Title Page
Supplier Details:
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Supplier Number:
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Farm owner/farm name:
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Dairy licence number:
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Physical farm address:
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Peak herd size:
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Date of audit:
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Date of previous audit (if known):
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Name of Auditor:
2.0 Quality and Food Safety Policy Statement
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Is the Quality and Food Safety Policy Statement completed and signed off?
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Is the Dairy Farm Details page completed with the responsible person section signed off?
2.0 Section Summary: Quality and Food Safety Policy Statement
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2.1 Quality and Food Safety Policy Statement completed
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2.2 Dairy Farm Details completed and responsible person section signed off
3.0 Licensing and Food Safety Program Implementation and Review
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Is the current dairy licence available for sighting?
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Does the supplier have a current Food Safety Plan?
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Has the Food Safety Plan been completed?
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Was the annual review of the Food Safety Plan completed?
Section Summary: Licencing and Food Safety Program
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3.1 Dairy licence present
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3.2 Food Safety Plan present and complete
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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3.3 Annual review of Food Safety Plan completed
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Comments:
4.0 Farm Inputs
4.1 Cattle and Herd
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Are all animals in the herd accurately individually identified?
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How are animals individually identified?
- Herd management tag
- NLIS tag
- Freeze brand
- Brass tag
- Electronic collars
- Cow manager tags
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How are replacement calves identified?
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Were stock sighted at time of audit to verify identification method?
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If no, why not?
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How do you ensure that no two animals have the same number?
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Was the stock register sighted at time of audit?
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Describe what is being used as the stock register
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Are all sold and dead animals removed from the stock register?
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Does supplier have all National Vendor Declarations for all purchased stock?
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Does supplier have all National Vendor Declarations for all stock sold including bobby calves?
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Were individual animal identification numbers included on the National Vendor Declaration?
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Do you have any agistment for stock?
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Do you have stock movement records and all required National Vendor Declarations for movements of stock between properties?
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Are stock under your management while on agistment?
Section Summary: Stock Identification and Traceability
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4.11 Permanent identification of livestock
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.12 Stock register
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4.13 National Vendor Declarations sighted for purchases of stock
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4.14 National Vendor Declarations sighted for sales of stock
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4.15 Agistment records and National Vendor Declarations for movements of stock
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Comments:
4.2 Stock Feed
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Do you purchase stock feeds or additives?
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What types of stock feed do you buy in?
- Cereal hay
- Vetch/lucerne hay
- Pasture hay
- Whole grain
- Custom grain mix
- Canola
- Almond hulls
- Mill run
- Other by-products
- Maize silage
- Grass silage/baleage
- No bought in stock feed
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List the suppliers of the stock feed
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Are stock feed vendor declarations present for all bought in stock feeds and additives?
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Do any stock feeds fed contain Restricted Animal Material (RAM)?
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Do any stock feeds contain genetically modified material?
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Are records kept of any additives or supplements added to stock feeds?
Section Summary: Stock Feed
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4.21 Vendor declarations for all bought in stock feed
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.22 Purchase records kept for all bought in stock feed
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4.23 Stock feed does not contain RAM
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.24 Stock feed does not contain genetically modified material
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.25 Records of additives or supplements fed
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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Comments:
4.3 Agricultural Chemicals
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Is there a map of the farm available at the dairy?
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Were completed records sighted for paddock treatments?
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Were completed records sighted for crops sprayed?
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Describe how treated paddocks in withhold are identified?
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Was the system verified at time of audit?
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Were agricultural chemicals stored at the dairy?
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Were agricultural labelled, in date and stored correctly (outside of the dairy)?
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Were contractors used to apply paddock treatments?
- Yes
- No
- N/A
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Have contractor dockets been kept to show who applied chemicals, when, where and at what rates with withhold periods noted?
Section Summary: Agricultural Chemicals
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4.31 Paddock treatment records kept with adequate detail
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.32 Paddock treatment records made permanent within 48 hours
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.33 Contractor dockets kept
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4.34 Treated paddocks identified during withhold
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.35 Agricultural chemicals labelled, in date and stored correctly
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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Comments:
4.4 Animal Treatments
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Are animal treatments stored safely and securely?
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Are veterinary drugs prescribed by a veterinarian and in date?
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Are treated cow markings displayed at the dairy?
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Were all required key details of animal treatments recorded?
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Were the previous year's animal treatment records sighted?
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Are animal treatment drugs used off label such as in combination or extended treatment?
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If yes, is written vet advice available to be sighted?
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Are temporary animal treatment records made permanent within 48 hours?
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Are colostrum cows kept out of supply from the vat for at least 8 milkings?
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Are colostrum cows marked and separated from the wholemilk herd?
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Was dry cow treatment used at the end of the season?
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Were records for dry cow treatments sighted at time of audit?
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Was calving date checked against dry cow treatment withhold periods to ensure withhold period was adhered to?
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Describe how treated cows are managed to ensure their milk is kept out of the raw milk supply?
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Are all diseased animals segregated from milking herd and their milk excluded from the vat?
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What teat spray is in use?
Section Summary: Animal Treatments
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4.41 Veterinary drugs prescribed by a veterinarian and in date
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.42 All animal treatments stored securely
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.43 Animal treatment records kept with adequate detail
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.44 Animal treatment records made permanent
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4.45 Vet medicines used as instructed on the label
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.46 Treated cow markings displayed at dairy
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4.47 Colostrum cow separation from wholemilk herd
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.48 Treated animal segregation satisfactory
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4.49 Diseased animals segregated and withheld from vat
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.410 Teat spray suitable and used according to label
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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Comments:
4.5 Cleaning Chemicals
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Are the plant and vat wash programs displayed at the dairy?
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Are the wash programs displayed current to reflect the cleaning chemicals in use?
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Were the cleaning chemicals sighted at time of audit?
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How many litres of hot water are available for the plant wash?
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Were all chemicals and teat sprays in use approved by the APVMA?
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What cleaning chemicals are in use for plant wash?
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What cleaning chemicals are in use for vat wash?
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Are all chemicals stored in a manner which does not endanger food safety?
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Were records of hot water monitoring completed?
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Were MSDs for cleaning chemicals sighted and less than 5 years old?
Summary Section: Cleaning Chemicals
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4.51 Plant and vat wash program displayed and visible
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4.52 Plant and vat wash programs current
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4.53 Dairy chemicals APVMA approved and stored suitably
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.54 Hot water monitoring records completed
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4.55 MSDs for cleaning chemicals sighted and less than 5 years old
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Comments:
4.6 Water
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What is the source of water for use in the dairy?
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Is any reclaimed water used?
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Is any re-used water used for cleaning of the milking plant?
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Has documentation been kept if any re-use water is used in for plant cleaning?
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Were water treatment records completed (if applicable)?
Section Summary: Water
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4.61Reclaimed water
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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4.62 Re-use water
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4.63 Water treatment records
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Comments:
4.7 Effluent
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Have effluent application records been kept for all effluent solids or liquids applied to paddocks?
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What type of effluent system is present on farm?
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Is your effluent contained on site?
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Do your ponds ever overflow, become crusted or never need emptying?
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Do you spread or rotate effluent over at least 10% of your farm to avoid build up of nutrients in areas?
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Visual Verification: Is there an effluent containment area?
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Visual Verification: Is there effluent outside of the containment area?
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Visual Verification: Is there evidence of overflow?
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Visual Verification: Is there capacity in the system or at least 50 cm of freeboard visible?
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Visual Verification: Is the whole containment area encrusted?
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Visual Verification: Is there evidence of irrigation infrastructure on the containment area?
Section Summary: Effluent
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4.71 Effluent records with adequate detail kept
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Comment:
5.0 Plant and Premises
5.1 Plant and Premises
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Has the maintenance review been completed twice annually as required?
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Was the annual milking machine service report sighted? Detail when service was conducted, by who and were any faults identified?
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Have these faults been rectified?
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Is the dairy and milk storage area constructed as to minimise possible milk contamination?
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Is the dairy and milk storage area free from undesirable animals?
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Is the dairy and milk storage area kept in a clean and tidy manner free from rubbish and unnecessary clutter representative of a food producing unit?
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Are the dairy surrounds kept in a well maintained state free of rubbish, redundant equipment or items, with vegetation around dairy controlled?
Section Summary: Dairy Premises
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5.11 Maintenance review completed twice annually
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5.12 Annual milking machine service completed and service report sighted
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5.13 Dairy premises design and construction satisfactory
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5.14 Dairy maintenance and presentation satisfactory
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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5.15 Dairy and milk storage area free of undesirable animals
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5.16 Dairy surrounds kept clean, tidy and maintained with vegetation controlled
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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Comments:
5.2 Vats and Silos
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List vat(s) type, capacity and temperature
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How many litres of hot water are available for vat washing?
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Has the vat and refrigeration been serviced annually as required and service report sighted?
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Are all major vat openings adequately protected and easily cleaned to ensure protection of the milk?
Section Summary: Vats and Silos
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5.21 Vat and refrigeration annual service report and repairs records kept
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5.22 Vats and silos major openings protected
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5.23 Vats and silos presented as clean and tidy
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Comments:
5.3 Milking, Cooling and Storage Equipment
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Is milk filtered before entering the vat?
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Were filter socks dry and kept in a protected place?
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Have the twice yearly vat cooling capability checks been completed?
Section Summary: Milking, Cooling and Storage Equipment
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5.31 Twice yearly vat cooling capability checks performed and recorded
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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5.32 Filter socks sighted
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Comments:
5.4 Calibration
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Has a vat thermometer check been conducted on all vats in the last 12 months?
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Are the vat thermometer calibration checks within acceptable tolerances?
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If not, what has been done to rectify unacceptable tolerances?
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Was a food grade hand held thermometer sighted at time of audit?
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Was the hand held thermometer calibrated annually and records kept of calibration?
Section Summary: Calibration
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5.41 Vat thermometer check completed and recorded
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5.42 Hand held thermometer sighted, calibrated annually and records of calibration kept
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Comments:
5.5 Pest Control
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Are bait stations used at the dairy?
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Is rat bait located in the milk storage area or above feed bins?
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Was a map of locations of baits shown in the Food Safety Plan?
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Have any pesticides been used since the last audit?
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What pesticides were used and were records kept (including the previous year's records)?
Section Summary: Pest Control
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5.51 Pest control program managed
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5.52 Records of pesticide use
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Comments:
6.0 Processes
6.1 Traceability
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Is milk being sold to any other dairy processor or or non DFSV licenced entity?
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Does the supplier have written approval from DFSV to supply this entity?
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Are records of milk sent for processing available (tanker dockets or monthly milk statement)?
Section Summary: Traceability
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6.11 Milk sold to other companies or non-licenced entities
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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6.12 Records of milk sent for processing
6.2 Staff Competency and Training
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Was the staff training and competency register sighted and fully completed including relief staff members?
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Were training records sighted for person/s using agricultural chemicals?
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Were training records sighted for person/s administering animal treatments?
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Milking personnel are aware that they should not be milking if they are the carrier of a food borne disease?
Section Summary: Staff Training
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6.21 Training records completed for all staff including relief staff members (with emphasis on treating stock with vet drugs and use of agricultural chemicals)
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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6.22 Food borne diseases
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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Comments:
6.3 Management of Non-conformances
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Were all CARs (corrective action requests) from the previous audit completed?
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Have you reported any non-conformances since your previous audit?
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If yes, did you record this non-conformance and where was it recorded?
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If yes, did you review your Food Safety Plan as a result of the non-conformance?
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Were all non-conformances addressed and rectified?
Section Summary: Annual Review and Non-conformance Management
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6.31 All corrective action requests (CARs) from previous audit completed
- Compliant
- Critical non-conformance
- Major non-conformance
- Minor non-conformance
- Observation/advisory
- Not applicable/not assessed
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6.32 All non-conformances recorded
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6.33 All non-conformances rectified
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Comments:
Audit Summary:
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Comments summary:
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Major non-conformances cleared out at time of audit:
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Major non-conformances:
- 0
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
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Date major non-conformance/s due to be closed out by:
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Minor non-conformances:
- 0
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
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Next audit due by: