Blank VIA

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Yes

  No

  N/A

Vessel Internal Audit

• Safety Management Report

  Yes

  No

  N/A

• Report No :

• Business Unit :

• Audit Category : Vessel Internal Audit

• Inspection Date :

  Date

• Status : Draft

• Audit Details

• HSE Assessment Rating :

• No of CARs:

• No. of Observations :

• Checklist

• Checkpoint

• Satisfied / Rating

  Compliant

  Non-Compliant

  N/A

• ISM / ISO SECTION

• ISM 1.2 / ISO 1.1 Is the Document of Compliance onboard and endorsement up to date?

  Yes

  No

  N/A

• ISM 1.2 / ISO 1.1 Is the Owner's notification of Management / Appointment of manager on file?

  Yes

  No

  N/A

• ISM 1.2 / ISO 1.1 Is the Declaration of Designated Person on file? Does it state the correct DPA and contact details?

  Yes

  No

  N/A

• ISM 1.2 Is the Declaration of Company Security Officer on file? Does it state the correct CSO and contact details?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Safety Management Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Certificate of Registry on file?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Safety Equipment Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Load line Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original " Annex Record of Approved Cargo Ship Safety Equipment " on file and approved by Class?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Safety Construction Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Classification Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Safety Radio Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Safety Radio Certificate Form R on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is there a valid Ships Station License on file?

  Yes

  No

  N/A

• ISM 1.2 Is the original GMDSS Declaration of shore based maintenance on file and in date?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original LRIT conformance test certificate on file and in date?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Tonnage Certificate on file?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Oil Pollution Prevention certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 Is the Original Minimum Manning Certificate on file and in date with valid endorsements?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Oil Pollution Prevention " Form B " on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Ship Sanitation Control Exemption Certificate on file and in date?

  Yes

  No

  N/A

• ISM 1.2 Is the vessel's Bollard Pull certificate on file and endorsed by class?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Ship Security Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Statement of Compliance certificate ( AntiFouling system ) on file? ( The records of antifouling systems should be permanently attached to the certificate )

  Yes

  No

  N/A

• ISM 1.2 Is the original Continuous Synopsis Record Certificate ( CSR ) on file? ( If more than one CSR is held, ensure that Forms 2 and 3 are in place as required )

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Air Pollution Prevention Certificate ( IAPP ) on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Engine International Air Pollution Prevention Certificate ( EIAPP ) on file and in date with valid endorsement? ( Approved Technical Files on file ? )

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Sewage Pollution Prevention Certificate ( ISPP ) on file and in date?

  Date

• Is there an approved Sewage Discharge Rate table on file? ( MARPOL VI )

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original International Energy Efficiency Certificate ( IEE ) on file and in date?

  Date

• ISM 1.2 / ISO 3.2 Is the original International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk ( NLS ) Certificate on file and in date with valid endorsement? ( Only applicable to vessels carrying bulk noxious liquids )

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Document of Compliance for the carriage of dangerous goods on file and in date with valid endorsement?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the original Ballast Water Management Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• Is there a copy of the Civil Liability for Bunker Oil Pollution Damage Certificate on file and in date?

  Yes

  No

  N/A

• Is there a copy of the Civil Liability for Oil Pollution Damage Certificate on file and in date?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 SPS Classed vessels Is the original Special Purpose Certificate on file and in date with valid endorsement?

  Yes

  No

  N/A

• Is there an original Immersion suit exemption certificate on file or are there sufficient Immersion suits available onboard?

  Yes

  No

  N/A

• ISM 1.2 / ISO 3.2 Is the certificate of Inspection ( COI ) by a registered pharmacist on file and in date?

  Date

• ISM 1.2 / ISO 3.2 Is the Oil Record Book Part I and II correctly completed ( Correct Format )?

  Yes

  No

  N/A

• ISM 1.2.3.1 Is the current Flag State Legislation onboard the vessel?

  Yes

  No

  N/A

• ISM 1.2.3.2 Are Flag State Circulars current?

  Yes

  No

  N/A

• ISM 1.2.1 Are the Flag State Circulars promulgated to the vessel?

  Yes

  No

  N/A

• ISM 2.1 / ISO 2.0 Are the relevant Company Policies clearly posted / displayed and current, including the company's Environmental policy?

  Yes

  No

  N/A

• ISO 2.0 Does the company provide a quality policy? Are the crew familiar with the contents of the quality policy?

  Yes

  No

  N/A

• ISM 2.1 Is awareness shown with the cyber security and information classification policy?

  Yes

  No

  N/A

• ISM 3.2 / ISO 4.1 / ISO 4.5 Are all crew aware of their Job descriptions and individual Responsibilities and Authority?

  Yes

  No

  N/A

• ISM 3.2 Organization Charts and reporting lines Is there a satisfactory level of awareness of reporting lines?

  Yes

  No

  N/A

• ISO 3.4 Does the vessel receive feedback from the client?

  Yes

  No

  N/A

• ISM 4 / ISO 4.4 Designated Person Ashore ( DPA ) Is the awareness and understanding of the DPA's role satisfactory?

  Yes

  No

  N/A

• ISM 4 Is the latest copy of the Office Directory with the DPA's contact details available and on file?

  Yes

  No

  N/A

• ISM 5 SMS Review Is there a recent ( dated within 12 months ) review of the SMS for the vessel?

  Yes

  No

  N/A

• ISM 5 Master's Standing Orders Have these been written by the current Master and signed off by the watch keepers?

  Yes

  No

  N/A

• ISM 5 Master's Night Orders Are these written daily ( as required ) and signed by the watch keepers?

  Yes

  No

  N/A

• ISM 5 Master's Standing Orders Do the Master's Standing Orders make reference to the STCW code Section AVIII/2 Part 4?

  Yes

  No

  N/A

• ISM 5 Has the Master written standing orders for the gangway watchman ( As per Operational Circular )? Are these in place at the gangway?

  Yes

  No

  N/A

• ISM 5 Has the Master Inspected and signed off the following documents ( Official Logbook / Orbis Logbook / GMDSS Radio Logbook / Garbage Logbook / NLS Cargo Logbook / Oil Record Book / Ozone Depletion Logbook / Ballast Water Logbook ) ?

  Yes

  No

  N/A

• ISM 5 / ISO 4.5 Is the Master familiar with the statement of his authority? Is there an understanding of the reason for it?

  Yes

  No

  N/A

• ISM 6 Are the Officers and crew aware of their reading lists?

  Yes

  No

  N/A

• ISM 6 Are all Officer's Handover notes being completed( In the correct format with attachments as required ) ?

  Yes

  No

  N/A

• ISM 6 / ISO 4.7 Ship Familiarisation Are the following inductions/familiarisations conducted ( Vessel Safety / DP / Bridge Equipment ) Are induction forms printed, completed, signed in hardcopy and filed onboard?

  Yes

  No

  N/A

• ISM 6 Training record Books Have the Training record books been updated for the current vessel? Do all Officers and Crew have a Training Record Book?

  Yes

  No

  N/A

• ISO 4.7 Does the company provide internal and external training?

  Yes

  No

  N/A

• ISO 4.7 Does the company identify any training that may be required?

  Yes

  No

  N/A

• ISM 6 / ISO 4.6 Are the original crew Certificates of Competency ( For Master's and Crew ) onboard and valid?

  Yes

  No

  N/A

• ISM 6 / ISO 4.6 Are the original Flag State endorsements ( COE ) onboard and valid?

  Yes

  No

  N/A

• ISM 6 / ISO 4.6 Are the original GMDSS General Operator certificates on board and valid?

  Yes

  No

  N/A

• ISM 6 / ISO 4.6 Are the original GMDSS General Operator COE's ( Flag ) on board and valid? Are the officer's entered into the GMDSS logbook as required?

  Yes

  No

  N/A

• ISM 6 / ISO 4.6 Are the original crew medical certificates onboard and valid?

  Yes

  No

  N/A

• ISM 6 Are the original crew basic / advanced STCW training certificates onboard and valid? Are all of the company required course certificates onboard and valid?

  Yes

  No

  N/A

• ISM 7 Is the Table of shipboard working arrangements posted, valid and signed by the Master?

  Yes

  No

  N/A

• ISM 7 Rest hours are these being correctly completed and signed by the Master / Appropriate Officer as required?

  Yes

  No

  N/A

• ISO 4.12 How does the vessel exercise care with customers property while its under the company's control?

  Yes

  No

  N/A

• ISM 7 Is the Cargo Securing Manual approved and endorsed by Class?

  Yes

  No

  N/A

• ISM 7 Is there an approved SMPEP booklet onboard? Are all annexes updated as required?

  Yes

  No

  N/A

• ISM 7 / ISO 4.10 Are the following checklists being used with appropriate entries in the rough logbook / Orbis Logbook made ( Bridge Arrival / Bridge Departure / Arrival/Departure Offshore Safety Zone / Offshore Facility Safety Zone )

  Yes

  No

  N/A

• ISM 7 / ISO 4.10 Bunkering Are the appropriate checklists being used?

  Yes

  No

  N/A

• ISM 7 Fuel Specification Is the Chief Engineer familiar with the company's documented fuel specification?

  Yes

  No

  N/A

• ISM 7 Is the Folio of Nautical charts sufficient for the area of operation?

  Yes

  No

  N/A

• ISM 7 Is the Folio of Electronic charts sufficient for the area of operation?

  Yes

  No

  N/A

• ISM 7 Nautical Chart corrections Check chart correction records and randomly check charts / nautical publications are corrected properly ?

  Yes

  No

  N/A

• ISM 7 ECDIS Charts Check chart correction records Are all currently used ECDIS cells corrected and up to date?

  Date

• ISM 7 Are the current Notices to Mariners available on board?

  Yes

  No

  N/A

• ISM 7 Passage Planning Are passage plans properly prepared and endorsed and dated by the Master on each page? ( Check for the use of ranges and bearings / Parallel indexing / way points etc. )

  Yes

  No

  N/A

• ISM 7 Is there evidence of using alternative methods of position fixing? ( Check nautical charts and ECDIS )

  Yes

  No

  N/A

• ISM 7 Has the ECDIS type specific training been conducted by the Master and all deck officers?

  Yes

  No

  N/A

• ISM 7 / ISO 3.0 Does the Risk Assessment and Hazard Register ( RAHR ) contain company generic Risk Assessments?

  Yes

  No

  N/A

• ISM 7 / ISO 5.2 Logbook Entries Are all necessary entries made in the Orbis Logbook? ( Check for sufficient detail in the narrative sections / weekly LSA checks / drafts etc. )

  Yes

  No

  N/A

• ISM 7 / ISO 4.8 Is there evidence of regular Safety / Operational meetings

  Yes

  No

  N/A

• ISM 7 Does the vessel have an approved Ballast Water Management Plan?

  Yes

  No

  N/A

• ISM 7 Is there a Ballast Water record book in use? Is it being updated and maintained correctly?

  Yes

  No

  N/A

• ISO 3.0 Does the company identify the environmental aspects and impacts of its shipboard operations? Is this information documented and up to date?

  Date

• ISM 7 / ISO 4.10 PTW Are Permits to Work being used, correctly completed and corresponding Risk Assessments valid?

  Yes

  No

  N/A

• ISM 7 / ISO 3.0 Does the vessels Risk Assessment and Hazard register contain vessel specific Risk Assessments for routine and non routine activities

  Yes

  No

  N/A

• ISM 7 Does the vessel have a Lifting Manual onboard Are Routine and NonRoutine lifting plans being used?

  Yes

  No

  N/A

• ISM 7 DP Is there a vessel specific DP Manual onboard? Are the corresponding DP Checklists being used and correctly completed? ( ASOG and CAMO in place as required )

  Yes

  No

  N/A

• ISM 7 DP Are the appropriate procedures followed for Simplex / Duplex operations? Does the DPO show awareness of the manual override?

  Yes

  No

  N/A

• ISM 7 Chemicals Where are the chemicals kept onboard? Are they appropriately segregated?

  Yes

  No

  N/A

• ISM 7 Chemicals Are the Material Safety Data Sheets ( MSDS ) held onboard for all chemicals kept?

  Yes

  No

  N/A

• ISM 7 Chemicals What chemicals are used by the cook in the galley? Is awareness shown with the hazards associated with the chemicals used?

  Yes

  No

  N/A

• ISM 7 Waste Management Does the vessel have an approved Garbage management plan onboard?

  Yes

  No

  N/A

• ISM 7 Waste Management Is awareness shown by the crew with regards to garbage segregation? Is the garbage segregated onboard? Are all bins of noncombustible material?

  Yes

  No

  N/A

• ISM 7 Waste Management Are the correct waste transfer notes ( WTN's ) in use and accompanied by garbage receipts ( as appropriate )?

  Yes

  No

  N/A

• ISO 5.1 Has the vessel been submitting the end of the month Environmental Situation Report?

  Yes

  No

  N/A

• ISO 3.0 Is there an Energy Efficiency Manual onboard?

  Yes

  No

  N/A

• ISM 8 Procedures and Arrangements Manual Is onboard and approved by class ( as appropriate for vessel's carrying noxious liquids )?

  Yes

  No

  N/A

• ISM 8 Emergency Guidance Manual Does the vessel have the latest copy of the EGM and EGM immediate action guide onboard?

  Yes

  No

  N/A

• ISM 8 Emergency Guidance Manual Have the ship specific details been entered and current?

  Yes

  No

  N/A

• ISM 8 Emergency Guidance Manual Have the appendices been updated and current? ( Check the following SMPEP / Emergency Towing Booklet / Recovery of persons from the water )

  Yes

  No

  N/A

• ISM 8 Emergency Procedures Is awareness shown with regards to Immediate actions, communication and response?

  Yes

  No

  N/A

• ISM 8 Emergency Procedures SMPEP If the vessel has an oil or noxious liquid substance spill, does the Master know how, when and to whom to report? Are drills conducted monthly and the corresponding report completed in the PMS?

  Yes

  No

  N/A

• ISM 8 Emergency Procedures Galley Does the galley have a fire blanket, fire extinguisher, CO2, water mist or foam extinguishing system? Is awareness shown regarding its use / operation?

  Yes

  No

  N/A

• ISM 8 / ISO 4.14 Emergency Drills Are emergency drills and exercises being carried out as required? Are they being appropriately recorded?

  Yes

  No

  N/A

• ISO 5.6 Has the company established, implemented and maintained a procedure to record, investigate and analyse incidents in order to determine underlying deficiencies and other factors causing or contributing to the occurrence of incidents / identify the need for corrective action / identify preventative action / communicate the results of such investigation?

• ISM 9 / ISO 3.3 NonConformance Reporting Check that the CRR's , CAR's and CAQ's have been properly reviewed and closed out onboard or by the office ( as appropriate )

  Yes

  No

  N/A

• ISM 9 / ISO 3.3 Incident reporting Have any incident reports been raised onboard? Have they been correctly completed?

  Yes

  No

  N/A

• ISM 9 / ISO 3.3 / ISO 5.5 Incident reporting Is the Master aware of the appropriate forms to use for the following: Incident reports, Medical treatment cases, illness, Near Miss, Hazid's and Safety observations? Is the Master aware of incident categorization as per SMS?

  Yes

  No

  N/A

• ISM 9 / ISO 3.3 / ISO 5.5 Incident reporting Management review Does management provide feedback and comment on relevant incidents?

  Yes

  No

  N/A

• ISO 4.11 Does the vessel have a purchasing system onboard? Are purchase requests being completed and delivered on time?

  Yes

  No

  N/A

• ISM 10.1 Does the Chief Engineer have records of spares carried onboard? / Are the minimum spares required onboard maintained as required?

  Yes

  No

  N/A

• ISO 3.1 Is there a procedure for management of change in place?

  Yes

  No

  N/A

• ISM 10.1 Certification and Survey Inspect random records to determine if certificates are valid, or if surveyors are notified of surveys due

  Yes

  No

  N/A

• ISO 3.2 Is the latest class survey status report onboard? Does the vessel have access to the Classification society web portal?

  Yes

  No

  N/A

• ISM 10.1 / ISO 4.13 Planned maintenance system Is the PMS updated regularly? Check past PMS records.

  Yes

  No

  N/A

• ISM 10.1 Routine Tests Are routine tests of onboard equipment being carried out at correct statutory intervals?

  Yes

  No

  N/A

• ISO 5.3 Does the equipment requiring calibration in accordance with the PMS schedule have valid certification?

  Yes

  No

  N/A

• ISM 10.1 Vessel Safety inspections Are these being carried out as required ( One area inspected and reported on a monthly basis )?

  Yes

  No

  N/A

• ISM 10.1 Galley hygiene Is the Master effectively carrying out and logging accommodation inspections? Check the official logbook for comparison of actual state and report recorded

  Yes

  No

  N/A

• ISM 10.1 Towing and Anchor Handling Equipment Are the inspections and tests being conducted on the loose equipment as required? Are certificates available?

  Yes

  No

  N/A

• ISM 10.2 Is the DNV Chain register in use as required? Have the statutory inspections been carried out on the lifting gear and equipment? ( AH Equipment is not included in these inspections )

  Yes

  No

  N/A

• ISM 10.2 Safety equipment maintenance Are routine inspections being carried out?

  Yes

  No

  N/A

• ISM 10.2 Batteries Are the required battery checks conducted on the GMDSS and Emergency Generator batteries as required? ( Sight the battery log and check PMS records )

  Yes

  No

  N/A

• ISM 10.3 Critical Equipment Does the vessel have a list of critical equipment? Is awareness of this and its relationship to the ISM code satisfactory?

  Yes

  No

  N/A

• ISO 5.4 Does the vessel use a lock out / tag out procedure for nonconforming materials, equipment or cargo spaces?

  Yes

  No

  N/A

• ISO 4.9 Does the management system documentation consist of approval for adequacy prior to use?

  Yes

  No

  N/A

• ISM 11.1 / ISO 4.9 Document Control procedure Is the Master aware of this and his responsibilities?

  Yes

  No

  N/A

• ISO 3.2 Is there a list of mandatory rules and regulations applicable to the vessel?

  Yes

  No

  N/A

• ISM 11.2 SMS Manuals Are the company manuals available onboard and updated as required?

  Yes

  No

  N/A

• ISO 4.2 Is there an infrastructure in place to achieve specified or implied requirements of the customer?

  Yes

  No

  N/A

• ISM 11.2 Vessel's Library Are all books and publications ( As per the Operational Circular ) held onboard, stamped with the ships stamp and the latest version?

  Yes

  No

  N/A

• ISM 11.2 / ISO 4.9 Are any obsolete / superceded publications or documents held onboard? Have they been identified as such and segregated as required?

  Yes

  No

  N/A

• ISO 4.9 / ISO 5.7 Are retention periods adhered to? Are invalid or obsolete documents promptly removed?

  Yes

  No

  N/A

• ISO 4.8 Does the company communicate pertinent OH&S information to the vessel including performance?

  Yes

  No

  N/A

• ISM 11.2 / ISO 4.8 Revising management system documents Is the Master aware of SMS updates?

  Yes

  No

  N/A

• ISO 3.3 Does the company set targets on Environmental and Quality Policy? Is the Master aware of these targets?

  Yes

  No

  N/A

• ISM 11.2 Circulars Is the awareness of company circulars and Safety Alerts satisfactory? Have the relevant files been updated as required?

  Yes

  No

  N/A

• ISM 11.2 Fire and Safety Training Manual Has this been updated with details of the ships own equipment?

  Yes

  No

  N/A

• ISM 11.2 / ISO 4.14 Fire and Safety Training Manual Is the awareness of drills and matrices satisfactory?

  Yes

  No

  N/A

• ISM 12.1 / ISO 5.8 Internal Audits Are copies of previous Internal Audit reports available onboard?

  Yes

  No

  N/A

• ISM 12.6 / ISO 5.8 Internal Audits Have the Nonconformances ( CAR's ) raised during previous audits been closed out within the allotted time frame?

  Yes

  No

  N/A

• ISPS / ISO SECTION

• ISPS Code Part A 2.1 Does the Master, SSO and senior officers have an understanding of the definitions used in the ISPS code?

  Yes

  No

  N/A

• ISPS Code Part A 4.1 Has the contracting Government set the security level of the vessel? Are the crew aware of the current security level?

  Yes

  No

  N/A

• ISPS Code Part A 5.7 Are declarations of security being kept on the vessel for at least 10 port calls?

  Yes

  No

  N/A

• ISPS Code Part B 5.4.1 Is the agreed Declaration of Security ( DOS ) signed and dated by both the port facility and the ship? If not, is there a notation of valid reason?

• ISPS Code Part B 5.5 Is the agreed Declaration of security completed in English? Or a common language common to both the ship and facility?

  Yes

  No

  N/A

• ISPS Code Part A 6.1 Is the Master aware of the content of the SSP, regarding Master's authority statement and Master's responsibility?

  Yes

  No

  N/A

• ISPS Code Part B 6.1.1 Does the company provide the Master with information regarding parties responsible for appointing shipboard personnel? ( e.g. manning companies, agents etc. )?

• ISPS Code Part B 6.1.2 Does the company provide the Master with information regarding parties responsible for deciding the employment of the ship? ( e.g. time or bareboat charters / any other entity acting in such capacity )?

• ISPS Code Part B 6.1.3 In cases when the ship is employed under the terms of a charter party, does the Master have the contact details of those parties?

  Yes

  No

  N/A

• ISPS Code Part A 7.1 Is the vessel at the security level set by the contracting government?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.1 At security level 1, are all the security duties being performed as required?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.2 At security level 1, are all the accesses to the ship being controlled?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.3 At security level 1, is the embarkation of persons and their effects being controlled?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.4 At security level 1, are restricted areas being monitored to ensure that only authorized persons have access?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.5 At security level 1, are deck areas and areas surrounding the ship being monitored?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.6 At security level 1, is the handling of ships cargo and stores being supervised?

  Yes

  No

  N/A

• ISPS Code Part A 7.2.7 At security level 1, is security communication readily available?

  Yes

  No

  N/A

• ISPS Code Part A 7.3 At security level 2, have additional protective measures, specified in the SSP been implemented for each activity detailed in the ISPS Code Part A 7.2?

• ISPS Code Part A 7.4 At security level 3, has further specific protective measures, specified in the SSP, been implemented for each activity details in the ISPS Code Part A 7.2?

• ISPS Code Part B 9.1 Does the ship have an approved SSP onboard? Has it been endorsed by the appropriate classification society?

  Yes

  No

  N/A

• ISPS Code Part A 9.7 Is the SSP protected from unauthorized access or disclosure?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.1 Are the records of drills and training exercises kept onboard for at least 3 years?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.2 Are the records of any security threats and security incidents kept onboard for at least 3 years?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.3 Are the records of any breaches of security kept onboard for at least 3 years?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.4 Are the records of any change in security level kept onboard for at least 3 years?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.5 Are communications relating to the direct security of the ship such as specific threats to the ship or to port facilities the ship is, or has been in kept onboard for at least 3 years?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.6 Are records of internal audits and reviews of security activities kept onboard?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.7/8 Has the annual review of the SSP been completed?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.9 Have any amendments to the plan been implemented and recorded?

  Yes

  No

  N/A

• ISPS Code Part A 10.1.10 Are there records of maintenance, calibration and testing of any security equipment provided onboard, including the testing of the vessels SSAS / DSAS? ( Check when last the SSAS / DSAS was tested ( Validity < 1 year ) and ensure that all the vessel's details are correct )

  Yes

  No

  N/A

• ISPS Code Part A 10.2 Are the records being kept in the working language of the ship?

  Yes

  No

  N/A

• ISPS Code Part A 10.4 Are the records being protected from unauthorized access or disclosure?

  Yes

  No

  N/A

• ISPS Code Part A 11.1 Has a CSO been designated by the company? Are the crew aware of who this is?

  Yes

  No

  N/A

• ISPS Code Part A 11.1 Has a RCSO been designated by the company? Are the crew aware of who this is?

  Yes

  No

  N/A

• ISPS Code Part A 12.1 Has a SSO been designated for the vessel? Are the crew aware of who this is?

  Yes

  No

  N/A

• ISPS Code Part A 13.2 Has the SSO undergone approved SSO training? Is the SSO's certificate onboard?

  Yes

  No

  N/A

• ISPS Code Part B 13.3.1 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of current security threats?

  Yes

  No

  N/A

• ISPS Code Part B 13.3.2 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge regarding the recognition and detection of weapons, dangerous substances and devices?

• ISPS Code Part B 13.3.6 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of security related communications?

  Yes

  No

  N/A

• ISPS Code Part B 13.3.7 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of the emergency procedures and contingency plans?

• ISPS Code Part B 13.4.1 Do all ships personnel have sufficient knowledge of the meaning and the consequential requirements of the different security levels?

  Yes

  No

  N/A

• ISPS Code Part B 13.4.2 Do all ships personnel have sufficient knowledge of the emergency procedures and contingency plans?

  Yes

  No

  N/A

• ISPS Code Part B 13.4.3 Do all ships personnel have sufficient knowledge with recognition and detection of weapons, dangerous substances and devices?

  Yes

  No

  N/A

• ISPS Code Part B 13.6 Are drills being conducted at least once every 3 months?

  Yes

  No

  N/A

• ISPS Code Part B 13.6 In cases where more than 25% of the ships personnel have changed, at any one time, with personnel that have not previously participated in any drill on that ship within the last 3 months, has a drill been conducted within 1 week of the change?

  Yes

  No

  N/A

• ISPS Code Part B 13.7 Have exercises tested communications, coordination, resource availability and response with the RCSO? ( Refers to the vessel making contact with the RCSO during a drill )

  Yes

  No

  N/A

• ISPS Code Part B 13.8 / ISO 4.14 Are there records on board of company participation in an exercise with another contracting government, duly recognised by the administration?

  Yes

  No

  N/A

• SOLAS XI2 Regulation 6 3.2 Are the crew aware of the location of the SSAS / DSAS alarm activation buttons?

  Yes

  No

  N/A

• SOLAS XI2 Regulation 8.1 Can the Master confirm that he has experienced no constraints by the company, charterer or any other person from taking or executing any decision which, in the professional judgement of the Master, is necessary to maintain the safety and security of the ship?

  Yes

  No

  N/A

• SOLAS XI2 Regulation 8.2 When a conflict between any safety and security requirements applicable to the ship has arisen during its operations, has the Master given effect to those requirements necessary to maintain the safety of the ship?

  Yes

  No

  N/A

• SSP 5.1 Are all access points to the vessel and restricted area's identified and marked on the security plan?

  Yes

  No

  N/A

• SSP 5.2 Are crew members in possession of a Company Identity Card?

  Yes

  No

  N/A

• SSP 5.3 Are visitors not in possession of a recognised pass issued with a visitors pass? Are there sufficient visitor's passes available onboard?

  Yes

  No

  N/A

• SSP 8.1 Is the SSO maintaining control of the keys onboard? Are records being kept as required?

  Yes

  No

  N/A

• SSP 10.8 Are all ships stores being thoroughly checked and inspected prior to being accepted onboard?

  Yes

  No

  N/A

• SSP 12.1 Are the training and drills held onboard covering all the elements as listed in the SSP?

  Yes

  No

  N/A

• SSP Appendix 1 Check that the vessel details are entered correctly

  Yes

  No

  N/A

• SSP Appendix 2 Have the Port Emergency contact details been updated as required?

  Yes

  No

  N/A

• SSP Appendix 6 Have the list of ports been updated as required ( Last 10 ports of call )?

  Yes

  No

  N/A

• SSP Appendix 7 Have the details of the CSO / RCSO / SSO been updated as required?

  Yes

  No

  N/A

• SSP Appendix 8 Has the Office Contacts been updated as required?

  Yes

  No

  N/A

• SSP Appendix 9 Has the SSO created a vessel specific Search Plan ?

  Yes

  No

  N/A

• MLC / ISO SECTION

• Regulation 1 Can the Master demonstrate that any seafarer aged 16 or 17 are prohibited from undertaking hazardous work between 2100 and 0600, except as described in the DMLC?

  Yes

  No

  N/A

• Regulation 1.4 Use of licensed, certified or regulated private recruitment and placement services Does the Master have a copy of the license issued by the MLC Country for each crewing agency?

  Yes

  No

  N/A

• Regulation 1.5 Is a copy of the onboard complaints procedure posted?

  Yes

  No

  N/A

• Regulation 2.1 Seafarers employment agreements Have all seafarers been issued with a Seafarers Employment agreement prior to joining the ship?

  Yes

  No

  N/A

• Regulation 2.1 Seafarers employment agreements Where a seafarer has chosen not to entrust the Seafarers Employment agreement to the Master for safe keeping, does the Master have a photocopy?

  Yes

  No

  N/A

• Regulation 2.1 Seafarers employment agreements Does the Master have copies of all documents referred to by the SEA's?

  Yes

  No

  N/A

• Regulation 2.1 Seafarers employment agreements Does the Master complete entries in each seafarers discharge book or issue a certificate of discharge? Are all entries free from any comment on the seafarers conduct or wages?

  Yes

  No

  N/A

• Regulation 2.1 Seafarers employment agreements Are seafarers employment agreements issued in English? If not, is a certified English translation available?

  Yes

  No

  N/A

• Certification Is the original MLC certificate on file and in date?

  Yes

  No

  N/A

• Certification Does the vessel have the DMLC Part I and Part II onboard?

  Yes

  No

  N/A

• ISO 4.3 Is the work environment suitable to achieve conformity of service requirements?

  Yes

  No

  N/A

• ISO 4.6 Is the working language understood by all crew onboard?

  Yes

  No

  N/A

• Is the confidential whistleblowing hotline notice posted in a prominent location and/or readily available?

  Yes

  No

  N/A

• Cyber Security Cyber Security Policy prominently displayed?

  Yes

  No

  N/A

• Cyber Security Designation and authorization of Master aware of the Cyber Security roles & responsibilities?

  Yes

  No

  N/A

• Cyber Security Awareness on the relevant/applicable Section/s in the SMS and Manual with regards to Cyber Security?

  Yes

  No

  N/A

• COVID19: Does the vessel have an adequate stock of additional PPE and medical supplies as per HOFQHSEGUIDE004/Additional PPE and medical supplies on board?

  Yes

  No

  N/A

• COVID19: Is the preboarding questionnaire completed by ALL visitors (in any capacity) prior to boarding?

  Yes

  No

  N/A

• COVID19: Have all Officers and crew watched the video Coronavirus and how to protect yourself and others as part of the vessel onboard induction process?

  Yes

  No

  N/A

• COVID19: Are temperature checks being undertaken and recorded?

  Yes

  No

  N/A

• COVID19: Are copies of the COVID19 procedures readily available in the messroom and other communal spaces?

  Yes

  No

  N/A

• COVID19: Have informative posters been displayed?

  Yes

  No

  N/A

• COVID19: Does vessel maintain a record of all the completed questionnaires and logs?

  Yes

  No

  N/A

• Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  Yes

  No

  N/A

• Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  Yes

  No

  N/A

• Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  Yes

  No

  N/A

• Corrective Actions

  Yes

  No

  N/A

• Not Satisfied Checkpoint

  Yes

  No

  N/A

• CAR ID

• Observations

  Yes

  No

  N/A

• Checkpoint

  Yes

  No

  N/A

• Observation

  Yes

  No

  N/A

• Attachments

  Yes

  No

  N/A

• File Name

Action

• Staff Name

• Position

• Business Unit

• Date

  Date

Sheet