1.0 - Previous inspection

  • 1.1 - Has the last inspection been reviewed?

  • Refer to previous inspection report before continuing

  • 1.2 - Have all outstanding actions from previous inspection been addressed?

  • List outstanding actions

  • Section Comments

2.0 - Resource Areas

  • Tap 'Add Resource Area' for each aligned room or studio and complete the associated fields

  • Resource Area
  • Enter room number and resource/room name (e.g. A101 Seminar Room)

2.1 - Risk Assessment

  • If hazards are listed on the Risk Register, is a risk assessment for this room available?

  • Assessment must be undertaken within 7 days.

2.2 - Fire Prevention and Evacuation

  • Have the quarterly fire safety audits been uploaded?

  • Please provide details of missing information.

2.3 - General Condition

  • Is overall condition of room good?
    Consider floor condition, door and window operation and other general features.

  • Enter detail of issues and discuss with the Faculty Technical Manager

  • Is level of lighting adequate and appropriate in relation to the room function?

  • Enter detail of remedial works necessary to rectify issues, and discuss the needs with the Faculty Technical Manager.

  • Is the level of ventilation and/or air cooling sufficient?

  • Enter detail of issues, and discuss requirements with the Faculty Technical Manager.

  • Is adequate and appropriate waste disposal provision in place (including the disposal of hazardous substances)?

  • Enter detail of requirements and report to the Faculty Technical Manager

Up to here!!!

2.4 - General Resources

  • Are Display Screen Equipment (DSE) resources in use?

  • Has a DSE assessment been undertaken, and details shared with computer operators?

  • Assessment must be undertaken within 7 days, and findings shared with all operators

  • Is a DSE poster displayed in the room?

  • Obtain a poster as soon as possible and ensure it is displayed

  • Are ladders or working platforms present or used?

  • Select types of resources in use.

  • Have Risk Assessments and Safe Systems of Work been produced for work at height operations?

  • Ensure details are reviewed in the relevant Risk Assessment and Safe Systems of Work sections of this audit.

  • Produce Risk Assessments and Safe Systems of Work prior to undertaking any further work at height.

  • Enter details of ladders and/or platforms in use.

  • Ladder/Platform
  • Enter description and identification number for each resource.

  • Resource
  • Resource Type

  • Identification Number

  • Are inspection tags in use for this resource?

  • Implement the use of tags prior to further use of this resource.

  • Is an inspection record kept for this resource on the school server?

  • Add resource to the relevant document on the server, and keep records of inspection as appropriate.

  • Section Comments

Hazardous Substances (COSHH)

  • Are hazardous substances in use?

  • Proceed to next section

  • Has a COSHH Register been completed, saved to the relevant server folder, and made available as necessary?

  • Identify all hazardous substances in use, and record details on the COSHH Register.

  • Have COSHH assessments been completed for all hazardous substances?

  • List substances in need of assessing. Assessments should be undertaken for these substances prior to further use, saved to the relevant server folder, and findings shared as necessary.

  • Are Material Safety Data Sheets available for all chemicals?

  • List substances missing MSDS, obtain sheets as necessary, and save copies to the server. Copies of sheets for all substances should also be easily accessible to anyone who may need to refer to them.

  • Ensure copies of all MSDS are easily accessible to anyone who may need access, and copies saved to the server.

  • Section Comments

Safe Systems of Work

  • Identify required Safe Systems of Work, as concluded by Risk Assessments, and tap 'Add Activity/Task' to complete the associated fields

  • Activity / Task

  • Activity/Task
  • Enter brief description of activity or task

  • Have both a Risk Assessment and a Safe System of Work (SSoW) for this activity/task been produced/reviewed in the last 12 months and saved to the appropriate server folder?

  • Assessment and/or SSoW must be undertaken within 7 days and saved to the appropriate server folder

  • Have all identified actions and control measures been implemented, as necessary?

  • Effective control measures are fundamental to effective risk assessing.
    Measures should be implemented as appropriate within 5 days.

    Sharing significant findings with those who could be affected by the hazard is fundamental to risk assessing.
    Details should be shared as necessary within 5 days.

  • Have all hazards and associated controls been shared as necessary?

  • Sharing significant findings with those who could be affected by the hazard is fundamental to risk assessing.
    Details should be shared as necessary within 5 days.

  • Section Comments

2.0 - Staff Display Screen Equipment Assessments and H&S Training

  • Tap 'Add Staff Member' and enter details as required

  • Staff Member
  • Name

  • Has a Display Screen Equipment assessment been completed for this staff member within the last 12 months?

  • Assessment must be undertaken as son as possible, a copy provided to the staff member, and another saved to the server

  • Select H&S training requirements, and add any others not listed

  • Training Requirements

  • Is all identified training up-to-date, and the training database complete?

  • Enter details, and discuss with the Faculty Technical Manager

  • Comments

Fire Safety - General

  • Is fire alarm system functioning correctly?

  • Enter detail of issues, immediately log a high priority action on TopDesk, and discuss with the Faculty Technical Manager

  • Are evacuation procedures and location of assembly point included in student induction, and reiterated in each new academic year?

  • Knowledge and reminders of procedures are paramount to effective evacuation in the event of an emergency.
    Staff and students should immediately be reminded of relevant information, and processes adopted to refresh all year groups at the beginning of each academic year

  • Section Comments

15.0 - First Aid Facilities

  • Is first aid provision adequate and sufficient, including appropriate numbers of trained staff?

  • Outline issues below and discuss needs with the Faculty Technical Manager

  • Are first aid facilities adequately maintained?

  • Outline issues below. A first aid trained, named person should be nominated to regularly maintain first aid provision.

  • Enter name of nominated person, and advise them accordingly

  • Enter name of person who maintains provision

  • Section Comments

Common / Circulation Spaces

  • 7.1 - Floor surfaces in good condition?

  • 7.2 - Entrances and corridors tidy and clear of unnecessary clutter?

  • 7.3 - Stairways kept clear?

  • 7.4 - Are stairway railings in good condition?

  • 7.5 - Are liquid spills removed quickly?

  • 7.6 - Furniture in sound condition?

  • 7.7 - Loading area clean and tidy?

8.0 - Maintenance and Repair Resources

  • 8.1 - If there is a maintenance area, is it uncluttered and clear of rubbish?

  • 8.2 - Is tool storage adequate and appropriate?

  • 8.3 - No damaged hand tools in use?

  • 8.4 - No damaged power tools in use?

  • 8.5 - Work height correct for the type of work and the employee?

  • 8.6 - No sharp edges?

10.0 - Storage Design and Use

  • 10.1 - Equipment and materials stored in racks and tubs wherever possible?

  • 10.2 - Storage designed to minimise lifting problems?

  • 10.3 - Floors around racking clear of rubbish and clutter?

  • 10..4 - Good general condition of racking and shelving?

11.0 - Machines

  • 11.1 - Are they kept clean?

  • 11.2 - Are the floors around the machines kept clean?

  • 11.3 - Guards present and in good condition?

  • 11.4 - Starting and stopping devices within easy reach of operator?

  • 11.5 - Waste/off cuts removed and stored safely?

  • 11.6 - Drip pans on floor to prevent spillage?

  • 11.7 - Adequate work space?

  • 11.8 - Is lighting adequate?

  • 11.9 - Noise levels controlled?

  • 11.10 - No bending or stooping required?

  • 11.12 - Operators trained/inducted into the operation of the machines?

  • 11.13 - Is the training recorded?

  • 11.14 - Do operators comply with the training?

  • 11.15 - Are lockout procedures implemented and followed?

  • 11.16 - Are gas bottles secured?

12.0 - Electrical Safety

  • 12.1 - Safety switches installed?

  • 12.2 - Safety switches tested every 6 months and tests recorded?

  • 12.3 - No double adapters in use?

  • 12.4 - Portable equipment tested and labelled?

  • Electronic records kept up to date?

  • Visual inspection of portable electrical equipment undertaken at suitable intervals?

  • 12.5 - No broken plugs, sockets or switches?

  • 12.6 - No power leads across walkways?

  • 12.7 - No frayed or damaged leads?

  • 12.8 - No strained leads?

  • 12.9 - Portable power tools in good condition?

  • 12.10 - Where required are emergency shut-down procedures in place?

16.0 - Office Hazards

  • 16.1 - Condition of filing cabinets?

  • 16.2 - Condition of chairs? (Five star bases.)

  • 16.3 - Correct type chair castors for flooring type?

  • 16.4 - Desks in good condition? (No damage.)

  • 16.5 - Screen Based Equipment positioned to reduce glare from windows etc?

  • 16.6 - Photocopiers positioned to avoid fumes?

  • 16.7 - Air conditioning systems regularly maintained?

  • 16.8 - Stable non-slip floor coverings in good condition?

  • 16.9 - Adequate and appropriate shelving and storage in use?

  • 16.10 - Are Display Screen Equipment assessments undertaken, and significant findings shared?

17.0 - Additional Notes

  • 17.1 - General comments regarding this inspection.

  • 17.2 - General level of safety.

Sign Off

  • Subject area/course representative

  • Inspector's signature

  • Approximate Date for Follow Up Inspection

  • Next full inspection due before...

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