C&W Services - Solution Development Data Needs

• Company Name
  Address

• Assessment Sponsor

• Facility/Plant Manager

• Purchasing Manager

• Date/Time

  Date

• Number of Buildings

• Ground/Property Size (Areas)

• Total Number Employees/Occupants at this site

• Please summarize information for major buildings (constituting 5% or more of the total area) below, noting which buildings have air conditioning (AC) and which are heated.

Major Buildings

• Building Name

• Area (SF)

• Year Built

• Cleanable SF

• Days of Operation

• Hours of Operation

• Occupancy

• Major Function/Processes

Space Type*

• * For Space Type, indicate whether building is Administrative, Laboratory/R&D, Manufacturing/Production, Storage/Warehouse, Vacant, or Other.

Costs (Current Year's Budget)

Internal Labor

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Materials

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Overtime

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Benefits Costs

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contracted Labor

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contracted Materials

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Costs (Previous Year's Actuals)

Internal Labor

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Materials

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Overtime

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Benefits Costs

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contracted Labor

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contracted Materials

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Staffing

Organization Chart

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Craft Full Time Equivalents

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Internal Mgr/Sup FTE

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contracted FTE

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Average Internal Wage Rate

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Average Internal Burden Rate

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Unionized (Attach CBA & Roster)

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Contract Management

Provide copies of current service contracts

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Detailed scopes of work

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Total number of contracts

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Total value of contracts

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Service Levels/Work Volume

Days of Service

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Frequency/Hrs of Service

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Required watchstanding/staffing hours

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

In-scope repair threshold (ex. $2500)

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

CMMS Asset Data

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

CMMS PM History

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

CMMS Service request history

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Response/Delivery Time SLAs

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Work Volume (specific to each service line)

• Facilities Managment

• Maintenance

• Cleaning

• Mail Services

• Copy Services

• Landscaping

• Snow Removal

• Project Management

• Other

Equipment & Tool Inventory

Client owned equipment & tools

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Client leased equipment & tools

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Vendor owned equipment & tools

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Vehicles utilized in service delivery

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Software utilized for each service

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Technology utilized for each service

• Facilities Managment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Cleaning

  Yes

  No

  N/A

• Mail Services

  Yes

  No

  N/A

• Copy Services

  Yes

  No

  N/A

• Landscaping

  Yes

  No

  N/A

• Snow Removal

  Yes

  No

  N/A

• Project Management

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

Project Management & Capital Planning

• Provide 5-year capital plan

• Provide summary of past & current capital projects