Building Health, Safety & Environmental Compliance Review

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Background information

• Is asbestos known to be present in the building?

  There is no asbestos in the building

  Asbestos is present in the building and there is a management plan in place

  Asbestos is present in the building but no management plan or survey could be found

• What is the current NG Bailey staffing at the building?

• What are the normal working hours for NG Bailey staff?

• If staff are working permanent nights, have they undergone any health screening?

• Have NGB staff done a SHEQ Induction?

  Yes

  No

  N/A

• Have all staff been given a building induction?

  Yes

  No

  N/A

• Are Agency staff used at the building?

• Have Agency staff been given a building induction, and have they signed the acknowledgement forms?

• Have staff undertaken a full fire evacuation drill in the past 12 months?

• Is there a safety noticeboard on display in the building?

  Yes

  No

  N/A

• Is the correct information shown on the H&S Law Poster?

  Yes

  No

  N/A

• Is the current HS&E Policy Statement displayed?

  Yes

  No

  N/A

• Are the current Insurance Certificates displayed?

  Yes

  No

  N/A

• Are current BOSS documents on display?

  Yes

  No

  N/A

• Are Fire Safety procedures, including Assembly Point information, displayed?

  Yes

  No

  N/A

• Is First Aid information displayed?

  Yes

  No

  N/A

• Are ESSF's issued to Engineers at the building?

  Yes

  No

  N/A

• Are ESSF's signed for?

  Yes

  No

  N/A

• Is a site log book available at the building?

  Yes

  No

  N/A

• Are contractor files maintained?

  Yes

  No

  N/A

• Are copies of current H&S policy statements on file?

  Yes

  No

  N/A

• Are Insurance Certifictates up to date?

  Yes

  No

  N/A

• Are generic RAMS kept on file?

  Yes

  No

  N/A

• Are task/building specific RAMS kept on file?

  Yes

  No

  N/A

• Is there a process for contractor RAMS to be reviewed and approved by a competent person?

• Is an office facility provided at the building?

  Yes

  No

  N/A

• If yes, how many people normally work in the office?

• Is the office either fully underground or fully enclosed (I.e. no natural light)?

• Is a separate office and/or restroom provided for Engineers?

• Do office staff use DSE?

  Yes

  No

  N/A

• Have office staff undertaken DSE self-assessments?

  Yes

  No

  N/A

• Is the office lighting suitable?

  Yes

  No

  N/A

• Is the temperature in the office suitable/reasonable?

  Yes

  No

  N/A

• Is drinking water provided (either tap or bottled)?

  Yes

  No

  N/A

• Are suitable toilet facilities provided?

  Yes

  No

  N/A

• Are separate male and female toilet facilities provided?

  Yes

  No

  N/A

• Are changing facilities, with secure lockers, provided?

  Yes

  No

  N/A

• Are showers provided?

  Yes

  No

  N/A

• Are the office areas cleaned regularly?

  Yes

  No

  N/A

• Are kitchen/rest room facilities provided?

  Yes

  No

  N/A

• Are the kitchen/restroom facilities shared with other Service Providers?

  Yes

  No

  N/A

• Are pest or vermin infestations in the building being dealt with?

  Yes

  No

  N/A

• Are kitchen/restrooms being kept clean and tidy?

  Yes

  No

  N/A

• Is there a Hazard Register available for the building?

  Yes

  No

  N/A

• Have all Restricted Access/Confined Spaces been identified and entered on the register?

  Yes

  No

  N/A

• Are the generic risk assessments available at the building?

  Yes

  No

  N/A

• Are task/building specific risk assessments available at the building?

  Yes

  No

  N/A

• Have all risk assessments been reviewed for the current year?

  Yes

  No

  N/A

• Have the risk assessments been brought to the attention of the Engineers?

  Yes

  No

  N/A

• How is this achieved?

• Are dynamic risk assessment pads available?

  Yes

  No

  N/A

• Are Engineers confident in completing dynamic risk assessments when needed?

  Yes

  No

  N/A

• Are the correct PtW pads available at the building?

  Yes

  No

  N/A

• Are the permits being completed correctly, with the register also being kept up to date?

• Are hazardous substances in use at the building?

  Yes

  No

  N/A

• Are hazardous substances kept in a lockable store or cupboard?

• Is a hazardous substances inventory available?

  Yes

  No

  N/A

• Are the MSDS's for the hazardous substances kept on file?

  Yes

  No

  N/A

• Are COSHH Assessments available for all hazardous substances in use?

  Yes

  No

  N/A

• How is information about the safe use of hazardous substances passed on to the Engineers?

• Is PPE suitable for the substances in use provided?

• Is the PPE stored separately from the hazardous substances?

  Yes

  No

  N/A

• Is NGB-supplied work equipment in use at the building?

  Yes

  No

  N/A

• What equipment is provided?

• Have staff been trained to use the equipment provided?

• Are step ladders in use at the building?

  Yes

  No

  N/A

• Are ladders in use at the building?

  Yes

  No

  N/A

• Are steps and ladders subject to regular recorded inspections?

  Yes

  No

  N/A

• Are all steps and ladders marked with an individual ID number?

  Yes

  No

  N/A

• Are the correct guards fitted to equipment?

• Are calibration records available for equipment which require them?

  Yes

  No

  N/A

• Are all calibration dates current?

  Yes

  No

  N/A

• Is there a need for Engineers to undertake work at height at the building?

  Yes

  No

  N/A

• Is suitable edge protection provided around the perimeter of the roof/work areas?

  Yes

  No

  N/A

• Is the edge protection subject to periodic documented inspection?

• Are Engineers able to undertake working at high level without the need to wear safety harnesses & lanyards?

  Yes

  No

  N/A

• Have Engineers been provided with suitable training in the safe use of harnesses and lanyards?

• Are harnesses and lanyards subject to periodic visual and tactile inspections?

• Are harnesses and lanyards subject to periodic formal inspections?

• Are ladders in use?

  Yes

  No

  N/A

• Do all ladders have individual ID numbers?

  Yes

  No

  N/A

• Are ladders subject to documented periodic inspections?

  Yes

  No

  N/A

• Are scafftags affixed to all ladders?

  Yes

  No

  N/A

• Are step ladders in use?

  Yes

  No

  N/A

• Do all step ladders have individual ID numbers?

  Yes

  No

  N/A

• Are step ladders subject to documented period inspections?

  Yes

  No

  N/A

• Are scafftags affixed to all step ladders?

  Yes

  No

  N/A

• Are all ladders and step ladders in a serviceable condition?

• Is there a mobile tower scaffold available at the building?

• Is the mobile tower scaffold an NGB or client owned item?

• Are there staff who hold PASMA certification?

• Are mobile tower scaffolds subject to documented periodic inspection?

• Is a MEWP available at the building?

• Is the MEWP NGB or client owned?

• Are there staff on site who hold IPAF certification?

• What classes are covered by the IPAF certification?

• Are documented pre-use checks carried out on the MEWP(s)

• Are there work areas in which noise levels are elevated?

  Safe

  At Risk

  N/A

• In which areas can elevated noise levels be encountered?

• Have noise levels been measured? What levels were recorded?

• Are suitable Ear Protection Zone signs displayed?

• Are Engineers provided with suitable ear protection?

  Yes

  No

  N/A

• Are disposable ear plugs available in plant rooms/areas?

  Yes

  No

  N/A

• Is there any evidence that the ear protection is NOT being worn when needed?

• Have Engineers been provided with Occupational Health questionnaires?

• If yes, what follow-up action has been taken?

• Is there a Fire Log Book at the building?

  Yes

  No

  N/A

• Where is the Fire Log Book located?

• Are all relevant test results being recorded in the Fire Log Book?

• Are fire action notices displayed throughout the building?

• Are the correct details shown on the fire action notices?

• Are staff aware of what to do in the event of a fire alarm activation?

• Are any NGB staff trained to act as Fire Marshalls?

• Are fire extinguishers provided throughout the building?

  Yes

  No

  N/A

• Are the fire extinguishers suitable for the fire hazards present in the building?

• Are all fire extinguishers serviced and have colour-coded tags affixed?

• Have staff been trained to use the fire extinguishers provided?

• Is there a gas flood system installed in the building?

• Is there a process to ensure any gas flood system is switched to manual before entering any area protected by the system?

• Is the fire alarm system serviced as required?

  Yes

  No

  N/A

• Is Emergency Lighting periodically maintained as required?

• Is a training matrix available?

  Yes

  No

  N/A

• Are training records/certificates displayed?

• Are the Contract Manager & Supervisors aware of Engineers competencies?

• Are toolbox talks being carried out?

• Are toolbox talk attendance sheets being signed by the attendees?

• Are waste/recycling bins provided for various waste streams, I.e. food waste, plastics, paper, etc.?

  Yes

  No

  N/A

• Is waste and rubbish being placed in the appropriate receptacles?

• Is rubbish and waste being recycled appropriately?

• Are kitchen facilities being kept clean and tidy?

• Is waste food being disposed of correctly?

• Are there loading bay or car park areas at the building?

• Is there a need for staff to traverse these areas at any time?

• Do car park access doors open directly onto traffic routes?

• Are clearly delineated pedestrian walkways and crossing points provided?

  Yes

  No

  N/A

• Are speed limit signs displayed?

• Is the lighting in these areas sufficient to remove dark/blind spots?

• Are staff issued with suitable hi-viz vests/jackets?

  Yes

  No

  N/A

• Are hi-viz vests/jackets being worn by staff when in car park or loading bay areas?

  Yes

  No

  N/A

• Have all staff been issued the relevant PPE?

• Is the PPE provided appropriate for the hazards at the building?

• Is PPE in good condition?

• Where Hard Hats are provided, are they within the working life period?

• Is asbestos known or presumed to be present in the building

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

• Is there an asbestos management plan in place?

  Yes

  No

  N/A

• How are staff provided with information regarding asbestos?

• Are staff aware of what action to take if they come across something they suspect may be asbestos?

• Is there an Environmental Impacts and Aspects Register for the building?

• Is there a generator in the building?

• Is there an oil or fuel tank in the building?

• What is the capacity of the oil/fuel tank?

• Where is the fuel rank fill point located?

• Is a PIRP in place for the building?

• Are there interceptors in the loading bay/carpark?

• Are the interceptors cleaned and maintained as required?

• How is controlled waste managed and disposed of?

• Are Waste Transfer Notes and Consignment Notes held on file?

• Are Consignment Notes with Part E completed correctly held on file?

• Is an F-Gas Register in use?

• Is a storage area provided for NGB use?

• Is the storage area being kept tidy?

• Are building maintenance records held electronically?

  Yes

  No

  N/A

• Are all building maintenance records up to date?

• Are any test certificates due to expire in the next month?

• Do Engineers work in the building when it is unoccupied?

• If yes, how can the Engineer get assistance should he need it?

• If no, would there normally be Security or other persons in the building at the same time?

• How do the Engineers keep in contact with colleagues or other persons?

• Are there any activities that may NOT be undertaken without a second person jn attendance?

• Are there competent Electricians as part of the Enigineering team?

  Yes

  No

  N/A

• Do all Engineers understand the process for isolation of electrical circuits?

• Do all Engineers understand the term "proven dead"?

• Are all Engineers confident in the use of testing and proving equipment?

• Are LOTO kits available?

• Are there any Approved Persons in the Engineering Team?

• Is there an HV Switchroom in the building?

• Are any of the Engineers authorised as an HV AP?

• Is PAT testing carried out on NGB equipment?

  Yes

  No

  N/A

• Is the fixed electrical equipment inspected as required?

• Is there a Water Treatment Log Book on site?

  Yes

  No

  N/A

• Is there a nominated specialist Water Treatment contractor?

• Are the relevant Responsible Persons identified in the Management Section of the Log Book?

• Is the scope of works clearly laid out?

• Are there any cooling towers on the building?

• Are the cold water storage tanks inspected monthly?

  Yes

  No

  N/A

• Are calorifier temperatures being checked and recorded as required?

  Yes

  No

  N/A

• Is flushing of little used outlets being carried out and recorded?

  Yes

  No

  N/A

• Are sentinel/representative tap temperatures being checked and recorded?

  Yes

  No

  N/A

• Is the hot water system temperature being checked and recorded monthly?

  Yes

  No

  N/A

• Is the cold water system temperature being checked and recorded monthly?

  Yes

  No

  N/A

• Are shower heads being descaled periodically and is this being recorded?

  Yes

  No

  N/A

• Are hot water temperature graphs being completed on a monthly basis?

  Yes

  No

  N/A

• Are cold water temperature graphs being completed on a monthly basis?

  Yes

  No

  N/A

• Are system chlorination treatments undertaken and recorded?

  Yes

  No

  N/A

• Is there a chlorine dioxide treatment system?

• Is the system ever pasteurised and are records maintained?

• Are samples being sent away for analysis?

  Yes

  No

  N/A

• Is there an escalation process in place to respond to elevated bacterial counts?

  Yes

  No

  N/A

• Observation and Recommendation

• Observation and Recommendation

• Observation and Recommendation

• Observation and Recommendation

• Observation and Recommendation

• Observation and Recommendation

• Observation and Recommendation