Building Operations & Condition Review

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Exterior Appearance and Access

• Does the exterior aspect of the building give a good impression?

  Yes

  Partially

  No

• Picture(s)

  Media

• Are all lights in Reception in working order?

  Yes

  Partially

  No

• Is all relevant signage in place in Reception?

  Yes

  Partially

  No

• Is there signage in place to direct to the NGB office?

  Yes

  Partially

  No

• Is the access route to the NGB office clear of obstructions?

  Yes

  Partially

  No

• Are all stairs free of obstructions or other hazards?

  Yes

  Partially

  No

• Are all lights in stairwells and corridors in working order?

  Yes

  Partially

  No

• Does the initial impression of the building give confidence in the maintenance team?

General Office Impressions

• Is the office solely for the use of NG Bailey?

  Yes

  No - it is shared with other Service Partners

  No - the team are based in the Management Suite

• If solely for NGB, what is the initial impression upon entry to the office?

  Satisfactory

  Needs Improvement

  Unsatisfactory

• Is the office being kept tidy?

  Yes

  Partially

  No

• Is there a build up of paper and other items?

  Yes

  Partially

  No

• Are desks being kept clear and tidy?

  Yes

  Partially

  No

• Is there sufficient storage space (cupboards, shelves etc.)?

  Yes

  Partially

  No

• Are there coat racks etc?

  Yes

  No

• Is there a source of natural light?

  Yes

  No

• Is the temperature in the office suitable?

  Yes - comfortable

  No - too warm

  No - too cold

• Is there sufficient ventilation in the office?

  Yes

  No

• General views of the office:

  Media

Documentation Review

• Are the following documents available in the office?

  Select Site Log Book Water Treatment Log Book Emergency Lighting Records Working at Height Folder Contractor Folders

  • Site Log Book
  • Water Treatment Log Book
  • Emergency Lighting Records
  • Working at Height Folder
  • Contractor Folders

• Is there an NG Bailey noticeboard in or near the NG Bailey office?

  Yes

  No

• Picture(s)

  Media

• Are the following documents displayed?

  Select H&S Law Poster NG Bailey HS&E Policy Statement Employers Liability Insurance Certificate SFAF Posters

  • H&S Law Poster
  • NG Bailey HS&E Policy Statement
  • Employers Liability Insurance Certificate
  • SFAF Posters

• Are all of the dated documents the current version?

  Yes, both documents are the current version

  No - the HS&E policy is the older version

  No - the insurance certificate has expired

  No, neither of the documents are the current version

• Is the WTLB management structure correct?

• Have the Site Log Book and Water Hygiene Log Book been reviewed by the SDM?

• Have the risk assessments been reviewed and signed by the SDM within the past 12 months?

• Are there any energy-related posters displayed in or near the office?

• Are there any recycling-related posters displayed in or near the office?

• Are separate receptacles provided for different waste streams?

• Are individual folders set up for every contractor?

• Do the folders contain the requisite documents: Work specification; A current PO; Generic RAMS RAMS; Insurances; Competency cards and/or certificates;

• Are PPM's subject to periodic review by Supervisors

• Review of standard in-house PPM process:

• Review of Fabric PPM:

• Review of sub-contractor PPM:

• Review of statutory compliance PPM:

Emergency Information

• Are Fire Action notices, which include details of the fire assembly points, displayed in or near the NG Bailey office?

• Are fire extinguishers, appropriate to the risks, located in or near the office?

• Do the extinguishers have the same coloured security tag affixed to them?

• When was the last planned fire evacuation drill?

• Is information regarding First Aid assistance displayed in or near the office?

• Is a first aid kit available in the office?

Plant Areas

Basement:

• Is suitable direction signage to the plant areas displayed?

• Are there any way-finder markings in basement corridors?

• Picture(s)

  Media

• Are plant areas being kept locked when not in use?

  Yes

  No

• Is suitable signage displayed on plant room doors?

• Picture(s)

  Media

• What are the initial impressions when entering the plant rooms?

• Are plant rooms being used as storage areas?

• Are there any issues with low headroom in the plant rooms?

• Are eye wash and first aid kits provided in the plant rooms?

• General views of basement plant areas:

  Media

Roof:

• Is the access to the roof being kept locked when not in use?

  Yes

  No

• Is suitable signage displayed on the door to the roof?

• Is access to the roof via a fixed vertical ladder?

  Yes

  No

• Are there issues with low headroom in the roof plan areas?

• Are walkways clear of obstructions (including pebbles from the plant surrounds)?

• Are there any obvious signs of loose gratings?

• Are there any unprotected edges on the roof areas?

• Are fixed vertical ladders plated and locked?

• General views of roof plant areas:

  Media

Loading bay and/or car park areas

• Are there loading bay and/or car park areas at the building?

• Are there clearly delineated walkways and crossing points?

• Are pedestrian walkways and traffic routes free of obstructions?

• General views of loading bay and/or car park areas:

  Media

General Comments and Actions

Actions Required:

• Action 1

• Action 2

• Action 3

• Action 4

• Action 5

• Action 6

• Action 7

• Action 8