Supplier Audit

• Conducted on

  Date

• Supplier name:

  Date

• Supplier contact:

  Date

• Prepared by

• Location
  Address

• is there a signed Quality Policy statement reviewed annually and communicated?

  Good

  Fair

  Poor

  N/A

• Is the Quality Policy Manual available to all employees?

  Good

  Fair

  Poor

  N/A

• Are procedures in place to ensure documents and records are controlled?

  Good

  Fair

  Poor

  N/A

• Is there a document control/retention register?

  Good

  Fair

  Poor

  N/A

• Are procedures in place to ensure customer complaints are controlled?

  Good

  Fair

  Poor

  N/A

• Are procedures in place to ensure electronic data is stored and backed up?

  Good

  Fair

  Poor

  N/A

• Is there a Suppliers / Sub contractor code of conduct or similar held?

  Good

  Fair

  Poor

  N/A

• Is there evidence that suppliers / subcontractors audits have been completed and corrective actions closed out?

  Good

  Fair

  Poor

  N/A

• Is there documented evidence that employees have been made aware of quality, health & safety and environmental policy and procedure changes?

  Good

  Fair

  Poor

  N/A

• Are arrangements in place for compliance with the Bribery Act?

  Good

  Fair

  Poor

  N/A

• Does the company have up-to-date and adequate insurance policies?

  Good

  Fair

  Poor

  N/A

• Are quality inspections / audits completed / audit schedule in place?

  Good

  Fair

  Poor

  N/A

• Are Quality audit corrective actions evidenced and closed out in a timely manner?

  Good

  Fair

  Poor

  N/A

• Are systems in place for assessing significant environmental aspects (risks) and impacts (consequences) associated with the supplier's activities, products and services?

  Good

  Fair

  Poor

  N/A

• Are procedures documented and in place to prevent and control spills?

  Good

  Fair

  Poor

  N/A

• Does the company ensure compliance with current and future environmental legislation?

  Good

  Fair

  Poor

  N/A

• In the past 5 years has the company been subjected to any environmental enforcement notices or fines?

  Good

  Fair

  Poor

  N/A

• Is there a competent person responsible for Environmental compliance?

  Good

  Fair

  Poor

  N/A

• What arrangements are in place for environmental incident response for all foreseeable critical environmental emergencies?

  Good

  Fair

  Poor

  N/A

• Are waste consignment notes held?

  Good

  Fair

  Poor

  N/A

• Are procedures in place for reporting and investigating Environmental related incidents, and near misses?

  Good

  Fair

  Poor

  N/A

• Are Environmental inspections/audits completed?

  Good

  Fair

  Poor

  N/A

• Are Environmental audit corrective actions evidenced and closed out in a timely manner?

  Good

  Fair

  Poor

  N/A

• Is there a sustainability policy in place for material resourcing?

  Good

  Fair

  Poor

  N/A

Safety

• Is a signed Health & Policy statement reviewed annually and communicated?

  Yes

  No

  N/A

• Is the Health & Safety Policy Manual available to all employees?

  Yes

  No

  N/A

• in the past 5 years has the organisation had any fatalities or RIDDOR reportable injuries, diseases or dangerous occurrences?

  Yes

  No

  N/A

• In the past 5 years has the company been subject to any health and safety enforcement notices or convictions?

  Yes

  No

  N/A

• In the past 5 years has the company been subject to any health and safety enforcement notices or convictions?

  Yes

  No

  N/A

• Are relevant Risk Assessments Suitable and Sufficient?

  Yes

  No

  N/A

• Are relevant method statements Suitable and Sufficient?

  Yes

  No

  N/A

• Are COSHH control suitable and sufficient

  Yes

  No

  N/A

• Does the company ensure compliance with current and future health & Safety legislation?

  Yes

  No

  N/A

• Is there a competent person responsible for Health & Safety?

  Yes

  No

  N/A

• Is an accident reporting process in place?

  Yes

  No

  N/A

• Are procedures in place for investigating and recording health & safety-related accidents, incidents, dangerous occurrences and near misses?

  Yes

  No

  N/A

• Is there a drugs and alcohol policy?

  Yes

  No

  N/A

• Is there a current PPE log for employees?

  Yes

  No

  N/A

• Are Health & Safety audit corrective actions evidenced and closed out in a timely manner?

  Yes

  No

  N/A

• Any observations ref health safety

  Yes

  No

  N/A

Head office

• Is there a compliance folder detailing mandatory Maintainance regimes in place (pat Test, roller shutter, aircon, plant and equipment )

  Yes

  No

  N/A

• Are there any outstanding equipment checks in place

  Yes

  No

  N/A

• Any observation reference the head office facilities or working enviroment

  Yes

  No

  N/A

Subcontracted works Electrical /Electronics

• IS any electrical/Electronics work conducted on our behalf? Such as intruder alarms, Security system installs , CCTV installs or electrical re-wires repairs

  Yes

  No

  N/A

• does the business or subcontractor install /repair intruder systems on our behalf

  Yes

  No

  N/A

• request a copy of their NSI /SSAIB Certificate for the design install and maintenance of intruder systems

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Yes

  No

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

• does the business or subcontractor install /repair CCTV systems on our behalf

  Yes

  No

  N/A

• request a copy of their NSI /SSAIB Certificate for the design install and maintenance of CCTV systems

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Yes

  No

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

• does the business or subcontractor install/repair Access control systems on our behalf

  Yes

  No

  N/A

• request a copy of their NSI /SSAIB Certificate for the design install and maintenance of Access systems

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Yes

  No

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

• does the business or subcontractor install/repair electrical systems on our behalf

  Yes

  No

  N/A

• request a copy of their EICR /NICEIC Certificate

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Yes

  No

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

Subcontracted Gas / plumbing , install repairs

• does the business or subcontractor install/repair Gas /plumbing

  Yes

  No

  N/A

• does the business or subcontractor install/repair gas systems on our behalf

  Yes

  No

  N/A

• request a copy of their corgi Certificate or register with the gas safe register

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Good

  Fair

  Poor

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

• does the business or subcontractor install/repair /plumbing works?

  Yes

  No

  N/A

• request a copy of their Certificate or competence

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Yes

  No

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A

• Does the businesss or subcontractor conduct any other type of works already not Currently covered

  Yes

  No

  N/A

• What is the nature of the services provided

• request a copy of their Certificate or competence

  Pass

  Fail

  N/A

• ask for a copy of their training matrix

  Good

  Fair

  Poor

  N/A

• ask for a copy of their insurance if a subcontractor

  Pass

  Fail

  N/A

• ask for a copy of the onboarding information of the subcontractor

  Good

  Fair

  Poor

  N/A