Major Building Summary

  • Please summarize information for major buildings (constituting 5% or more of the total area) below, noting which buildings have air conditioning (AC) and which are heated.

  • Major Buildings
  • Building Name

  • Area (SF)

  • Year Built

  • Cleanable SF

  • Days of Operation

  • Hours of Operation

  • Occupancy

  • Major Function/Processes

Space Type*

  • * For Space Type, indicate whether building is Administrative, Laboratory/R&D, Manufacturing/Production, Storage/Warehouse, Vacant, or Other.

Facilities Operations Pre-Site Data Needs

Costs (Current Year's Budget)

Internal Labor

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Materials

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Overtime

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Benefits Costs

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contracted Labor

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contracted Materials

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Costs (Previous Year's Actuals)

Internal Labor

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Materials

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Overtime

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Benefits Costs

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contracted Labor

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contracted Materials

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Staffing

Organization Chart

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Craft Full Time Equivalents

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Internal Mgr/Sup FTE

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contracted FTE

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Average Internal Wage Rate

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Average Internal Burden Rate

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Unionized (Attach CBA & Roster)

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Contract Management

Provide copies of current service contracts

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Detailed scopes of work

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Total number of contracts

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Total value of contracts

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Service Levels/Work Volume

Days of Service

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Frequency/Hrs of Service

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Required watchstanding/staffing hours

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

In-scope repair threshold (ex. $2500)

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

CMMS Asset Data

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

CMMS PM History

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

CMMS Service request history

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Response/Delivery Time SLAs

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Work Volume (specific to each service line)

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Equipment & Tool Inventory

Client owned equipment & tools

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Client leased equipment & tools

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Vendor owned equipment & tools

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Vehicles utilized in service delivery

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Software utilized for each service

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Technology utilized for each service

  • Facilities Managment

  • Maintenance

  • Cleaning

  • Mail Services

  • Copy Services

  • Landscaping

  • Snow Removal

  • Project Management

  • Other

Project Management & Capital Planning

  • Provide 5-year capital plan

  • Provide summary of past & current capital projects

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