Title Page

Supplier Details:

  • Supplier Number:

  • Farm owner/farm name:

  • Dairy licence number:

  • Physical farm address:

  • Peak herd size:

  • Date of audit:

  • Date of previous audit (if known):

  • Name of Auditor:

2.0 Quality and Food Safety Policy Statement

  • Is the Quality and Food Safety Policy Statement completed and signed off?

  • Is the Dairy Farm Details page completed with the responsible person section signed off?

2.0 Section Summary: Quality and Food Safety Policy Statement

  • 2.1 Quality and Food Safety Policy Statement completed

  • 2.2 Dairy Farm Details completed and responsible person section signed off

3.0 Licensing and Food Safety Program Implementation and Review

  • Is the current dairy licence available for sighting?

  • Does the supplier have a current Food Safety Plan?

  • Has the Food Safety Plan been completed?

  • Was the annual review of the Food Safety Plan completed?

Section Summary: Licencing and Food Safety Program

  • 3.1 Dairy licence present

  • 3.2 Food Safety Plan present and complete

  • 3.3 Annual review of Food Safety Plan completed

  • Comments:

4.0 Farm Inputs

4.1 Cattle and Herd

  • Are all animals in the herd accurately individually identified?

  • How are animals individually identified?

  • How are replacement calves identified?

  • Were stock sighted at time of audit to verify identification method?

  • If no, why not?

  • How do you ensure that no two animals have the same number?

  • Was the stock register sighted at time of audit?

  • Describe what is being used as the stock register

  • Are all sold and dead animals removed from the stock register?

  • Does supplier have all National Vendor Declarations for all purchased stock?

  • Does supplier have all National Vendor Declarations for all stock sold including bobby calves?

  • Were individual animal identification numbers included on the National Vendor Declaration?

  • Do you have any agistment for stock?

  • Do you have stock movement records and all required National Vendor Declarations for movements of stock between properties?

  • Are stock under your management while on agistment?

Section Summary: Stock Identification and Traceability

  • 4.11 Permanent identification of livestock

  • 4.12 Stock register

  • 4.13 National Vendor Declarations sighted for purchases of stock

  • 4.14 National Vendor Declarations sighted for sales of stock

  • 4.15 Agistment records and National Vendor Declarations for movements of stock

  • Comments:

4.2 Stock Feed

  • Do you purchase stock feeds or additives?

  • What types of stock feed do you buy in?

  • List the suppliers of the stock feed

  • Are stock feed vendor declarations present for all bought in stock feeds and additives?

  • Do any stock feeds fed contain Restricted Animal Material (RAM)?

  • Do any stock feeds contain genetically modified material?

  • Are records kept of any additives or supplements added to stock feeds?

Section Summary: Stock Feed

  • 4.21 Vendor declarations for all bought in stock feed

  • 4.22 Purchase records kept for all bought in stock feed

  • 4.23 Stock feed does not contain RAM

  • 4.24 Stock feed does not contain genetically modified material

  • 4.25 Records of additives or supplements fed

  • Comments:

4.3 Agricultural Chemicals

  • Is there a map of the farm available at the dairy?

  • Were completed records sighted for paddock treatments?

  • Were completed records sighted for crops sprayed?

  • Describe how treated paddocks in withhold are identified?

  • Was the system verified at time of audit?

  • Were agricultural chemicals stored at the dairy?

  • Were agricultural labelled, in date and stored correctly (outside of the dairy)?

  • Were contractors used to apply paddock treatments?

  • Have contractor dockets been kept to show who applied chemicals, when, where and at what rates with withhold periods noted?

Section Summary: Agricultural Chemicals

  • 4.31 Paddock treatment records kept with adequate detail

  • 4.32 Paddock treatment records made permanent within 48 hours

  • 4.33 Contractor dockets kept

  • 4.34 Treated paddocks identified during withhold

  • 4.35 Agricultural chemicals labelled, in date and stored correctly

  • Comments:

4.4 Animal Treatments

  • Are animal treatments stored safely and securely?

  • Are veterinary drugs prescribed by a veterinarian and in date?

  • Are treated cow markings displayed at the dairy?

  • Were all required key details of animal treatments recorded?

  • Were the previous year's animal treatment records sighted?

  • Are animal treatment drugs used off label such as in combination or extended treatment?

  • If yes, is written vet advice available to be sighted?

  • Are temporary animal treatment records made permanent within 48 hours?

  • Are colostrum cows kept out of supply from the vat for at least 8 milkings?

  • Are colostrum cows marked and separated from the wholemilk herd?

  • Was dry cow treatment used at the end of the season?

  • Were records for dry cow treatments sighted at time of audit?

  • Was calving date checked against dry cow treatment withhold periods to ensure withhold period was adhered to?

  • Describe how treated cows are managed to ensure their milk is kept out of the raw milk supply?

  • Are all diseased animals segregated from milking herd and their milk excluded from the vat?

  • What teat spray is in use?

Section Summary: Animal Treatments

  • 4.41 Veterinary drugs prescribed by a veterinarian and in date

  • 4.42 All animal treatments stored securely

  • 4.43 Animal treatment records kept with adequate detail

  • 4.44 Animal treatment records made permanent

  • 4.45 Vet medicines used as instructed on the label

  • 4.46 Treated cow markings displayed at dairy

  • 4.47 Colostrum cow separation from wholemilk herd

  • 4.48 Treated animal segregation satisfactory

  • 4.49 Diseased animals segregated and withheld from vat

  • 4.410 Teat spray suitable and used according to label

  • Comments:

4.5 Cleaning Chemicals

  • Are the plant and vat wash programs displayed at the dairy?

  • Are the wash programs displayed current to reflect the cleaning chemicals in use?

  • Were the cleaning chemicals sighted at time of audit?

  • How many litres of hot water are available for the plant wash?

  • Were all chemicals and teat sprays in use approved by the APVMA?

  • What cleaning chemicals are in use for plant wash?

  • What cleaning chemicals are in use for vat wash?

  • Are all chemicals stored in a manner which does not endanger food safety?

  • Were records of hot water monitoring completed?

  • Were MSDs for cleaning chemicals sighted and less than 5 years old?

Summary Section: Cleaning Chemicals

  • 4.51 Plant and vat wash program displayed and visible

  • 4.52 Plant and vat wash programs current

  • 4.53 Dairy chemicals APVMA approved and stored suitably

  • 4.54 Hot water monitoring records completed

  • 4.55 MSDs for cleaning chemicals sighted and less than 5 years old

  • Comments:

4.6 Water

  • What is the source of water for use in the dairy?

  • Is any reclaimed water used?

  • Is any re-used water used for cleaning of the milking plant?

  • Has documentation been kept if any re-use water is used in for plant cleaning?

  • Were water treatment records completed (if applicable)?

Section Summary: Water

  • 4.61Reclaimed water

  • 4.62 Re-use water

  • 4.63 Water treatment records

  • Comments:

4.7 Effluent

  • Have effluent application records been kept for all effluent solids or liquids applied to paddocks?

  • What type of effluent system is present on farm?

  • Is your effluent contained on site?

  • Do your ponds ever overflow, become crusted or never need emptying?

  • Do you spread or rotate effluent over at least 10% of your farm to avoid build up of nutrients in areas?

  • Visual Verification: Is there an effluent containment area?

  • Visual Verification: Is there effluent outside of the containment area?

  • Visual Verification: Is there evidence of overflow?

  • Visual Verification: Is there capacity in the system or at least 50 cm of freeboard visible?

  • Visual Verification: Is the whole containment area encrusted?

  • Visual Verification: Is there evidence of irrigation infrastructure on the containment area?

Section Summary: Effluent

  • 4.71 Effluent records with adequate detail kept

  • Comment:

5.0 Plant and Premises

5.1 Plant and Premises

  • Has the maintenance review been completed twice annually as required?

  • Was the annual milking machine service report sighted? Detail when service was conducted, by who and were any faults identified?

  • Have these faults been rectified?

  • Is the dairy and milk storage area constructed as to minimise possible milk contamination?

  • Is the dairy and milk storage area free from undesirable animals?

  • Is the dairy and milk storage area kept in a clean and tidy manner free from rubbish and unnecessary clutter representative of a food producing unit?

  • Are the dairy surrounds kept in a well maintained state free of rubbish, redundant equipment or items, with vegetation around dairy controlled?

Section Summary: Dairy Premises

  • 5.11 Maintenance review completed twice annually

  • 5.12 Annual milking machine service completed and service report sighted

  • 5.13 Dairy premises design and construction satisfactory

  • 5.14 Dairy maintenance and presentation satisfactory

  • 5.15 Dairy and milk storage area free of undesirable animals

  • 5.16 Dairy surrounds kept clean, tidy and maintained with vegetation controlled

  • Comments:

5.2 Vats and Silos

  • List vat(s) type, capacity and temperature

  • How many litres of hot water are available for vat washing?

  • Has the vat and refrigeration been serviced annually as required and service report sighted?

  • Are all major vat openings adequately protected and easily cleaned to ensure protection of the milk?

Section Summary: Vats and Silos

  • 5.21 Vat and refrigeration annual service report and repairs records kept

  • 5.22 Vats and silos major openings protected

  • 5.23 Vats and silos presented as clean and tidy

  • Comments:

5.3 Milking, Cooling and Storage Equipment

  • Is milk filtered before entering the vat?

  • Were filter socks dry and kept in a protected place?

  • Have the twice yearly vat cooling capability checks been completed?

Section Summary: Milking, Cooling and Storage Equipment

  • 5.31 Twice yearly vat cooling capability checks performed and recorded

  • 5.32 Filter socks sighted

  • Comments:

5.4 Calibration

  • Has a vat thermometer check been conducted on all vats in the last 12 months?

  • Are the vat thermometer calibration checks within acceptable tolerances?

  • If not, what has been done to rectify unacceptable tolerances?

  • Was a food grade hand held thermometer sighted at time of audit?

  • Was the hand held thermometer calibrated annually and records kept of calibration?

Section Summary: Calibration

  • 5.41 Vat thermometer check completed and recorded

  • 5.42 Hand held thermometer sighted, calibrated annually and records of calibration kept

  • Comments:

5.5 Pest Control

  • Are bait stations used at the dairy?

  • Is rat bait located in the milk storage area or above feed bins?

  • Was a map of locations of baits shown in the Food Safety Plan?

  • Have any pesticides been used since the last audit?

  • What pesticides were used and were records kept (including the previous year's records)?

Section Summary: Pest Control

  • 5.51 Pest control program managed

  • 5.52 Records of pesticide use

  • Comments:

6.0 Processes

6.1 Traceability

  • Is milk being sold to any other dairy processor or or non DFSV licenced entity?

  • Does the supplier have written approval from DFSV to supply this entity?

  • Are records of milk sent for processing available (tanker dockets or monthly milk statement)?

Section Summary: Traceability

  • 6.11 Milk sold to other companies or non-licenced entities

  • 6.12 Records of milk sent for processing

6.2 Staff Competency and Training

  • Was the staff training and competency register sighted and fully completed including relief staff members?

  • Were training records sighted for person/s using agricultural chemicals?

  • Were training records sighted for person/s administering animal treatments?

  • Milking personnel are aware that they should not be milking if they are the carrier of a food borne disease?

Section Summary: Staff Training

  • 6.21 Training records completed for all staff including relief staff members (with emphasis on treating stock with vet drugs and use of agricultural chemicals)

  • 6.22 Food borne diseases

  • Comments:

6.3 Management of Non-conformances

  • Were all CARs (corrective action requests) from the previous audit completed?

  • Have you reported any non-conformances since your previous audit?

  • If yes, did you record this non-conformance and where was it recorded?

  • If yes, did you review your Food Safety Plan as a result of the non-conformance?

  • Were all non-conformances addressed and rectified?

Section Summary: Annual Review and Non-conformance Management

  • 6.31 All corrective action requests (CARs) from previous audit completed

  • 6.32 All non-conformances recorded

  • 6.33 All non-conformances rectified

  • Comments:

Audit Summary:

  • Comments summary:

  • Major non-conformances cleared out at time of audit:

  • Major non-conformances:

  • Date major non-conformance/s due to be closed out by:

  • Minor non-conformances:

  • Next audit due by:

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