Title Page
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Building being audited:
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Building Address:
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Date of Audit:
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Auditee:
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Auditor:
Section 1 - Opening Meeting
Introductions and format of the audit
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Introductions:
H&S Team
Site Team -
The purpose of this audit is to ensure that the Building Custodian and Corporate Landlord are meeting their statutory requirements with regards to statutory inspections and building maintenance.
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Who has got overall responsibility for the building.
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The audit is split into specific sections as follows:
Building Custodian
Corporate Landlord
The Building Custodian will be required to facilitate a site inspection and to answer questions and provide documentary evidence on areas of compliance.
A thorough inspection of Weblog will be used to check that Corporate Landlord responsibilities are being met.
General Information
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Name of Building Custodian?
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Name of Site Manager/Caretaker?
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Building function?
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Total number of staff working in the building?
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Approximate age of the building?
General Notes
Section 2 - Building Custodian
Section 1 - Regulatory Reform (Fire Safety) Order
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1.1 - Is there evidence that Fire Evacuation Drills are carried out every 6 months?
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1.2 - Is there evidence that annual briefing sessions are held with Fire Marshals?
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1.3 - Is there evidence that Fire Safety records are being kept on a weekly basis?
Section 2 - Means of Escape
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2.1 - Is there evidence that Means of Escape are being checked on a daily basis?
Section 3 - Asbestos
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3 - Is there any Asbestos on site?
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3.1 - Is there evidence that Asbestos Containing Materials are checked monthly?
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3.2 - Are all contractors informed of the location of asbestos containing materials prior to starting work?
Section 4 - Management of Health & Safety at Work Regulations
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4.1 - Is there evidence that an annual audit of significant building related risks is carried out?
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4.2 - Is there evidence that daily checks of significant building related risks are carried out?
Section 5 - Construction Design & Management Regulations
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5.1 - Is there evidence that Corporate Landlord is notified in advance of all building maintenance work being carried out?
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5.2 - Is there evidence that purchase orders for building maintenance work are checked before work is allowed to commence?
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5.3 - Is there evidence that risk assessments and method statements for all building maintenance work are approved before work commences?
Section 6 - Health & Safety (First Aid) Regulations
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6.1 - Is there evidence that an annual review of First Aid provision is carried out?
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6.2 - Is there evidence that regular checks of First Aid Equipment is carried out?
Section 7 - Portable electrical equipment testing (PAT)
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7.1 - Is there evidence that a complete inventory of all Portable Electrical Equipment carried out annually?
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7.2 - Is there any evidence that Personal Electrical Equipment is in use within the building?
Section 8 - Emergency Lighting
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8.1 - Is there evidence that monthly testing of Emergency Lighting is being carried out?
Section 9 - Fire Alarm System
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9.1 - Is there evidence that weekly testing of the Fire Alarm system is being carried out?
Section 10 - Fire Fighting Equipment
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10.1 - Is there evidence that weekly visual inspections of the Fire Fighting Equipment is being carried out?
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10.2 - Is there evidence that monthly visual inspections of Evac Chairs is being carried out?
Section 11 - Legionella
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11.1 - Is there evidence that monthly Thermal Disinfection tests are being carried out?
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11.2 - Is there evidence that weekly flushing of Infrequently used outlets is being carried out?
Section 12 - Oil Storage Tanks
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12 - Are there any Oil Storage Tanks on site?
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12.1 - Is there evidence that weekly inspections of Oil Storage Tanks, Bunds, Pipework an surrounding areas is being carried out?
Section 13 - Responsible Person
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13.1 - Is there evidence that a 6 monthly review of Responsible Named Persons is carried out?
Section 14 - External Areas
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14.1 - Is there evidence that daily inspections of External Areas are being carried out?
Section 15 - Alarm Systems
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15.1 - Is there evidence that regular testing of the Disabled Toilet Alarm system is being carried out?
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15.2 - Is there evidence that regular testing of the Emergency Call system is being carried out?
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15.3 - Is there evidence that regular testing of the Emergency Panic Alarm system is being carried out?
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15.4 - Is there evidence that daily testing of the Intruder Alarm system is being carried out?
Section 16 - External Lighting
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16.1 - Is there evidence that monthly inspections of the External Lighting is being carried out?
Section 17 - Sprinkler System
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17 - Is a Sprinkler System fitted within the building?
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17.1 - Is there evidence that weekly testing of the Sprinkler System is being carried out?
Section 18 - Ladders
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18.1 - Is there evidence that monthly inspections of the Ladders is being carried out?
Section 19 - Meter Readings
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19.1 - Is there evidence that monthly Electricity Meter Readings are being taken?
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19.2 - Is there evidence that monthly Gas Meter Readings are being taken?
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19.3 - Is there evidence that monthly Water Meter Readings are being taken?
Section 20 - Serious health and safety issues identified during physical site visit
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20.1 - Have any other serious health & safety issues been identified during the physical site inspection?
Section 3 - Corporate Landlord
Section 21 - Regulatory Reform (Fire Safety) Order
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21.1 - Is there a copy of the current Fire Risk Assessment?
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21.2 - Is there evidence that an annual review of the Fire Risk Assessment has been carried out?
Section 22 - Asbestos
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22 - Is there any Asbestos on site?
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22.1 - Does the building have an Asbestos Risk Assessment?
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22.2 - Is there evidence that an annual review of the Asbestos Risk Assessment has been carried out?
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22.3 - Does the building have an Asbestos Management plan?
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22.4 - Is there evidence that an annual review of the Asbestos Management plan has been carried out?
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22.5 - Have all actions identified in the Asbestos Management Plan review been completed?
Section 23 - Air Conditioning
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23 - Are there any Air Conditioning units on site?
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23.1 - Is there evidence that Servicing and F Gas checks of Air Conditioning equipment is carried out every 6 months?
Section 24 - Mixing Valves
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24.1 - Is there evidence that annual servicing of Mixing Valves is carried out?
Section 25 - Automatic Door/Gates/Barriers
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25 - Are there any Automatic Doors/Gates/Barriers on site?
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25.1 - Is there evidence that servicing of Automatic Doors/Gates/Barriers is carried out every 6 months?
Section 26 - Gas
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26.1 - Is there evidence that servicing of Gas Fired Boilers/Equipment is carried out every 6/12 months?
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26.2 - Is there evidence that 5 yearly testing (annual testing for Catering/Residential) of Gas systems is carried out?
Section 27 - Catering Equipment
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27 - Is there any catering equipment on site?
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27.1 - Is there evidence that servicing of Gas Catering Equipment is carried out annually?
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27.2 - Is there evidence that servicing of Electrical Catering Equipment is carried out annually?
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27.3 - Is there evidence that cleaning, sterilising and testing of Extraction Fan/Canopy is carried out every 6/12 months?
Section 28 - Lightning Conductors
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28 - Does the building have a Lightning Conductor?
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28.1 - Is there evidence that annual visual inspection of Lightning Conductors is carried out?
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28.2 - Is there evidence that 5 yearly testing of Lightning Conductors (as part of the Fixed Electrical Wiring) is carried out?
Section 29 - Fixed Electrical Wiring Installation
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29.1 - Is there evidence that Periodic Inspection of Fixed Electrical Wiring Installations are carried out every 5 years (3 Years for Residential Premises)?
Section 30 - Portable electrical equipment testing (PAT)
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30.1 - Is there evidence that annual testing of portable electrical equipment is carried out?
Section 31 - Emergency Lighting
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31.1 - Is there evidence that an annual full discharge test of emergency lighting is being carried out?
Section 32 - Fire Alarm System
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32.1 - Is there evidence that a 6 monthly inspection of the fire alarm system is being carried out?
Section 33 - Fire Fighting Equipment (Extinguishers/Sprinkler Systems/Dry & Wet Risers and Hose Reels)
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33.1 - Is there evidence that an annual equipment certificate is issued for all fire fighting equipment?
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33.2 - Is there evidence that a 5 yearly full discharge test of fire fighting equipment is carried out?
Section 34 - Hazardous Waste
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34.1 - Is there evidence that an annual permit check is carried out?
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34.2 - Is there evidence that consignment notes are received and recorded for each waste transfer?
Section 35 - Emergency Drills for High Risk sites
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35 - Is this site deemed High Risk?
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35.1 - Is there evidence that regular Emergency Drills are carried out for High Risk sites?
Section 36 - Lifts
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36 - Are there any type of lifts on site?
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36.1 - Is there evidence that monthly maintenance inspections of Passenger Lifts are being carried out?
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36.2 - Is there evidence that 6 monthly insurance inspections of Passenger Lifts are being carried out?
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36.3 - Is there evidence that 3 monthly maintenance inspections of Non-Passenger Lifts are being carried out?
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36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?
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36.5 - Is there evidence that 5 yearly tests of safety gear on Non-Passenger Lifts is being carried out?
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36.6 - Is there evidence that 6 monthly insurance inspections of Person Hoists (inc. slings) are being carried out?
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36.4 - Is there evidence that annual insurance inspections of Non-Passenger Lifts are being carried out?
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36.7 - Is there evidence that annual insurance inspections of Powered Stair Lifts are being carried out?
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36.9 - Is there evidence that annual maintenance inspections of Powered Stair Lifts are being carried out?
Section 37 - Sewage/Water Treatment/Septic Tank and Oil Interceptors
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37 - Are there any Sewage/Water Treatement/Septic Tanks on site?
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37.1 - Is there evidence that tanks are being pumped out every 6 months?
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37.2 - Is there evidence that annual servicing of lift pumps is being carried out?
Section 38 - Legionella
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38.1 - Is there evidence that annual sampling of water supplies is being carried out?
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38.2 - Is there evidence that annual chlorination of water supplies is being carried out?
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38.3 - Is there evidence that 6 monthly water tank inspections are being carried out?
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38.4 - Is there a water risk assessment available?
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38.5 - Is there evidence that the water risk assessment is reviewed every 2 years?
Section 39 - Oil Storage Tanks
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39 - Are there any Oil Storage Tanks on site?
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39.1 - Is there evidence that annual inspections of oils storage tanks, bunds, pipework an surrounding areas are being carried out?
Section 40 - Permitting/Exemptions for Waste/Effluent/Air Emmisions
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40 - Does the site hold permits/exemptions for Emmisions?
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40.1 - Is the permit/exemption valid?
Section 41 - Petrol/Diesel Storage Tanks
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41 - Are there any Petrol/Diesel storage tanks on site?
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41.1 - Test??????
Section 42 - Energy Performance of Buildings
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42.1 - Is there evidence that the annual Energy Performance of Building inspection has been carried out?
Section 4 - Physical Site Inspection
Carry out a physical site inspection to identify any serious Health & Safety issues, not identified elsewhere in the audit
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Issue No.
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Location:
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Health & Safety Issue:
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Photo of H&S Issue
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Action required:
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Responsible:
Section 5 - Closing Meeting
Summary of findings of audit
General Notes
Signatures
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Building Representatives Signature
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Auditors Signature
