BRCGS V9 (3.1 Food safety and quality manual | 3.2 Document control | 3.3 Record completion and maintenance)

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SOI: The company’s processes and procedures to meet the requirements of this Standard shall be documented to allow effective, consistent application, facilitate training, and support due diligence in the production of a safe product.

• 3.1.1<br>The site’s procedures, working methods and practices shall be collated in the form of a printed or electronic quality manual.

  Compliant

  Minor

  N/A

  Major

  Critical

• 3.1.2<br>The food safety and quality manual shall be fully implemented and the manual or relevant components shall be readily available to relevant staff.

  Compliant

  Minor

  N/A

  Major

  Critical

• 3.1.3<br>All procedures and work instructions shall be clearly legible, unambiguous, in appropriate languages and sufficiently detailed to enable their correct application by appropriate staff. This should include the use of photographs, diagrams or other pictorial instructions where written communication alone is not sufficient (e.g. there are issues of literacy or foreign language).

  Compliant

  Minor

  N/A

  Major

  Critical

3.2 Document control

• SOI<br>The company shall operate an effective document control system to ensure that only the correct versions of documents, including recording forms, are available and in use.

  Compliant

  Minor

  N/A

  Major

  Critical

3.2.1 Document Control Procedure

• The company shall have a procedure to manage documents which form part of the food safety and quality system. This shall include:

  Compliant

  Minor

  N/A

  Major

  Critical

• a list of all controlled documents indicating the latest version number

  Compliant

  Minor

  N/A

  Major

  Critical

• the method for the identification and authorisation of controlled documents

  Compliant

  Minor

  N/A

  Major

  Critical

• a record of the reason for any changes or amendments to documents

  Compliant

  Minor

  N/A

  Major

  Critical

• the system for the replacement of existing documents when these are updated.

  Compliant

  Minor

  N/A

  Major

  Critical

• Where documents are stored in electronic form these shall also be:

  Compliant

  Minor

  N/A

  Major

  Critical

• stored securely (e.g. with authorised access, control of amendments, or password protection)

  Compliant

  Minor

  N/A

  Major

  Critical

• backed up to prevent loss.

  Compliant

  Minor

  N/A

  Major

  Critical

3.3 Record completion and maintenance

• SOI<br>The site shall maintain genuine records to demonstrate the effective control of product safety, legality and quality.

  Compliant

  Minor

  N/A

  Major

  Critical

3.3.1 Record quality

• Records shall be legible, maintained in good condition and retrievable. Any alterations to records shall be authorised and justification for the alteration shall be recorded. Where records are in electronic form these shall also be:

  Compliant

  Minor

  N/A

  Major

  Critical

• stored securely (e.g. with authorised access, control of amendments, or password protection)

  Compliant

  Minor

  N/A

  Major

  Critical

• suitably backed up to prevent loss.

  Compliant

  Minor

  N/A

  Major

  Critical

3.3.2 Record retention

• Records shall be retained for a defined period with consideration given to:

• any legal or customer requirements

  Compliant

  Minor

  N/A

  Major

  Critical

• the shelf life of the product.

  Compliant

  Minor

  N/A

  Major

  Critical

• This shall take into account, where it is specified on the label, the possibility that shelf life may be extended by the consumer (e.g. by freezing).

  Compliant

  Minor

  N/A

  Major

  Critical

• At a minimum, records shall be retained for the shelf life of the product plus 12 months.

  Compliant

  Minor

  N/A

  Major

  Critical