Quality Management System Internal Audit

Factory Name

• undefined

• Date (MM/DD/YY)

  Date

• Lead Auditor

• Opening / Closing meeting participation List

• Audit Comments

• Signature

  Sign

Section photos

• Factory Nameboard / Front View

  Media

• Material Warehouse

  Media

• Fabric Inspection

  Media

• Cutting Section

  Media

• Sewing Section

  Media

• Quality Inspection

  Media

• Packing Section

  Media

1. Leadership Accountability, Control and Product Safety Culture

• 01.01 Is there a documented policy ensuring consistent production of safe, legal products meeting customer obligations, signed by the person accountable for the site?

  Yes

  No

  N/A

• 01.02 Is there effective communication and understanding among all site employees regarding the safety and compliance culture?

  Yes

  No

  N/A

• 01.03 Is there a documented organizational structure with clear management responsibilities and authority? Are backups documented for those responsible for legal, safety, and quality issues?

  Yes

  No

  N/A

• 01.04 Does site management regularly review activities that could impact product safety, legality, and quality supplied to Tesco?

  Yes

  No

  N/A

• 01.05 Are there adequate human and financial resources to produce safe, legal products meeting Tesco's standards and relevant audit requirements?

  Yes

  No

  N/A

• 01.06 Does the site plan, review, and balance its performance in peak production, safety, and resource organization?

  Yes

  No

  N/A

• 01.07 Does the management team measure key performance indicators and take actions to improve performance in areas like shipment, quality, complaints, etc.?

  Yes

  No

  N/A

• 01.08 Is there an effective 'two-way' communication policy between site management and staff, encouraging feedback and understanding of requirements?

  Yes

  No

  N/A

• 01.09 Are effective systems in place to notify Tesco promptly of issues affecting product safety, legality, quality, or reputation?

  Yes

  No

  N/A

• 01.10 Is the most senior operational manager available during the audit's opening and closing meetings, with other relevant representatives available as needed?

  Yes

  No

  N/A

2. Quality Management System and site audits

• 02.01 Is there a maintained and reviewed Quality Management System (QMS) annually, with a designated site employee responsible for its management?

  Yes

  No

  N/A

• 02.02. Does the QMS encompass procedures aligned with product safety, legality, and quality requirements as per Tesco's standards and relevant modules?

  Yes

  No

  N/A

• 02.03 Are all documents related to legality, quality, and product safety appropriately controlled, authorized, and maintained in correct versions for a minimum of 10 years?

  Yes

  No

  N/A

• 02.04 Does the QMS contain records determined necessary to ensure the effectiveness planning, operation, and control of its processes

  Yes

  No

  N/A

• 02.05 Are documentation and records available and compliant for Tesco audits, meeting safety, legality, and quality standards?

  Yes

  No

  N/A

• 02.06 Does site management conduct regular reviews of activities affecting safety, legality, and quality of products supplied to Tesco or its reputation?

  Yes

  No

  N/A

• 02.07 Are internal audits conducted at a frequency determined by risk assessment, covering all site activities and scheduled evenly throughout operational periods, including night shifts and weekends?02.0

  Yes

  No

  N/A

• 02.08 Are auditors competent and knowledgeable about site processes, and do they assess compliance with Tesco standards during internal audits?

  Yes

  No

  N/A

• 02.09 Are effective systems in place to implement corrective actions identified in management reviews, incidents, complaints, or audits within appropriate timescales?

  Yes

  No

  N/A

• 02.10 Are records of audits comprehensive, including details of compliance, non-conformances, and recommendations, and are findings communicated to responsible parties for action?

  Yes

  No

  N/A

• Yes

  No

  N/A

3. Responsible Sourcing

• 03.01 Does the site have procedures in place to comply with Responsible Sourcing requirements as outlined in the Responsible Sourcing Manual for Clothing and General Merchandise Suppliers, including adherence to ETI Base Code, local laws, and specific site requirements?

  Yes

  No

  N/A

• 03.02 Is there a procedure to ensure the site stays updated with local laws and regulations regarding minimum wages, insurances, health, and safety standards?

  Yes

  No

  N/A

• 03.03 Does the site have an independent whistle-blowing facility or utilize Protector Line for confidential employee reporting, with required posters displayed in employee areas to comply with Tesco Supplier Requirements?

  Yes

  No

  N/A

4. Environment, water and waste management

• 04.01 Does the site have a policy detailing responsibility for meeting local environmental requirements, minimizing impact, and measuring environmental performance?

  Yes

  No

  N/A

• 04.02 Is there a system in place to identify and manage environmental risks, regularly review control measures' effectiveness, and ensure site activities don't negatively affect the local environment?

  Yes

  No

  N/A

• 04.05 Does the site identify and monitor critical parameters for water treatment to ensure effectiveness as per local regulations

  Yes

  No

  N/A

• 04.06 Is there a system to effectively segregate recyclable materials where collected?

  Yes

  No

  N/A

• 04.07 Are water storage facilities appropriately sized, constructed, and designed to prevent light exposure and pest entry, with controls in place to prevent Legionella?

  Yes

  No

  N/A

• 04.08 Does management of wastewater and effluent comply with local legal requirements and avoid risks to products, employee health, and visitors? Are sewer drains inaccessible within product areas?

  Yes

  No

  N/A

5. External areas & site security

• 05.01 Are external building areas maintained to prevent pest harborage, water pooling, and to facilitate effective cleaning?

  Yes

  No

  N/A

• 05.02 Are external units and connecting pipes for bulk tanks or silos kept secure, clean, elevated off the floor, and capped when not in use?

  Yes

  No

  N/A

• 05.03 Is the use of photographic/recording equipment controlled on-site, with visitors required to declare and have authorization for its use?

  Yes

  No

  N/A

• 05.04 Has the site assessed and implemented appropriate controls against intentional contamination or tampering of raw materials, products, packaging, and equipment?

  Yes

  No

  N/A

• 05.05 Are access restrictions enforced for authorized personnel only into production, packing, storage areas, and external units?

  Yes

  No

  N/A

• 05.06 Are visitors and contractors supervised and obliged to follow the site's safety and hygiene rules while on-site?

  Yes

  No

  N/A

• 05.07 Does the site only permit guard dogs or pest control animals, kept appropriately and under strict control, with guard dogs supervised by security guards?

  Yes

  No

  N/A

6. Design and construction of premises

• 06.01 Are the physical structures, layout, and boundaries of buildings suitable for product safety, compliant with local regulations, and appropriately approved or registered?

  Yes

  No

  N/A

• 06.02 Are building elements like walls, floors, ceilings, drains, and doors designed and maintained to prevent risks to products?

  Yes

  No

  N/A

• 06.03 Is there a drain plan ensuring accessibility, pest-proofing, and safe drain flow in open product areas?

  Yes

  No

  N/A

• 06.04 Are walkways and steps over packing lines designed to prevent product contamination?

  Yes

  No

  N/A

• 06.05 Are all production, packing, and storage area doors intact, pest-proofed, and appropriately controlled for access and ventilation?

  Yes

  No

  N/A

• 06.06 Does the lighting across all areas ensure safe working conditions and good visibility, especially above product inspection areas?

  Yes

  No

  N/A

• 06.07 Are heating, ventilation, and extraction systems effective in preventing condensation and dust accumulation, especially in areas with hazardous gases?

  Yes

  No

  N/A

• 06.08 Are environmental conditions adequately controlled, monitored, and managed for raw materials, work-in-progress, and products as determined by risk assessment?

  Yes

  No

  N/A

• 06.09 Are all services and equipment within the site designed, intact, and suitable for their respective purposes, allowing easy and effective cleaning?

  Yes

  No

  N/A

• 06.10 Is there a documented plan and annual review for water circuits, identification of potable and non-potable water lines, and absence of 'dead ends' on potable lines?

  Yes

  No

  N/A

• 06.11 Are storage areas maintained in a clean and hygienic condition, preventing direct contact of materials with floors or walls to allow inspection and prevent pest harborage?

  Yes

  No

  N/A

• 06.12 Are external waste containers covered and managed to ensure a pest-free environment when used?

  Yes

  No

  N/A

• 06.13 Are all chemicals used on-site accompanied by Material Safety Data Sheets (MSDS), with risk assessments conducted for employee safety and risk reduction plans in place where necessary?

  Yes

  No

  N/A

• 06.14 Is there a documented contingency plan in place to address electrical supply failures?

  Yes

  No

  N/A

7. Design and construction of equipment

• 07.01 Is all equipment properly specified, commissioned, and checked for suitability and product safety according to local legislation? Are they designed for effective cleaning, maintenance, and serviceability while being maintained to prevent foreign object risks?

  Yes

  No

  N/A

• 07.02 In open product areas, is equipment constructed from durable materials that don't pose risks to products, and are parts susceptible to wear regularly inspected and of a contrasting color for easy wear and damage detection?

  Yes

  No

  N/A

• 07.03 Are effective segregation controls or production/packing schedules established when separate equipment isn't feasible, with contingency procedures in place for breakdowns to prevent cross-contamination?

  Yes

  No

  N/A

• 07.04 Are unused equipment stored safely to prevent risks to the product?

  Yes

  No

  N/A

• 07.05 Is mobile equipment clean, maintained, and stored appropriately when not in use, with battery charging points located away from open product areas and mobile equipment posing no risk to products?

  Yes

  No

  N/A

• 07.06 Are environmental control equipment suitable for maintaining correct conditions without posing risks to products?

  Yes

  No

  N/A

• 07.07 Are guards in place and used on equipment where there's a risk to personnel, including eye guards, finger guards, grinder wheels, pulleys, etc., as needed for safety?

  Yes

  No

  N/A

8. Operational hygiene and cleaning programme

• 08.01 Are employees effectively maintaining clean and tidy working areas as part of their responsibilities and understanding of cleanliness standards?

  Yes

  No

  N/A

• 08.02 Is equipment thoroughly inspected for difficult-to-clean parts as part of the risk assessment, followed by ongoing verification of control effectiveness and periodic validation reviews?

  Yes

  No

  N/A

• 08.03 Is there a competent person overseeing cleaning operations, ensuring adherence to standards, proper resource allocation, and regular check

  Yes

  No

  N/A

• 08.04 Do cleaning schedules align with risk assessments, integrate into production planning, and follow documented, validated procedures?

  Yes

  No

  N/A

• 08.05 Are checklists used to verify completed cleaning tasks, and are hygiene standards visually checked before and after critical phases?

  Yes

  No

  N/A

• 08.06 Are cleaning equipment storage and conditions adequate to prevent contamination risks?

  Yes

  No

  N/A

• 08.07 Is cleaning equipment properly segregated, distinctive, and stored separately, especially for contact surface cleaning equipment?

  Yes

  No

  N/A

• 08.08 Are cleaning chemicals suitable for the production environment, stored correctly, and preventing re-contamination?

  Yes

  No

  N/A

• 08.09 Are immediate actions followed after accidental contamination events, with documentation and reporting to relevant authorities?

  Yes

  No

  N/A

• 08.10 Are proper procedures in place to prevent carryover or cross-contamination for sites handling allergens or animal derivatives?

  Yes

  No

  N/A

• 08.11 Is there a verification process between cleaning processes for allergens or animal derivatives using appropriate testing methods?

  Yes

  No

  N/A

9. Maintenance

• 09.01 Are maintenance and repairs to building structures and equipment conducted to a standard that eliminates risks to the product?

  Yes

  No

  N/A

• 09.02 Is there a fully implemented planned preventative maintenance (PPM) program covering all equipment that could impact safety, legality, and quality?

  Yes

  No

  N/A

• 09.03 Is there a system in place to record all maintenance work requested and completed as part of the planned preventative maintenance (PPM) program?

  Yes

  No

  N/A

• 09.04 Are repairs or servicing of equipment handled by competent site engineers, approved contractors, or manufacturer-employed personnel?

  Yes

  No

  N/A

• 09.05 Are temporary repairs controlled to ensure they don't compromise product safety, using appropriate materials and establishing a timeline for permanent repairs?

  Yes

  No

  N/A

• 09.06 Does engineering and equipment maintenance work primarily occur away from production/packing areas, with restricted access to areas directly connected to production?

  Yes

  No

  N/A

• 09.07 Are engineering/maintenance workshops and areas maintained with high fabrication standards, hygiene, and housekeeping to prevent contamination risks to products?

  Yes

  No

  N/A

• 09.08 Is there a system in place to control and investigate missing tools or parts in engineering/maintenance areas, avoiding the use of product containers or Tesco trays for general storage?

  Yes

  No

  N/A

• 09.09 Are pre-work risk assessments completed to ensure that engineering activities won't jeopardize product or packaging safety?

  Yes

  No

  N/A

• 09.10 Are production/packing lines cleared before engineering/maintenance work, with necessary cleaning and assessments conducted before resuming production?

  Yes

  No

  N/A

• 09.11 Are lubricants used on product-handling or contact equipment suitable for the product, with information available to demonstrate their grade suitability?

  Yes

  No

  N/A

10. Pest management

• 10.01 Is there a designated and trained employee responsible for overseeing the pest management program, ensuring compliance, and taking necessary actions?

  Yes

  No

  N/A

• 10.02 Does the pest management program incorporate a documented risk assessment considering factors like location, building design, raw materials, history of pest issues, and operational periods?

  Yes

  No

  N/A

• 10.03 Is the pest management program properly documented, agreed upon by the site and/or pest contractor, and inclusive of essential details such as provider information, inspection frequency, site plan, pest control methods, and compliance with local legislation?

  Yes

  No

  N/A

• 10.04 Are activity/action reports completed during each pest management visit, detailing pest observations, trend analysis, recommended actions, chemical usage, hygiene conditions, and review by the accountable employee?

  Yes

  No

  N/A

• 10.05 Are pest monitoring and control points strategically positioned, secured against tampering, and not posing risks to the product during spray or fumigation treatments?

  Yes

  No

  N/A

• 10.06 Are live catch systems inspected daily or more frequently as per country legislation, while break-back traps used in production areas are enclosed, tamper-proof, and checked at least weekly or daily during infestations?

  Yes

  No

  N/A

• 10.07 Are toxic baits used sparingly in open product areas, with strict guidelines on their use in enclosed access panels and a prohibition on loose/granular baits in production or storage areas?

  Yes

  No

  N/A

11. Employee facilities and personal protective equipment

• 11.01 Are employee facilities such as rest areas, toilets, locker rooms, and changing areas maintained in a clean and hygienic condition?

  Yes

  No

  N/A

• 11.02 Are toilets appropriately segregated, clean, and equipped with hand wash sinks and drying facilities? Are there visible hand washing signs?

  Yes

  No

  N/A

• 11.03 Is smoking strictly prohibited in production, storage areas, or adjacent offices? Are designated smoking areas in compliance with local legislation and properly maintained?

  Yes

  No

  N/A

• 11.04 Is there a designated space with clean lockers available for employees to change into and store their workwear without using them for food storage?

  Yes

  No

  N/A

• 11.05 Is the type of workwear and Personal Protective Equipment (PPE) determined by a thorough risk assessment?

  Yes

  No

  N/A

• 11.06 Are workwear and PPE clean, in good condition, and appropriate for the tasks? Are they stored securely, and is access restricted for hazardous activities?

  Yes

  No

  N/A

• 11.07 Are changing procedures in place to minimize the risk of workwear contamination in areas where different products or materials are handled successivel

  Yes

  No

  N/A

• 11.08 Is protective overclothing worn and removed between areas or products if there's a risk of contamination?

  Yes

  No

  N/A

• 11.09 Is footwear suitable, clean, and fitting for the tasks performed by employees?

  Yes

  No

  N/A

• 11.10 Are canteen or food service areas kept clean and separate from production or storage areas?

  Yes

  No

  N/A

• 11.11 Are designated areas provided for personal food consumption and storage to prevent any risk to the product?

  Yes

  No

  N/A

• 11.12 Are there adequate handwashing and sanitizing facilities available and easily accessible to employees?

  Yes

  No

  N/A

• 11.13 Is drinking water provided and safe for consumption? Are designated drinking areas established if the water poses a risk to the product?

  Yes

  No

  N/A

• 11.14 Do all vehicles used for staff transport comply with relevant safety legislation, and do drivers possess the necessary licenses?

  Yes

  No

  N/A

12. Training

• 12.01 Is there a system in place to ensure that personnel involved in activities related to product safety, legality, and quality are competent, trained, and qualified for their roles? Are competence verification methods such as evaluation or testing utilized?

  Yes

  No

  N/A

• 12.02 Do all relevant personnel, including agency staff and contractors, receive appropriate initial training before starting work, and are they adequately supervised?

  Yes

  No

  N/A

• 12.03 Are employees and visitors, including agency staff and contractors, provided with effective training to understand the risks associated with potential contaminants on site? Is specialized training provided for non-production personnel like engineers, cleaning staff, and laboratory staff?

  Yes

  No

  N/A

• 12.04 Are the trainers delivering the training sessions considered competent in their respective fields?

  Yes

  No

  N/A

• 12.05 Is the level of language understanding assessed for all personnel to ensure that training and information are provided in an understandable format, regardless of their nationality, language, or literacy level?

  Yes

  No

  N/A

• 12.06 Are comprehensive records of all training sessions maintained, including details of trainees, training content, providers, and evidence of successful completion? Are there processes in place to review and correct any wrong answers in competency tests?

  Yes

  No

  N/A

• 12.07 Are documented and agreed-upon job descriptions or working instructions available for all personnel responsible for tasks related to product safety, legality, and quality?

  Yes

  No

  N/A

13. Personal health and hygiene

• 13.01 Are there documented health, hygiene, and safety rules in place, and are all personnel, including visitors and contractors, required to read, understand, and accept these rules before entering production/packing and storage areas?

  Yes

  No

  N/A

• 13.02 Is hand washing and/or sanitizing practiced as needed, especially before handling products or product contact equipment, to prevent direct or indirect contamination of the product?

  Yes

  No

  N/A

• 13.03 Is personal jewelry managed to ensure it doesn't pose physical or microbiological risks to the product? Are exceptions made for medical or religious reasons based on risk assessment, and are precautions taken during the metal detection process?

  Yes

  No

  N/A

• 13.04 Are procedures in place to ensure that cuts and grazes on exposed skin are covered adequately, with contrasting plasters to prevent product contamination? How are lost plasters identified and managed to avoid risks to the product?

  Yes

  No

  N/A

• 13.05 Are personal items like keys, watches, personal mobile phones, coins, and medicines prohibited in production/packing or storage areas? Are any necessary personal medicines controlled to prevent product contamination, and are there assessments to address potential health risks associated with personal medicines?

  Yes

  No

  N/A

• 13.06 Are employees assessed for health risks that could affect products before entering production, packing, or storage areas for the first time? How are these assessments conducted and reviewed?

  Yes

  No

  N/A

• 13.07 How are health risks of visitors and contractors assessed before allowing access to production/packing and storage areas? Are written declarations confirming no health risks obtained and assessed by a competent site representative?

  Yes

  No

  N/A

• 13.08 Is there a procedure for employees to report illnesses promptly to their line managers? How are decisions made regarding an employee's continuation of work and access to restricted areas when ill, pending medical fitness confirmation?

  Yes

  No

  N/A

• 13.09 Are there established procedures for employees returning to work after illness, overseen by a competent person? How are illnesses like vomiting or diarrhea managed concerning access to production/packing or storage areas to prevent contamination?

  Yes

  No

  N/A

• 13.10 Are spillage management procedures in place to handle bodily fluid spillages within production and storage areas effectively?

  Yes

  No

  N/A

• 13.11 Are there established protocols for emergency personnel entering production/packing areas during emergencies (e.g., medical or fire emergencies), including any necessary cleaning requirements and product safety measures post-entry?

  Yes

  No

  N/A

• 13.12 If provided, are the First Aid rooms clean, adequately equipped, and available to provide necessary treatment and private rest for workers in case of basic injury or illness, as required by local legislation? Are there well-equipped First Aid boxes available across the site, and is there appropriately trained First Aid personnel accessible?

  Yes

  No

  N/A

14. Supplier Management

• 14.01 Is there a defined system for supplier selection, risk assessment, and ongoing approval based on their ability to meet specified requirements and capacity to deliver the required volume?

  Yes

  No

  N/A

• 14.02 Are risk assessments conducted for raw material suppliers, considering factors such as ability to meet specifications, supplier performance history, and audit outcomes?

  Yes

  No

  N/A

• 14.03 Are first-party and third-party audits used in the supplier approval process?

  Yes

  No

  N/A

• 14.04 Are measures in place to ensure that sites supplying raw materials establish validated controls to prevent contamination or unintended presence of contaminants in raw materials before they arrive on site?

  Yes

  No

  N/A

• 14.05 Are supplier risk assessments and monitoring processes documented and regularly reviewed?

  Yes

  No

  N/A

• 14.06 Are off-site production and outsourced processing operations managed in terms of risk assessment, approval, and ongoing assessment?

  Yes

  No

  N/A

• 14.07 Are these operations visible on process flow diagrams and approved by Tesco Technical contacts?

  Yes

  No

  N/A

• 14.08 Is there a protocol for outsourced processes where the material or product returns to the site?

  Yes

  No

  N/A

• 14.09 Are specifications and intake checks managed for materials and products returning from outsourced processes?

  Yes

  No

  N/A

• 14.10 Are procedures in place for outsourced processes where the material or product does not return to the primary site for further processing?

  Yes

  No

  N/A

• 14.11 Are such outsourced sites approved by Tesco?

  Yes

  No

  N/A

• 14.12 Is there a protocol to identify, assess, and manage potential contaminants within raw materials?

  Yes

  No

  N/A

• 14.13 Are specifications for all raw materials, including Tesco requirements where relevant, agreed upon and signed by both the Tesco supplier and the raw material supplier?

  Yes

  No

  N/A

• 14.14 Are suppliers of finished products packed into a set or as a component of the primary product approved based on raw material supplier criteria?

  Yes

  No

  N/A

• 14.15 Are contingency suppliers used in a way that ensures no risk to the safety, legality, and quality of the finished product or reduction in traceability?

  Yes

  No

  N/A

• 14.16 Are details of contingency supplies recorded and authorized by the Tesco Technical contact prior to usage?

  Yes

  No

  N/A

• 14.17 Are secondary sites where production or processes are outsourced or subcontracted approved and monitored?

  Yes

  No

  N/A

• 14.18 Are these secondary sites approved based on brand identifiability or through a standard audit process?

  Yes

  No

  N/A

• 14.19 Is compliance ensured with relevant Tesco Requirements documents related to restricted substances in textiles, responsible sourcing of wood products, raw cotton sourcing, leather materials, and others listed in the standards?

  Yes

  No

  N/A

15. Foreign object control and detection

• 15.1 Does the site ensure potential foreign objects in production/packing areas are eliminated?

  Yes

  No

  N/A

• 15.2 Does the site have a documented risk assessment and effective controls in place for potential foreign objects when their elimination isn't possible?

  Yes

  No

  N/A

• 15.3 Does the risk assessment determine if foreign object detection or removal equipment is needed?

  Yes

  No

  N/A

• 15.4 Are there controls for foreign object detection or removal equipment if it's required?

  Yes

  No

  N/A

• 15.5 Are investigations conducted when a foreign object is identified or detected?

  Yes

  No

  N/A

• 15.6 Are controls in place to prevent or identify potential contamination from glass, ceramics, hard plastics in production/packing and storage areas?

  Yes

  No

  N/A

• 15.7 Are audits carried out at a determined frequency for glass, ceramics, and hard plastics based on risk assessment?

  Yes

  No

  N/A

• 15.8 Are repairs for glass, ceramics, and hard plastics promptly addressed based on risk assessment?

  Yes

  No

  N/A

• 15.9 Is the site minimizing the presence of wood and demonstrating the evaluation of alternatives where possible?

  Yes

  No

  N/A

• 15.10 Does the site have documented risk assessments and effective controls for wood usage when its elimination isn't possible?

  Yes

  No

  N/A

• 15.11 Are there controls for sharp metal tools and equipment in place, including storage, usage, and accountability?

  Yes

  No

  N/A

• 15.12 Are snap blade knives only used in areas deemed free of product contamination risk and in agreement with the Tesco Technical Contact?

  Yes

  No

  N/A

• 15.13 Are staples, drawing pins, pins, or paperclips prohibited in areas with direct contamination risk to finished or packed products?

  Yes

  No

  N/A

16. Calibration and verification

• 16.1 Is all critical measuring and monitoring equipment for product safety, legality, or quality calibrated for accuracy?

  Yes

  No

  N/A

• 16.2 Is the calibration conducted based on National Standards and at least as frequently as recommended by the equipment manufacturer?

  Yes

  No

  N/A

• 16.3 Are calibration certificates and records kept up to date and available?

  Yes

  No

  N/A

• 16.4 Does the site maintain a master list or calibration matrix for all equipment that needs calibration, including serial or ID numbers, calibration frequency, and last/next calibration dates?

  Yes

  No

  N/A

• 16.5 Is critical measuring and monitoring equipment verified for accuracy at predetermined frequencies based on risk assessment, at least weekly?

  Yes

  No

  N/A

• 16.6 Are process control equipment checked for accuracy at predetermined frequencies based on risk assessment?

  Yes

  No

  N/A

• 16.8 Are documented corrective actions evident when inaccurate measuring or monitoring equipment has been used?

  Yes

  No

  N/A

• 16.7 Is all equipment operating outside specified limits taken out of service, replaced, or repaired?

  Yes

  No

  N/A

• 16.9 Is product re-checked or inspected using accurate equipment if inaccurate equipment is identified during production/packing before supplying to Tesco?

  Yes

  No

  N/A

• 16.10 Is there a contingency or backup device available if a critical measuring device is out of service or away for repair?

  Yes

  No

  N/A

17. Transport

• 17.1 Are all vehicles used for transportation well maintained and kept in good hygienic condition to ensure the safety, legality, and quality of materials?

  Yes

  No

  N/A

• 17.2 Do procedures exist to minimize the risk of cross-contamination during transportation, ensuring products are transported according to specifications?

  Yes

  No

  N/A

• 17.3 If third-party transport (including container shipping) is used, is it contractually defined and managed to comply with relevant standards?

  Yes

  No

  N/A

• 17.4 Are measures in place to protect materials from weather damage, pests, and foreign object contamination during loading and unloading, such as using covered bays or suitable protection?

  Yes

  No

  N/A

• 17.5 Are processes established to maintain secure conditions for products during transportation?

  Yes

  No

  N/A

18. Complaints, product withdrawal, recall, and incident management

• 18.1 Is there a complaints policy and procedure in place?

  Yes

  No

  N/A

• 18.2 Are all complaints recorded with a unique reference and essential information?

  Yes

  No

  N/A

• 18.3 Does the procedure cover complaints from various sources?

  Yes

  No

  N/A

• 18.4 Does the procedure outline specific steps based on the type of complaint?

  Yes

  No

  N/A

• 18.5 Are all complaints investigated, recorded, and reported promptly?

  Yes

  No

  N/A

• 18.6 Are effective corrective actions taken, and are relevant departments briefed?

  Yes

  No

  N/A

• 18.7 Is there monitoring of complaint levels, severity, and trends?

  Yes

  No

  N/A

• 18.8 Are investigations conducted for increased severity or number of complaints?

  Yes

  No

  N/A

• 18.9 Is information from complaint trend analysis communicated to relevant personnel and Tesco?

  Yes

  No

  N/A

• 18.10 Are issues that could affect the safety or legality of Tesco products reported to Tesco?

  Yes

  No

  N/A

• 18.11 Are incident management procedures in place for various scenarios?

  Yes

  No

  N/A

• 18.12 Are risk assessments conducted for potential incidents, and is there a communication plan?

  Yes

  No

  N/A

• 18.13 Are key contact details maintained for internal and external stakeholders?

  Yes

  No

  N/A

• 18.14 Is there a system in place for effective product withdrawal and recall if required?

  Yes

  No

  N/A

• 18.15 Is there a procedure for reporting incidents to Tesco and managing the withdrawal/recall process?

  Yes

  No

  N/A

• 18.16 Is there an annual mock recall to test the effectiveness of the recall procedures?

  Yes

  No

  N/A

19. Product safety and risk assessment

• 19.1 Is a completed Product Risk Assessment Form available covering raw materials, components, finished products, derivatives, storage, transport, and processing?

  Yes

  No

  N/A

• 19.2 Is the risk assessment conducted by employees or external consultants with relevant expertise?

  Yes

  No

  N/A

• 19.3 Does the risk assessment include new product development and sub-contracted processes at third-party sites?

  Yes

  No

  N/A

• 19.4 Are there clear actions and controls agreed upon with the Tesco Technical Contact based on identified risks?

  Yes

  No

  N/A

• 19.5 Is validation, signing, and dating conducted by a competent person for all documents related to risk assessment?

  Yes

  No

  N/A

• 19.6 Are actions prioritized based on a hierarchy of controls: removing, minimizing, and managing risks?

  Yes

  No

  N/A

• 19.7 Are control mechanisms established for identified contaminants and cross-contamination points?

  Yes

  No

  N/A

• 19.8 Is validation carried out to demonstrate the effectiveness of controls in preventing contamination?

  Yes

  No

  N/A

• 19.9 Is ongoing monitoring conducted to verify consistent implementation and effectiveness of controls?

  Yes

  No

  N/A

• 19.10 Is a full description of the product documented, including safety information and intended customer use?

  Yes

  No

  N/A

• 19.11 Is there a site plan available covering various aspects of the site layout and process flow?

  Yes

  No

  N/A

• 19.12 Is the risk assessment reviewed annually and updated when specific changes occur in various aspects of the production process, materials, or incidents where segregation systems have failed?

  Yes

  No

  N/A

20. Product development and specications

• 20.1 Is evidence available that designs are reviewed before production, and samples are checked against specifications before sending to the customer?

  Yes

  No

  N/A

• 20.2 For garments (excluding knitwear and non-garment items), are patterns downloaded directly from the Tesco due diligence platform, or if not, are shared patterns without amendments available?

  Yes

  No

  N/A

• 20.3 For sites creating their own patterns for knitwear and non-garment items, are patterns checked for accuracy, adjusted for shrinkage, and subjected to shrinkage tests for washed products?

  Yes

  No

  N/A

• 20.4 Are Computer Aided Pattern System-produced patterns for Tesco-approved items displaying necessary information visibly?

  Yes

  No

  N/A

• 20.5 Are all mannequins used approved by Tesco?

  Yes

  No

  N/A

• 20.6 Are copies of TCGT (Technical Construction & Grading Table) certificates available for all suppliers?

  Yes

  No

  N/A

• 20.7 Is the performance and durability of packaging tested through various means like transit trials, drop tests, vibration tables, etc.?

  Yes

  No

  N/A

• 20.8 Is packaging design and testing aligned with the product's storage and sales methods?

  Yes

  No

  N/A

• 20.9 Are controls in place for the use of recycled materials in packaging, and are any potential effects on the product risk-assessed with suitable controls established?

  Yes

  No

  N/A

21. Process control

• 21.1 Are key critical path dates based on Tesco requirements available on site for individual purchase orders?

  Yes

  No

  N/A

• 21.2 Are production planning systems established to ensure orders are planned based on critical path dates and estimated production lead times?

  Yes

  No

  N/A

• 21.3 Is there a documented product and process flow diagram covering all manufacturing operations, highlighting Tesco products and critical control points?

  Yes

  No

  N/A

• 21.4 Are procedures in place to quarantine and risk assess products/raw materials if accessed by unauthorized individuals?

  Yes

  No

  N/A

• 21.5 Are potentially cross-contaminated raw materials/products clearly identifiable through risk assessments?

  Yes

  No

  N/A

• 21.6 Are documented procedures in place for inspection, testing, and color assessment of raw materials against specifications, based on risk assessment?

  Yes

  No

  N/A

• 21.7 Are controls in place to ensure no key or critical raw materials are sourced from the marketplace without Tesco's written approval?

  Yes

  No

  N/A

• 21.8 Are fabric inspection machines of suitable standard, regularly calibrated, and maintaining records for inspected fabric samples?

  Yes

  No

  N/A

• 21.9 Are yarn and fabric deliveries accompanied by test reports, and if not, held in quarantine until necessary tests are conducted?

  Yes

  No

  N/A

• 21.10 Is a minimum of 10% of PU and leather checked against approved swatch samples at intake for various parameters?

  Yes

  No

  N/A

• 21.11 Are trims and accessories checked against approved samples for quantity, quality, size, and color?

  Yes

  No

  N/A

• 21.12 Are dyed-to-order trims and accessories tested for color fastness and tolerance against approved samples?

  Yes

  No

  N/A

• 21.13 Are finished products bought for packing subjected to the same intake checks as raw materials?

  Yes

  No

  N/A

• 21.15 Is non-conforming material rejected or quarantined, ensuring it's not used or poses a risk to other materials/products?

  Yes

  No

  N/A

• 21.14 Are materials resulting from secondary site production subjected to inspection and testing, with maintained records?

  Yes

  No

  N/A

• 21.16 Is there a documented procedure for risk assessment to release quarantined materials with clear records?

  Yes

  No

  N/A

• 21.17 Are materials needing segregation during storage/processing identified, and suitable controls applied to prevent cross-contamination?

  Yes

  No

  N/A

• 21.18 Are chemicals, glues, and resins correctly labeled and used for their intended purposes only if transferred from original containers?

  Yes

  No

  N/A

• 21.19 Are all materials stored appropriately, and a system in place to ensure raw materials/WIP are used in the correct order?

  Yes

  No

  N/A

• 21.20 Is there a thorough cleaning process before start-up/changeovers, ensuring no previous product/packaging contamination hazards?

  Yes

  No

  N/A

• 21.21 Are production lines checked for quality, settings, and technical requirements against specifications before production starts, with records kept?

  Yes

  No

  N/A

• 21.22 Are procedures in place to prevent the risk of cross-contamination when moving raw materials/final products between site areas?

  Yes

  No

  N/A

• 21.23 Is work-in-progress (WIP) labeled and stored appropriately to protect from contamination or damage?

  Yes

  No

  N/A

• 21.24 Are opened/partly used raw material batches effectively controlled, labeled, and protected from the environment if required?

  Yes

  No

  N/A

• 21.25 Is rework subjected to risk assessment, traceable, and controlled as per Tesco specification?

  Yes

  No

  N/A

• 21.26 Are trays/containers used for WIP/product purposeful and visibly different for waste, and Tesco-branded trays not used for waste?

  Yes

  No

  N/A

• 21.27 Is only product meeting specifications and correct quality released for despatch, following all agreed procedures?

  Yes

  No

  N/A

• 21.28 Is a system in place to manage rejected product returned to the site, ensuring it meets the necessary authorizations?

  Yes

  No

  N/A

• 21.29 Are recycled materials controlled with risk assessment and suitable controls in place for their effects on the product?

  Yes

  No

  N/A

• 21.30 Is controlled waste segregated and managed appropriately, preventing any risk to the product?

  Yes

  No

  N/A

• 21.31 Is any deviating product from agreed specifications quarantined pending risk assessment, and Tesco notified immediately of illegal/unsafe products?

  Yes

  No

  N/A

• 21.32 Are deviations from specifications or set procedures addressed through root cause analysis and corrective actions, with immediate notification to Tesco?

  Yes

  No

  N/A

• 21.33 Is humidity checked and managed throughout the production process, with records maintained of identified issues and corrective actions

  Yes

  No

  N/A

• 21.34 Are Tesco products packed in a dedicated, clean, and well-lit area following approved packing standards, with proper label management?

  Yes

  No

  N/A

• 21.35 Is pin usage for Tesco products strictly prohibited, ensuring segregation from other customer packing requirements?

  Yes

  No

  N/A

22. Needle control

• 22.1 Are all types and sizes of needles used in any machine or handheld tool controlled in the production and packing processes?

  Yes

  No

  N/A

• 22.2 Is needle allocation controlled by an authorized person?

  Yes

  No

  N/A

• 22.3 Are new and used needles stored securely and only exchanged with the same type?

  Yes

  No

  N/A

• 22.4 Is stock replenishment strictly based on a 'New for Old' exchange policy?

  Yes

  No

  N/A

• 22.5 Are needle records maintained for at least one year from shipment?

  Yes

  No

  N/A

• 22.6 Is any hand sewing operation on a product approved by the Tesco Technical Contact during product development?

  Yes

  No

  N/A

• 22.7 Are needles and tools required for hand sewing operations controlled?

  Yes

  No

  N/A

• 22.8 Is hand sewing for repairs prohibited?

  Yes

  No

  N/A

• 22.9 Is there a detailed procedure in place to manage broken needles on the production floor?

  Yes

  No

  N/A

• 22.10 Are all parts of a broken needle accounted for before issuing a new one?

  Yes

  No

  N/A

• 22.11 Is a metal detector used in the vicinity if all parts of a broken needle cannot be located?

  Yes

  No

  N/A

• 22.12 Is the issuance of a new needle approved by an authorized person if parts cannot be found?

  Yes

  No

  N/A

• 22.13 Are all parts of a broken needle securely attached to a 'Broken Needle Record Form' with details of date, machine, and operator?

  Yes

  No

  N/A

• 22.14 For knitting machines, is the machine fully stripped, reset, and calibrated as part of the broken needle clean-up?

  Yes

  No

  N/A

• 22.15 Are broken needle control records kept for a minimum of three years from shipment, or as agreed with the Tesco Technical Contact?

  Yes

  No

  N/A

23. Metal detection

• 23.1 Is metal detection carried out where determined by risk assessment or requested by Tesco?

  Yes

  No

  N/A

• 23.2 Can the factories produce a full Risk Assessment to justify the presence or absence of metal detection?

  Yes

  No

  N/A

• 23.3 Are Metal Detection Records kept for a minimum of 10 years or per product legislation?

  Yes

  No

  N/A

• 23.4 Is metal detection equipment used of the 'Ferrous Only Metal Detectors' type and in good working order?

  Yes

  No

  N/A

• 23.5 Does the metal detection equipment comply with specific criteria such as conveyor belt type, audible alarm, and a key-switch reset?

  Yes

  No

  N/A

• 23.6 Are handheld metal detectors used for certain items, and is their sensitivity verified before use?

  Yes

  No

  N/A

• 23.7 Is the metal detector located in a dedicated area at the end of the finished product process flow?

  Yes

  No

  N/A

• 23.8 Are labels, swing tickets, and packaging attached to products before going through the metal detector?

  Yes

  No

  N/A

• 23.9 Is the exit/feed off side of the metal detector a 'Metal Free' area?

  Yes

  No

  N/A

• 23.10 Is there a solid partition separating the finished goods warehouse from the production area?

  Yes

  No

  N/A

• 23.11 Is a positive release system employed when transferring products from the metal free zone to finished goods storage?

  Yes

  No

  N/A

• 23.12 Are regular system checks conducted before releasing products from the metal free zone?

  Yes

  No

  N/A

• 23.13 Are operators trained in the correct usage of the metal detector and internal procedures?

  Yes

  No

  N/A

• 23.14 Does the site have a documented procedure for metal detection, including tests, checks, and training records?

  Yes

  No

  N/A

• 23.15 Is the metal detector serviced at regular intervals, at least annually?

  Yes

  No

  N/A

• 23.16 Is there a procedure in place if the metal detection equipment fails, requiring quarantining and retesting of checked products?

  Yes

  No

  N/A

• 23.17 Is there a specific procedure for attaching security tags to the final product, including secure storage, counting, and recording?

  Yes

  No

  N/A

• 23.18 Does the site comply with Tesco's Requirements for Suppliers regarding Metal Detection for Textile Requirements?

  Yes

  No

  N/A

24. Quantity Control

• 24.1 Are procedures in place to ensure that the finished pack quantity count complies with the product specification and any declared contents?

  Yes

  No

  N/A

• 24.2 Does all automated content control equipment have adequate security devices to restrict access to authorized personnel for altering settings?

  Yes

  No

  N/A

25. Labelling and coding

• 25.1 Is packaging supplied to the production line checked to ensure it is correct for the intended product, stored in a controlled area until issued, and are records maintained for supplied packaging?

  Yes

  No

  N/A

• 25.2 Are barcodes on packaging checked against Tesco-issued information before use, and are barcodes printed on the production line checked for accuracy and recorded at regular intervals?

  Yes

  No

  N/A

• 25.3 Is the replacement of product labels due to printing faults or incorrect labeling conducted in a controlled manner, and are records retained including reasons for re-labeling, with approval from the Tesco Technical contact?

  Yes

  No

  N/A

• Acknowledgement

  Sign

• Time

  Date