Annual Health and Safety Audit

• Site conducted

  Select

• Company name

• Type of works undertaken by the company

• Company Personnel

• Location
  Address

• Conducted on

  Date

• Audit carried out by

Health & Safety Policy

• Is a written Health & Safety policy in place?

  Yes

  No

  N/A

• Does the policy contain organisation (including individual responsibilities) and arrangements?

  Yes

  No

  N/A

• Has the policy been signed and dated (within 12 months) by the person responsible for overall Health and Safety of the workforce?

  Yes

  No

  N/A

• Have signatures been obtained from all employees, confirming receipt and understanding of the policy?

  Yes

  No

  N/A

• Can the workforce access the company policy?

  Yes

  No

  N/A

• Is the Health and Safety Law poster on display in a prominent position? Is it completed correctly?

  Yes

  No

  N/A

• Is a copy of the Company's Employers Liability insurance certificate on display in a prominent position?

  Yes

  No

  N/A

Organisation

• Does the company have a competent person who advises on Health and Safety?

  Yes

  No

  N/A

• Does the company have a relevant organisational chart identifying the person/company?

  Yes

  No

  N/A

• Have managers and supervisors been made aware of the legal responsibilities regarding health and safety through job descriptions?

  Yes

  No

  N/A

• Are annual appraisals taking place for all staff?

  Yes

  No

  N/A

• Have individuals been selected to react in emergency situations?

  Yes

  No

  N/A

• Is there a company business risk register in place?

  Yes

  No

  N/A

Health & Safety Planning

• Is there a Health and Safety Plan to ensure continuous improvement in Health and Safety?

  Yes

  No

  N/A

• Is the Health and Safety Plan reviewed on a regular basis?

  Yes

  No

  N/A

• Have foreseeable emergencies been identified and suitable site emergency plan/procedures developed?

  Yes

  No

  N/A

• Are there adequate arrangements and resources for implementing the site emergency plan?

  Yes

  No

  N/A

• Is there a system for recording and controlling access and egress to site?

  Yes

  No

  N/A

• Has an SHE filing system been set up?

  Yes

  No

  N/A

• Is the company able to keep up to date with changes in SHE legislation?

  Yes

  No

  N/A

Selection & Training

• Is there a system in place to check and ensure the competence of new starters?

  Yes

  No

  N/A

• Are all new employees medically assessed?

  Yes

  No

  N/A

• Are all new employees given a "basic safety" induction course? Is it recorded?

  Yes

  No

  N/A

• Are measures in place to ensure that an on-going Health and Safety training needs analysis is undertaken for all staff?

  Yes

  No

  N/A

• Is fire training given to staff?

  Yes

  No

  N/A

• Is Manual Handling training given to all staff?

  Yes

  No

  N/A

• Is First Aid training given to staff?

  Yes

  No

  N/A

• Are attendance records and certificates kept for all training attended?

  Yes

  No

  N/A

• Is on-the-job training recorded?

  Yes

  No

  N/A

• Is there a safety-training programme in place to fully meet all current legislative requirements, including the provision of risk information?

  Yes

  No

  N/A

• Are all staff trained for the roles the perform i.e SMSTS, SSSTS etc

  Yes

  No

  N/A

Consultation, Communication & Control

• Are their arrangements in existence for consultation between management and employees on activities that affect their Health and Safety?

  Yes

  No

  N/A

• Is there a Health and Safety committee comprised of a cross section of the workforce?

  Yes

  No

  N/A

• Are posters, bulletins and articles used to help communicate the message of Health and Safety?

  Yes

  No

  N/A

• Are sufficient Health and Safety notice boards made available and regularly maintained and updated?

  Yes

  No

  N/A

• Is relevant information from other sources - HSE, Client, Trade Union - made available on the board?

  Yes

  No

  N/A

• Are suitable signs erected in accordance with Safety Signs Regulations 1996?

  Yes

  No

  N/A

• Do safe working procedures exist for activities that are carried out on a frequent basis and have a potential for harm? Can employees access these procedures?

  Yes

  No

  N/A

• Is there a suitable permit system in place to control maintenance/contractor operations and other potentially hazardous work?

  Yes

  No

  N/A

General Risk Assessments

• Are procedures in place to implement changes to risk assessments?

  Yes

  No

  N/A

• Are the assessments reviewed on a regular basis by management? (Minimum annually)

  Yes

  No

  N/A

• "Do managers/supervisors monitor and review changes to risk Assessments on a regular basis?"

  Yes

  No

  N/A

• Is the workforce aware of risk information?

  Yes

  No

  N/A

• Managers/Supervisors are made aware of changes to risk assessments and job specific risk assessments are prepare for each projects

  Yes

  No

  N/A

• Is the information entered on the risk assessment accurate and true reflection of work activity?

  Yes

  No

  N/A

• Has the organisation identified its ‘key’ risks?

  Yes

  No

  N/A

• Do risk assessments take into account normal, abnormal and emergency situations?

  Yes

  No

  N/A

• Have the people responsible for conducting risk assessments, Attended a risk assessors training course?

  Yes

  No

  N/A

Display Screen Equipment

• Have DSE workstation assessments been undertaken by a “competent person”?

  Yes

  No

  N/A

• Are written DSE assessments kept up to date and held?

  Yes

  No

  N/A

• Are DSE assessments reviewed at least on an annual basis?

  Yes

  No

  N/A

• Are DSE work stations equipped to meet essential safety requirements?

  Yes

  No

  N/A

• Do arrangements exist for “users” to be referred for an eye test?

  Yes

  No

  N/A

• Are all members of workforce aware of the requirement to report to their line manger any potential injuries from working at their station?

  Yes

  No

  N/A

• Do all workforce have access to information regarding the safe use of display screen equipment?

  Yes

  No

  N/A

COSHH Assessments

• Are COSHH assessments carried out for all substances that are used in the business?

  Yes

  No

  N/A

• Does an inventory exist for all chemicals used on site?

  Yes

  No

  N/A

• Are the assessments reviewed on a regular basis by management? (annually)

  Yes

  No

  N/A

• Are MSDS available for all substances in use?

  Yes

  No

  N/A

• Is the workforce aware of risk information?

  Yes

  No

  N/A

• Are the people responsible for conducting COSHH assessments competent?

  Yes

  No

  N/A

• Is the information entered on the COSHH assessments accurate and a true reflection of work activity?

  Yes

  No

  N/A

Control Of Contractors

• Does the company maintain an approved subcontractors' register?

  Yes

  No

  N/A

• Does the company subcontractor’s register identify any licenses or trade association memberships held by their subcontractors?

  Yes

  No

  N/A

• Has the organisation identified the minimum levels of insurance applicable and required to be held by its subcontractors?

  Yes

  No

  N/A

• Does the company have a mechanism for periodic monitoring of subcontractors insurances, licenses and professional memberships?

  Yes

  No

  N/A

• Does the company undertake post contract reviews of subcontractor performance and how are the results of these reviews communicated

  Yes

  No

  N/A

Workplace Safety

• Are fire exits clearly signed?

  Yes

  No

  N/A

• Are suitable and sufficient fire notices in place?

  Yes

  No

  N/A

• Have suitable emergency assembly points been identified?

  Yes

  No

  N/A

• Are appropriate fire extinguishers present and are these mounted and suitable signed?

  Yes

  No

  N/A

• Are appropriate fire detection and warning systems in place?

  Yes

  No

  N/A

• Does a competent person check extinguisher, fire detection and warning systems on a regular basis?

  Yes

  No

  N/A

• Are fire evacuation drills conducted (minimum six monthly basis) and recorded?

  Yes

  No

  N/A

• Is there a suitably appointed person (plus deputy) to make a head count in an emergency situation?

  Yes

  No

  N/A

• Have all staff members undertaken fire extinguisher training?

  Yes

  No

  N/A

• Is all information relating to the fire safety kept together in a single location for audit/inspection purposes?

  Yes

  No

  N/A

• Has a Fire Risk Assessment been completed within the previous 12 months?

  Yes

  No

  N/A

Work Equipment

• Is all work equipment part of a planned maintenance schedule?

  Yes

  No

  N/A

• Has all lifting gear/equipment been identified and part of an adequate inspection schedule?

  Yes

  No

  N/A

• Have all ladders and access platforms been identified and part of an adequate inspection schedule?

  Yes

  No

  N/A

• Does a register exist of all work equipment? Do they meet the requirements of PUWER?

  Yes

  No

  N/A

• Is there a suitable log in existence to report any defective equipment?

  Yes

  No

  N/A

• Are workforce suitably trained and instructed in the safe use of plant/equipment?

  Yes

  No

  N/A

• Are staff competent to drive company vehicles? Are licences checked on a regular basis?

  Yes

  No

  N/A

• Has a PAT test been carried out by a competent person? Are suitable records in place?

  Yes

  No

  N/A

• Can all equipment be electrically isolated?

  Yes

  No

  N/A

• Are all electrical cords, plugs, switches etc. in a safe condition and is cabling managed effectively?

  Yes

  No

  N/A

• Does a register exist to monitor issue of PPE? Is this reviewed at least annually?

  Yes

  No

  N/A

Workplace

• Does the working area afford adequate lighting, heating, ventilation and humidity control?

  Yes

  No

  N/A

• Are there adequate welfare facilities available to all workforce (toilets, portable or bottled water), restrooms, etc.?

  Yes

  No

  N/A

• Are the work conditions suitable for the employees with no complaints recorded?

  Yes

  No

  N/A

• Has a noise assessment of the workplace been completed?

  Yes

  No

  N/A

• Has an asbestos survey been completed? Is a register available for inspection?

  Yes

  No

  N/A

• Has a lighting assessment been completed?

  Yes

  No

  N/A

• Have all confined spaces been identified on site?

  Yes

  No

  N/A

• Have traffic routes been suitably identified and are they maintained?

  Yes

  No

  N/A

• Are areas of access and egress (particularly fire excavation routes) free from any debris, obstruction, etc.?

  Yes

  No

  N/A

• Does the organisation have a clear ‘No Smoking’ policy?

  Yes

  No

  N/A

• Is there a suitable smoking area available?

  Yes

  No

  N/A

• Name of Auditor

  Sign

• Name of Auditee

  Sign