Audit Checklist - Sales & Estimating

• Conducted on

  Date

• Prepared by

• Location
  Address

Tick here to show procedure(s)/standard(s) have been read

• IMS-QMS-LL-CC-002 [Contract Review]

  Yes

  No

• Explain why the procedure has not been read for this audit?

• IMS-QMS-LL-CC-003 [Contract Estimation]

  Yes

  No

• Explain why the procedure has not been read for this audit?

• ISO9001:2015 - 8.2 Requirements for products and services. 8.2.1 Customer communication. 8.2.2 Determining the requirements for products and services. 8.2.3 Review of the requirements for products and services. 8.2.4 Changes to requirements for products and services.

  Yes

  No

• Explain why the procedure has not been read for this audit?

VERIFY procedure compliance with requirements within ISO 9001 standard

• Do the procedures sufficiently detail the controls to be applied to customer communication for requirements for products and services.

  Good

  Fair

  Poor

  N/A

• Do the procedures sufficiently detail the requirements for determining the requirements for products and services

  Good

  Fair

  Poor

  N/A

• Do the procedures sufficiently detail the criteria for the review of the requirements for products and services

  Good

  Fair

  Poor

  N/A

• Do the procedures sufficiently define the process for changes to requirements for products and services

  Good

  Fair

  Poor

  N/A

CHECK that enquiries are allocated to a suitable employee for processing and quoting

• Last 5 enquiries (check allocation on IGRIS)

  Compliant

  Non-Compliant

  N/A

CHECK digital folders are created for each quoted enquiry and any attached specifications are saved within

• Last 5 quotes (check for spec/attachment's to emails are saved)

  Compliant

  Non-Compliant

  N/A

CHECK that the requirement for PED/PESR certification has been checked with the customer

• last 5 quotes

  Compliant

  Non-Compliant

  N/A

CHECK quotations contain price, delivery time, packing and carriage terms and notes relating to discrepancies from enquiry

• Last 5 quotes

  Compliant

  Non-Compliant

  N/A

CHECK customer has been sent a suitable SPEC sheet detailing the offered specification

• Last 5 quotes

  Compliant

  Non-Compliant

  N/A

CHECK enquiry status in IGRIS is up-to-date and that lost enquiries are flagged as such

• 10 Random quotes from past 6 months

  Compliant

  Non-Compliant

  N/A

CHECK that the contract / purchase order quantities and prices coincide with those specified within the tender documents

• Last 5 orders / jobs

  Compliant

  Non-Compliant

  N/A

CHECK that the contract was been reviewed no later than 2 weeks after reciept of PO

• Last 5 orders / jobs

  Compliant

  Non-Compliant

  N/A

CHECK that the contract / purchase order that drawings, procedures and specifications referenced, including revision status, are as those specified within the tender documents;

• Last 5 orders / jobs

  Yes

  No

CHECK that the contract / purchase order that payment terms are as agreed and correct.

• Last 5 orders / jobs

  Yes

  No
Interview 2 estimators (include one from each facility)

• Name, title and facility/location of interviewee

• ASK staff how enquiries are allocated to suitable personnel

  Good

  Fair

  Poor

  N/A

• ASK staff how they determine mandatory requirements such as the need for PED/PESR compliance

  Good

  Fair

  Poor

  N/A

• ASK staff what information they need in order to determine an appropriate Conformity Module for PED/PESR vessels and to determine if An Approved/Notified Body needs to be involved

  Good

  Fair

  Poor

  N/A

• ASK staff if they are aware of the certification restrictions for SEP vessels (no CE/UKCA mark permitted)

  Good

  Fair

  Poor

  N/A

• Auditee Signature

  Sign

Final acceptance

• Auditor signature

  Sign