Title Page
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Site conducted
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Conducted on
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Prepared by
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Address
Peabody Internal responsibilities
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Locality of the Building
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Who is the Managing Director for the locality
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Who is the Managing Director for the locality
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Who is the Managing Director for the locality
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Who is the Managing Director for the locality
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Who is the Managing Director for the locality
Ownership and responsibility
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Short Description of the building / Building Summary
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Who owns and manages the building
- Peabody Owned and Managed
- Peabody Owned Externally Managed
- Externally Owned and Peabody Managed
- Externally Owned and Externally Managed
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What is the legal ownership arrangement
- Peabody Own the Freehold
- Peabody Own the Head Lease
- Peabody Own the Sub Lease
- Peabody Own Section 106 Leases
- Joint Vehicle (JV) Ownership
- OTHER
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Who are the PAP (principle accountable person) If other than Peabody, name and details of entity (include phone numbers and addresses).
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What is PAP responsible for?
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Have PAP confirmed the responsibility under the act.
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What communication has been had with PAP. (Attach evidence)
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Attach evidence of their acceptance of the responsibility under the act.
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Are there managing agents appointed for this building?
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Who are the managing agents add details and contact persons (include phone numbers, emails and addresses)
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What are managing agents responsibilities
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Describe how the building is managed day to day?
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What is the legal ownership arrangement
- Peabody Own the Freehold
- Peabody Own the Head Lease
- Peabody Own the Sub Lease
- Peabody Own Section 106 Leases
- Joint Vehicle (JV) Ownership
- OTHER
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Who are the "principle accountable person" If other than Peabody, name and details of entity (include phone numbers and addresses).
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What is PAP responsible for?
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Have PAP confirmed the responsibility under the act.
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What communication has been had with PAP. (Attach evidence)
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Attach evidence of their acceptance of the responsibility under the act.
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Are there managing agents appointed for this building?
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Who are the managing agents add details and contact persons (include phone numbers, emails and addresses)
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What are managing agents responsibilities
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Describe how the building is managed day to da?
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What is the legal ownership arrangement
- Peabody Own the Freehold
- Peabody Own the Head Lease
- Peabody Own the Sub Lease
- Peabody Own Section 106 Leases
- Joint Vehicle (JV) Ownership
- OTHER
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Who are the "principle accountable person" If other than Peabody, name and details of entity (include phone numbers and addresses).
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What is PAP responsible for?
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Have PAP confirmed the responsibility under the act.
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What communication has been had with PAP. (Attach evidence)
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Attach evidence of their acceptance of the responsibility under the act.
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Are there managing agents appointed for this building?
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Who are the managing agents add details and contact persons (include phone numbers, emails and addresses)
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What are managing agents responsibilities
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Describe how the building is managed day to day?
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What is the legal ownership arrangement
- Peabody Own the Freehold
- Peabody Own the Head Lease
- Peabody Own the Sub Lease
- Peabody Own Section 106 Leases
- Joint Vehicle (JV) Ownership
- OTHER
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Insert land registry details for the building. (add a land registry copy)
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Is Peabody PAP for this building?
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Who are the "principle accountable person" If other than Peabody, name and details of entity (include phone numbers and addresses).
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What is PAP responsible for?
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Have PAP confirmed the responsibility under the act.
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What communication has been had with PAP. (Attach evidence)
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Attach evidence of their acceptance of the responsibility under the act.
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Are there managing agents appointed for this building?
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Who are the managing agents add details and contact persons (include phone numbers, emails and addresses)
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What are managing agents responsibilities
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Describe how the building is managed day to day?
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Year this building was built?
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What regulatory regime was prevailing at the time the planning permission was attained?
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Developer that controlled the work? Include name and details of entity (include phone numbers and addresses).
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Contractor that carried out the works? Include name and details of entity (include phone numbers and addresses).
Building Safety Regulator
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Has the building been registered with the building safety regulator?
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Please add evidence of the registration details.
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Have there been any material changes to the building since registration?
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Has the regulator been informed of these in the required format and within the required timescale?
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What has been done to inform the regulator of the material change to the building?
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Describe the material change to the building and action taken to notify the regulator?
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Has there been an incident that required mandatory reporting to the regulator?
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Have the issues that gave rise to mandatory reporting been resolved?
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What action is being undertaken to resolve the issues?
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Please attach evidence
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Has there been an incident that required use of escalation process?
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What was the incident/s that required escalation?
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What was the outcome of the escalation?
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Have there been any actions as a result of the escalation?
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List the actions and outcomes. (or attach evidence of such)
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Was there an intervention by the regulator for this building
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What was the incident that brought about intervention by the regulator?
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Have there been any actions as a result of the intervention by the regulator?
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What was the outcome of the actions following the intervention by the regulator?
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Have the outcomes been adopted / lessons learned as a result of the intervention by the regulator?
Height and Details of the Building
Height of Building
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Height of the building to the last occupied finished floor in meters to the second decimal.
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Total number of floors including basements and non habitable floors.
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Are there any floors below ground level. as defined in The Higher-Risk Buildings (Descriptions and Supplementary Provisions) Regulations 2023.
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State number of floors below ground level.
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Are any of these floors habitable floors.
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State number of habitable floors below ground level?
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Number of floors of ground and above levels, as defined in The Higher-Risk Buildings (Descriptions and Supplementary Provisions) Regulations 2023, excluding not habitable floors.
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Are there any non habitable floors as defined in The Higher-Risk Buildings (Descriptions and Supplementary Provisions) Regulations 2023.
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State number of non habitable floors.
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State floor level/s in which the non habitable floors occur and provide a brief description.
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Number of dwellings in the building.
Resident make up of the building
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Type of residents
- General Needs
- Leasehold
- Shared Owners
- Specialist Housing - Sheltered
- Specialist Housing - Supported
- Specialist Housing - Extra Care
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How Many General Needs Units
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How many Leasehold units.
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How many Shared Owner units
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Number of Sheltered Units
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What type of sheltered units are those? (staffed on site or supported remotely)
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Number of Supported Units
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What classification of specialist housing does the scheme have.
Commercial Units
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Are there Commercial Units
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How many commercial units (Select all that apply)
- Unit 1
- Unit 2
- Unit 3
- Unit 4
- Unit 5
- Unit 6
- Unit 7
- Unit 8
- Unit 9
- Unit 10
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Is unit 1 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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What is the current engagement response of the commercial unit tenants
- Very Good - Fully compy
- Good- Mostly Comply
- Average - needs improving
- Below Par - Partial engagement and response
- Poor- Not engaging
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Please describe latest engagement experience with the Commercial tenant and provide evidence as neccessary.
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Is unit 2 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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Is unit 3 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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Is unit 4 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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Is unit 5 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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Is unit 6 occupied/let?
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Add names of businesses + contact people and details (contact commercial team)
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What are the current arrangement by the commercial team?
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Is the building Part of an Estate or Stand Alone
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State number and include names of blocks (cores) within estate and their heights.
Resident Engagement
Resident Engagement Strategy
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Is there a resident engagement strategy for the building
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Insert a copy of the strategy for the building.
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What is being done to create an engagement strategy for the building?
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Have all the requirements within the engagement strategy been met?
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What item/s have not been delivered?
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Provide a brief synopsis of resident engagement that has been delivered in the last 12 months.
Resident Engagement Workshops / Surgeries
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Have there been Resident Engagement Workshops / Surgeries held in the last 12 months?
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Why have there been no resident engagement workshops/surgeries?
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State date time, and include agenda & minutes of provide a brief description of what was involved.
Prescribed information
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Have all the residents (including new residents) been provided with the prescribed information as required within the relevant regulations. (Sample test a number of new tenancies, leaseholders).
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Please provide a descrption of what has been provided and include evidence of such
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Provide eth reason as to why the residents have not received the necessary prescribed information
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Have all the resident been issued wit the annual prescribed information...
Information and other communications about building safety?
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Please provide a commentary of other communication and information received by the residents in the past 12 months.
External Wall System
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Summary of the External Wall System/s
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Was the external wall investigated for appropriateness of build and flammability?
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Is the findings report available?
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What are the recommendations of the report?
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Have the recommendations been acted upon & included on the FRA report.
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What team/s is carrying out recommendations from the report.
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Is investigation planned?
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Please state what investigation is due to take place when is it due to commence and complete?
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What are the reason for not carrying out investigation to the façade system?
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List the façade / type of façade systems on the building
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Mitigation measures.
Remediation plan / Investment Works / Progress
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Does this building require remediation?
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What is being done in respect of the remediations being needed? (include detail, including team dealing with the remediation)
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What consultation with the residents has been/ will be had? (Attach Evidence
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How is data collection manged. (does it conform with reg. 38/ golden thread)
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Where are the H&S and O&M manuals being held?
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Are the H&S and O&M manuals complete and do these support the safety case data evidence required?
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Are the remediation substantial in nature that would require reporting to the regulator requiring amendment to the registered details?
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Have the project team provided the regulator and Building Safety Team with all required information?
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State where the communication evidence for communication with the regulator is held? (or attach evidence if available)
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Was Gateway 2 & 3 submission required?
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Has the process been completed with the regulator? (Provide link to location where the evidence of satisfactory certification been received from the regulator.)
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Are there any issues as result of remediation for which BST need to be made aware and involve the Regulator?
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Please insert the issues pertaining the remediation and the action being proposed.
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Are works being carried out currently?
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What is the current status of works.
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What team department is managing work.
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Is there a Project Manager?
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Name of the Project Manager
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Who are the appointed contractors? (If more than one list them in order of main contractor, sub contractor etc.)
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When is project due for completion on?
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Insert a Audit revision due date to coincide with completion of remediation works.
Equipment / Compliance
Automatic Gates
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Are there automatic opening gates?
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Is there a quick access release mechanism to allow for FRS access?
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What are the servicing and maintenance requirement for the Automatic Opening Gates? (Check Peabody and British Standard)
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Has the Automatic Opening Gates been serviced and maintained to the above requirement?
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Provide explanation of shortcoming on the servicing and maintenance regime and suggest due action.
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Please describe and attach evidence obtained?
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Describe the means by which the FRS can gain access in case of emergency?
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Is the arrangement for access, suitable and sufficient for the FRS in event of an emergency?
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What needs to improve to ensure suitable and sufficient access for the FRS in case of emergency?
Door entry system
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Is there an Door entry system?
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Describe the door entry system. (is it: electric, entry phone, electronic, remotely operated, touch screen, lock and key, part of system of secure by design, etc).
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Is there a quick release mechanism for access by FRS?
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What are the servicing and maintenance requirements for the door entry system and quick access release mechanism. (Check Peabody Approach, British Standard and Manufacturers recommendations).
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Has the door entry system been serviced and maintained to the above requirement?
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Provide explanation of shortcoming on the servicing and maintenance regime and suggest due action.
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Please describe and attach evidence obtained?
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Is there a ACB, Check for servicing regime requirements. (What certification, what test) inspected and maintained anualy)
Ventilation
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Natural vents, mechanical extraction or pressurised vents. Smoke shaft, Automatic opening (what smoke system is in the building)
- Natural Ventilation
- Mechanical
- Pressurised
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What type of Natural Ventilation is there
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List the types of natural ventilation (PM to add)
Mechanical Ventilation
Cold Water Storage Tank (check if needed here)
Door Entry System
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Fail to open! Operation/ functioning
Dry Riser
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Monthly Check quarterly and annually. visual inspection and pressure test (Check for operational process within Peabody.)
Wet Riser
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Monthly checks quarterly and annually. visual inspection and pressure test. (PM Check)
EICR
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5 yearly EICR check, just landlords.
Emergency lighting
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Monthly on site testing and annual drainage
Fire Alarm
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Monthly annual check of all detectors and panel. (Ask Paul Kearny). (Fire Regulations has monthly requirements)
Lightning Conductor
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Annual test
MVHR in flats
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Not required for here.
Passenger Lift
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Check certification
Fire Man's Lift
Fire Fighting Lift
Evacuation Lift
Solar Photovoltaic Panels
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??
Sprinklers
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monthly check, servicing of system (commercial sprinkler system - testing regime)
Fire Hydrant
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is it Peabody responsibility. (4 yearly check even if in private land? Pm to check).
Premises Information Box
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BIS - remove from here
Premises Emergency Pack
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LFB uploaded PACK
Generator
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Check for regular servicing.
Signage
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BIS remove from here
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Building Safety Inspection
BSI Checks
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Have ALL the Building Safety Inspection for the past year been carried in no longer than three monthly intervals?
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Please insert dates of completed BSI and provide an explanation on the discrepancies? This also confirms that completed BSI's are on EDMS.
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Please insert dates of completion of each previous BSI. This also confirms that copy of each is on EDMS.
Fire Risk Assessment
Safety Case
Safety Case Data Collection
HAZID Assessment
Actions following Safety Case
Bow Tie Analysis
Safety Case Report
Building Safety Record
Building Safety Record (BSR)
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Is there an in date (within last 12 months) a Building Safety Record, which has been distributed to residents?
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Describe action taken to create and issue a BSR to residnets.
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Inspection Detail
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Check Buildign safety spreadsheet for EWS1 or investigation
Asbestos:
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Is the building older than year 2000
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Checked internally with asbestos team for current status on asbestos?
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Describe findings
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What EWS1 has it achieved
- Yes
- No
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Check on spreadsheet or Josephine/Rosie/Trina
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Fire risk assessment are those in date and are all actions complete;
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Can do joint with risk assessor if in sync
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On EDMS or contact Fire Safety Inbox
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Signage, is it in line with current guidance fully installed and in good order
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Uniform, follow recommendations on FRA
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Might be a direct person in near future, PM and CL on project
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Security door access testing;
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Is the door secure, does it self close, maglocks work. Fail to safe evidence. Manual overide when necessary
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Visual inspection, PPM
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Car gates servicing and testing;
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Brigade access (drop keys, M1 switch) there and working
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Test on site, go back to fire risk assessor to add if missing
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Health & safety files available for all relevant projects and correctly shared;
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New and older blocks
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Josephine, Rosie and Emma for information
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Operations & maintenance manuals available projects and correctly shared;
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New and older blocks
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josephine, Rosie and Emma for information
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Water / legionella testing;
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Where cold water storage check risk assessment is available and testing being completed
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EDMS or PPM
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Gas safety records;
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Certificate if there is gas in communal areas flue and external wall included in wall report?
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EDMS/PPM
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Lift servicing and testing; What type of lifts are there, do they conform to the requried specification, is the servicing adequate for the type of lift
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Signage/intercom/emergency lighting currently being investigated which are FFL/FML
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EDMS/PPM and visual inspection
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Communal/emergency lighting/lightening protection
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testing certs, adequate coverage. External escape routes? lightening protection testing 12 months, if lightening protection not in place does it need to be
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12 months full discharge, Monthly tests, EDMS/PPM, FRA findings
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Water pump servicing; and
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Possibly included in sprinkler service
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Is there a service agreement?
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Expansion vessel servicing and testing
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possibly included in sprinkler service
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is there a service agreement?
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Building in remediation? who with, have the materials and project been checked by BST
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PM waiting on a list from investments and development, Luke for managed buildings (see tracker on sharepoint for list), FRA delivery team
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Are there any know projects due or planned for the building (i.e. installation of masts, kitchens, demolition of building)
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Relationships with other teams so there is communication
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See tracker on sharepoint, check with team that do reciprical works Greg wallace team
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Distance to nearest fire hydrant?
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How far is it? Max 90m raise concerns if not. is FRA in agreement
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Visual/google maps/measurements
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Is fire brigade access adequate?
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Advise brigade if not adequate, potentially markings on road/signage. Communication with residents to keep clear
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Visual inspection, info on FRA
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Are electrical inlet/riser cupboards clear of combustible material?
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Clear, maintained locked? what locks are they, do we need aditional keys to access them new builds must have M1 keys
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Vistual inspections, findings on FRA
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Housekeeping?
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Hours staff are on the site, is housekeeping adequate. Relationship and communication with staff visiting site
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Visual inspections, findings on FRA
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Adequate levels of compartmentation within the means of escape and service areas?
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Service holes. Doors, self closers working and adequate, any damage. post inspection of doors works
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Visual and compartmentation survey, FRA findings
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Are flat entry doors and communal fire doors adequate and in good order?
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Risers, Flat front doors, service rooms. Record of door identification labels. Smoke and intumescent seals. Record and report . Door gaps 3mm. self closer sufficient. vision panels and hardware
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Visual and FRA findings
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If a fire alarm panel is in place, is it registering any faults, and is a zone chart provided?
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Record the alarm, take a photo. What is the coverage? are the keys in the panel? any faults. Servicing documents, testing quarterly. are we happy the servicing document
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EDMS, visual inspection
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Are sufficinet AOV control panels in place, and are they functioning/regestering fault?
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Any faults, blocked, smoke shaft doors closed and 3mm gaps, LFB control switches, do the control switches need security covers, chase up outstanding jobs relating to AOVs
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EDMS, visual inspection, FRA findings
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Are the means of escape (including external means of escape free of trip hazards and obstruction?
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Sterile policy in stair not corridors, anything unacceptable, trip hazards go to neighbourhood team
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PM running project regarding sterile areas
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Dry Risers
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Certification check, signage and damaged glazing
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EDMS/visual inspection
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Neignbourhood H&S checks
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Sprinkler systems
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Testing records, padlock and lables
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Visual and ppm or EDMS
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EMA buildings
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coordination and communication with agencies
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Sharepoint, Cameron or Luke
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Who else is involved in building
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specialist knowledge for other teams working on the building, build relationships
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Resident engagement
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what has been done in this quater meetings, campaigns resident engagement stratergy been met and how?
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Building Safety Record
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Share BSR, format/template in place, each BSM to do
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Mixed use buildings
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Commercial FRA available and in date? attempt contact with RP
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Evacuation Strategy
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Check the evacuation strategy for the building before the visit
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Man safe equipment compliance
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Roof access Safety
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IS there a concierge, their working times and duties?
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Premises Information Box and its contents
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Is a PIB in place, correct location, signage in place lock works and information within it corrrect and up to date?
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Flood Risk
Lifts
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How many lifts serve the building
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Is there a Lift which can be used in an emergency?
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What type of lift
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Is there a testing and maintenance regime in place?
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Has the lack of testing regime ben reported?
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What action is being taken to resolve the lack of servicing.
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Describe the maintenance regime.
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Dry Riser
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Are there dry risers
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Is there a satisfactory in date certificate for the dry riser?
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Has request been sent for the Dry Risers to be tested.
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Describe Action taken to remedy breach.
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Are dry risers labelled correctly