Title Page

  • Site conducted

  • Conducted on

  • Prepared by

  • Location

Vessel Internal Audit

Vessel Internal Audit

  • Safety Management Report

  • Report No :

  • Business Unit :

  • Audit Category : Vessel Internal Audit

  • Inspection Date :

  • Status : Draft

  • Audit Details

  • HSE Assessment Rating :

  • No of CARs:

  • No. of Observations :

  • Checklist

  • Checkpoint

  • Satisfied / Rating

  • ISM / ISO SECTION

  • ISM 1.2 / ISO 1.1 Is the Document of Compliance onboard and endorsement up to date?

  • ISM 1.2 / ISO 1.1 Is the Owner's notification of Management / Appointment of manager on file?

  • ISM 1.2 / ISO 1.1 Is the Declaration of Designated Person on file? Does it state the correct DPA and contact details?

  • ISM 1.2 Is the Declaration of Company Security Officer on file? Does it state the correct CSO and contact details?

  • ISM 1.2 / ISO 3.2 Is the original Safety Management Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Certificate of Registry on file?

  • ISM 1.2 / ISO 3.2 Is the original Safety Equipment Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Load line Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original " Annex Record of Approved Cargo Ship Safety Equipment " on file and approved by Class?

  • ISM 1.2 / ISO 3.2 Is the original Safety Construction Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Classification Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Safety Radio Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Safety Radio Certificate Form R on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is there a valid Ships Station License on file?

  • ISM 1.2 Is the original GMDSS Declaration of shore based maintenance on file and in date?

  • ISM 1.2 / ISO 3.2 Is the original LRIT conformance test certificate on file and in date?

  • ISM 1.2 / ISO 3.2 Is the original International Tonnage Certificate on file?

  • ISM 1.2 / ISO 3.2 Is the original International Oil Pollution Prevention certificate on file and in date with valid endorsement?

  • ISM 1.2 Is the Original Minimum Manning Certificate on file and in date with valid endorsements?

  • ISM 1.2 / ISO 3.2 Is the original International Oil Pollution Prevention " Form B " on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Ship Sanitation Control Exemption Certificate on file and in date?

  • ISM 1.2 Is the vessel's Bollard Pull certificate on file and endorsed by class?

  • ISM 1.2 / ISO 3.2 Is the original International Ship Security Certificate on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Statement of Compliance certificate ( AntiFouling system ) on file? ( The records of antifouling systems should be permanently attached to the certificate )

  • ISM 1.2 Is the original Continuous Synopsis Record Certificate ( CSR ) on file? ( If more than one CSR is held, ensure that Forms 2 and 3 are in place as required )

  • ISM 1.2 / ISO 3.2 Is the original International Air Pollution Prevention Certificate ( IAPP ) on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Engine International Air Pollution Prevention Certificate ( EIAPP ) on file and in date with valid endorsement? ( Approved Technical Files on file ? )

  • ISM 1.2 / ISO 3.2 Is the original Sewage Pollution Prevention Certificate ( ISPP ) on file and in date?

  • Is there an approved Sewage Discharge Rate table on file? ( MARPOL VI )

  • ISM 1.2 / ISO 3.2 Is the original International Energy Efficiency Certificate ( IEE ) on file and in date?

  • ISM 1.2 / ISO 3.2 Is the original International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk ( NLS ) Certificate on file and in date with valid endorsement? ( Only applicable to vessels carrying bulk noxious liquids )

  • ISM 1.2 / ISO 3.2 Is the original Document of Compliance for the carriage of dangerous goods on file and in date with valid endorsement?

  • ISM 1.2 / ISO 3.2 Is the original Ballast Water Management Certificate on file and in date with valid endorsement?

  • Is there a copy of the Civil Liability for Bunker Oil Pollution Damage Certificate on file and in date?

  • Is there a copy of the Civil Liability for Oil Pollution Damage Certificate on file and in date?

  • ISM 1.2 / ISO 3.2 SPS Classed vessels Is the original Special Purpose Certificate on file and in date with valid endorsement?

  • Is there an original Immersion suit exemption certificate on file or are there sufficient Immersion suits available onboard?

  • ISM 1.2 / ISO 3.2 Is the certificate of Inspection ( COI ) by a registered pharmacist on file and in date?

  • ISM 1.2 / ISO 3.2 Is the Oil Record Book Part I and II correctly completed ( Correct Format )?

  • ISM 1.2.3.1 Is the current Flag State Legislation onboard the vessel?

  • ISM 1.2.3.2 Are Flag State Circulars current?

  • ISM 1.2.1 Are the Flag State Circulars promulgated to the vessel?

  • ISM 2.1 / ISO 2.0 Are the relevant Company Policies clearly posted / displayed and current, including the company's Environmental policy?

  • ISO 2.0 Does the company provide a quality policy? Are the crew familiar with the contents of the quality policy?

  • ISM 2.1 Is awareness shown with the cyber security and information classification policy?

  • ISM 3.2 / ISO 4.1 / ISO 4.5 Are all crew aware of their Job descriptions and individual Responsibilities and Authority?

  • ISM 3.2 Organization Charts and reporting lines Is there a satisfactory level of awareness of reporting lines?

  • ISO 3.4 Does the vessel receive feedback from the client?

  • ISM 4 / ISO 4.4 Designated Person Ashore ( DPA ) Is the awareness and understanding of the DPA's role satisfactory?

  • ISM 4 Is the latest copy of the Office Directory with the DPA's contact details available and on file?

  • ISM 5 SMS Review Is there a recent ( dated within 12 months ) review of the SMS for the vessel?

  • ISM 5 Master's Standing Orders Have these been written by the current Master and signed off by the watch keepers?

  • ISM 5 Master's Night Orders Are these written daily ( as required ) and signed by the watch keepers?

  • ISM 5 Master's Standing Orders Do the Master's Standing Orders make reference to the STCW code Section AVIII/2 Part 4?

  • ISM 5 Has the Master written standing orders for the gangway watchman ( As per Operational Circular )? Are these in place at the gangway?

  • ISM 5 Has the Master Inspected and signed off the following documents ( Official Logbook / Orbis Logbook / GMDSS Radio Logbook / Garbage Logbook / NLS Cargo Logbook / Oil Record Book / Ozone Depletion Logbook / Ballast Water Logbook ) ?

  • ISM 5 / ISO 4.5 Is the Master familiar with the statement of his authority? Is there an understanding of the reason for it?

  • ISM 6 Are the Officers and crew aware of their reading lists?

  • ISM 6 Are all Officer's Handover notes being completed( In the correct format with attachments as required ) ?

  • ISM 6 / ISO 4.7 Ship Familiarisation Are the following inductions/familiarisations conducted ( Vessel Safety / DP / Bridge Equipment ) Are induction forms printed, completed, signed in hardcopy and filed onboard?

  • ISM 6 Training record Books Have the Training record books been updated for the current vessel? Do all Officers and Crew have a Training Record Book?

  • ISO 4.7 Does the company provide internal and external training?

  • ISO 4.7 Does the company identify any training that may be required?

  • ISM 6 / ISO 4.6 Are the original crew Certificates of Competency ( For Master's and Crew ) onboard and valid?

  • ISM 6 / ISO 4.6 Are the original Flag State endorsements ( COE ) onboard and valid?

  • ISM 6 / ISO 4.6 Are the original GMDSS General Operator certificates on board and valid?

  • ISM 6 / ISO 4.6 Are the original GMDSS General Operator COE's ( Flag ) on board and valid? Are the officer's entered into the GMDSS logbook as required?

  • ISM 6 / ISO 4.6 Are the original crew medical certificates onboard and valid?

  • ISM 6 Are the original crew basic / advanced STCW training certificates onboard and valid? Are all of the company required course certificates onboard and valid?

  • ISM 7 Is the Table of shipboard working arrangements posted, valid and signed by the Master?

  • ISM 7 Rest hours are these being correctly completed and signed by the Master / Appropriate Officer as required?

  • ISO 4.12 How does the vessel exercise care with customers property while its under the company's control?

  • ISM 7 Is the Cargo Securing Manual approved and endorsed by Class?

  • ISM 7 Is there an approved SMPEP booklet onboard? Are all annexes updated as required?

  • ISM 7 / ISO 4.10 Are the following checklists being used with appropriate entries in the rough logbook / Orbis Logbook made ( Bridge Arrival / Bridge Departure / Arrival/Departure Offshore Safety Zone / Offshore Facility Safety Zone )

  • ISM 7 / ISO 4.10 Bunkering Are the appropriate checklists being used?

  • ISM 7 Fuel Specification Is the Chief Engineer familiar with the company's documented fuel specification?

  • ISM 7 Is the Folio of Nautical charts sufficient for the area of operation?

  • ISM 7 Is the Folio of Electronic charts sufficient for the area of operation?

  • ISM 7 Nautical Chart corrections Check chart correction records and randomly check charts / nautical publications are corrected properly ?

  • ISM 7 ECDIS Charts Check chart correction records Are all currently used ECDIS cells corrected and up to date?

  • ISM 7 Are the current Notices to Mariners available on board?

  • ISM 7 Passage Planning Are passage plans properly prepared and endorsed and dated by the Master on each page? ( Check for the use of ranges and bearings / Parallel indexing / way points etc. )

  • ISM 7 Is there evidence of using alternative methods of position fixing? ( Check nautical charts and ECDIS )

  • ISM 7 Has the ECDIS type specific training been conducted by the Master and all deck officers?

  • ISM 7 / ISO 3.0 Does the Risk Assessment and Hazard Register ( RAHR ) contain company generic Risk Assessments?

  • ISM 7 / ISO 5.2 Logbook Entries Are all necessary entries made in the Orbis Logbook? ( Check for sufficient detail in the narrative sections / weekly LSA checks / drafts etc. )

  • ISM 7 / ISO 4.8 Is there evidence of regular Safety / Operational meetings

  • ISM 7 Does the vessel have an approved Ballast Water Management Plan?

  • ISM 7 Is there a Ballast Water record book in use? Is it being updated and maintained correctly?

  • ISO 3.0 Does the company identify the environmental aspects and impacts of its shipboard operations? Is this information documented and up to date?

  • ISM 7 / ISO 4.10 PTW Are Permits to Work being used, correctly completed and corresponding Risk Assessments valid?

  • ISM 7 / ISO 3.0 Does the vessels Risk Assessment and Hazard register contain vessel specific Risk Assessments for routine and non routine activities

  • ISM 7 Does the vessel have a Lifting Manual onboard Are Routine and NonRoutine lifting plans being used?

  • ISM 7 DP Is there a vessel specific DP Manual onboard? Are the corresponding DP Checklists being used and correctly completed? ( ASOG and CAMO in place as required )

  • ISM 7 DP Are the appropriate procedures followed for Simplex / Duplex operations? Does the DPO show awareness of the manual override?

  • ISM 7 Chemicals Where are the chemicals kept onboard? Are they appropriately segregated?

  • ISM 7 Chemicals Are the Material Safety Data Sheets ( MSDS ) held onboard for all chemicals kept?

  • ISM 7 Chemicals What chemicals are used by the cook in the galley? Is awareness shown with the hazards associated with the chemicals used?

  • ISM 7 Waste Management Does the vessel have an approved Garbage management plan onboard?

  • ISM 7 Waste Management Is awareness shown by the crew with regards to garbage segregation? Is the garbage segregated onboard? Are all bins of noncombustible material?

  • ISM 7 Waste Management Are the correct waste transfer notes ( WTN's ) in use and accompanied by garbage receipts ( as appropriate )?

  • ISO 5.1 Has the vessel been submitting the end of the month Environmental Situation Report?

  • ISO 3.0 Is there an Energy Efficiency Manual onboard?

  • ISM 8 Procedures and Arrangements Manual Is onboard and approved by class ( as appropriate for vessel's carrying noxious liquids )?

  • ISM 8 Emergency Guidance Manual Does the vessel have the latest copy of the EGM and EGM immediate action guide onboard?

  • ISM 8 Emergency Guidance Manual Have the ship specific details been entered and current?

  • ISM 8 Emergency Guidance Manual Have the appendices been updated and current? ( Check the following SMPEP / Emergency Towing Booklet / Recovery of persons from the water )

  • ISM 8 Emergency Procedures Is awareness shown with regards to Immediate actions, communication and response?

  • ISM 8 Emergency Procedures SMPEP If the vessel has an oil or noxious liquid substance spill, does the Master know how, when and to whom to report? Are drills conducted monthly and the corresponding report completed in the PMS?

  • ISM 8 Emergency Procedures Galley Does the galley have a fire blanket, fire extinguisher, CO2, water mist or foam extinguishing system? Is awareness shown regarding its use / operation?

  • ISM 8 / ISO 4.14 Emergency Drills Are emergency drills and exercises being carried out as required? Are they being appropriately recorded?

  • ISO 5.6 Has the company established, implemented and maintained a procedure to record, investigate and analyse incidents in order to determine underlying deficiencies and other factors causing or contributing to the occurrence of incidents / identify the need for corrective action / identify preventative action / communicate the results of such investigation?

  • ISM 9 / ISO 3.3 NonConformance Reporting Check that the CRR's , CAR's and CAQ's have been properly reviewed and closed out onboard or by the office ( as appropriate )

  • ISM 9 / ISO 3.3 Incident reporting Have any incident reports been raised onboard? Have they been correctly completed?

  • ISM 9 / ISO 3.3 / ISO 5.5 Incident reporting Is the Master aware of the appropriate forms to use for the following: Incident reports, Medical treatment cases, illness, Near Miss, Hazid's and Safety observations? Is the Master aware of incident categorization as per SMS?

  • ISM 9 / ISO 3.3 / ISO 5.5 Incident reporting Management review Does management provide feedback and comment on relevant incidents?

  • ISO 4.11 Does the vessel have a purchasing system onboard? Are purchase requests being completed and delivered on time?

  • ISM 10.1 Does the Chief Engineer have records of spares carried onboard? / Are the minimum spares required onboard maintained as required?

  • ISO 3.1 Is there a procedure for management of change in place?

  • ISM 10.1 Certification and Survey Inspect random records to determine if certificates are valid, or if surveyors are notified of surveys due

  • ISO 3.2 Is the latest class survey status report onboard? Does the vessel have access to the Classification society web portal?

  • ISM 10.1 / ISO 4.13 Planned maintenance system Is the PMS updated regularly? Check past PMS records.

  • ISM 10.1 Routine Tests Are routine tests of onboard equipment being carried out at correct statutory intervals?

  • ISO 5.3 Does the equipment requiring calibration in accordance with the PMS schedule have valid certification?

  • ISM 10.1 Vessel Safety inspections Are these being carried out as required ( One area inspected and reported on a monthly basis )?

  • ISM 10.1 Galley hygiene Is the Master effectively carrying out and logging accommodation inspections? Check the official logbook for comparison of actual state and report recorded

  • ISM 10.1 Towing and Anchor Handling Equipment Are the inspections and tests being conducted on the loose equipment as required? Are certificates available?

  • ISM 10.2 Is the DNV Chain register in use as required? Have the statutory inspections been carried out on the lifting gear and equipment? ( AH Equipment is not included in these inspections )

  • ISM 10.2 Safety equipment maintenance Are routine inspections being carried out?

  • ISM 10.2 Batteries Are the required battery checks conducted on the GMDSS and Emergency Generator batteries as required? ( Sight the battery log and check PMS records )

  • ISM 10.3 Critical Equipment Does the vessel have a list of critical equipment? Is awareness of this and its relationship to the ISM code satisfactory?

  • ISO 5.4 Does the vessel use a lock out / tag out procedure for nonconforming materials, equipment or cargo spaces?

  • ISO 4.9 Does the management system documentation consist of approval for adequacy prior to use?

  • ISM 11.1 / ISO 4.9 Document Control procedure Is the Master aware of this and his responsibilities?

  • ISO 3.2 Is there a list of mandatory rules and regulations applicable to the vessel?

  • ISM 11.2 SMS Manuals Are the company manuals available onboard and updated as required?

  • ISO 4.2 Is there an infrastructure in place to achieve specified or implied requirements of the customer?

  • ISM 11.2 Vessel's Library Are all books and publications ( As per the Operational Circular ) held onboard, stamped with the ships stamp and the latest version?

  • ISM 11.2 / ISO 4.9 Are any obsolete / superceded publications or documents held onboard? Have they been identified as such and segregated as required?

  • ISO 4.9 / ISO 5.7 Are retention periods adhered to? Are invalid or obsolete documents promptly removed?

  • ISO 4.8 Does the company communicate pertinent OH&S information to the vessel including performance?

  • ISM 11.2 / ISO 4.8 Revising management system documents Is the Master aware of SMS updates?

  • ISO 3.3 Does the company set targets on Environmental and Quality Policy? Is the Master aware of these targets?

  • ISM 11.2 Circulars Is the awareness of company circulars and Safety Alerts satisfactory? Have the relevant files been updated as required?

  • ISM 11.2 Fire and Safety Training Manual Has this been updated with details of the ships own equipment?

  • ISM 11.2 / ISO 4.14 Fire and Safety Training Manual Is the awareness of drills and matrices satisfactory?

  • ISM 12.1 / ISO 5.8 Internal Audits Are copies of previous Internal Audit reports available onboard?

  • ISM 12.6 / ISO 5.8 Internal Audits Have the Nonconformances ( CAR's ) raised during previous audits been closed out within the allotted time frame?

  • ISPS / ISO SECTION

  • ISPS Code Part A 2.1 Does the Master, SSO and senior officers have an understanding of the definitions used in the ISPS code?

  • ISPS Code Part A 4.1 Has the contracting Government set the security level of the vessel? Are the crew aware of the current security level?

  • ISPS Code Part A 5.7 Are declarations of security being kept on the vessel for at least 10 port calls?

  • ISPS Code Part B 5.4.1 Is the agreed Declaration of Security ( DOS ) signed and dated by both the port facility and the ship? If not, is there a notation of valid reason?

  • ISPS Code Part B 5.5 Is the agreed Declaration of security completed in English? Or a common language common to both the ship and facility?

  • ISPS Code Part A 6.1 Is the Master aware of the content of the SSP, regarding Master's authority statement and Master's responsibility?

  • ISPS Code Part B 6.1.1 Does the company provide the Master with information regarding parties responsible for appointing shipboard personnel? ( e.g. manning companies, agents etc. )?

  • ISPS Code Part B 6.1.2 Does the company provide the Master with information regarding parties responsible for deciding the employment of the ship? ( e.g. time or bareboat charters / any other entity acting in such capacity )?

  • ISPS Code Part B 6.1.3 In cases when the ship is employed under the terms of a charter party, does the Master have the contact details of those parties?

  • ISPS Code Part A 7.1 Is the vessel at the security level set by the contracting government?

  • ISPS Code Part A 7.2.1 At security level 1, are all the security duties being performed as required?

  • ISPS Code Part A 7.2.2 At security level 1, are all the accesses to the ship being controlled?

  • ISPS Code Part A 7.2.3 At security level 1, is the embarkation of persons and their effects being controlled?

  • ISPS Code Part A 7.2.4 At security level 1, are restricted areas being monitored to ensure that only authorized persons have access?

  • ISPS Code Part A 7.2.5 At security level 1, are deck areas and areas surrounding the ship being monitored?

  • ISPS Code Part A 7.2.6 At security level 1, is the handling of ships cargo and stores being supervised?

  • ISPS Code Part A 7.2.7 At security level 1, is security communication readily available?

  • ISPS Code Part A 7.3 At security level 2, have additional protective measures, specified in the SSP been implemented for each activity detailed in the ISPS Code Part A 7.2?

  • ISPS Code Part A 7.4 At security level 3, has further specific protective measures, specified in the SSP, been implemented for each activity details in the ISPS Code Part A 7.2?

  • ISPS Code Part B 9.1 Does the ship have an approved SSP onboard? Has it been endorsed by the appropriate classification society?

  • ISPS Code Part A 9.7 Is the SSP protected from unauthorized access or disclosure?

  • ISPS Code Part A 10.1.1 Are the records of drills and training exercises kept onboard for at least 3 years?

  • ISPS Code Part A 10.1.2 Are the records of any security threats and security incidents kept onboard for at least 3 years?

  • ISPS Code Part A 10.1.3 Are the records of any breaches of security kept onboard for at least 3 years?

  • ISPS Code Part A 10.1.4 Are the records of any change in security level kept onboard for at least 3 years?

  • ISPS Code Part A 10.1.5 Are communications relating to the direct security of the ship such as specific threats to the ship or to port facilities the ship is, or has been in kept onboard for at least 3 years?

  • ISPS Code Part A 10.1.6 Are records of internal audits and reviews of security activities kept onboard?

  • ISPS Code Part A 10.1.7/8 Has the annual review of the SSP been completed?

  • ISPS Code Part A 10.1.9 Have any amendments to the plan been implemented and recorded?

  • ISPS Code Part A 10.1.10 Are there records of maintenance, calibration and testing of any security equipment provided onboard, including the testing of the vessels SSAS / DSAS? ( Check when last the SSAS / DSAS was tested ( Validity < 1 year ) and ensure that all the vessel's details are correct )

  • ISPS Code Part A 10.2 Are the records being kept in the working language of the ship?

  • ISPS Code Part A 10.4 Are the records being protected from unauthorized access or disclosure?

  • ISPS Code Part A 11.1 Has a CSO been designated by the company? Are the crew aware of who this is?

  • ISPS Code Part A 11.1 Has a RCSO been designated by the company? Are the crew aware of who this is?

  • ISPS Code Part A 12.1 Has a SSO been designated for the vessel? Are the crew aware of who this is?

  • ISPS Code Part A 13.2 Has the SSO undergone approved SSO training? Is the SSO's certificate onboard?

  • ISPS Code Part B 13.3.1 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of current security threats?

  • ISPS Code Part B 13.3.2 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge regarding the recognition and detection of weapons, dangerous substances and devices?

  • ISPS Code Part B 13.3.6 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of security related communications?

  • ISPS Code Part B 13.3.7 Do shipboard personnel, having specific shipboard security duties have sufficient knowledge of the emergency procedures and contingency plans?

  • ISPS Code Part B 13.4.1 Do all ships personnel have sufficient knowledge of the meaning and the consequential requirements of the different security levels?

  • ISPS Code Part B 13.4.2 Do all ships personnel have sufficient knowledge of the emergency procedures and contingency plans?

  • ISPS Code Part B 13.4.3 Do all ships personnel have sufficient knowledge with recognition and detection of weapons, dangerous substances and devices?

  • ISPS Code Part B 13.6 Are drills being conducted at least once every 3 months?

  • ISPS Code Part B 13.6 In cases where more than 25% of the ships personnel have changed, at any one time, with personnel that have not previously participated in any drill on that ship within the last 3 months, has a drill been conducted within 1 week of the change?

  • ISPS Code Part B 13.7 Have exercises tested communications, coordination, resource availability and response with the RCSO? ( Refers to the vessel making contact with the RCSO during a drill )

  • ISPS Code Part B 13.8 / ISO 4.14 Are there records on board of company participation in an exercise with another contracting government, duly recognised by the administration?

  • SOLAS XI2 Regulation 6 3.2 Are the crew aware of the location of the SSAS / DSAS alarm activation buttons?

  • SOLAS XI2 Regulation 8.1 Can the Master confirm that he has experienced no constraints by the company, charterer or any other person from taking or executing any decision which, in the professional judgement of the Master, is necessary to maintain the safety and security of the ship?

  • SOLAS XI2 Regulation 8.2 When a conflict between any safety and security requirements applicable to the ship has arisen during its operations, has the Master given effect to those requirements necessary to maintain the safety of the ship?

  • SSP 5.1 Are all access points to the vessel and restricted area's identified and marked on the security plan?

  • SSP 5.2 Are crew members in possession of a Company Identity Card?

  • SSP 5.3 Are visitors not in possession of a recognised pass issued with a visitors pass? Are there sufficient visitor's passes available onboard?

  • SSP 8.1 Is the SSO maintaining control of the keys onboard? Are records being kept as required?

  • SSP 10.8 Are all ships stores being thoroughly checked and inspected prior to being accepted onboard?

  • SSP 12.1 Are the training and drills held onboard covering all the elements as listed in the SSP?

  • SSP Appendix 1 Check that the vessel details are entered correctly

  • SSP Appendix 2 Have the Port Emergency contact details been updated as required?

  • SSP Appendix 6 Have the list of ports been updated as required ( Last 10 ports of call )?

  • SSP Appendix 7 Have the details of the CSO / RCSO / SSO been updated as required?

  • SSP Appendix 8 Has the Office Contacts been updated as required?

  • SSP Appendix 9 Has the SSO created a vessel specific Search Plan ?

  • MLC / ISO SECTION

  • Regulation 1 Can the Master demonstrate that any seafarer aged 16 or 17 are prohibited from undertaking hazardous work between 2100 and 0600, except as described in the DMLC?

  • Regulation 1.4 Use of licensed, certified or regulated private recruitment and placement services Does the Master have a copy of the license issued by the MLC Country for each crewing agency?

  • Regulation 1.5 Is a copy of the onboard complaints procedure posted?

  • Regulation 2.1 Seafarers employment agreements Have all seafarers been issued with a Seafarers Employment agreement prior to joining the ship?

  • Regulation 2.1 Seafarers employment agreements Where a seafarer has chosen not to entrust the Seafarers Employment agreement to the Master for safe keeping, does the Master have a photocopy?

  • Regulation 2.1 Seafarers employment agreements Does the Master have copies of all documents referred to by the SEA's?

  • Regulation 2.1 Seafarers employment agreements Does the Master complete entries in each seafarers discharge book or issue a certificate of discharge? Are all entries free from any comment on the seafarers conduct or wages?

  • Regulation 2.1 Seafarers employment agreements Are seafarers employment agreements issued in English? If not, is a certified English translation available?

  • Certification Is the original MLC certificate on file and in date?

  • Certification Does the vessel have the DMLC Part I and Part II onboard?

  • ISO 4.3 Is the work environment suitable to achieve conformity of service requirements?

  • ISO 4.6 Is the working language understood by all crew onboard?

  • Is the confidential whistleblowing hotline notice posted in a prominent location and/or readily available?

  • Cyber Security Cyber Security Policy prominently displayed?

  • Cyber Security Designation and authorization of Master aware of the Cyber Security roles & responsibilities?

  • Cyber Security Awareness on the relevant/applicable Section/s in the SMS and Manual with regards to Cyber Security?

  • COVID19: Does the vessel have an adequate stock of additional PPE and medical supplies as per HOFQHSEGUIDE004/Additional PPE and medical supplies on board?

  • COVID19: Is the preboarding questionnaire completed by ALL visitors (in any capacity) prior to boarding?

  • COVID19: Have all Officers and crew watched the video Coronavirus and how to protect yourself and others as part of the vessel onboard induction process?

  • COVID19: Are temperature checks being undertaken and recorded?

  • COVID19: Are copies of the COVID19 procedures readily available in the messroom and other communal spaces?

  • COVID19: Have informative posters been displayed?

  • COVID19: Does vessel maintain a record of all the completed questionnaires and logs?

  • Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  • Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  • Miscellaneous Defect / NonConformance / Other defects not covered in the checklist

  • Corrective Actions

  • Not Satisfied Checkpoint

  • CAR ID

  • Observations

  • Checkpoint

  • Observation

  • Attachments

  • File Name

Action

  • Staff Name

  • Position

  • Business Unit

  • Date

Sheet

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.