Building Health, Safety & Environmental Compliance Review V4 Sept 2016

Audit Title

Client & Address

Personnel Involved

Auditor's Name and Job Title:

The report has been produced following my visit to review the HS&E compliance for the MEBF activities at the site. The visit was carried out to review the documentation and working practices arising from the MEBF activities at the building, and to identify any hazard that may arise out of those activities. The report does not directly address risk to the health and safety of the client's staff and/or other persons, but does consider where the maintenance activities could pose a risk to those persons. In general the maintenance activities pose a low risk to NG Bailey employees and other persons, but any issues which were noted during the visit, including during a walk-round of the site, are detailed in the relevant section of the report.

Is asbestos known, or presumed, to be present in the building(s)?

Has an asbestos survey been undertaken?

Is there an Asbestos Management Plan in place?

Is the Asbestos Management Plan reviewed periodically?

How are staff provided with information regarding asbestos?

Have NGB Engineers undergone UKATA Asbestos Awareness training within the last 3 years?

Are staff aware of what action to take if they come across something they suspect may be asbestos?

What is the current NG Bailey staffing at the building?

Are any of the NGB staff currently pregnant, or recently returned from maternity leave?

If yes, are appropriate NEM risk assessments in place?

Have NGB staff undergone an NGB SHEQ Induction?

Have NGB staff undergone a building induction?

What are the normal working hours for NG Bailey staff at the building?

If staff are working permanent nights, have they undergone any health screening?

Are Agency staff used at the building?

Have Agency staff been given a building induction, and have they signed the acknowledgement forms?

Do any of the site staff suffer from medical conditions which NGB need to be aware of?

Are there any specific processes/procedures in place to deal with any of the issues highlighted?

Have Occupational Health questionnaires been issued to staff?

Has any action been taken as a result of the response given on the questionnaires?

Are mechanical aids available to reduce the amount of manual handling?

Are any of the female staff currently pregnant?

If yes, when is the potential confinement date?

If yes, has the necessary NEM assessment been carried out by the line manager?

Is an area away from the person's normal workstation available for her to rest?

Are any of the female staff recently returned to work after maternity leave?

Are staff known to regularly take their lunch break at their desk?

Are suitable kitchen/ rest areas available?

Are the kitchen/restroom facilities provided solely for the use of NG Bailey staff?

Are kitchen/restrooms being kept clean and tidy?

Is drinking water provided (either tap or bottled)?

Are suitable toilet facilities, relatively close to the office, provided?

Are separate male and female toilet facilities provided?

Are Sani-bins provided in toilet facilities used by female staff?

Have staff been made aware of the Employee Assistance Programme?

Is there an NGB safety noticeboard in the building?

Is the correct information shown on the H&S Law Poster?

Is the current HS&E Policy Statement displayed?

Are the current Insurance Certificates displayed?

Are Fire Safety procedures, including Assembly Point information, displayed?

Are any of the NG Bailey staff First Aid trained?

Is First Aid assistance information displayed?

How can staff obtain First Aid assistance should it be needed?

Are First Aid kits easily available?

Has a training matrix been produced for the staff at the building?

Are the Contract Manager & Supervisors aware of Engineers competencies?

Is the current Toolbox Talk programme displayed?

Are current BOSS documents available either on display or in folders?

Are toolbox talks being carried out?

Are Safety Talks Attendance Sheets being signed by the attendees?

Are there any additional training requirements identified?

If no, how can the Engineers get assistance should they need it?

How do the Engineers keep in contact with colleagues or other persons?

Are there any activities that may NOT be undertaken without a second person in attendance?

What is the procedure to manage occasions when staff are working either alone or in a remote area of the building?

Is an office or administration facility provided at the building?

If yes, how many people normally work full-time in the office?

Is the area solely for the use of NG Bailey?

Does the facility have a source of natural light?

Do the staff use DSE for the majority of their working day?

If yes, have they undertaken DSE self-assessments?

Is the lighting in the office suitable for the work being done?

Is the temperature in the office suitable/reasonable?

Are the office/administration areas cleaned regularly?

Are kitchen/rest room facilities provided?

Are changing facilities, with secure lockers, provided for staff who need them?

Are showers available for NG Bailey staff to use if desired?

Is there a Water Treatment Log Book on site?

Is there a nominated specialist Water Treatment contractor?

Are the relevant Responsible Persons identified in the Management Section of the Log Book?

Is the scope of works clearly laid out?

Are there any cooling towers at the building?

If yes, are the cooling towers subject to periodic inspections as per the relevant ACoP?

Are the cold water storage tanks inspected periodically as per the water system risk assessment?

Are calorifier temperatures being checked and recorded as required?

Is flushing of little used outlets being carried out and recorded?

Are sentinel/representative tap temperatures being checked and recorded?

Is the hot water system temperature being checked and recorded monthly?

Are hot water temperature graphs being completed on a monthly basis?

Is the cold water system temperature being checked and recorded monthly?

Are cold water temperature graphs being completed on a monthly basis?

Are shower heads being descaled periodically and is this being recorded?

Are system chlorination treatments undertaken and recorded?

Is there a chlorine dioxide treatment system?

Is the system ever pasteurised and are records maintained?

Are samples being sent away for analysis?

Is there an escalation process in place to respond to elevated bacterial counts?

Has the Client or Landlord provided a hazard register for the building?

Have all Restricted Access/Confined Spaces been identified and entered on the register?

Are NGB generic risk assessments available at the building?

Have any task/building specific risk assessments been produced, in relation to work activities at the building?

Have all risk assessments been reviewed by the Contract Manager/Supervisor for the current year?

Have the risk assessments been brought to the attention of the Engineers?

Are dynamic risk assessment pads available?

Are Engineers confident in completing dynamic risk assessments when needed?

Are the correct PtW pads available at the building?

Are PtW's being correctly completed by both NGB and the Contractors?

Is a copy of the Client's Fire Risk Assessment available in a suitable format?

Are NG Bailey responsible for the testing of the fire alarm?

Is there a Fire Log Book at the building?

Where is the Fire Log Book located?

Are all relevant test results being recorded in the Fire Log Book?

Are Fire Action Notices displayed throughout the building?

Are the correct details shown on the Fire Action Notices?

Are staff aware of what do in the event of a fire alarm activation?

Do the NGB Engineers have any specific duties if there is a fire alarm activation?

Are fire extinguishers provided throughout the building?

Are the fire extinguishers provided suitable for the fire hazards present in the building?

Have all fire extinguishers been serviced and had colour-coded tags affixed?

Have NGB staff had training in the safe use of fire extinguishers?

Is there a clear process in place to ensure the gas-flood system is set to manual while staff work in the room?

Is the fire alarm system serviced as required?

Is the emergency lighting system maintained as required?

Are separate waste/recycling bins provided for various waste streams, i.e. food waste, plastics, paper, etc.?

Is waste and rubbish being placed in the appropriate receptacles?

Is rubbish and waste being recycled appropriately?

Is waste food being disposed of correctly?

Is a workshop and/or storage area provided for NGB use, at the building?

Is the workshop/storage area being kept tidy?

Are hazardous substances in use at the building?

Is a hazardous substances inventory available?

Are hazardous substances kept in a lockable store or cupboard?

Are the MSDS's for the hazardous substances available?

Are COSHH Assessments available for all hazardous substances in use?

How is information about the safe use of hazardous substances passed on to the Engineers?

Is PPE, suitable for the substances in use, provided?

Is the PPE stored separately from the hazardous substances?

Is NGB-supplied work equipment in use at the building?

What equipment is provided?

Are the correct guards fitted to equipment?

Have staff been trained to use the equipment provided?

Are step ladders in use at the building?

Are ladders in use at the building?

Are all steps and ladders marked with an individual ID number?

Are steps and ladders subject to regular recorded inspections?

Were the steps and/or ladders seen, in good condition?

Is test equipment or a proving unit held on site?

Are calibration records available for equipment which require them?

Are all calibration dates current?

Are Engineers able to complete all work activities without the need to work at height?

Are any fixed vertical ladders subject to periodic inspection, and have scafftags affixed?

Are fixed vertical ladders plated off or secured in another way to prevent unauthorised access?

Is suitable edge protection provided around the perimeter of the roof(s)/work areas?

Is the roof edge protection subject to documented periodic inspections?

Are Engineers able to undertake working on roofs without the need to wear safety harnesses & lanyards?

Have Engineers been provided with suitable training in the safe use of harnesses and lanyards?

Are harnesses and lanyards subject to periodic visual and tactile inspections?

Is there a mobile tower scaffold available at the building?

Is the mobile tower scaffold an NGB or client owned item?

Do the NGB staff hold appropriate PASMA certification?

Are mobile tower scaffolds subject to documented periodic inspection?

Is a MEWP available at the building?

Is the MEWP NGB or client owned?

Do the NGB staff hold appropriate IPAF certification?

What classes are covered by the IPAF certification held by NGB staff?

Are IPAF logbooks being completed for every use of MEWPs?

Are documented pre-use checks carried out on the MEWP(s)?

Are there any areas which have elevated noise levels?

Have the noise levels been measured?

What were the noise levels recorded?

Are suitable 'Hearing Protection Zone' signs displayed?

Are Engineers provided with suitable ear protection?

Are disposable ear plugs available in plant rooms/areas?

Is the ear protection being worn when needed?

Are there competent Electricians as part of the Engineering team?

Do all Engineers understand the procedure for electrical isolations?

Do all Engineers understand the term 'proven dead'?

Are all Engineers confident in the use of testing and proving equipment?

Are LOTO kits available?

Are there any Approved Persons in the Engineering Team?

Are any of the Engineers authorised as an HV AP?

Is PAT testing carried out on NGB equipment?

Is the fixed electrical equipment inspected as required?

Are there loading bay or car park areas at the building?

Is there a need for staff to traverse these areas at any time?

Do any car park access doors open directly onto traffic routes?

Are speed limit signs displayed?

Is the lighting in these areas sufficient to remove dark/blind spots?

Are staff issued with suitable hi-viz vests/jackets?

Are hi-viz vests/jackets being worn by staff when in car park or loading bay areas?

Has an Aspects & Impacts Register been completed for the building?

Is there a generator (or more than one) in the building?

Is there an oil or fuel tank in the building?

What is the capacity of the oil/fuel tank?

Where is the fuel tank fill point located?

Is a PIRP in place for the building?

Are the interceptors cleaned and maintained as required?

How is controlled waste managed and disposed of?

Are Consignment Notes with Part E completed correctly held on file?

Is an F-Gas Register in use?

Are the competency details for F-Gas Engineers held on file?

Are there any solar panels or PV units on the roof of the building?

Are Contractor's files maintained?

Are copies of Contractors' H&S Policies, and current Employers Liability Certificates held on file either in the office, or on My Supply Chain

Are Contractors generic RAMS held on file?

Are task-specific RAMS being provided by the Contractors where required?

Is there a process to ensure that Contractor's RAMS are reviewed and approved by a competent person prior to the commencement of works?

Are Permits to Work being issued to Contractors prior to the start of the works?

Are the Permits to Work being completed correctly by both NGB and the Contractor?

Is the Permit to Work Register being kept up to date and all Permits accounted for?

Are all Permits being closed down correctly by both NGB and the Contractor?

Is there a documented process to provide Contractors employees with a site induction before they commence their work activities?

Have all Engineers been provided with appropriate PPE?

Is the PPE provided appropriate for the hazards at the building?

Is the PPE in a serviceable condition?

Is any job-related PPE issued to the team?

Additional job-related PPE needed: