Bulla On-farm Quality Assurance Audit

Bulla Dairy Foods on farm Dairy Food Safety Audit

• Bulla Supplier Number:

• Farm owner/farm name:

• Dairy licence number:

• Physical farm address:

• Peak herd size:

• Date of audit:

  Date

• Date of previous audit (if known):

  Date

• Name of Auditor:

Licensing and Food Safety Program

• Is the current dairy licence available for sighting?

  Yes

  No

  N/A

• Does the supplier have the current Food Safety Plan?

  Yes

  No

  N/A

• Has the Food Safety Plan been completed?

  Yes

  No

  N/A

Section Summary: Licencing and Food Safety Program

• Dairy licence present

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• Food Safety Plan complete

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• Comments:

1.0 Livestock Management

• 1.1 Are all animals in the herd accurately individually identified?

  Yes

  No

  N/A

• 1.1 How are animals individually identified?

  Select Herd management tag NLIS tag Freeze brand Brass tag Electronic collars Cow manager tags Tattoo

  • Herd management tag
  • NLIS tag
  • Freeze brand
  • Brass tag
  • Electronic collars
  • Cow manager tags
  • Tattoo

• 1.1 Does this match what is recorded in the Food Safety Plan?

  Yes

  No

  N/A

• 1.1 Were stock sighted at time of audit to verify identification method?

  Yes

  No

  N/A

• If no, why not?

• 1.1 How are replacement calves identified?

• 1.1 How do you ensure that no two animals have the same number?

• 1.2 Was the stock register sighted at time of audit?

  Yes

  No

  N/A

• 1.2 Describe what is being used as the stock register.

• 1.2 Are all sold and dead animals removed from the stock register?

  Yes

  No

  N/A

• 1.3 Does supplier have all National Vendor Declarations for purchased stock?

  Yes

  No

  N/A

• 1.4 Does supplier have all National Vendor Declarations for sold stock including bobby calves?

  Yes

  No

  N/A

• 1.4 Were individual animal identification numbers included on the National Vendor Declaration?

  Yes

  No

  N/A

1.5 Stock Feed

• 1.5 Do you purchase stockfeeds or additives?

  Yes

  No

  N/A

• 1.5 What types of stock feed do you buy in?

  Select Cereal hay Vetch/lucerne hay Pasture hay Whole grain Custom grain mix Dairy pellets Canola Almond hulls Mill run Other by-products Maize silage Grass silage/baleage No bought in stock feed

  • Cereal hay
  • Vetch/lucerne hay
  • Pasture hay
  • Whole grain
  • Custom grain mix
  • Dairy pellets
  • Canola
  • Almond hulls
  • Mill run
  • Other by-products
  • Maize silage
  • Grass silage/baleage
  • No bought in stock feed

• 1.5 List the suppliers of the stock feed.

• 1.5 Is stock feed bought from a FeedSafe accredited supplier?

  Yes

  No

  N/A

• 1.5 Are stock feed vendor declarations present for all bought in stock feeds and additives?

  Yes

  No

  N/A

• 1.5 Are sample bags kept for bought in stock feed?

  Yes

  No

  N/A

• 1.5 Were sample bags sighted at time of audit?

  Yes

  No

  N/A

• 1.5 Are purchase records kept for bought in stock feeds?

  Yes

  No

  N/A

• 1.6 Do you have any agistment for stock?

  Yes

  No

  N/A

• 1.6 Are stock under your management while on agistment?

  Yes

  No

  N/A

1.7 Livestock Health

• 1.7 Are animal treatments stored safely and securely?

  Yes

  No

  N/A

• 1.7 Are treated cow markings displayed at the dairy?

  Yes

  No

  N/A

• 1.7 Were all required key details of animal treatments recorded?

  Yes

  No

  N/A

• 1.7 Were the previous year's animal treatment records sighted?

  Yes

  No

  N/A

• 1.7 Are animal treatment drugs used off label ie in combination or extended treatment?

  Yes

  No

  N/A

• If yes, is written vet advice available?

  Yes

  No

  N/A

• 1.7 Are temporary animal treatment records made permanent within 48 hours?

  Yes

  No

  N/A

• 1.7 Are colostrum cows kept out of supply from the vat for at least 8 milkings?

  Yes

  No

  N/A

• 1.7 Are colostrum cows marked and separated from the wholemilk herd?

  Yes

  No

  N/A

• 1.7 Was dry cow treatment used at the end of the season?

  Yes

  No

  N/A

• 1.7 Were records for dry cow treatments sighted at time of audit?

  Yes

  No

  N/A

• 1.7 Was calving date checked against dry cow treatment withhold periods to ensure withhold period was adhered to?

  Yes

  No

  N/A

• 1.7 Describe how treated cows are managed to ensure their milk is kept out of the raw milk supply?

• 1.7 Are all diseased animals segregated from milking herd and their milk excluded from the vat?

  Yes

  No

  N/A

Section Summary: Livestock management

• 1.1 Permanent identification of livestock

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 1.2 Stock register

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.3 National Vendor Declarations sighted for purchases of stock

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.4 National Vendor Declarations sighted for sales of stock

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.5 Vendor declarations for all bought in stock feed

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.6 Agistment records and National Vendor Declarations for stock movements

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.7 Animal treatment records kept with adequate detail

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 1.7 Animal treatment records made permanent

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.7 Vet medicines approved and stored correctly

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 1.7 Treated cow markings displayed at dairy

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.7 Colostrum cow separation from wholemilk herd

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 1.7 Treated animal segregation satisfactory

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 1.7 Diseased animals segregated and withheld from vat

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• Comments:

2.0 Farm Management

• 2.1 Is there a farm map of the farm available at the dairy?

  Yes

  No

  N/A

• 2.2 Were completed records sighted for paddock treatments?

  Yes

  No

  N/A

• 2.2 Were completed records sighted for crops sprayed?

  Yes

  No

  N/A

• 2.2 How are treated paddocks in withhold identified?

• 2.2 Was the system verified at time of audit?

  Yes

  No

  N/A

• 2.2 Were contractors used to apply paddock treatments?

  Yes

  No

  N/A

• Have contractor dockets been kept to show who applied chemicals, when, where and at what rates with withhold periods noted?

  Yes

  No

  N/A

• 2.2 Are temporary paddock treatment records made into permanent records within 48 hours?

  Yes

  No

  N/A

• 2.2 Are bait stations used at the dairy?

  Yes

  No

  N/A

• 2.2 Is rat bait located in the milk storage area or above feed bins?

  Yes

  No

  N/A

• Was a map of locations of baits shown in the Food Safety Plan?

  Yes

  No

  N/A

• 2.2 Have any pesticides been used since the last audit?

  Yes

  No

  N/A

• What pesticides were used and were records kept (including the previous year's records)?

• 2.2 Is the milking area and milk storage area free from undesirable pests?

  Yes

  No

  N/A

• 2.3 Is the water source section completed in the Food Safety Plan?

  Yes

  No

  N/A

• 2.3 Is any reclaimed water used?

  Yes

  No

  N/A

• 2.3 Were water maintenance records completed?

  Yes

  No

  N/A

• 2.4 Have effluent application records been kept for all effluent solids or liquids applied to paddocks?

  Yes

  No

  N/A

• 2.4 What type of effluent system is present on farm?

  Pond (single or multiple)

  Direct application

  No effluent system present

  Other

• 2.4 Is your effluent contained on site?

  Yes

  No

  N/A

• 2.4 Do your ponds ever overflow, become crusted or never need emptying?

• 2.4 Do you spread or rotate effluent over at least 10% of your farm to avoid build up of nutrients in areas?

• Visual Verification: Is there an effluent containment area?

  Yes

  No

  N/A

• Visual Verification: Is there effluent outside of the containment area?

  Yes

  No

  N/A

• Visual Verification: Is there evidence of overflow?

  Yes

  No

  N/A

• Visual Verification: Is there capacity in the system or at least 50 cm of freeboard visible?

  Yes

  No

  N/A

• Visual Verification: Is the whole containment area encrusted?

  Yes

  No

  N/A

• Visual Verification: Is there evidence of irrigation infrastructure on the containment area?

Section Summary: Farm Management

• 2.2 Paddock treatment records kept with adequate detail

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 2.2 Paddock treatment records made permanent within 48 hours

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 2.2 Contractor dockets kept

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.2 Treated paddocks identified during withhold

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 2.2 Pest control program managed

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.2 Records of pesticide use

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.2 Undesirable animals not present at dairy

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.3 Water section completed in FSP

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.3 Reclaimed water

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 2.3 Water treatment records

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 2.4 Effluent application records kept

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

3.0 Dairy Shed Management

• 3.1 Dairy size and type

• 3.1 Are instructions for dairy start up, operation and shut down on displayed and visible?

  Yes

  No

  N/A

• 3.1 Are the plant and vat wash programs displayed at the dairy?

  Yes

  No

  N/A

• 3.1 Are the wash programs displayed current to reflect the cleaning chemicals in use?

  Yes

  No

  N/A

• 3.1 Were the cleaning chemicals sighted at time of audit?

  Yes

  No

  N/A

• 3.1 How many litres of hot water are available for the plant wash?

• 3.1 Were all chemicals and teat sprays in use approved by the APVMA?

  Yes

  No

  N/A

• 3.1 What cleaning chemicals are in use for plant wash?

• 3.1 What cleaning chemicals are in use for vat wash?

• 3.1 What teat spray is in use?

• 3.1 Are all chemicals labelled correctly and stored in a manner which does not endanger food safety?

  Yes

  No

  N/A

• 3.2 Are maintenance records kept (milking machine servicing, repairs, construction work)?

  Yes

  No

  N/A

• 3.2 When was the milking machine serviced last, by who and were any faults identifed?

• 3.2 Have these faults been rectified?

  Yes

  No

  N/A

• 3.2 Is the dairy and milk storage area constructed as to minimise possible milk contamination

  Yes

  No

  N/A

• 3.2 Is the dairy and milk storage area kept in a clean and tidy manner free from rubbish and unnecessary clutter representative of a food producing unit?

  Yes

  No

  N/A

• 3.2 List vat type, capacity and temperature.

• 3.2 How many litres of hot water are available for vat washing?

• 3.2 Has the vat and refrigeration been serviced annually as required?

  Yes

  No

  N/A

• 3.2 Is milk agitated?

  Yes

  No

  N/A

• 3.2 Have the twice yearly vat cooling capability checks been completed?

  Yes

  No

  N/A

• 3.2 Has a vat thermometer check been conducted on all vats in the last 12 months?

  Yes

  No

  N/A

• 3.2 Are the vat thermometer calibration checks within acceptable tolerances?

  Yes

  No

  N/A

• 3.2 Was a food grade hand held thermometer sighted at time of audit?

  Yes

  No

  N/A

• 3.2 Was the hand held thermometer calibrated?

  Yes

  No

  N/A

• 3.2 Are records of milk storage temperature available (tanker dockets or monthly milk statement)?

  Yes

  No

  N/A

• 3.2 Is milk being sold to any other dairy processor?

  Yes

  No

  N/A

• 3.2 Is milk filtered before entering the vat?

  Yes

  No

  N/A

• 3.3 Are the dairy surrounds kept in a well maintained state free of rubbish, redundant equipment or items, with vegetation around dairy controlled?

  Yes

  No

  N/A

Section Summary: Dairy Shed Management

• 3.1 Plant and vat wash program displayed and visible

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.1 Plant and vat wash programs current

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.1 Dairy chemicals suitable (APVMA approved, suitable storage)

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 3.1 Milking machine operation instructions displayed and visible

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Dairy maintenance records kept including annual milking machine service report

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Dairy premises design and construction satisfactory

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Dairy maintenance and presentation satisfactory

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 3.2 Vats and silos presented as clean and tidy

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Vat and refrigeration annual service report and repairs records kept

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Twice yearly vat cooling capability checks performed and recorded

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 3.2 Filter socks sighted at time of audit

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Vat temperature check versus temp on tanker docket performed and recorded

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.2 Milk sold to other companies or non-licenced entities

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• 3.2 Hand held thermometer sighted at time of audit and calibrated annually

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 3.3 Dairy surrounds kept clean, tidy and maintained with vegetation controlled

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• Comments:

4.0 Staff Training

• 4.1 Was the staff training and competency register sighted and fully completed including relief staff members?

  Yes

  No

  N/A

• 4.1 Were training records sighted for person/s using agri-chemicals?

  Yes

  No

  N/A

• 4.1 Were training records sighted for person/s administering animal treatments?

  Yes

  No

  N/A

Section Summary: Staff Training

• 4.1 Training records completed for all staff including relief staff members

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• Comments:

5.0 Annual Review and Non-conformance Management

• 5.1 Was the annual review of the Food Safety Plan completed?

  Yes

  No

  N/A

• 5.2 Were all CARs (corrective action requests) completed?

  Yes

  No

  N/A

• 5.2 Have you reported any non-conformances since your previous audit?

  Yes

  No

  N/A

• If yes, did you record this non-conformance and where about was it recorded?

• If yes, did you review your Food Safety Plan as a result of the non-conformance?

  Yes

  No

  N/A

Section Summary: Annual Review and Non-conformance Management

• 5.1 Annual review of Food Safety Plan completed

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 5.2 All non-conformances recorded

  Compliant

  Major non-conformance

  Minor non-conformance

  Observation/advisory

  Not applicable/not assessed

• 5.2 All corrective actions completed

  Select Compliant Critical non-conformance Major non-conformance Minor non-conformance Observation/advisory Not applicable/not assessed

  • Compliant
  • Critical non-conformance
  • Major non-conformance
  • Minor non-conformance
  • Observation/advisory
  • Not applicable/not assessed

• Comments:

Audit Summary:

• Comments summary:

• Major non-conformances cleared out at time of audit

• Major non-conformances

  Select 0 1 2 3 4 5 6 7 8 9 10

  • 0
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Major non-conformances to be closed out by:

  Date

• Minor non-conformances

  Select 0 1 2 3 4 5 6 7 8 9 10

  • 0
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Next audit due by:

  Date

• Signed by Supplier:

  Sign

• Signed by Auditor:

  Sign