Title Page

  • Building being audited:

  • Building Address:

  • Date of Audit:

  • Auditee:

  • Auditor:

Section 1 - Opening Meeting

Introductions and format of the audit

  • Introductions:

    H&S Team
    Site Team

  • The purpose of this audit is to ensure that the Building Custodian and Corporate Landlord are meeting their statutory requirements with regards to statutory inspections and building maintenance.

  • Who has got overall responsibility for the building.

  • The audit is split into specific sections as follows:

    Building Custodian
    Corporate Landlord

    The Building Custodian will be required to facilitate a site inspection and to answer questions and provide documentary evidence on areas of compliance.

    A thorough inspection of Weblog will be used to check that Corporate Landlord responsibilities are being met.

General Information

  • Name of Building Custodian?

  • Name of Site Manager/Caretaker?

  • Building function?

  • Total number of staff working in the building?

  • Approximate age of the building?

General Notes

Section 2 - Building Custodian

Section 1 - Regulatory Reform (Fire Safety) Order

  • 1.1 - Is there evidence that Fire Evacuation Drills are carried out every 6 months?

  • 1.2 - Is there evidence that annual briefing sessions are held with Fire Marshals?

  • 1.3 - Is there evidence that Fire Safety records are being kept on a weekly basis?

Section 2 - Means of Escape

  • 2.1 - Is there evidence that Means of Escape are being checked on a daily basis?

Section 3 - Asbestos

  • 3 - Is there any Asbestos on site?

  • 3.1 - Is there evidence that Asbestos Containing Materials are checked monthly?

  • 3.2 - Are all contractors informed of the location of asbestos containing materials prior to starting work?

Section 4 - Management of Health & Safety at Work Regulations

  • 4.1 - Is there evidence that an annual audit of significant building related risks is carried out?

  • 4.2 - Is there evidence that daily checks of significant building related risks are carried out?

Section 5 - Construction Design & Management Regulations

  • 5.1 - Is there evidence that Corporate Landlord is notified in advance of all building maintenance work being carried out?

  • 5.2 - Is there evidence that purchase orders for building maintenance work are checked before work is allowed to commence?

  • 5.3 - Is there evidence that risk assessments and method statements for all building maintenance work are approved before work commences?

Section 6 - Health & Safety (First Aid) Regulations

  • 6.1 - Is there evidence that an annual review of First Aid provision is carried out?

  • 6.2 - Is there evidence that regular checks of First Aid Equipment is carried out?

Section 7 - Portable electrical equipment testing (PAT)

  • 7.1 - Is there evidence that a complete inventory of all Portable Electrical Equipment carried out annually?

  • 7.2 - Is there any evidence that Personal Electrical Equipment is in use within the building?

Section 8 - Emergency Lighting

  • 8.1 - Is there evidence that monthly testing of Emergency Lighting is being carried out?

Section 9 - Fire Alarm System

  • 9.1 - Is there evidence that weekly testing of the Fire Alarm system is being carried out?

Section 10 - Fire Fighting Equipment

  • 10.1 - Is there evidence that weekly visual inspections of the Fire Fighting Equipment is being carried out?

  • 10.2 - Is there evidence that monthly visual inspections of Evac Chairs is being carried out?

Section 11 - Legionella

  • 11.1 - Is there evidence that monthly Thermal Disinfection tests are being carried out?

  • 11.2 - Is there evidence that weekly flushing of Infrequently used outlets is being carried out?

Section 12 - Oil Storage Tanks

  • 12 - Are there any Oil Storage Tanks on site?

  • 12.1 - Is there evidence that weekly inspections of Oil Storage Tanks, Bunds, Pipework an surrounding areas is being carried out?

Section 13 - Responsible Person

  • 13.1 - Is there evidence that a 6 monthly review of Responsible Named Persons is carried out?

Section 14 - External Areas

  • 14.1 - Is there evidence that daily inspections of External Areas are being carried out?

Section 15 - Alarm Systems

  • 15.1 - Is there evidence that regular testing of the Disabled Toilet Alarm system is being carried out?

  • 15.2 - Is there evidence that regular testing of the Emergency Call system is being carried out?

  • 15.3 - Is there evidence that regular testing of the Emergency Panic Alarm system is being carried out?

  • 15.4 - Is there evidence that daily testing of the Intruder Alarm system is being carried out?

Section 16 - External Lighting

  • 16.1 - Is there evidence that monthly inspections of the External Lighting is being carried out?

Section 17 - Sprinkler System

  • 17 - Is a Sprinkler System fitted within the building?

  • 17.1 - Is there evidence that weekly testing of the Sprinkler System is being carried out?

Section 18 - Ladders

  • 18.1 - Is there evidence that monthly inspections of the Ladders is being carried out?

Section 19 - Meter Readings

  • 19.1 - Is there evidence that monthly Electricity Meter Readings are being taken?

  • 19.2 - Is there evidence that monthly Gas Meter Readings are being taken?

  • 19.3 - Is there evidence that monthly Water Meter Readings are being taken?

Section 20 - Serious health and safety issues identified during physical site visit

  • 20.1 - Have any other serious health & safety issues been identified during the physical site inspection?

Section 3 - Corporate Landlord

Section 21 - Regulatory Reform (Fire Safety) Order

  • 21.1 - Is there a copy of the current Fire Risk Assessment?

  • 21.2 - Is there evidence that an annual review of the Fire Risk Assessment has been carried out?

Section 22 - Asbestos

  • 22 - Is there any Asbestos on site?

  • 22.1 - Does the building have an Asbestos Risk Assessment?

  • 22.2 - Is there evidence that an annual review of the Asbestos Risk Assessment has been carried out?

  • 22.3 - Does the building have an Asbestos Management plan?

  • 22.4 - Is there evidence that an annual review of the Asbestos Management plan has been carried out?

  • 22.5 - Have all actions identified in the Asbestos Management Plan review been completed?

Section 23 - Air Conditioning

  • 23 - Are there any Air Conditioning units on site?

  • 23.1 - Is there evidence that Servicing and F Gas checks of Air Conditioning equipment is carried out every 6 months?

Section 24 - Mixing Valves

  • 24.1 - Is there evidence that annual servicing of Mixing Valves is carried out?

Section 25 - Automatic Door/Gates/Barriers

  • 25 - Are there any Automatic Doors/Gates/Barriers on site?

  • 25.1 - Is there evidence that servicing of Automatic Doors/Gates/Barriers is carried out every 6 months?

Section 26 - Gas

  • 26.1 - Is there evidence that servicing of Gas Fired Boilers/Equipment is carried out every 6/12 months?

  • 26.2 - Is there evidence that 5 yearly testing (annual testing for Catering/Residential) of Gas systems is carried out?

Section 27 - Catering Equipment

  • 27 - Is there any catering equipment on site?

  • 27.1 - Is there evidence that servicing of Gas Catering Equipment is carried out annually?

  • 27.2 - Is there evidence that servicing of Electrical Catering Equipment is carried out annually?

  • 27.3 - Is there evidence that cleaning, sterilising and testing of Extraction Fan/Canopy is carried out every 6/12 months?

Section 28 - Lightning Conductors

  • 28 - Does the building have a Lightning Conductor?

  • 28.1 - Is there evidence that annual visual inspection of Lightning Conductors is carried out?

  • 28.2 - Is there evidence that 5 yearly testing of Lightning Conductors (as part of the Fixed Electrical Wiring) is carried out?

Section 29 - Fixed Electrical Wiring Installation

  • 29.1 - Is there evidence that Periodic Inspection of Fixed Electrical Wiring Installations are carried out every 5 years (3 Years for Residential Premises)?

Section 30 - Portable electrical equipment testing (PAT)

  • 30.1 - Is there evidence that annual testing of portable electrical equipment is carried out?

Section 31 - Emergency Lighting

  • 31.1 - Is there evidence that an annual full discharge test of emergency lighting is being carried out?

Section 32 - Fire Alarm System

  • 32.1 - Is there evidence that a 6 monthly inspection of the fire alarm system is being carried out?

Section 33 - Fire Fighting Equipment (Extinguishers/Sprinkler Systems/Dry & Wet Risers and Hose Reels)

  • 33.1 - Is there evidence that an annual equipment certificate is issued for all fire fighting equipment?

  • 33.2 - Is there evidence that a 5 yearly full discharge test of fire fighting equipment is carried out?

Section 34 - Hazardous Waste

  • 34.1 - Is there evidence that an annual permit check is carried out?

  • 34.2 - Is there evidence that consignment notes are received and recorded for each waste transfer?

Section 35 - Emergency Drills for High Risk sites

  • 35 - Is this site deemed High Risk?

  • 35.1 - Is there evidence that regular Emergency Drills are carried out for High Risk sites?

Section 36 - Lifts

  • 36 - Are there any type of lifts on site?

  • 36.1 - Is there evidence that monthly maintenance inspections of Passenger Lifts are being carried out?

  • 36.2 - Is there evidence that 6 monthly insurance inspections of Passenger Lifts are being carried out?

  • 36.3 - Is there evidence that 3 monthly maintenance inspections of Non-Passenger Lifts are being carried out?

  • 36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?

  • 36.5 - Is there evidence that 5 yearly tests of safety gear on Non-Passenger Lifts is being carried out?

  • 36.6 - Is there evidence that 6 monthly insurance inspections of Person Hoists (inc. slings) are being carried out?

  • 36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?

  • 36.7 - Is there evidence that annual insurance inspections of Powered Stair Lifts are being carried out?

  • 36.9 - Is there evidence that annual maintenance inspections of Powered Stair Lifts are being carried out?

Section 37 - Sewage/Water Treatment/Septic Tank and Oil Interceptors

  • 37 - Are there any Sewage/Water Treatement/Septic Tanks on site?

  • 37.1 - Is there evidence that tanks are being pumped out every 6 months?

  • 37.2 - Is there evidence that annual servicing of lift pumps is being carried out?

Section 38 - Legionella

  • 38.1 - Is there evidence that annual sampling of water supplies is being carried out?

  • 38.2 - Is there evidence that annual chlorination of water supplies is being carried out?

  • 38.3 - Is there evidence that 6 monthly water tank inspections are being carried out?

  • 38.4 - Is there a water risk assessment available?

  • 38.5 - Is there evidence that the water risk assessment is reviewed every 2 years?

Section 39 - Oil Storage Tanks

  • 39 - Are there any Oil Storage Tanks on site?

  • 39.1 - Is there evidence that annual inspections of oils storage tanks, bunds, pipework an surrounding areas are being carried out?

Section 40 - Permitting/Exemptions for Waste/Effluent/Air Emmisions

  • 40 - Does the site hold permits/exemptions for Emmisions?

  • 40.1 - Is the permit/exemption valid?

Section 41 - Petrol/Diesel Storage Tanks

  • 41 - Are there any Petrol/Diesel storage tanks on site?

  • 41.1 - Test??????

Section 42 - Energy Performance of Buildings

  • 42.1 - Is there evidence that the annual Energy Performance of Building inspection has been carried out?

Section 4 - Physical Site Inspection

Carry out a physical site inspection to identify any serious Health & Safety issues, not identified elsewhere in the audit

    Issue No.
  • Location:

  • Health & Safety Issue:

  • Photo of H&S Issue

  • Action required:

  • Responsible:

Section 5 - Closing Meeting

Summary of findings of audit

General Notes

Signatures

  • Building Representatives Signature

  • Auditors Signature

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