place i.e. visitors book, site plan, warning systems, exit signs, fire extinguishers, first aid and muster points?

  Yes

  No

  N/A

• Is there an up-to-date Site Plan on display within different work places (e.g. office, workshop, staff room)

  Yes

  No

  N/A

• Are staff aware of what to do if there is an emergency?

  Yes

  No

  N/A

• Do staff know who is in charge in the event of a Emergency?

  Yes

  No

  N/A

• Are emergency phone numbers on display, up-to-date and easily accessible to all staff?

  Yes

  No

  N/A

• Are muster points clearly signed?

  Yes

  No

  N/A

• Has the Depot got a nominated emergency evacuation warden?

  Yes

  No

  N/A

2.7 The Organisation procedures, SWP and work practices reflect current WH&S legislations, standards, codes of practice, guidance notes, agreements and guidelines that impact upon their activities.

• How do employees access the latest information?

2.8 All workers have been advised and have access to current legislation, standards, codes of practice, guidance notes, agreements and guidelines that impact upon their activities.

• Do all employees have access to the internet library ?

  Yes

  No

  N/A

• Does the Depot have a Safety Notice Board which regularly updated?

  Yes

  No

  N/A

• Is safety an agenda item on all Toolbox minutes?

  Yes

  No

  N/A

2.9 The Organisation and individuals satisfy legal requirements to undertake specific activities, perform work or operate equipment.

• Are personnel files complete with current copies of all relevant licenses for driver, mechanics and others?

  Yes

  No

  N/A

• Are driver licence expiry dates recorded in Coach Manager?

  Yes

  No

  N/A

• Is there documented evidence that licence expiries are monitored and audit, including Working with Children Check, First Aid?

  Yes

  No

  N/A

3. Consultation and reporting

3.1 There are agreed procedures for involvement and consultation with workers on safety and health matters

• Do toolbox meetings demonstrate consultation and involvement from staff?

  Yes

  No

  N/A

3.2 Consultative agreements are communicated to workers and are well understood.

• Are toolbox meeting minutes pinned to a Notice Board?

  Yes

  No

  N/A

• Are toolbox meetings saved on the share drive?

  Yes

  No

  N/A

• Are staff provided with adequate notice of meeting agendas?

  Yes

  No

  N/A

• Is there evidence evidence of 12 toolbox meeting per year?

  Yes

  No

  N/A

3.3 Workers or their representatives are involved in planning processes for the management of WH&S at the workplace.

• Has the Depot nominated a trained Safety Representative?

  Yes

  No

  N/A

• Is the Safety Representative contact details on the Notice Board?

  Yes

  No

  N/A

• Is there evidence that the Safety Representative regularly communicates with the Operations Manager regarding safety issues?

  Yes

  No

  N/A

• Is there a staff suggestion box at the Depot?

  Yes

  No

  N/A

• How are staff suggestions action by management?

3.4 Workers or their Representatives are consulted regarding proposed changes to the work environment, processes or procedures and purchasing decisions that could affect their WH&S.

• There is evidence that Managers, drivers, mechanics have been consulted in regards to any change in procedures, if any e.g. Corrective Actions Requests (CAR) actions, draft documentation

  Yes

  No

  N/A

• Are changes to any procedure or process affecting WH&S communicated via Toolbox meetings?

  Yes

  No

  N/A

• Does the Depot have a Safety Data Sheet (SDS) folder?

  Yes

  No

  N/A

• Are all SDS's current?

  Yes

  No

  N/A

3.5 Workers or their representatives are consulted regarding management of hazards in the workplace.

• Are hazard reports investigated and closed out appropriately?

  Yes

  No

  N/A

• When a hazard is reported, investigated and resolved leading to a change in procedure. Is this communicated to all staff and Safety Representatives?

  Yes

  No

  N/A

• Does the Manager maintain a Hazard Register?

  Yes

  No

  N/A

• Are hazards adequately investigated and closed out in a timely manner?

  Yes

  No

  N/A

3.6 There are arrangements in place for the acquisition, provision and exchange of WH&S information with external parties, including costumers, suppliers, contractors and relevant authorities.

• Has the Depot rolled out all changes as a result of an ATG audit and communicated actions/outcomes to Client/others?

  Yes

  No

  N/A

• Client/Supplier information at toolboxes or on Notice Boards?

  Yes

  No

  N/A

• Does the Depot have evidence of safety issues actions from meetings with clients, suppliers etc.?

  Yes

  No

  N/A

3.7 Consultative and reporting arrangements are regularly evaluated and modified where required.

• Are KPI, safety and Survey Monkey reports reviewed by the Manager?

  Yes

  No

  N/A

• There is evidence that Safe Work Procedures (SWP) are reviewed, are these communicated to all staff through toolbox meetings or individually?

  Yes

  No

  N/A

• Is there evidence that Senior Management review KPI’s and assist in improving the performance and safety standards of the Depot

  Yes

  No

  N/A

4. Hazard Management

4.1 Requirements for reducing risks and understood by workers and management.

• Are staff aware of the Hazard Management Policy and its basic intent?

  Yes

  No

  N/A

4.2 Work environments are regularly inspected and hazards are identified.

• Are regular Safety Walks Inspection preformed?

  Yes

  No

  N/A

• Is there evidence of improvements, actions and feedback as a result of Safety Walks?

  Yes

  No

  N/A

• How many actions as a result of the last Safety Walk are outstanding?

  Yes

  No

  N/A

• When was the last Safety Walk Inspection and risk assessment conducted?

  Date

4.3 Work activities are analysed and hazards identified.

• Is staff encouraged to report all hazards?

  Yes

  No

  N/A

• Is there evidence that Hazard are reported at this Depot?

  Yes

  No

  N/A

• When was the last Hazard report recorded in the Depot Bible?

  Date

4.4 Risk assessments are undertaken on identified hazards.

• Is there evidence of investigations into hazards e.g. forms completed with purpose?

  Yes

  No

  N/A

• Is the manager aware of the ATG Hazard Management Procedure as located in the ATG Employee Manual?

  Yes

  No

  N/A

• Are immediate actions taken to reduce the consequence/likelihood of injury/incident on reported hazards?

  Yes

  No

  N/A

4.5 Hazards are prioritised and controlled using the hierarchy of controls and having regard to the identified level of risk.

• Managers and other responsible for hazard management understand the application of the Hierarchy of Control and can identify the diagram in the ATG Employee Manual?

  Yes

  No

  N/A

• Is there evidence that hazards are controlled using the hierarchy of control process?

  Yes

  No

  N/A

• Are hazards appropriately actioned with actions, responsibilities and closed off dates assigned?

  Yes

  No

  N/A

4.6 The effectiveness of the hazard identification, risk assessment and risk control is periodically reviewed and documented.

• Have all hazard reports been logged on the Depot Bible Register?

  Yes

  No

  N/A

• From the current register of Hazards located on the Intranet, is the manager aware of, and applying the appropriate controls?

  Yes

  No

  N/A

4.7 Incidents, injuries and diseases are reported and investigated.

• Is the Manager aware of the ATG Incident Management Procedure as located in the ATG Employee Manual?

  Yes

  No

  N/A

• Is there evidence that the Manager conducts a thoughtful investigation into incidents?

  Yes

  No

  N/A

• Are the outcomes of the incident investigation communicated to the appropriate staff, clients and other stake holders in a timely manner?

  Yes

  No

  N/A

• Are all staff aware of the nominated first aid officer at the Depot?

  Yes

  No

  N/A

• Have all incident reports been lodged on the Depot Bible?

  Yes

  No

  N/A

• Is there evidence that Senior Management reviewed incident reports and investigation outcomes with the Manager?

  Yes

  No

  N/A

5. Training and Supervision

5.1 Induction program is in place for workers and contractors.

• Are contractor inductions completed and details on record?

  Yes

  No

  N/A

• Are staff HR files current and up to date?

  Yes

  No

  N/A

• Are induction forms completed and signed by employee and company representative?

  Yes

  No

  N/A

5.2 All management and supervisory personnel have received training in WH&S management principles and practices appropriate to their roles and responsibilities.

• Are you aware of the basic content of QP.04 and follow the procedures or/and refer to required documentation?

  Yes

  No

  N/A

• Are induction documents and forms completed in individual HR files, including a copy of JD and job offer?

  Yes

  No

  N/A

• Do induction documents include WH&S policies have been covered?

  Yes

  No

  N/A

• Are training certificates recorded in HR files?

  Yes

  No

  N/A

5.3 The Organisation has identified the training needs for all workers.

• Are driving assessments carried out prior to job offer?

  Yes

  No

  N/A

• Have all staff except Bus Aides completed a Fatigue Management online assessment?

  Yes

  No

  N/A

• Are qualifications are recorded and tracked via Coach Manager?

  Yes

  No

  N/A

5.4 Tasks are allocated according to capability, level or training and supervision of workers.

• Is Coach Manager used to to record training?

  Yes

  No

  N/A

• Are all staff appropriately trained relevant to their job task?

  Yes

  No

  N/A

5.5 Training is delivered by people with appropriate skills and experience.

• Are inductions and on the job training conducted by a experienced person?

5.6 Training program is evaluated and reviewed.

• Is there a training program/schedule for the Manager at the Depot?

  Yes

  No

  N/A

• Is the induction quiz completed?

  Yes

  No

  N/A

5.7 Supervision is undertaken by people with appropriate safety and health knowledge, skills and experience.

• There is evidence that Supervisors and Managers make observation of staff during their day to day duties?

  Yes

  No

  N/A

• List tasks observed in the last week?

• Is evidence that Managers and supervisors provide appropriate feedback to employees regarding their performance and diligence?

  Yes

  No

  N/A

• Are personnel files up to date with training/qualifications certificates?

  Yes

  No

  N/A

• Are observations recorded by Supervisors or Managers?

  Yes

  No

  N/A

• Start

  Date

• Finish

  Date