Title Page

  • Building being audited:

  • Building Address:

  • Date of Audit:

  • Auditee:

  • Auditor:

Section 1 - Opening Meeting

Introductions and format of the audit

  • Introductions:

    H&S Team
    Site Team

  • The purpose of this audit is to ensure that the Building Custodian and Corporate Landlord are meeting their statutory requirements with regards to statutory inspections and building maintenance.

  • Who has got overall responsibility for the building.

  • The audit is split into specific sections as follows:

    Building Custodian
    Corporate Landlord

    The Building Custodian will be required to facilitate a site inspection and to answer questions and provide documentary evidence on areas of compliance.

    A thorough inspection of Weblog will be used to check that Corporate Landlord responsibilities are being met.

General Information

  • Name of Building Custodian?

  • Name of Building Manager?

  • Name of Site Manager/Caretaker?

  • Name of Responsible Named Person?

  • Building function?

  • Total number of staff working in the building?

  • Approximate age of the building?

General Notes

Section 2 - Building Custodian

Section 1 - Regulatory Reform (Fire Safety) Order

  • 1.1 - Is there evidence that Fire Evacuation Drills are carried out every 6 months?

  • 1.2 - Is there evidence that annual briefing sessions are held with Fire Marshals?

  • 1.3 - Is there evidence that Fire Safety records are being kept on a weekly basis?

Section 2 - Means of Escape

  • 2.1 - Is there evidence that Means of Escape are being checked on a daily basis?

Section 3 - Asbestos

  • Is there any Asbestos on site?

  • 3.1 - Is there evidence that Asbestos Containing Materials are checked monthly?

  • 3.2 - Are all contractors informed of the location of asbestos containing materials prior to starting work?

Section 4 - Management of Health & Safety at Work Regulations

  • 4.1 - Is there evidence that an annual audit of significant building related risks is carried out?

  • 4.2 - Is there evidence that daily checks of significant building related risks are carried out?

Section 5 - Construction Design & Management Regulations

  • 5.1 - Is there evidence that Corporate Landlord is notified in advance of all building maintenance work being carried out?

  • 5.2 - Is there evidence that purchase orders for building maintenance work are checked before work is allowed to commence?

  • 5.3 - Is there evidence that risk assessments and method statements for all building maintenance work are approved before work commences?

Section 6 - Health & Safety (First Aid) Regulations

  • 6.1 - Is there evidence that an annual review of First Aid provision is carried out?

  • 6.2 - Is there evidence that regular checks of First Aid Equipment is carried out?

Section 7 - Portable electrical equipment testing (PAT)

  • 7.1 - Is there evidence that a complete inventory of all Portable Electrical Equipment carried out annually?

  • 7.2 - Is there any evidence that Personal Electrical Equipment is in use within the building?

Section 8 - Emergency Lighting

  • 8.1 - Is there evidence that monthly testing of Emergency Lighting is being carried out?

Section 9 - Fire Alarm System

  • 9.1 - Is there evidence that weekly testing of the Fire Alarm system is being carried out?

Section 10 - Fire Fighting Equipment

  • 10.1 - Is there evidence that weekly visual inspections of the Fire Fighting Equipment is being carried out?

Section 11 - Legionella

  • 11.1 - Is there evidence that monthly Thermal Disinfection tests are being carried out?

Section 12 - Oil Storage Tanks

  • Are there any Oil Storage Tanks on site?

  • 12.1 - Is there evidence that weekly inspections of Oil Storage Tanks, Bunds, Pipework an surrounding areas is being carried out?

Section 13 - Permits

  • 13.1 - ?????????

Section 14 - External Areas

  • 14.1 - Is there evidence that daily inspections of External Areas are being carried out?

Section 15 - Alarm Systems

  • 15.1 - Is there evidence that regular testing of the Disabled Toilet Alarm system is being carried out?

  • 15.2 - Is there evidence that regular testing of the Emergency Call system is being carried out?

  • 15.3 - Is there evidence that regular testing of the Emergency Panic Alarm system is being carried out?

  • 15.4 - Is there evidence that daily testing of the Intruder Alarm system is being carried out?

Section 16 - External Lighting

  • 16.1 - Is there evidence that monthly inspections of the External Lighting is being carried out?

Section 17 - Sprinkler System

  • Is a Sprinkler System fitted within the building?

  • 17.1 - Is there evidence that weekly testing of the Sprinkler System is being carried out?

Section 18 - Ladders

  • 18.1 - Is there evidence that monthly inspections of the Ladders is being carried out?

Section 19 - Responsible Person

  • 19.1 - Is there evidence that a 6 monthly review of Responsible Named Persons is carried out?

Section 20 - Meter Readings

  • 20.1 - Is there evidence that monthly Electricity Meter Readings are being taken?

  • 20.2 - Is there evidence that monthly Gas Meter Readings are being taken?

  • 20.3 - Is there evidence that monthly Water Meter Readings are being taken?

Section 3 - Corporate Landlord

Section 21 - Regulatory Reform (Fire Safety) Order

  • 21.1 - Is there a copy of the current Fire Risk Assessment?

  • 21.2 - Is there evidence that an annual review of the Fire Risk Assessment has been carried out?

Section 22 - Asbestos

  • Is there any Asbestos on site?

  • 22.1 - Does the building have an Asbestos Risk Assessment?

  • 22.2 - Is there evidence that an annual review of the Asbestos Risk Assessment has been carried out?

  • 22.3 - Does the building have an Asbestos Management plan?

  • 22.4 - Is there evidence that an annual review of the Asbestos Management plan has been carried out?

  • 22.5 - Have all actions identified in the Asbestos Management Plan review been completed?

Section 23 - Air Conditioning

  • Are there any Air Conditioning units on site?

  • 23.1 - Is there evidence that Servicing and F Gas checks of Air Conditioning equipment is carried out every 6 months?

Section 24 - Environmental (Fleet Emmisions)

  • 24.1 - ???????

Section 25 - Automatic Door/Gates/Barriers

  • Are there any Automatic Doors/Gates/Barriers on site?

  • 25.1 - Is there evidence that servicing of Automatic Doors/Gates/Barriers is carried out every 6 months?

Section 26 - Gas

  • 26.1 - Is there evidence that servicing of Gas Fired Boilers/Equipment is carried out every 6/12 months?

  • 26.2 - Is there evidence that 5 yearly testing (annual testing for Catering/Residential) of Gas systems is carried out?

Section 27 - Catering Equipment

  • Is there any catering equipment on site?

  • 27.1 - Is there evidence that servicing of Gas Catering Equipment is carried out annually?

  • 27.2 - Is there evidence that servicing of Electrical Catering Equipment is carried out annually?

  • 27.3 - Is there evidence that cleaning, sterilising and testing of Extraction Fan/Canopy is carried out every 6/12 months?

Section 28 - Lightning Conductors

  • Does the building have a Lightning Conductor?

  • 28.1 - Is there evidence that annual visual inspection of Lightning Conductors is carried out?

  • 28.2 - Is there evidence that 5 yearly testing of Lightning Conductors (as part of the Fixed Electrical Wiring) is carried out?

Section 29 - Fixed Electrical Wiring Installation

  • 29.1 - Is there evidence that Periodic Inspection of Fixed Electrical Wiring Installations are carried out every 5 years (3 Years for Residential Premises)?

Section 30 - Portable electrical equipment testing (PAT)

  • 30.1 - Is there evidence that annual testing of personal electrical equipment is carried out?

Section 31 - Emergency Lighting

  • 31.1 - Is there evidence that an annual full discharge test of emergency lighting is being carried out?

Section 32 - Fire Alarm System

  • 32.1 - Is there evidence that a 6 monthly inspection of the fire alarm system is being carried out?

Section 33 - Fire Fighting Equipment (Extinguishers/Sprinkler Systems/Dry & Wet Risers and Hose Reels)

  • 33.1 - Is there evidence that an annual equipment certificate is issued for all fire fighting equipment?

  • 33.2 - Is there evidence that a 5 yearly full discharge test of fire fighting equipment is carried out?

Section 34 - Hazardous Waste

  • 34.1 - Is there evidence that an annual permit check is carried out?

  • 34.2 - Is there evidence that consignment notes are received and recorded for each waste transfer?

Section 35 - Emergency Drills for High Risk sites

  • Is this site deemed High Risk?

  • 35.1 - Is there evidence that regular Emergency Drills are carried out for High Risk sites?

Section 36 - Lifts

  • Are there any type of lifts on site?

  • 36.1 - Is there evidence that monthly maintenance inspections of Passenger Lifts are being carried out?

  • 36.2 - Is there evidence that 6 monthly insurance inspections of Passenger Lifts are being carried out?

  • 36.3 - Is there evidence that 3 monthly maintenance inspections of Non-Passenger Lifts are being carried out?

  • 36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?

  • 36.5 - Is there evidence that 5 yearly tests of safety gear on Non-Passenger Lifts is being carried out?

  • 36.6 - Is there evidence that 6 monthly insurance inspections of Person Hoists (inc. slings) are being carried out?

  • 36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?

  • 36.7 - Is there evidence that annual insurance inspections of Powered Stair Lifts are being carried out?

  • 36.9 - Is there evidence that annual maintenance inspections of Powered Stair Lifts are being carried out?

Section 37 - Sewage/Water Treatment/Septic Tank and Oil Interceptors

  • Are there any Sewage/Water Treatement/Septic Tanks on site?

  • 37.1 - Is there evidence that tanks are being pumped out every 6 months?

  • 37.2 - Is there evidence that annual servicing of lift pumps is being carried out?

Section 38 - Legionella

  • 38.1 - Is there evidence that annual sampling of water supplies is being carried out?

  • 38.2 - Is there evidence that annual chlorination of water supplies is being carried out?

  • 38.3 - Is there evidence that 6 monthly water tank inspections are being carried out?

  • 38.4 - Is there a water risk assessment available?

  • 38.5 - Is there evidence that the water risk assessment is reviewed every 2 years?

Section 39 - Oil Storage Tanks

  • Are there any Oil Storage Tanks on site?

  • 39.1 - Is there evidence that annual inspections of oils storage tanks, bunds, pipework an surrounding areas are being carried out?

Section 40 - Permitting/Exemptions for Waste/Effluent/Air Emmisions

  • Does the site hold permits/exemptions for Emmisions?

  • 40.1 - Is the permit/exemption valid?

Section 41 - Petrol/Diesel Storage Tanks

  • Are there any Petrol/Diesel storage tanks on site?

  • 41.1 - Test??????

Section 42 - Energy Performance of Buildings

  • 42.1 - Is there evidence that the annual Energy Performance of Building inspection has been carried out?

Section 43 - Mixing Valve

  • 43.1 - Is there evidence that annual servicing of Mixing Valves is carried out?

Section 4 - Physical Site Inspection

Carry out a physical site inspection to identify any serious Health & Safety issues

    Issue No.
  • Location:

  • Health & Safety Issue:

  • Photo of H&S Issue

Section 5 - Closing Meeting

Summary of findings of audit

General Notes

Signatures

  • Building Representatives Signature

  • Auditors Signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.