Annual Health & Safety Audit

• Site conducted

  Select
• Location
  Address

• Conducted on

  Date

• Auditors Name

• Site Representative/s and Title

• Date of Last Audit

  Date

MANAGEMENT OF HEALTH & SAFETY

• Group health and safety policy in place and displayed?

  Yes

  No

  N/A

• Health and safety statement of intent in place and displayed

  Yes

  No

  N/A

• Is the statement distributed to all employees and acknowledged

  Yes

  No

  N/A

• Health and safety law poster displayed with the relevant sections completed and current

  Yes

  No

  N/A

• Employers and public liability insurance certificate available and current?

  Yes

  No

  N/A

• Does the Senior Management conduct Site Specific Safety Inspections of all areas of their responsibility at least twice per year with inspections documented

  Yes

  No

  N/A

• Is there Competent Health and Safety Assistance

  Yes

  No

  N/A

• Are there any written Site Safety Rules that are displayed on the site?

  Yes

  No

  N/A

• Is there a Safety Committee/Team

  Yes

  No

  N/A

• Does the Safety Committee/Team meet at least once every 3 Months

  Yes

  No

  N/A

• Are minutes kept and displayed detailing the action to be taken, who is responsible for the action and time scale for completion of those actions

  Yes

  No

  N/A

• Have all members of the Safety Committee/Team attended the relevant Safety Awareness Course

  Yes

  No

  N/A

• Driving License checks conducted at least 6-monthly and documented (where required)

  Yes

  No

  N/A

• Checks in place for those employees who use private vehicles on company business (where required)

  Yes

  No

  N/A

• Are medical mandates conducted and documented where required (where required)

  Yes

  No

  N/A

ACCIDENT & INCIDENT MANAGEMENT

• Is there an Accident and Incident Reporting Procedure in Place

  Yes

  No

  N/A

• Is there an adequate Accident Book or Reporting System in Place and clear evidence of it being utilised

  Yes

  No

  N/A

• Are all Accidents and Incidents being reported and within a timely manner (All Accidents and Incidents should be reported as early as possible and at least within 8hours of the event)

  Yes

  No

  N/A

• Do all staff know how and when to report an accident or incident (Interview staff to ascertain)

  Yes

  No

  N/A

• Are all "RIDDOR" Events being reported in accordance with the current Regulations

  Yes

  No

  N/A

• Are all Lost Time Accidents being recorded

  Yes

  No

  N/A

• Are all Accidents and Incidents investigated and is the investigation conducted inline with the Accident and Incident Reporting Procedure

  Yes

  No

  N/A

• Are recommendations and remedial actions from the investigation recorded, monitored and completed

  Yes

  No

  N/A

• Are all Accidents and Incidents reported to Senior Management on at least a Monthly Basis for their action

  Yes

  No

  N/A

FIRE SAFETY MANAGEMENT

• If the annual Fire Risk Assessment occurs concurrently with the annual H&S audit, there is no need to create duplicate actions. Instead, actions will be linked to the annual fire risk assessment to avoid replication of actions.

• Has a Site wide Fire Risk Assessment been conducted and a Report Provided and is the report available

  Yes

  No

  N/A

• Have all remedial actions and recommendations outlined within the report and or assessment been completed or have subsequent action attached to them

  Yes

  No

  N/A

• Is there a Fire Log Book for the Site and or Individual Buildings

  Yes

  No

  N/A

• Is Fire Safety Procedures which includes the Evacuation Procedure, Displayed and or available to All Staff, Visitors and Contractors

  Yes

  No

  N/A

• Has at least TWO Fire Evacuation Drills been conducted per shift in the last twelve months with documented evidence within the Fire Log Book

  Yes

  No

  N/A

• Is there a Service Contract in Place for the Fire Detection and Alarm System (show evidence)

  Yes

  No

  N/A

• Is the Fire Detection and Alarm System Tested at least Once per Week and documented within the Fire Log

  Yes

  No

  N/A

• Is there an Electrical Service Contract in place for all Emergency Lighting (show evidence)

  Yes

  No

  N/A

• Is the Emergency Lighting Tested at least Once per Month and documented within the Fire Log

  Yes

  No

  N/A

• Is there a Service Contract in place for the Sprinkler System (show evidence)

  Yes

  No

  N/A

• Is there a Service Contract in place for all Portable Fire Extinguishers, Including all vehicles fitted with Extinguishers (show evidence)

  Yes

  No

  N/A

• Are all Fire Extinguishers Inspected for serviceability at least Once per Week and documented

  Yes

  No

  N/A

• Does the site operate a Clear "NO SMOKING POLICY" and is designated smoking areas provided

  Yes

  No

  N/A

SPECIALIST RISK MANAGEMENT

• Are Individual Risk Assessments conducted for Young Workers (show evidence)

  Yes

  No

  N/A

• Are Individual Risk Assessments conducted for Work Experience (show evidence)

  Yes

  No

  N/A

• Are Individual Risk Assessments conducted for New and Expectant Mothers (show evidence)

  Yes

  No

  N/A

• Are Individual Risk Assessments conducted for Disabled Workers (show evidence)

  Yes

  No

  N/A

• Have Risk Assessments been conducted that consider the impact of "Night Working" (show evidence)

  Yes

  No

  N/A

• Are Individual Health Assessments being conducted for "Night Workers" (show evidence)

  Yes

  No

  N/A

• Does the Site have any "Lone Workers"

  Yes

  No

  N/A

• Is there adequate control in place to ensure their safety?

  Yes

  No

  N/A

CONSTRUCTION DESIGN MANAGEMENT

• Has the site got an Established Approved Contractor list

  Yes

  No

  N/A

• Are all Contractors vetted prior to conducting works by the use of the Approved Contractors Questionnaire and reviewed annually and proof of public liability insurance submitted?

  Yes

  No

  N/A

• Have all Contractors submitted Proof of RAMS

  Yes

  No

  N/A

• Have all Contractors and their nominated employees received the Contractors Site Induction and attendance documented (Note Contractor Inductions last for a period not exceeding 12months)

  Yes

  No

  N/A

• Are all Contractors given an "Authorisation to Work" Permit before works commencing which includes handover once work is completed

  Yes

  No

  N/A

• Are "high risk" permits for contractors in place and issued where applicable eg hot works, working at height, electrical installations?

  Yes

  No

  N/A

• Does the Site operate an Isolation "Lock-off - Tag-off" Procedure (Show Evidence)

  Yes

  No

  N/A

ASBESTOS MANAGEMENT

• Has An Asbestos Management Survey and Assessment of the premises been conducted in the last Three Years and a report provided (show evidence)

  Yes

  No

  N/A

• Have all Recommendations or Remedial Actions been completed and documented

  Yes

  No

  N/A

• Is there a Asbestos Management Procedure in place and being operated (Show evidence)

  Yes

  No

  N/A

• Does the Site Maintain an Asbestos Register including a site map identifying all Asbestos Areas and their Hazard Classification (show evidence)

  Yes

  No

  N/A

• Are All Contractors made aware of the Asbestos Hazard Areas as part of their Site Induction (show evidence)

  Yes

  No

  N/A

• Does the site ensure that only asbestos approved contractors conduct the required works

  Yes

  No

  N/A

• Have all Employees been made aware of those areas that contain asbestos and the risks associated with that area (show evidence)

  Yes

  No

  N/A

• Has a responsible person(s) who is suitably trained been nominated to conduct the relevant periodical checks and to implement the Asbestos Management process

  Yes

  No

  N/A

ENVIRONMENTAL MANAGEMENT

• Does the site have an Environmental Policy

  Yes

  No

  N/A

• Are Emergency Spillage Controls in place and Tested (show evidence)

  Yes

  No

  N/A

• Are the arrangements for waste disposal adequate and conducted by an approved contractor

  Yes

  No

  N/A

• Proof of Special/Hazardous Waste Consignment Notes

  Yes

  No

  N/A

• Proof of Controlled Waste Transfer Notes

  Yes

  No

  N/A

DSEAR MANAGEMENT

• Does the site or any part of the site come under the Scope of Dangerous Substances Explosive Atmosphere Regulations (DSEAR)

  Yes

  No

  N/A

• Has a DSEAR Survey and Risk Assessment been conducted in the last TWO Years and a report provided (show evidence)

  Yes

  No

  N/A

• Is there a DSEAR Management Plan and Procedure in Place (show evidence)

  Yes

  No

  N/A

• Is there a DSEAR Emergency Plan in place and has it been tested at least Annually (show evidence)

  Yes

  No

  N/A

• Are adequate signs in place displaying the type and category of ZONES under DSEAR

  Yes

  No

  N/A

• Is adequate Detection in place to warn of hazardous build up of gas/fumes within ZONES under DSEAR

  Yes

  No

  N/A

• Is Portable Electrical Systems Intrinsically Designed for use in ZONE Protected areas under DSEAR

  Yes

  No

  N/A

• Are all Electrical Installations Intrinsically Designed for Use within ZONE Protected Areas under DSEAR

  Yes

  No

  N/A

COMAH MANAGEMENT

• Does the site or any part of the site come under the Scope of Control of Major Accident Hazards (COMAH - Top Tier or Lower Tier)

  Yes

  No

  N/A

• Is a Hazardous Substances Consent License in Place for the respective COMAH Tier

  Yes

  No

  N/A

• Is there a COMAH Policy in place which sets out how the site will prevent a major accident taking place

  Yes

  No

  N/A

• Has any part of the site or installation undergone any modification since the last COMAH Assessment was conducted

  Yes

  No

  N/A

• Is a COMAH Management Team in place and all members of the team have been suitably trained for their respective tasks

  Yes

  No

  N/A

FACILITIES MANAGEMENT

• Where areas of the site and or buildings are shared, are the responsibilities for areas, facilities clearly defined and known by all parties

  Yes

  No

  N/A

• Are regular site inspections conducted on Tenants to ensure compliancy with site rules and tenancy agreement

  Yes

  No

  N/A

• Is proof of Health and Safety Compliance requested Annually from Tenants for Fire Safety, Electrical Safety, Gas Safety etc.

  Yes

  No

  N/A

MANAGEMENT OF TRAINING

• Does the site have a Training Matrix for all Trades and Employees (show evidence)

  Yes

  No

  N/A

• Do all New Employees receive a Site Health & Safety Induction Training and is this documented (show evidence)

  Yes

  No

  N/A

• Do all Employees receive ongoing refresher training and is this documented (show evidence)

  Yes

  No

  N/A

• Have all Directors, Managers and Supervisors attended the relevant Management of Health and Safety Course

  Yes

  No

  N/A

• Are all Training Records Available and up to date (show evidence)

  Yes

  No

  N/A

MANAGEMENT OF PPE

• Are all staff wearing PPE in the required areas?

  Yes

  No

  N/A

• Is PPE in good condition?

  Yes

  No

  N/A

• PPE requirements displayed on entrance/exits

  Yes

  No

  N/A

• Are PPE requirements displayed at specific equipment or chemical areas?

  Yes

  No

  N/A

RISK MANAGEMENT

• Is there a Risk Register in place and is it current and all tasks been identified and Risk Rated

  Yes

  No

  N/A

• Have all Risk Assessments and SOP's been completed and made available and brought to the attention of all relevant employees

  Yes

  No

  N/A

• Have all Risk Assessments been reviewed at least annually or as outlined in the assessment

  Yes

  No

  N/A

• Is there Trained Risk Assessors in place

  Yes

  No

  N/A

• Are the Risk Assessments and SOPS reviewed Post Accident and where required updated with further controls

  Yes

  No

  N/A

HOUSEKEEPING & BUILDING CONDITIONS

• Is housekeeping adequate throughout the building

  Yes

  No

  N/A

• Are there any building defects that affect the health and safety of the occupants

  Yes

  No

  N/A

• Is all building defects reported and actioned in a timely fashion

  Yes

  No

  N/A

• Is there sufficient and appropriate waste disposal resources for the work area

  Yes

  No

  N/A

• Are walkways and stairways free from defects or obstructions

  Yes

  No

  N/A

WELFARE OF EMPLOYEES

• Are general working conditions adequate for all employees

  Yes

  No

  N/A

• Is suitable lighting available in all interior areas

  Yes

  No

  N/A

• Is suitable lighting available in exterior areas

  Yes

  No

  N/A

• Are windows easily accessible and able to open safely

  Yes

  No

  N/A

• Are all floor surfaces passages and stairs maintained and in good condition

  Yes

  No

  N/A

• Is the workplace well ventilated and clean

  Yes

  No

  N/A

• Is wholesome drinking water available

  Yes

  No

  N/A

• Are suitable and sufficient toilets and washbasins provided

  Yes

  No

  N/A

• Are handrails provided on all stairways

  Yes

  No

  N/A

• Are facilities available for rest and to eat meals

  Yes

  No

  N/A

FIRE SAFETY

• If the annual Fire Risk Assessment occurs concurrently with the annual H&S audit, there is no need to create duplicate actions. Instead, actions will be linked to the annual fire risk assessment to avoid replication of actions.

• Is there sufficient and suitable fire exits available for the work area

  Yes

  No

  N/A

• Are all Fire Exits clear and free from obstruction

  Yes

  No

  N/A

• Are all Fire Escape Routes clear and free from obstruction

  Yes

  No

  N/A

• Is there appropriate fire safety signage displayed including directional signage

  Yes

  No

  N/A

• Is there sufficient and suitable fire extinguishers available for the work area and free from obstruction

  Yes

  No

  N/A

• Is there sufficient and suitable Call Points and Detection available for the work area

  Yes

  No

  N/A

• Is there sufficient and suitable emergency lighting in place and working

  Yes

  No

  N/A

• Has excessive storage of flammable materials been reduced

  Yes

  No

  N/A

• Is there sufficient Trained Fire Wardens in place for all shifts within the work area

  Yes

  No

  N/A

ELECTRICAL SAFETY

• If the annual Fire Risk Assessment occurs concurrently with the annual H&S audit, there is no need to create duplicate actions. Instead, actions will be linked to the annual fire risk assessment to avoid replication of actions.

• Proof of Fixed Electrical Testing and Inspection of the Building within the last 5 Years

  Yes

  No

  N/A

• Proof of Portable Electrical Testing and Inspection been conducted at least Annually

  Yes

  No

  N/A

• Electrical users checks (portable equipment) being conducted

  Yes

  No

  N/A

• Are all Electrical Outlet Sockets and Switches in good state of repair

  Yes

  No

  N/A

• Are appropriate Residual Current Devices in place where required

  Yes

  No

  N/A

• Where extension cables are being used are they surge protected

  Yes

  No

  N/A

• Is there any evidence of overloading of power distribution outlets

  Yes

  No

  N/A

• Are electrical safety signs displayed where required

  Yes

  No

  N/A

• Are there any trailing electrical cables which could produce trip hazards

  Yes

  No

  N/A

MANAGEMENT OF FIRST AID

• Is there sufficiently trained First Aiders available for all shifts

  Yes

  No

  N/A

• Is there sufficient and appropriate first aid kits available

  Yes

  No

  N/A

• Are First Aid Kits regularly inspected and documented

  Yes

  No

  N/A

• Are AED's available and First Aiders trained in there use

  Yes

  No

  N/A

• Is there adequate first aid signage identifying where the first aid kit is located and who the first aiders are

  Yes

  No

  N/A

COSHH MANAGEMENT

• Register of Hazardous Substances Available

  Yes

  No

  N/A

• Manufacturers Data Sheets Available

  Yes

  No

  N/A

• CoSHH Assessments in place and regularly reviewed

  Yes

  No

  N/A

• Have all employees who are exposed to the risks been made aware of the CoSHH Assessments

  Yes

  No

  N/A

• Adequate bunding for tanks and drums (oil, fuel, lubricants etc.)

  Yes

  No

  N/A

• Is LPG stored appropriately?

  Yes

  No

  N/A

• Skin Examinations Conducted (where appropriate)

  Yes

  No

  N/A

• Skin Care Program in place

  Yes

  No

  N/A

MANUAL HANDLING

• Has manual handling been eliminated where possible (lifting carrying aids e.g. trollies etc.)

  Yes

  No

  N/A

• Are items stored sensibly with easy access (i.e. heavy items used frequently stored at waist height, heavy items used infrequently stored at low level)

  Yes

  No

  N/A

• Are any steps available for reaching items at height suitable for purpose and properly maintained

  Yes

  No

  N/A

EQUIPMENT MAINTENANCE

• Appropriate guards fitted to machinery/equipment

  Yes

  No

  N/A

• Are items of mechanical cutting equipment (e.g. Paper guillotines, shredders etc.) adequately guarded

  Yes

  No

  N/A

• Appropriate warning signs displayed to machinery/equipment

  Yes

  No

  N/A

• Access Equipment (Ladders, Steps etc.) appropriately controlled and inspected

  Yes

  No

  N/A

• Is warehouse racking used on-site?

  Yes

  No

  N/A

• Is a racking inspected by a nominated employee periodically and recorded?

  Yes

  No

  N/A

• Is the racking inspected annually by a SEMA approved contractor?

  Yes

  No

  N/A

• Have any remedial actions been completed and instructions followed?

  Yes

  No

  N/A

• Does all racking appear to be in good condition including SWL information?

  Yes

  No

  N/A

• Are forklifts serviced annually under LOLER

  Yes

  No

  N/A

• Are forklifts subject to daily checks prior to use

  Yes

  No

  N/A

• Are pressurised systems regularly inspected?

  Yes

  No

  N/A

• Are all items of equipment inspected under PUWER?

  Yes

  No

  N/A

TRAINING RECORDS

• Proof of Induction Training

  Yes

  No

  N/A

• Proof of General Safety Awareness Training

  Yes

  No

  N/A

• Proof of CoSHH Awareness Training

  Yes

  No

  N/A

• Proof of Manual Handling Training

  Yes

  No

  N/A

• Prohibitions in Place for Trainee's

  Yes

  No

  N/A

• Proof of Mandatory Toolbox Talks being conducted

  Yes

  No

  N/A

• Proof of Forklift refresher training

  Yes

  No

  N/A

OFFICE SAFETY

• Have all DSE users been properly assessed?

  Yes

  No

  N/A

• Are work stations suitable both for the persons using the work station and for the type of work undertaken

  Yes

  No

  N/A

• Is there sufficient movement space within the office to allow people to get to/from the work station safely

  Yes

  No

  N/A

• Have all remedial actions from DSE assessment been actioned in a timely manner

  Yes

  No

  N/A

• Are office staff aware of safety procedures if required to enter production/warehouse areas?

  Yes

  No

  N/A

TRAFFIC MANAGEMENT

• Is there a traffic management plan in place?

  Yes

  No

  N/A

• Pedestrian routes and crossing points are appropriately marked and in good condition?

  Yes

  No

  N/A

• Ground in good condition? free of potholes, debris and liquids

  Yes

  No

  N/A

• Are there suitable and sufficient Traffic Directional and Warning Signs?

  Yes

  No

  N/A

• Are there suitable and sufficient Pedestrian Warning Signs?

  Yes

  No

  N/A

• Are seat belts fitted where required and worn?

  Yes

  No

  N/A

ACKNOWLEDGMENT

• AUDITOR

  Sign

• DATE

  Date

• ADVISED DATE OF NEXT AUDIT

  Date