Title Page
-
Conducted on
-
Prepared by
-
Location
-
To view our Loss Prevention Standard that supports this checklist, please view the following link : https://broker.aviva.co.uk/documents/view/aviva_measures_to_reinstate_buildings_premises_and_work_environment_lps.pdf
Measures to Reinstate Buildings, Premises and the Work Environment Checklist
Planning
-
1. Have you prepared a scope of works with a supporting schedule to support your reinstatement plans?
-
2. Have you notified the appropriate stakeholders of your plans to reinstate your process/plant/premises?
-
3. Have you prepared a staffing/resources plan to complete the reinstatement works?
-
4. Have you identified any additional facilities that maybe needed to permit reinstatement and resumption of operations?
-
5. Have you planned to review and update emergency procedures?
-
6. Have you planned to review security measures that will be necessary during and after reinstatement?
-
7. Have you planned to review and update your BCP to reflect the reinstatement and any changes made?
-
8. If reinstating multiple buildings/premises/locations, is it possible to test the plan at a single/small number of locations before implementation?
Reinstatement of Buildings and Premises
Premises Condition
-
9. Have you inspected the building for any problems that have occurred whilst it's been shut down including:<br><br>• Roof leaks<br>• Escapes of water/fluids from pipes and systems<br>• Subsidence, heave and building movement<br>• Flooding and backing up of drains/sewers<br>• Infestations of insects, rodents and other vermin<br>• Malicious damage<br>• Damage by trees or ingress of foliage<br>• Fly tipping<br>• Theft of materials/equipment<br>• Damaged lighting systems<br>
Building Security
-
10. Have you inspected the condition of any perimeter fencing/gates, making repairs where necessary?
-
11. Have you checked the condition of doors, shutters and windows, ensuring that locks operate and function correctly?
-
12. Have you confirmed that any external security lighting is operational?
-
13. Have you reinstated security access control systems, re-issuing access control cards/keys and resetting lock combinations where required?
-
14. Have you inspected and serviced intruder alarms and CCTV systems?
-
15. Are any additional security measures required?
Fire Prevention and Mitigation
-
16. Have you reviewed and updated the fire risk assessment for the building?
-
17. Have you inspected, serviced and maintained fire alarm systems, confirming audibility throughout the premises and signalling to a constantly manned location or preferably an approved ARC?
-
18. Have you checked the operation of emergency lights and considered the impact that the shutdown has had on battery backup units?
-
19. Have you inspected the condition and operation of fire doors and fire exit routes, including final exit doors?
-
20. Have you checked the condition of fire walls and the operation of any fire shutters (servicing them if required)?
-
21. Have you check the correct operation of smoke vents?
-
22. Have you ensured that any specialist evacuation equipment such as Evac Chairs are provided where necessary and that they remain in good condition?
-
23. Have you serviced and maintained all fixed fire protection systems and sprinkler systems?
-
24. Have you confirmed there is adequate provision of fire extinguishing appliances?
-
25. Have you checked the flow from private fire hydrants and the operation of any hose reels, dry/wet risers and where appropriate the contents and condition of hose boxes and their contents?
Electrical Installation
-
26. Has the electrical installation been inspected and tested as required under the Electricity at Work Regulations and IET Wiring Regulations and have all Cl & C2 faults been repaired?
-
27. Have you used thermal imaging tools to check for electrical hazards associated with electrical distribution boards and any electrical connections which may have become loosened during the shutdown?
-
28. Have you confirmed the correct operations of all electrical circuit breakers, RCDs and surge protection devices?
-
29. Have you checked and tested any UPS to confirm correct switching and operation?
Gas Supplies
-
30. Have you exercised gas isolation valves and checked the operation of any interlocks to fire alarm systems or other safety devices on specific equipment or installations?
Water Supplies
-
31. Have you implemented suitable legionella risk control measures, including:<br>• Disinfection and cleaning?<br>• Flushing water outlets including showers?<br>• Temperature checks at sentinel taps and calorifiers?<br>• Legionella testing?<br>
-
32. Have you taken steps to ensure that any cooling towers or evaporative condensers can be safely re-started with legionella risks adequately managed and in compliance with HSE guidance?
-
33. Have you confirmed the quality of any drinking water or process water provided from a bore hole or treated by a purification plant?
Plant, Equipment and Processes
-
34. Have you implemented plans for the safe reinstatement of plant, equipment and processes?<br><br>Refer to Aviva LPS - Measures to Reinstate Plant, Equipment & Processes.<br>
Effluent Treatment and Pollution Control
-
35. Have you checked the condition, operation and performance of any equipment provided for effluent treatment and pollution control, confirming that limits/restrictions on discharges to sewers, watercourses or release to air will not be breached when operations re-start?
Floors and Surfaces
-
36. Are floors, surfaces including external yards, car parks and pathways in acceptable condition?
-
37. Are grit bins and stocks of rock salt suitably positioned and have been replenished?
Kitchens and Catering
-
38. Have you completed all necessary pre-start up cleaning of kitchen areas (equipment, surfaces and floors) including where appropriate, deep cleans?
-
39. Have you checked the integrity of kitchen extraction systems, cleaned or replaced filters and completed a thorough clean of the systems from plenum to air?
-
40. Is the servicing and maintenance of fixed fire protection systems up to date and are all units armed?
-
41. Have you tested gas proving systems and gas e-stops where possible confirming correct operation?
-
42. Have you tested electrical safety trips/RCDs provided for electrical cooking appliances?
-
43. Have cooking appliances been serviced and maintained in accordance with manufacturer's recommendations?
-
44. Have all out of date foodstuffs been discarded from stores?
-
45. Have oils within oil frying units been replaced and filled to the correct safe levels?
-
46. Are suitable pest control measures in place?
-
47. Have you cleared grease traps and inspected floor drains for fat blockages?
-
48. Are storerooms tidy and well organised?
Welfare Facilities
-
49. Is there a sufficient number of toilets, changing rooms and other employee welfare facilities?
-
50. Are arrangements in place to ensure they remain in a clean and hygienic condition?
Exposures and Neighbours
-
51. Have you checked that changes to work practices and/or storage arrangements of neighbouring businesses or those who share the premises haven't introduced new hazards that could impact the safe operation of your premises and processes?
Wastes and Storage
-
52. Have you removed and cleared any wastes, fly tipped materials and unwanted items?
-
53. Is there sufficient provision of bins and skips located in areas where they are not creating an increased fire/arson?
-
54. Are there arrangements in place for regular waste collection to prevent significant accumulations?
-
55. Have you arranged external storage areas such that idle pallets, plastic IBC's or other combustible goods are not stored within 10m of the building so far as is possible?
Reinstatement Following a Pandemic (additional considerations)
-
56. Have you been able to fully implement Government guidelines relating to social distancing, infection control and shielding/protection of vulnerable persons?
-
57. Have you established and communicated to employees' procedures and protocols they must follow should they feel ill at work or at home?
-
58. Have you made arrangements for the cleaning and sanitisation of the workplace in accordance with Government guidelines?
-
59. Have you prohibited unnecessary visitors to the workplace and established alternative arrangements such as video conferencing for stakeholders wishing to speak with employees and to view the premises and processes?
-
60. Have you checked that contractors working at your site are able to fully comply with social distancing and other infection control procedures?
-
61. Is there adequate provision of suitably designed facilities for hand washing and cleaning, with a sufficient number of appropriately sited hand washing facilities that are kept well stocked with soaps, hand cleaners, sanitisers and where appropriate moisturisers?
-
62. Have you identified and put in place procedures to minimise risks of spread of contamination/infection from any contaminated workwear?
-
63. Are you able to maintain supplies of appropriately specified PPE?
-
64. Have you implemented a system to ensure you manage any temporary relaxation of statutory obligations so that you remain legally compliant?
-
65. Have you assessed risks to employees who remain as homeworkers, with adequate risk controls demonstrably implemented?
-
66. Have you ensured employees know how to access services that provided support for mental health and wellbeing?
Completion
-
Additional Comments
-
Completed by: (Name and Signature)
-
Please Note:
This document contains general information and guidance only and may be superseded and/or subject to amendment without further notice. Aviva has no liability to any third parties arising our of ARMS' communications whatsoever (including Loss Prevention Standards), and nor shall any third party rely on them. Other than liability which cannot be excluded by law, Aviva shall not be liable to any person for any indirect, special, consequential or other losses or damages of whatsoever kind arising out of access to, or use of, or reliance on anything contained in ARMS' communications. The document may not cover every risk, exposure or hazard that may arise and Aviva recommends that you obtain specific advice relevant to the circumstances.
