Company policy, drug &alcohol policy and instructions are properly displayed & records maintained for all personnel on boars
SMS Manuals are available as indicated in the distribution list- Updated hard copies of BDPM,ERPM,ECP, SOPEP/SMPEP, CHM, CSM in relevant locations.
Current revision is available on board and on the ship's network
Are all on board familiarized with the company SMS and updates & revisions.
Emergency organizations/ERS/ National operational contact details available?
DPA/CSO Contact numbs available & posted?
Are the ship's certificates arranged and filed in accordance with SMM7 App2?
Are the ship's certificates valid & current
List the certificates expiring within next 3 months.
List of publications is current & Maintained
Conventions, IMO publications, rules & regulations and technical guidance books, as listed in the SMS manuals area available?
Nautical publications, code of signals, etc... As listed in the SMS manuals are available
Technical manuals and drawings are available?
Manuals, documents and instructions requested by compulsory requirements or by the company as listed in the SMS manuals are available. Class approved manuals : Loading & stability, damage stability, SOPEP/ SMPEP, ODMCS, IGS, CSM, P&A manual (As applicable)
A. PMS - Engine & Deck Machinery (List no. Of overdue jobs)
B. CMS (No Overdue Jobs)
C. Inspection of cargo tanks, ballast tanks, void spaces and cofferdams.
D. Fire fighting & Life saving appliances
E. Bridge equipment & Systems
Fuel & Lube oil Analyses reports (last report date)
Are Lube oil Analyses carried out at specified intervals?
Are recommendations (if any) followed up?
Tests & Drills register (include last 2 dates)
1. Abandon ship drill
2. Fire drill
3. Lowering of L/B & R/B
4. Emergency steering drill
5. MOB drill
6. ISPS drill
7. SOPEP/ SMPEP drill
Prior to sailing familiarization carried out?
Bridge equipment familiarization carried out prior taking over the Bridge Watch?
Engine room Familiarization carried out prior taking over an engine watch?
14 days Safety Familiarizations carried out?
Hygiene/ Sanitary inspections carried out? (Health & Safety Inspections)
Pump room entry permits correctly recorded (If applicable)
Enclosed Space entry permits, correctly recorded?
Hot work permits, including Company notifications/ permissions & associated RA's
Working aloft/ outboard permits correctly recorded?
Electrical isolation permits correctly recorded?
Master/Chief Engineer/ Chief Officer Reports at relief
Other correspondence with regard to the SMS follow up
1. N/C reports and follow up in SMART
2. Master's review & follow up available?
3. internal audits and follow up available?
4.?Superintendent's HIT- Lists and follow up
Requisitions from the ship have been addressed?
Spare parts and material inventories are maintained?
In case of "Customer supplied equipment", are adequate records of maintenance and spares available?
Circulars duly filed and circulated/ discussed?
An index is provided for those still valid and those not in force have been removed?
The crew list and certification complies with the Safe Manning Document. (Compare with the operational STCW levels mentioned in the SMD)
Officer's and crew's certificates comply with STCW and Flag State requirements, including Flag State dangerous cargo endorsements for the specific Management/ Operational Levels
Crew training records maintained?
Watch arrangements are updated & displayed in the correct format?
Rest hours are maintained and in compliance. Monthly exports sent to the office?
Records of D&A tests are maintained?
Officers and crew can communicate in ENGLISH?
Senior Officers have a good knowledge of the English Language?
The Master has delegated some of his duties.
A) written communication available
B) Standing orders and Night Orders available and signed.
The Chief Engineer has delegated some of his duties.
A) written communication available
B) Standing orders and Night Orders available and signed.
SEP Meetings are held in accordance with the SMM (Monthly)
Minutes of the meetings are available on board and are in accordance with the agenda in SMM?
Evidence of crew participation in the SEP meetings?
SEP meeting to be held on board, Auditor to participate in the meeting.
Is the vessel provided with updated legal and other information that the organization subscribes to?
Company KPI and vessel's performance regularly compared and evaluated?
Is the DPA known to the Master & Key personnel?
Is the role of The DPA knpwn to key personnel?
Aid the Master aware of his overriding authority as per ISM code?
Is the Master clear of this authority to request Company assistance as may be necessary?
Sufficient crew are on board to deal with emergencies?
Muster Lists/ Emergency instructions are updated including substitutes for key personnel?
IMO Safety precautions are displayed, IMO safety signage satisfactory?
Electric and gas welding equipment are in good condition?
Acetylene and Oxygen bottles are stowed in separate compartments?
Environmental targets and programs monitored and reviewed?
Is C/E (The Environmental Officer) aware of his duties in accordance with the EMM?
Crew Training in EMM Conducted?
SMART reports are issued for accidents, Near Misses, Hazardous situations and Failures that have occurred?
Follow up of reports and adequate close out is available?
Vessel has reported Near miss situations and other proactive reporting, including suggestions for improvement?
Risk assessments are performed as required by the SMS and is the structured Risk Assessment methodology used to identify potential hazards?
Date of last inspection.
Interval of inspections is in accordance with the SMS?
Copy of the inspection reports or list if non - conformities is available?
Communication from e Ship's command to the company when defects have been corrected are available? (Follow up of hit lists)
Date of the last Company Internal audit.___________
Date of last Master's Review and follow up.
Intervals of the Internal Audits is in accordance with the SMS?
Company audit reports and or list of non conformities is available?
Communication from e Ship's command to the company when non conformities have been corrected are available
Date of Last Audit___________
Class Audit reports or list of non conformities available.
Communication from ship's command to the company when non conformities have been corrected available.
date and place of last Port State Control Inspection.
Observations from last PSC Inspection adequately addressed.
Vetting Reports and corrective actions followed up and closed.
Customer complaints, if any, reported and adequately addressed.
A. Piping diagrams are properly displayed
B. Checklists are used for Bunkering and Internal transfer.
C. OWS discharges in accordance with requirements
D. Sludge handling and records in accordance with requirements
E. incinerator operations & recording in accordance with requirements
Test and calibration records of OWS are available
Anti Pollution scupper plugs are in use and effectively plugged
Spill containers and gratings are fitted under bunker manifolds and fuel tank vents, clean and dry and effectively plugged?
Unused manifolds are blanked and fully bolted
Exposed decks are free from garbage, oil/ oily material, toxic material
Means are readily available to deal with small oil spills
The Oil Record Book Part I (Machinery Spaces) is complete and up to date.
Garbage stored as per Garbage Management Plan and Garbage log book up to date
Chemicals are properly stowed in designated Chemical Lockers that have restricted access, MSDS are available, PPE available
Drills have been conducted as per SOPEP/ ECP
Cargo/ Ballast plan has been prepared for current operations, approved by Master and agreed between ship and shore
Sip- Shore checklist completed including Repetitive checks
No Cargo leakage visible on deck
Spill containers and gratings are fitted under cargo manifolds
Unused cargo line manifolds are blanked and fully bolted
The Cargo/ Ballast pump room bilge high level alarm is working
The Cargo Oil Record Book Part II (Oil Tankers), Cargo Record Book (Chemical tankers) is complete and up to date
Products hazards (MSDS) and first aid instructions are posted in the crew accommodation
Antidotes are available on board for specific cargoes
Records of pre- operations checks as per CHM available
The following Ship- Specific manuals, lists and log books are available on board:
Training manuals on Life Saving appliances and Fire Safety Training Manual
LSA/ FFA instructions, maintenance and records
During the general examination of the ship, the following appliances have been visually examined and found in good condition
Lifeboats and lowering/ launching arrangements
Life rafts: Stowage, securing and elated hydrostatic releases
Life buoys and stowage as required
Fire detection system and controls, including testing of detectors
Fixed CO2/ Foam fighting systems for deck/ pump room/ Engine Room
Local water mist systems (as Applicable)
Fixed Fire detection and fighting systems for car decks (as applicable)
Records of LSA maintenance including On Load release gear
Ae lifeboat and life raft operating instructions displayed?
The emergency Fire Pump is operational and a maintenance data is available
The emergency fire pump is provided with operating instructions?
Operating instructions are posted next to fixed fire fighting systems
Vent trunk fire flaps and funnel dampers are clearly marked and operational
Accommodation ventilation stops are clearly marked and operational
Gangways are properly rigged and lighted?
A life buoy with SI light and a lifeline is available near the gangway?
Life jackets and survival suits are in good condition and regularly checked?
The Sip/Shore checklist (with chemical supplement as required) is completed and provisions are being observed
Stress and stability calculations are performed during operations
Suitable pipeline diagrams are available?
P/V Valves appear in good condition (Check Flame screens)
P/V Breaker with adequate amount of liquid (Level clearly visible)
Mast Riser flame screens in good condition and mast riser drain is clear?
Ballast exchange records maintained as per company requirements
Has Cargo/ Ballast plan been prepared for current operations and agreed between ship and shore
Cargo handling is being carried out as per agreed plans
Pump controls, alarms and trips
P/v Valves, Mast Risers, IG Non- Return valve, deck seal
Inert gas system alarms, trips, calibration of fixed O2 analyzer
VECS System, calibration of sensors
Portable gas detection equipment (Tests, calibration and records)
Fixed Gas Detection system
Fixed and portable tank gauging system
Tank temperature and pressure sensors, where applicable
Portable Cargo/ Tank Cleaning hoses
Verification of comparison between manual and automatic gauges
Clean and tidy, Free of any visible traces of cargo, oily rags, debris
Warning Notices posted?
Entry Policy displayed and entry permits recorded
EEBD, Stretcher, Ear Protectionavailable
Bilge alarms checked and emergency Bilge Pumping arrangements in order
FFA available and operational, including light interlock, fire dampers, visual and audible alarms
Guard railings, gratings, chains and pump shaft guards in place?
Is Safe Working Load (SWL) clearly marked on all lifting equipment?
Ae maintenance records up to date (Register of lifting appliances, PMS)
Work Aloft and loose lifting gear regularly inspected, including harness, lifelines, stages, chain blocks, hoists.
Appliances for RO-RO,
cargo securing equipment adequately maintained, marked and stowed
Visible part of mooring ropes,/ wires, fire wires, mooring tails, stoppers, mooring shackles are in good condition (Ref BDPM 7.2.2)
Have ropes/ wires been reeled in correct direction?
Records/ Certificates available for all mooring equipment, identifying locations?
Do winch and windlass brake linings and hinge pins appear in good condition.
Last BHC test date __________
Have rendering arrangements been set to 60% MBL and crew aware of the same
Visible parts of anchor, chains and stoppers are in good condition?
Decks in mooring areas are painted with non-skid paint?
Are charts and publications corrected up to latest notice to mariners received?
Chart co is operational?
ADP and ENC's where applicable are updated weekly?
Are other nautical publications, the latest editions and corrected up to date?
Is the compass error log maintained and up to date?
Deviation table posted and current, Compare recorded deviations with the posted table.
Watch and lookout arrangements in accordance with company guidelines?
Are latest navigational warnings, Navtex warnings, T& P notices and local area weather reports available on the bridge and endorsed on charts, if applicable?
Ae the Ship's Maneuvering characteristics, UKC policy, machinery failure procedures, Black Out procedures,, Table of Life saving signals displayed on the bridge?
Ate Auto/ Manual/ Emergency steering change- over procedures displayed?
Is passage planning conducted according to company requirements and berth to berth, including UKC Policy?
Is passage monitoring conducted in accordance with the company guidelines?
Are Pilot Information data sheets and relevant records in order?
Records of service and maintenance of Bridge/ Communication equipment
Records of Master's Navigational audits are available?
Main transmitting aerials are grounded, when engaged in cargo/ bunkering/ tank cleaning/ venting operations
AIS is operating on appropriate power?
List of Radio Signals are corrected and up to date
Emergency batteries are in good condition?
GMDSS logs maintained and daily / weekly tests recorded
Details of officer responsible for handling communications in an emergency updated?
Engine Room bilges are clean and free from oil and other materials.
Last test of bilge alarm date:____________
Escape routes are clearly marked and EEBD's are located as per plan?
UMS Instructions are clearly posted?
Rotating machinery is suitably guarded and warnings posted?
Fire compartment boundaries maintained, Doors are NOT secured OPEN?
Appropriate PPE available in E/R, workshop and appropriate PPE worn by the crew?
Deadweight type and spring loaded sounding caps not permanently secured?
Hot surfaces adequately shielded and protected
All overboard valves effectively sealed and controlled as per Seal Log?
Procedures available to deal with emergencies?
2. E/R flooding recovery
3. Dead ship start
Controls in case of fire in E/R are clearly marked:
Fixed fire extinguishing systemoperational? (specify Type)
Quick closing valves operational?
E/R ventilators and exhausts marked and operational?
Boilers, fans and burners in satisfactory condition?
Records of tests of electrical equipment available?
Equipment in hazardous area is free from damage and bonding cables are in place?
Electrical Isolation permits are being used when required?
Records of test of batteries available?
Systematic testing o f fire detectors recorded?
Adequate insulation protection provided near switchboards?
E0 list and test records are up to date?
Emergency change over procedure is displayed?
Rudder angle indicator is clearly visible at the emergency steering position?
Access is not obstructed?
Floor is slip proofed?
Gyro repeater is synchronized?
Two-way communication is available?
Test/ Drill records are available?
Starting/ operating instructions are clearly posted and understood by the crew
Regularly tested (Date of last test___________)
Starting/ Testing (including secondary means) procedures are available.
Ventilation dampers are clearly marked?
Fuel is maintained at adequate level?
Visual inspection of the following items is satisfactory? (Deck Rounds)
Fuel and ballast tank vents
Hull markings are Properly marked?
Hull markings are in accordance with the certificate?
Fore peak store and chain locker
Weathertight and watertight openings
Safety walkways are adequate
List of critical systems and critical equipment (identified) I maintained.
Maintenance of the above is clearly highlighted in PMS and being followed
Risk assessments are conducted prior 'shutting down' critical systems
Adequate critical spares are maintained on board for critical equipment
General conditions of following compartments and areas are satisfactory
Paint Locker (FFA, Closed drums, MSDS available)
Hospital/ first aid kits, stretcher, resuscitation equipment).
No Expired Medicines
Crew accommodation, laundry, stores, public rooms, wash rooms clean
Clean and hygienic
No afire Hazards
Vent uptake mesh cleaned regularly and no oil deposits
Securing arrangements are proper?
FFA for galley operational, including fire blankets
No obvious slips/ trip hazards
Proper handling and disposal of waste
Maintained at appropriate temperatures
Leakage test records available for refrigerants
PPE available and used?
Drains are clear with no build up of ice
Cold surfaces are adequately protected/ shielded
Storage is clean and secured
Current security level displayed and known to crew?
Security arrangements as per security level effectively implemented?
Security records, gangway register adequately maintained?
Restricted areas marked and maintained as per plan?
Drills conducted as per plan and record of drills and participants maintained?
SSAS Tested (Last test date____________)
Is PMS software operational and job lists created for each month?
Are the spare part inventories updated in the PMS wrt. Critical spares
Checked the status of overdue jobs and CMS jobs.
Spot check carried out for verification of completed jobs?
Are the ship's personnel aware of their duties and responsibilities?
Are adequate resources available to the ship's command?
Is the level of maintenance in accordance with company policy and guidelines?
Are any training needs identified during this audit?
Are any improvement areas identified during this audit?
Are the any health/ crew welfare issues identified during this audit?
Does the vessel management and cow appear sufficiently motivated and conversant with the company values?