Measures to Manage People and Operations Following Reinstatement after Shutdown Checklist - Loss Prevention Standards - V1.0

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To view our Loss Prevention Standard that supports the use of this checklist, please view the following link : https://broker.aviva.co.uk/documents/view/aviva_measures_to_manage_people_and_operation_following_resintatement_after_shutdown_lps.pdf

Measures to Manage People and Operations Following Reimbursement after Shutdown

Planning

1. Have you prepared a staffing plan with a supporting schedule of actions to support your reinstatement plans?
2. Have you ensured risks associated with a phased return or reduced staffing levels are being appropriately managed, including: • Avoiding, minimising lone working? • Reduced supervision? • Ensuring key roles are fulfilled?
3. Have you consulted employees or their representatives about any changes to the workplace or working practices that are planned?
4. Have you communicated the following information to new/returning employees: • Date of return to work/start date? • Shift patterns and any staggered hours? • Changes in roles, responsibilities? • Any training or preparation they can take prior to returning? • What training they can expect upon their return to work?
5. Have you identified any additional facilities that maybe needed to permit reinstatement and resumption of operations?
6. Have you planned to review and update risk assessments, operating procedures & employee training packages?
7. Have you planned to review and update emergency procedures?
8. Have you planned to review security measures that will be necessary during and after reinstatement?

Restarting Operations

9. Have all employees received appropriate briefings and training (including newly recruited and temporary employees)?
10. Have you restarted safety management systems with appropriately trained personnel to implement them?
11. Will there be a sufficient number of appropriately trained people to fulfil key roles when required, including: • First aider(s)/appointed persons? • Fire marshal(s)? • Incident controller/duty manager? • Permit to work issuer? • Keyholder for periods when the site is unoccupied?
12. Have you provided adequate supervision of employees, taking into account new or altered working practices and procedures?
13. Have you reviewed PPE needs and available stocks including arrangements for replenishment?
14. Have you provided a refresher training programme for employees instructing them how to safely don/doff the PPE, decontaminate it, store it, maintain it or dispose of it?
15. Have you reviewed and addressed risks associated with the reinstatement of process plant and equipment that is put back into use and any risks to employees where mothballed buildings and premises are put back into use? Refer to the following Aviva Loss Prevention Standards: • Measures to reinstate plant, equipment and processes • Measures to reinstate buildings, premises and the work environment

Reinstatement Following a Pandemic (additional considerations)

16. Have you been able to fully implement Government guidelines relating to social distancing, infection control and the shielding/protection of vulnerable persons?
17. Have you established and communicated to employees' procedures and protocols they must follow should they feel ill at work or at home?
18. Have you made arrangements for the cleaning and sanitisation of the workplace in accordance with Government guidelines?
19. Have you prohibited unnecessary visitors to the workplace and established alternative arrangements such as video conferencing for stakeholders wishing to speak with employees and to view the premises and processes?
20. Have you checked that contractors working at your site are able to fully comply with social distancing and other infection control procedures?
21. Is there adequate provision of suitably designed facilities for hand washing and cleaning, with a sufficient number of appropriately sited hand washing facilities that are kept well stocked with soaps, hand cleaners, sanitisers and where appropriate moisturisers?
22. Have you identified and put in place procedures to minimise risks of spread of contamination/infection from any contaminated workwear?
23. Are you able to maintain supplies of appropriately specified PPE?
24. Have you implemented a system to ensure you manage any temporary relaxation of statutory obligations so that you remain legally compliant?
25. Have you assessed risks to employees who remain as homeworkers, with adequate risk controls demonstrably implemented?
26. Have you ensured employees know how to access services that provide support for mental health and wellbeing?

Completion

Additional Comments
Completed by: (Name and Signature)
Please Note:

This document contains general information and guidance only and may be superseded and/or subject to amendment without further notice. Aviva has no liability to any third parties arising our of ARMS' communications whatsoever (including Loss Prevention Standards), and nor shall any third party rely on them. Other than liability which cannot be excluded by law, Aviva shall not be liable to any person for any indirect, special, consequential or other losses or damages of whatsoever kind arising out of access to, or use of, or reliance on anything contained in ARMS' communications. The document may not cover every risk, exposure or hazard that may arise and Aviva recommends that you obtain specific advice relevant to the circumstances.