Car Rental Agreement Form Template

• Company

• Address
  Address

• Owner Name

• Renter Name

• Completed on

  Date

Car Rental Agreement

• This Car Rental Agreement (“Agreement”) is made and entered into as of the aforementioned completion date between the specified Owner and Renter. Owner and Renter may also be referred to as “Party” in the singular and “Parties” in the plural. This Agreement is subject to the following terms and conditions:

Rental Car

• Owner hereby agrees to rent to Renter the following car (“Car”):

• Make, Model, and Year

• Color

  White

  Black

  Gray

  Red

  Other

• Specify color:

• Mileage

• Will there be a mileage limit?

  Yes

  No

• Specify how many miles:

• The Renter hereby agrees to pay the Owner for use of the Car as follows:

• Excess mileage fee of $ (USD) per mile

• Vehicle Identification Number (VIN)

  Media

• REFERENCE: Sample VIN
  [This is an example of how you can use iAuditor to include best practice reference images in your templates to assist with car rental operations]

  

• Take/attach photos of rental car (optional)

  Media

Car Rental Period

• Owner agrees to rent Car to Renter for the following period:

• Start Date

  Date

• End Date

  Date

• The Parties agrees that this Agreement terminates upon the End Date specified above. Notwithstanding anything to the contrary in this Agreement or any Exhibits, either Party may terminate this Agreement prior to the End Date with at least one (1) day notice. If this Agreement is terminated prior to the End Date, the Parties will work together to determine whether a refund of Rental Fees is necessary.

Car Rental Fees

• The Renter hereby agrees to pay the Owner for use of the Car as follows:

• Car rental fee of $ (USD) per day

• Car rental deposit of $ (USD)

• Owner shall retain this deposit to be used, in the event of loss of or damage to the Car during the term of this Agreement, to defray fully or partially the cost of necessary repairs or replacement. In the absence of damage or loss, said deposit shall be credited toward payment of the rental fee and any excess shall be returned to the Renter.

• Is there existing damage to the car?

  Yes

  No

• The Parties acknowledge the existing damage on the Car as notated below:

Existing Car Damage

• Specify an existing car damage:

• Take/attach photos of the specific car damage

  Media

Rental Car Insurance and Warranties

• The Renter hereby warrants to Owner that Renter possess car insurance that covers personal injury to Renter or other persons as well as the Car and the property of others.

• The Owner represents that to the best of his knowledge and belief that the Car is in sound and safe condition and free of any known faults or defects that would affect its safe operation under normal use.

• The Renter agrees that Renter will not (a) use the Car to carry any passengers other than Renter; (b) allow any other person to operate the Car; (c) operate the Car in violation of any laws or for an illegal purpose and that if Renter does, Renter is responsible for all associated, tickets, fines, and fees; (d) use the Car to push or tow another vehicle; (e) use the Car for any race or competition; (f) operate the vehicle in a negligent manner.

Completion

• IN WITNESS WHEREOF, the Parties have signed this Agreement as of the day and year first above written.

• Renter Name & Signature

  Sign

• Owner Name & Signature

  Sign