Building Health, Safety & Environmental Compliance Review

General Information

• Audit Title

• Client & Address

• Conducted on

  Date

• Personnel Involved

• Auditor's Name and Job Title:

• Auditor's signature:

  Sign

Executive Summary

Staffing & Operational Information

• What is the current NG Bailey staffing at the building?

• Are any of the NGB staff currently pregnant, or recently returned from maternity leave?

• If yes, are appropriate NEM risk assessments in place?

• Have NGB staff undergone a SHEQ Induction?

• Have NGB staff undergone a building induction?

• What are the normal working hours for NG Bailey staff at the building?

• If staff are working permanent nights, have they undergone any health screening?

• Are Agency staff used at the building?

• Have Agency staff been given a building induction, and have they signed the acknowledgement forms?

PPE Provision

• Have all Engineers been provided with appropriate PPE?

• Is the PPE provided appropriate for the hazards at the building?

• Is the PPE in a serviceable condition?

• Is any job-related PPE issued to the team?

• Additional job-related PPE needed:

Training/Competency

• Has a training matrix been produced for the staff at the building?

• Are the Contract Manager & Supervisors aware of Engineers competencies?

• Are toolbox talks being carried out?

• Are Safety Talks Attendance Sheets being signed by the attendees?

• Are there any additional training requirements identified?

General Administration Issues

• Are NGB provided with an office or administration area in the building?

  Yes

  No

  N/A

• Is the this area solely for the use of NGB?

  Yes

  No

  N/A

• Is there an NGB safety noticeboard in the building?

  Yes

  No

  N/A

• Is the correct information shown on the H&S Law Poster?

  Yes

  No

  N/A

• Is the current HS&E Policy Statement displayed?

  Yes

  No

  N/A

• Are current BOSS documents available either on display or in folders?

  Yes

  Yes but in a separate kitchen/restroom facility

  No

• Are the current Insurance Certificates displayed?

  Yes

  No

  N/A

• Are Fire Safety procedures, including Assembly Point information, displayed?

  Yes

  No

  N/A

• Are any of the NG Bailey staff First Aid trained?

  Yes

  No

  N/A

• Is First Aid information displayed?

  Yes

  No

  N/A

• How can staff obtain First Aid assistance should it be needed?

• Are First Aid kits easily available?

Hazard and Risk Management

• Has the Client or Landlord provided a hazard register for the building?

  Yes

  No

  N/A

• Have all Restricted Access/Confined Spaces been identified and entered on the register?

  Yes

  No

  N/A

• Are NGB generic risk assessments available at the building?

  Yes

  No

  N/A

• Have any task/building specific risk assessments been produced, in relation to work activities at the building?

  Yes

  No

  N/A

• Have all risk assessments been reviewed by the Contract Manager/Supervisor for the current year?

  Yes

  No

  N/A

• Have the risk assessments been brought to the attention of the Engineers?

  Yes

  No

  N/A

• Are dynamic risk assessment pads available?

  Yes

  No

  N/A

• Are Engineers confident in completing dynamic risk assessments when needed?

  Yes

  No

  N/A

• Are the correct PtW pads available at the building?

  Yes

  No

  N/A

• Are PtW's being correctly completed by both NGB and the Contractors?

  All permits seen were correctly completed

  Some permits were only partially completed

  Some permits were left open

  Permits were not being completed correctly

Asbestos Management

• Is asbestos known, or presumed, to be present in the building(s)?

  There is no asbestos in the building

  Asbestos is present in the building and there is a management plan in place

  Asbestos is present in the building but no management plan or survey could be found

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

• Is there an Asbestos Management Plan in place?

  Yes

  No

  N/A

• Is the Asbestos Management Plan reviewed periodically?

  Yes

  No

  N/A

• How are staff provided with information regarding asbestos?

  During toolbox talks/team meetings

  At induction

• Have NGB Engineers undergone UKATA Asbestos Awareness training within the last 3 years?

  Yes

  Not all Engineers have had this training

  None of the Engineers have had this training

• Are staff aware of what action to take if they come across something they suspect may be asbestos?

  Yes

  Partially

  No

Office and Welfare Provision

• Is an office or administration facility provided at the building?

  Yes

  No

  N/A

• Picture:

  Media

• If yes, how many people normally work full-time in the office?

• Is the area solely for the use of NG Bailey?

  Yes

  No

  N/A

• Does the area have a source of natural light?

  Yes

  No

  N/A

• Is a separate office and/or restroom provided for Engineers?

  Yes

  No

• Do office staff use DSE?

  Yes

  No

  N/A

• Have office staff undertaken DSE self-assessments?

  Yes

  No

  N/A

• Is the office lighting suitable?

  Yes

  No

  N/A

• Is the temperature in the office suitable/reasonable?

  Yes

  No

  N/A

• Is drinking water provided (either tap or bottled)?

  Yes

  Yes but in a separate kitchen/restroom facility

  No

• Are suitable toilet facilities, relatively close to the office, provided?

  Yes

  No

  N/A

• Are separate male and female toilet facilities provided?

  Separate

  Shared

• Are Sani-bins provided in toilet facilities used by female staff?

  Yes

  No

  N/A

• Are changing facilities, with secure lockers, provided for staff who need them?

  Yes

  No

  N/A

• Are showers available for NG Bailey staff to use if desired?

  Yes

  No

  N/A

• Are the office/administration areas cleaned regularly?

  Yes

  No

  N/A

• Are kitchen/rest room facilities provided?

  Yes

  No

  N/A

• Picture:

  Media

• Are the kitchen/restroom facilities provided solely for the use of NG Bailey staff?

  Yes

  No, the facilities are shared with others

• Are kitchen/restrooms being kept clean and tidy?

  Yes

  No

  N/A

• Are the office/kitchen areas free of visible evidence of vermin infestations?

  Yes

  No

• Picture:

  Media

• Are pest or vermin infestations in the building being dealt with?

  Yes

  No

  N/A

• General view of plant rooms:

  Media

• General view of roof plant areas:

  Media

Fire Safety Management

• Is a copy of the Client's Fire Risk Assessment available in a suitable format?

  Yes, in hard copy format

  Yes, as an electronic file

  No FRA has been provided

• Are NG Bailey responsible for the testing of the fire alarm?

  Yes

  No

  N/A

• Is there a Fire Log Book at the building?

  Yes

  No

  N/A

• Where is the Fire Log Book located?

• Are all relevant test results being recorded in the Fire Log Book?

  Yes

  Some, but not all

  No

• Are Fire Action Notices displayed throughout the building?

  Yes

  No

• Are the correct details shown on the Fire Action Notices?

  Yes, on the notices seen

  Not on all notices seen

  The details on the notices were incomplete

  There were no details on the notices seen

• Are staff aware of what do in the event of a fire alarm activation?

  Yes

  No

• Do the NGB Engineers have any specific duties if there is a fire alarm activation?

• Are fire extinguishers provided throughout the building?

  Yes

  No

  N/A

• Are the fire extinguishers provided suitable for the fire hazards present in the building?

  As far as could be ascertained, yes

  Some extinguishers were inappropriate for the hazards in the area

  No, the extinguishers provided were inappropriate for the hazards in the building

• Have all fire extinguishers been serviced and had colour-coded tags affixed?

  Yes

  Some extinguishers have no colour-coded tags affixed

  None of the extinguishers have had colour-coded tags affixed

  Fire extinguishers have not been serviced

• Have NGB staff had training in the safe use of fire extinguishers?

  Yes

  Not recently

  No

• Is there a gas-flood fire extinguishing system in the building?

  Yes

  No

• Is there a clear process in place to ensure the gas-flood system is set to manual while staff work in the room

  Yes

  No

• Is the fire alarm system serviced as required?

  Yes

  No

  N/A

• Is the emergency lighting system maintained as required?

  Yes

  No

Waste Management

• Are separate waste/recycling bins provided for various waste streams, i.e. food waste, plastics, paper, etc.?

  Yes

  No

  N/A

• Is waste and rubbish being placed in the appropriate receptacles?

  Yes

  No

  N/A

• Is rubbish and waste being recycled appropriately?

  Yes

  No

  N/A

• Is waste food being disposed of correctly?

  Yes

  No

  N/A

Workshop/Storage Areas

• Is a workshop and/or storage area provided for NGB use, at the building?

• Picture:

  Media

• Is the workshop/storage area being kept tidy?

  Yes

  Generally yes but it needs to be tidied up

  No - it needs a thorough clean and tidy

  N/A

Statutory Compliance Records

• How are maintenance records stored?

  Select Hard copy in folders Electronically No records could be found at the building but may be held elswhere No records were available

  • Hard copy in folders
  • Electronically
  • No records could be found at the building but may be held elswhere
  • No records were available

• H & S policy statement dated:

  Date

• Employers liability certificate dated:

  Date

• Fixed electrical wiring test certificate dated:

  Date

• Portable appliance testing dated:

  Date

• Dry riser annual test certificate dated:

  Date

• Wet riser annual test certificate dated:

  Date

• Air receiver annual test dated:

  Date

• Water treatment annual risk assessment dated:

  Date

• Written Scheme for the water system dated:

  Date

• Emergency lighting annual test certificate dated:

  Date

• Landlords gas test certificate (boiler 1) dated:

  Date

• Landlords gas test certificate (boiler 2) dated:

  Date

• Landlords gas test certificate (boiler 3) dated:

  Date

• Landlords gas test certificate (boiler 4) dated:

  Date

• Asbestos Management Plan last review date:

  Date

• Eyebolt test certificates dated:

  Date

• Fire alarm annual test certificate dated:

  Date

• Date of last fire drill:

  Date

• Fire extinguisher annual service dated:

  Date

• Sprinkler system annual test certificate dated:

  Date

• Fall protection/Latchway system periodic test certificate dated:

  Date

• Lightning conductor annual test certificate dated:

  Date

• BMU periodic inspection dated

  Date

• Pollution Incident Response Plan test scenario completed on:

  Date

Contractor Management

• Are Contractor's files maintained?

  Yes

  No

  N/A

• Are copies of Contractors' H&S Policies, and current Employers Liability Certificates held on file either in the office, or on My Supply Chain

  Yes, for all Contractors

  Only for some Contractors

  No

• Are Contractors generic RAMS held on file?

  Yes

  Some, but not all

  No

• Are task-specific RAMS being provided by the Contractors where required?

  Yes

  Some, but not all

  No

• Is there a process to ensure that Contractor's RAMS are reviewed and approved by a competent person prior to the commencement of works?

  Yes

  Some, but not all

  No

• Are Permits to Work being issued to Contractors prior to the start of the works?

  Yes

  No

  N/A

• Are the Permits to Work being completed correctly by both NGB and the Contractor?

  Yes

  No

  N/A

• Is the Permit to Work Register being kept up to date and all Permits accounted for?

  Yes

  No

  N/A

• Are all Permits being closed down correctly by both NGB and the Contractor?

  Yes

  No

  N/A

• Is there a documented process to provide Contractors employees with a site induction before they commence their work activities?

  Yes

  No

  N/A

Management of Hazardous Substances

• Are hazardous substances in use at the building?

  Yes

  No

  N/A

• Is a hazardous substances inventory available?

  Yes

  No

  N/A

• Are hazardous substances kept in a lockable store or cupboard?

  Yes

  No

  N/A

• Are the MSDS's for the hazardous substances available?

  Yes

  No

  N/A

• Are COSHH Assessments available for all hazardous substances in use?

  Yes

  Some, but not all

  No

• How is information about the safe use of hazardous substances passed on to the Engineers?

  During toolbox talks/team meetings

  At induction

• Is PPE, suitable for the substances in use, provided?

  Yes

  No

  N/A

• Is the PPE stored separately from the hazardous substances?

  Yes

  No

  N/A

Work Equipment

• Is NGB-supplied work equipment in use at the building?

  Yes

  No

  N/A

• What equipment is provided?

• Are the correct guards fitted to equipment?

• Have staff been trained to use the equipment provided?

• Are step ladders in use at the building?

  Yes

  No

• Are ladders in use at the building?

  Yes

  No

• Are all steps and ladders marked with an individual ID number?

  Yes

  No

  N/A

• Are steps and ladders subject to regular recorded inspections?

  Yes

  No

  N/A

• Were the steps and/or ladders seen, in good condition?

  Yes

  No

  N/A

• Is test equipment or a proving unit held on site?

  Yes

  No

  N/A

• Are calibration records available for equipment which require them?

  Yes

  No

  N/A

• Are all calibration dates current?

  Yes

  No

  N/A

Working at Height

• Are Engineers able to complete all work activities without the need to work at height?

• Are any fixed vertical ladders subject to periodic inspection, and have scafftags affixed?

  Yes

  No

  N/A

• Picture:

  Media

• Are fixed vertical ladders plated off or secured in another way to prevent unauthorised access?

  Yes

  No

  N/A

• Picture:

  Media

• Is suitable edge protection provided around the perimeter of the roof(s)/work areas?

  Yes, as part of the building structure

  Yes, secure barriers are fitted around the perimeter of the building roof(s)

  There are areas of the roof(s) that have unprotected edges

• Picture:

  Media

• Is the roof edge protection subject to documented periodic inspections?

  Yes

  No

  N/A

• Are Engineers able to undertake working on roofs without the need to wear safety harnesses & lanyards?

  Yes

  No

  N/A

• Have Engineers been provided with suitable training in the safe use of harnesses and lanyards?

  Yes

  No

  N/A

• Are harnesses and lanyards subject to periodic visual and tactile inspections?

  Yes

  No

  N/A

• Is there equipment on the roof (phone masts, satellite dishes, microwave transmitters etc.) which may emit electromagnetic radiation?

  Yes

  No

  N/A

• Picture:

  Media

Mobile Tower Scaffolds

• Is there a mobile tower scaffold available at the building?

  There is no need for a mobile tower scaffold at the building

  A mobile tower scaffold is available at the building

  A mobile tower scaffold would be hired in when needed

• Is the mobile tower scaffold an NGB or client owned item?

• Do the NGB staff hold appropriate PASMA certification?

• Are mobile tower scaffolds subject to documented periodic inspection?

Powered Access Equipment

• Is a MEWP available at the building?

  There is no need for a MEWP at the building

  A MEWP is available at the building

  A MEWP would be hired in when needed

• Is the MEWP NGB or client owned?

• Do the NGB staff hold appropriate IPAF certification?

• What classes are covered by the IPAF certification held by NGB staff?

• Are documented pre-use checks carried out on the MEWP(s)?

Noise Management

• Are there work areas in which noise levels are elevated?

  Safe

  At Risk

  N/A

• In which areas are elevated noise levels apparent?

• Have the noise levels been measured?

  Yes

  No

  N/A

• What were the noise levels recorded?

• Are suitable 'Hearing Protection Zone' signs displayed?

  Yes

  No

  N/A

• Are Engineers provided with suitable ear protection?

  Yes

  No

  N/A

• Are disposable ear plugs available in plant rooms/areas?

  Yes

  No

  N/A

• Is the ear protection being worn when needed?

  Yes

  No

  N/A

• Have Engineers been provided with Occupational Health questionnaires?

• If yes, what follow-up action has been taken?

Lone Working

• Are there always other persons available in the building when Engineers are at work?

  Select Yes Building Security would always be available No

  • Yes
  • Building Security would always be available
  • No

• If no, how can the Engineers get assistance should they need it?

• How do the Engineers keep in contact with colleagues or other persons?

• Are there any activities that may NOT be undertaken without a second person in attendance?

Management of Electrical Hazards

• Are there competent Electricians as part of the Engineering team?

  Yes

  No

  N/A

• Do all Engineers understand the procedure for electrical isolations?

  Yes

  No

  N/A

• Do all Engineers understand the term 'proven dead'?

  Yes

  No

  N/A

• Are all Engineers confident in the use of testing and proving equipment?

  Yes

  No

  N/A

• Are LOTO kits available?

  Yes

  No

  N/A

• Are there any Approved Persons in the Engineering Team?

  Yes

  No

  N/A

• Is there an HV Switchroom in the building?

  Yes

  No

  N/A

• Are any of the Engineers authorised as an HV AP?

  Yes

  No

  N/A

• Is PAT testing carried out on NGB equipment?

  Yes

  No

  N/A

• Is the fixed electrical equipment inspected as required?

  Yes

  No

  N/A

Water Hygiene Management

• Is there a Water Treatment Log Book on site?

  Yes

  No

  N/A

• Is there a nominated specialist Water Treatment contractor?

• Are the relevant Responsible Persons identified in the Management Section of the Log Book?

• Is the scope of works clearly laid out?

• Are there any cooling towers at the building?

  Yes

  No

• If yes, are the cooling towers subject to periodic inspections as per the relevant ACoP?

  Yes

  No

• Date of last Cooling Tower Inspection:

  Date

• Are the cold water storage tanks inspected monthly?

  Yes

  No

  N/A

• Are calorifier temperatures being checked and recorded as required?

  Yes

  No

  N/A

• Is flushing of little used outlets being carried out and recorded?

  Yes

  No

  N/A

• Are sentinel/representative tap temperatures being checked and recorded?

  Yes

  No

  N/A

• Is the hot water system temperature being checked and recorded monthly?

  Yes

  No

  N/A

• Is the cold water system temperature being checked and recorded monthly?

  Yes

  No

  N/A

• Are shower heads being descaled periodically and is this being recorded?

  Yes

  No

  N/A

• Are hot water temperature graphs being completed on a monthly basis?

  Yes

  No

  N/A

• Are cold water temperature graphs being completed on a monthly basis?

  Yes

  No

  N/A

• Where there are failings identified, are they being recorded in the Fault Log, with appropriate remedial actions also being detailed?

  Yes

  Not in all cases

  Failings are detailed but not remedial actions

  No

• Are system chlorination treatments undertaken and recorded?

  Yes

  No

  N/A

• Is there a chlorine dioxide treatment system?

  Yes

  No

  N/A

• Is the system ever pasteurised and are records maintained?

  Yes

  No

  N/A

• Are samples being sent away for analysis?

  Yes

  No

  N/A

• Is there an escalation process in place to respond to elevated bacterial counts?

  Yes

  No

  N/A

Workplace Transport & Pedestrian Safety

• Are there loading bay or car park areas at the building?

  Yes

  No

  N/A

• Picture:

  Media

• Is there a need for staff to traverse these areas at any time?

  Yes

  No

  N/A

• Do any car park access doors open directly onto traffic routes?

  Yes

  No

  N/A

• Are clearly delineated pedestrian walkways and crossing points provided?

  Yes

  No

  N/A

• Are speed limit signs displayed?

  Yes

  No

  N/A

• Is the lighting in these areas sufficient to remove dark/blind spots?

  Yes

  No

  N/A

• Are staff issued with suitable hi-viz vests/jackets?

  Yes

  No

  N/A

• Are hi-viz vests/jackets being worn by staff when in car park or loading bay areas?

  Yes

  No

  N/A

Environmental Management

• Has an Environmental Impacts and Aspect Register been produced for the building?

  Yes

  No

  N/A

• Is there a generator (or more than one) in the building?

• Is there an oil or fuel tank in the building?

• What is the capacity of the oil/fuel tank?

• Where is the fuel tank fill point located?

• Is a PIRP in place for the building?

  Yes

  No

  N/A

• Are there interceptors in the loading bay/carpark?

  Yes

  No

  N/A

• Are the interceptors cleaned and maintained as required?

  Yes

  No

  N/A

• How is controlled waste managed and disposed of?

• Are Waste Transfer Notes and Consignment Notes held on file?

• Are Consignment Notes with Part E completed correctly held on file?

• Is an F-Gas Register in use?

• Are the competency details for F-Gas Engineers held on file?

• Are there any solar panels or PV units on the roof of the building?