Ship Inspection

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. General Information

• Ship's Name:

  Yes

  No

  N/A

• Date of Inspection:

  Yes

  No

  N/A

• Place of Inspection

  Yes

  No

  N/A

• Operation:

  Yes

  No

  N/A

• Date of Last Inspection:

  Yes

  No

  N/A

• Have all the items from the last inspection been rectified?

  Yes

  No

  N/A

• Date of Last PSC Inspection:

  Yes

  No

  N/A

• Have all the deficiencies been rectified?

  Yes

  No

  N/A

• Date of Last Flag State Inspection:

  Yes

  No

  N/A

• Have all the deficiencies been rectified?

  Yes

  No

  N/A

• Date of Last Vetting Inspection:

  Yes

  No

  N/A

• Corrective actions in place for all the observations?

  Yes

  No

  N/A

• Date of Last Internal Audit:

  Yes

  No

  N/A

• Corrective actions in place for all the observations & N/C's ?

  Yes

  No

  N/A

• Date of Last Master's Review:

  Yes

  No

  N/A

• Company Response received and filed?

  Yes

  No

  N/A

• Date of last Class Status Report On board:

  Yes

  No

  N/A

2. Certification & Documentation

• Are the Ship's Certificates arranged and filed in accordance with SMM 7 App2?

  Yes

  No

  N/A

• Are the Ship's Certificates valid & Current?

  Yes

  No

  N/A

• Company Manuals (BDPM, CHM, ERPM, ECP, SOPEP/ SMPEP) in order?

  Yes

  No

  N/A

• Class Approved Manuals in Order (COW, ODMCS, Intact/ Damage Stability, IGS etc.)

  Yes

  No

  N/A

• Technical Manuals and drawings, User Manuals available?

  Yes

  No

  N/A

• ESP file & Attachments in Order?

  Yes

  No

  N/A

3. Crew Management

• Rest Hours Software working properly, regulations being observed and Deviations under Control?

  Yes

  No

  N/A

• Flag State Endorsements for all personnel in order?

  Yes

  No

  N/A

• Last D&A test by Concateno:

  Yes

  No

  N/A

• Last Random Alcohol test On board:

  Yes

  No

  N/A

4. Navigation

• Master's Standing Orders in place and acknowledged by all?

  Yes

  No

  N/A

• Deck log book maintained correctly? (Including records of safety & Fire rounds after watch while at sea?

  Yes

  No

  N/A

• Maneuvering characteristics posted on the Bridge?

  Yes

  No

  N/A

• Pre Arrival/ Departure checks completed and logged down correctly?

  Yes

  No

  N/A

• Under Keel and Air Draft Clearance policies well understood and forms duly completed?

  Yes

  No

  N/A

• Bridge Manning level being followed in accordance with BDPM 6.1.1 Attachment A & highlighted on the chart?

  Yes

  No

  N/A

• Bridge equipment is in good working order?

  Yes

  No

  N/A

• Compass error log book maintained correctly & errors being checked every watch?

  Yes

  No

  N/A

• Officers are aware of the procedures for VDR in the event of an accident?

  Yes

  No

  N/A

• Charts and Publications are corrected and up to date?

  Yes

  No

  N/A

• System in place to monitor the Navigational warnings and T&P notices?

  Yes

  No

  N/A

• ECDIS Operational and familiarization routines in order?

  Yes

  No

  N/A

• Position plotting frequency in accordance with BDPM 6.6?

  Yes

  No

  N/A

• Records of Echo Sounder usage available?

  Yes

  No

  N/A

• Berth to Berth passage plan available and following points correctly marked on the charts?

  Yes

  No

  N/A

• Parallel Indexing

  Yes

  No

  N/A

• Chart Changes

  Yes

  No

  N/A

• Method & Frequency of position fixing

  Yes

  No

  N/A

• Prominent navigation & radar marks

  Yes

  No

  N/A

• No Go Areas

  Yes

  No

  N/A

• Landfall targets and lights

  Yes

  No

  N/A

• Clearing lines & Bearings

  Yes

  No

  N/A

• Transit, Heading & Leading lines

  Yes

  No

  N/A

• Safe speed & necessary speed changes

  Yes

  No

  N/A

• Changes of machinery status

  Yes

  No

  N/A

• UKC

  Yes

  No

  N/A

• Use of echo sounder

  Yes

  No

  N/A

• Traffic density & cross traffic.

  Yes

  No

  N/A

• Anchor clearances

  Yes

  No

  N/A

• Contingency Plans

  Yes

  No

  N/A

• Abort positions

  Yes

  No

  N/A

• VTS & Reporting points

  Yes

  No

  N/A

5. Safety Management

• Safety Committee set up on board and regular Safety meetings held?

  Yes

  No

  N/A

• Evidence of crew participation

  Yes

  No

  N/A

• Safety meeting held on board by the Superintendent on board?

  Yes

  No

  N/A

• Are officers familiar with the operation of emergency equipment?

  Yes

  No

  N/A

• Is PPE on board adequate & used correctly?

  Yes

  No

  N/A

• SMART reports in line with the targets and follow up adequate?

  Yes

  No

  N/A

• Ship- Shore safety checklist in use and filled up correctly? (Including the repetitive checks)

  Yes

  No

  N/A

• Smoking regulations observed?

  Yes

  No

  N/A

• External doors & ports closed & the accommodation maintained at a slightly higher pressure?

  Yes

  No

  N/A

• Deck watch maintained and access controlled?

  Yes

  No

  N/A

• Timely familiarization of new personnel carried out?

  Yes

  No

  N/A

• Drills & Training being carried out regularly in accordance with ECP 7 App2?

  Yes

  No

  N/A

• Lifeboat & Rescue boat drills held regularly and none outstanding?

  Yes

  No

  N/A

• Restricted areas marked according to the SSP?

  Yes

  No

  N/A

• Security drills have been conducted & SSAS tested according to the plan (Include the last test date)

  Yes

  No

  N/A

• Enclosed space entry procedures are being followed correctly?

  Yes

  No

  N/A

• Pump room entry procedures being followed correctly?

  Yes

  No

  N/A

• Pump room flooding dampers clearly marked and in good working order?

  Yes

  No

  N/A

• Stretcher & Harness connected and ready for use in the pump room?

  Yes

  No

  N/A

• Gas sampling system for the ballast tanks, cofferdams and pump room is in use and correctly set?

  Yes

  No

  N/A

• Portable gas measuring instruments in order & calibration routines adhered to?

  Yes

  No

  N/A

• Sufficient supply of valid calibration gases & spare sensors available?

  Yes

  No

  N/A

• Officers familiar with the calibration procedures?

  Yes

  No

  N/A

• Hot Work procedures being followed correctly?

  Yes

  No

  N/A

• Welding equipment in good working order?

  Yes

  No

  N/A

• Oxygen & Acetylene bottles are stowed in separate compartments?

  Yes

  No

  N/A

• Flash arrestors are correctly fitted on the oxy- acetylene lines?

  Yes

  No

  N/A

• SOLAS lifesaving & fire training manuals in order?

  Yes

  No

  N/A

• Maintenance records of LSA & FFA are maintained correctly?

  Yes

  No

  N/A

• Muster lists/ Emergency instructions are updated including substitutes of key personnel?

  Yes

  No

  N/A

• Are lifeboats including their equipment & launching mechanisms in good working order (Davits, limit switches, falls, sheaves, winches & brakes)

  Yes

  No

  N/A

• Lifeboat & Life raft operating instructions displayed properly & located under the emergency lights?

  Yes

  No

  N/A

• Embarkation ladders are in good condition?

  Yes

  No

  N/A

• Lifeboat air support system in good order & test records available?

  Yes

  No

  N/A

• Life rafts in order and HRU's connected properly?

  Yes

  No

  N/A

• Lifebuoys/ ropes & lights in order? (Including Ex lights on deck)

  Yes

  No

  N/A

• Lifejackets & Immersion suits in order and service records available?

  Yes

  No

  N/A

• Test results for foam samples in place?

  Yes

  No

  N/A

• Isolation valves & hydrants on the foam & fire line are operational and maintained in good order?

  Yes

  No

  N/A

• Fire detection and alarm system in good working order?

  Yes

  No

  N/A

• Fixed fire fighting systems in good working order and records of periodic tests available?

  Yes

  No

  N/A

• Paint locker stowage in order & sprinkler system operational?

  Yes

  No

  N/A

• Portable extinguishers maintained correctly & records available?

  Yes

  No

  N/A

• Fireman's outfits in good order & maintained accordingly?

  Yes

  No

  N/A

• Water mist system is fully operational and in auto mode?

  Yes

  No

  N/A

• EEBD's in order, maintained accordingly and records available for periodic testing?

  Yes

  No

  N/A

• Fire flaps and accommodation ventilation emergency stops clearly marked?

  Yes

  No

  N/A

• MSDS for the current cargo displayed at a common location and everyone aware of the hazards?

  Yes

  No

  N/A

• Accommodation ladders, gangways & pilot ladders rigged correctly and maintained in good working order?

  Yes

  No

  N/A

• Safe access to the bow arrangements in order?

  Yes

  No

  N/A

• Helicopter/ winching area markings in order?

  Yes

  No

  N/A

• Following emergency equipment to be tested:

  Yes

  No

  N/A

• Emergency generator (Including alternative means of starting)

  Yes

  No

  N/A

• Emergency fire pump

  Yes

  No

  N/A

• Quick closing valves

  Yes

  No

  N/A

• Lifeboat Engines

  Yes

  No

  N/A

• Rescue boat engines

  Yes

  No

  N/A

• Reefer space alarm

  Yes

  No

  N/A

• Hospital alarm

  Yes

  No

  N/A

6. Pollution prevention

• Oil record books (Part 1&2) and cargo record books maintained/ completed correctly (Ref. MEPC.1/ Circ.736)

  Yes

  No

  N/A

• Sludge & bilge tanks mentioned in the ORB in accordance with the IOPP certificate?

  Yes

  No

  N/A

• Approved SOPEP/ SMPEP available & record of drills maintained?

  Yes

  No

  N/A

• VOCM plan available and records maintained? (If applicable)

  Yes

  No

  N/A

• Condition of scupper plugs is satisfactory and all scuppers are effectively plugged?

  Yes

  No

  N/A

• Bunkering & Fuel transfer:-

  Yes

  No

  N/A

• Piping diagrams are properly displayed?

  Yes

  No

  N/A

• Checklists are used prior bunkering & Internal transfer?

  Yes

  No

  N/A

• Spill containers and drip trays under the cargo/ bunker manifolds and save-alls under the fuel tank vents are clean, dry & effectively plugged?

  Yes

  No

  N/A

• Unused cargo & bunker manifolds are blanked & fully bolted?

  Yes

  No

  N/A

• Means are readily available to deal with small spills?

  Yes

  No

  N/A

• Is the vessel free of visible valve & pipeline leakages?

  Yes

  No

  N/A

• Sea and overboard valves are lashed/ locked/ blanked with adequate notices posted? (Including the forecastle area).

  Yes

  No

  N/A

• Testing arrangements for cargo sea chests in place & Operational?

  Yes

  No

  N/A

• Last annual test date of the bunker lines:________________

  Yes

  No

  N/A

• Last annual test date of the cargo lines & cargo hoses:__________________

  Yes

  No

  N/A

• Containment arrangement around the deck machinery is clean, dry & effectively plugged?

  Yes

  No

  N/A

• Pump room bilgr high level alarms operational?

  Yes

  No

  N/A

• ODMCS operational and records of tests available?

  Yes

  No

  N/A

• Emergency bilge pumping arrangements are ready for immediate use and adequate notices posted on the overboard valves?

  Yes

  No

  N/A

• OWS operational and records of use, tests & calibration available?

  Yes

  No

  N/A

• Adequate notices posted on the OWS overboard valves?

  Yes

  No

  N/A

• Operational test of 15 ppm alarm carried out?

  Yes

  No

  N/A

• Entries in the ORB for OWS discharges are in accordance with the requirements?

  Yes

  No

  N/A

• Storage & disposal of garbage according to the garbage management plan?

  Yes

  No

  N/A

• Garbage record book has been completed/ maintained correctly?

  Yes

  No

  N/A

• Exposed decks are free of oil/ residues/ garbage?

  Yes

  No

  N/A

• Bunker tank high level alarms operational?

  Yes

  No

  N/A

• Cargo tank high level& overfill alarms operational?

  Yes

  No

  N/A

• Is the Annex VI record book correctly maintained with records of fuel changeovers in ECA& use of ODS?

  Yes

  No

  N/A

7. Structural Condition

• Hull is free of visible structural defects?

  Yes

  No

  N/A

• Weather decks are free of structural defects?

  Yes

  No

  N/A

• Records available for inspection of the cargo& Ballast tanks and void spaces?

  Yes

  No

  N/A

• Inspection intervals are adhered to?

  Yes

  No

  N/A

8. Cargo & Ballast Systems

• Informaiton on Max loading rates& venting capacities is readily available in the CCR?

  Yes

  No

  N/A

• Up to date pipeline diagrams for Cargo, Inert gas & Venting systems are available in the CCR/ pump room as applicable?

  Yes

  No

  N/A

• Cargo pump performance curves available in the CCR?

  Yes

  No

  N/A

• Loading computer fully operational and test records maintained?

  Yes

  No

  N/A

• Has the cargo & Ballast handling plan been prepared in accordance with the CHM?

  Yes

  No

  N/A

• Emergency procedures agreed with the shore and all responsible personnel aware of the same?

  Yes

  No

  N/A

• Are all instrumentations/ automations in good working order?

  Yes

  No

  N/A

• Emergency shut downs for cargo pumps are operational and tested reguarly?

  Yes

  No

  N/A

• Are UTI´s in good operational condition and records of annual testing/ calibration available? (Including gas tight equipment if available)

  Yes

  No

  N/A

• Are remote temperature and pressure sensors operational and records of periodic tests/ calibration available?

  Yes

  No

  N/A

• Are alarm settings of the pressure sensors in accordance with the requirements?

  Yes

  No

  N/A

• Cargo heating system operational and records of tests available?

  Yes

  No

  N/A

• Is the vessel being operated under closed conditions and Mast risers/ PV valves set correctly?

  Yes

  No

  N/A

• PV valves & Mast risers are maintained properly (Including flame screens)?

  Yes

  No

  N/A

• IG valves are set correctly and keys are in control of the Chief Officer?

  Yes

  No

  N/A

• Maintenance/ Inspection records of the deck seal & NRV for the IG system are available?

  Yes

  No

  N/A

• Is the O2 content of the IG below 5% (As applicable)?

  Yes

  No

  N/A

• Calibration records for the fixed O2 analyser available and was this carried out just before the operation? (As applicable)

  Yes

  No

  N/A

• Liquid level in the Deck seal & PV breaker adequate?

  Yes

  No

  N/A

• COW plan available and all relevant checklists being followed? (As applicable)

  Yes

  No

  N/A

• REcords of operational test of COW lines before use?

  Yes

  No

  N/A

• Are static electricity precautions observed for vessels without IG?

  Yes

  No

  N/A

• Records available for the continuity tests for the cargo hoses & portable tank cleaning hoses? (As applicable)

  Yes

  No

  N/A

• Manifold gauges & thermometers in use and records available for routine calibrations?

  Yes

  No

  N/A

• Records available for the calibration of O2 sensors for the vapour return line?

  Yes

  No

  N/A

• Is the pump room clean, tidy & free of visible traces of oil& other debris/ combustible material?

  Yes

  No

  N/A

• Warning notices are posted?

  Yes

  No

  N/A

• Cargo cranes and other lifting equipment is is properly marked and records availabel for periodic testing/ inspections?

  Yes

  No

  N/A

• Chain register duly completed?

  Yes

  No

  N/A

• Cargo compatibility chart is available in the CCR? (As applicable)

  Yes

  No

  N/A

• Tank cleaning plans established and records available?

  Yes

  No

  N/A

• safety& protective equipment as required by the IBC code available and maintained properly?

  Yes

  No

  N/A

• Records available for the periodic testing of the above equipment?

  Yes

  No

  N/A

• Are the eye wash and decontamination showers fully operational? (WIth adequate pressure)

  Yes

  No

  N/A

• Cargo securing equipment maintained, marked & stowed properly? (PCC)

  Yes

  No

  N/A

9. Mooring

• Certificate available for all mooring ropes, wires, shackles & tails?

  Yes

  No

  N/A

• Each rope is tagged and and has an individually identified certificate?

  Yes

  No

  N/A

• Winch brake testing/ maintenance records available?

  Yes

  No

  N/A

• Are mooring ropes correctly reeled and secured properly?

  Yes

  No

  N/A

• SWL marking on equipment in order?

  Yes

  No

  N/A

• Bitter end securing arrangements are clear and the chain lockers are securely battened down?

  Yes

  No

  N/A

• ETA´s are readily available for deployment? (If applicable)

  Yes

  No

  N/A

• Condition of anchors& bow stoppers is satisfactory?

  Yes

  No

  N/A

10. Communications

• Main transmitting aerials are grounded when engaged in cargo/ bunkering/ tank cleaning & venting operations?

  Yes

  No

  N/A

• AIS is operating on appropriate power?

  Yes

  No

  N/A

• Emergency batteries are in good condition?

  Yes

  No

  N/A

• GMDSS logs maintained and daily/ weekly & monthly tests recorded?

  Yes

  No

  N/A

• Details of officer responsible for handling communications in an emergency updated?

  Yes

  No

  N/A

• Survival craft portable VHF radios & batteries in order?

  Yes

  No

  N/A

• UHF radios maintained in good condition?

  Yes

  No

  N/A

11. Engine & Steering compartments

• Chief Engineer´s standing orders in place and acknowledged by all?

  Yes

  No

  N/A

• Engine room log book completed and signed by all?

  Yes

  No

  N/A

• Quick closing valves are regularly tested and records available?

  Yes

  No

  N/A

• Emergency stops for Engine room ventilation are clearly marked & records available for periodic testing of the same?

  Yes

  No

  N/A

• Are fire dampers operational, tested periodically and closing peroperly?

  Yes

  No

  N/A

• Are diesel engine exhausts and other hot surfaces in the vicinity of fuel, diesel and lubricating & hydraulic oil pipes protected against spray?

  Yes

  No

  N/A

• Hot surfaces are adequately shielded & protected?

  Yes

  No

  N/A

• Is the lagging free of oil?

  Yes

  No

  N/A

• Purifier rooms are clean& tidy with no rags or other debris lying around?

  Yes

  No

  N/A

• Insulation mats are provided for all the electrical switchboards & are they in ecrtified for use and in good condition?

  Yes

  No

  N/A

• Gauge glass closing devices on oil tanks are not inhibited?

  Yes

  No

  N/A

• Deadweight type and spring loaded sounding caps not permenantly secured?

  Yes

  No

  N/A

• Rotating machinery is suitably guarded and warning signs posted?

  Yes

  No

  N/A

• Main & Auxiliary engines are free of oil, water & exhaust gas leakages?

  Yes

  No

  N/A

• Machine tools are provided with adequate eye protection?

  Yes

  No

  N/A

• Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and maintenance satisfactory?

  Yes

  No

  N/A

• Are bilges free of oil, debris and other residues?

  Yes

  No

  N/A

• Bilge high level alarms working and test records available?

  Yes

  No

  N/A

• Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs. Particularly outboard of the ship side valves?

  Yes

  No

  N/A

• Instructions for starting the emergrncy generator are clearly displayed?

  Yes

  No

  N/A

• Sufficient fuel (18 hrs oeration) is maintained in the reserve fuel tanks?

  Yes

  No

  N/A

• Are the switchboards free of significant earth faults?

  Yes

  No

  N/A

• Escape routes are clearly marked, unobstructed and sufficient lighting provided?

  Yes

  No

  N/A

• EEBD´s in place according to the plans?

  Yes

  No

  N/A

• Fire compartment boundaries are maintained? (Doors are not secured in the open position)

  Yes

  No

  N/A

• Appropriate PPE available in the E/R& workshop?

  Yes

  No

  N/A

• Emergency steering has been tested and records available?

  Yes

  No

  N/A

• Emergency steering gear changeover procedures are clearly displayed in the steering compartment & wheelhouse?

  Yes

  No

  N/A

• Correct heading informaiton is available at the emergency steering position?

  Yes

  No

  N/A

• The floors have non-slip surfaces?

  Yes

  No

  N/A

• Communications with the bridge are satisfactory?

  Yes

  No

  N/A

• Overdue & CMS jobs in the PMS under control?

  Yes

  No

  N/A

• Spot check / verification of the completed jobs?

  Yes

  No

  N/A

• Electrical isolation permits are being used where required?

  Yes

  No

  N/A

• REcords of tests of batteries available?

  Yes

  No

  N/A

• Systematic testing of fire detectors is recorded?

  Yes

  No

  N/A

• General condition, visual appearance & cleanliness of the hull satisfactory?

  Yes

  No

  N/A

• Hull markings in order?

  Yes

  No

  N/A

• General condition, visual appearance & cleanliness of the weather decks is satisfactory?

  Yes

  No

  N/A

• Decks in working areas are covered with non-slip surfaces?

  Yes

  No

  N/A

• Condition of pipework on deck is satisfactory? (Check for significant corossion & pitting, soft patches & temporary repairs)

  Yes

  No

  N/A

• Watertight doors & portholes are well maintained and capable of being secured properly?

  Yes

  No

  N/A

• Are Fuel, ballast tanks and other space vents & air pipes in good condition and maintained properly? (Including the flame screens)

  Yes

  No

  N/A

• Lighting on deck is adequate?

  Yes

  No

  N/A

• EX rated light fittings in the gas hazardous areas are in good condition and maintained properly?

  Yes

  No

  N/A

• General inspection of store rooms indicate proper housekeeping?

  Yes

  No

  N/A

• Accommodation alleyways are free of obstructions and exits are clearly marked?

  Yes

  No

  N/A

• Proper housekeeping in the laundry?

  Yes

  No

  N/A

• Galley and pantry are clean& hygenic and maintained that way?

  Yes

  No

  N/A

• Refrigerated spaces are clean, tidy & there is no build up of ice on the lines/ drains?

  Yes

  No

  N/A

• Refrigerated spaces are maintained at correct temperatures?

  Yes

  No

  N/A

• Bulkhead penetrations in the accommodation are sealed properly to ensure integrity?

  Yes

  No

  N/A

• Hospital is neat & Tidy?

  Yes

  No

  N/A